Amendment 0003 - RFQ - W912JD24Q0027.docx

W912JD24Q0027

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003

Question 3: Will payments be made on a monthly basis, or will they follow a different schedule based on project milestones or deliverables? Additionally, could you please clarify whether invoicing will follow a standard frequency, such as monthly submissions, or if there are other expectations?

Response: Per the solicitation the unit of issue is “month” and quantity is “12”, therefore payments will be on a monthly basis, currently no milestones or deliverables are in the PWS that affect payment, only performance. Invoicing will follow monthly submission.

Question 4: Could you please clarify if there is a specific number of traditional TV and Radio advertisements required for this solicitation?

Response: There is no quantitative requirement for advertisements.

Question 5: Considering the targeted demographic of ages 17-24, are you aware that this age group increasingly utilizes digital and streaming platforms to access media? If so, would you be open to including our recommendations for Digital and Streaming media options in addition to traditional TV and Radio advertisements?

Response: This is a competitive solicitation for radio and television advertisement; offerors are encouraged to submit quotes that contain their best terms from a technical and price standpoint.

Within your submission you may submit suggested solutions and alternatives. The alternative submission should describe in detail, including cost, benefits, and potential challenges/limitations to the existing requirement. An alternative solution is not mandatory or necessary as part of the original requirement submission. This information shall be clearly marked an alternative on the quote submission. This information will not be evaluated as part of the requirement nor awarded. The information provided may be used for a future requirement to modernize recruitment advertising.

*Quoters are advised that they are responsible for acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your offer being considered unacceptable.

Please submit a cover letter with your quote acknowledging all amendments issued.

The following have been modified:

INSTRUCTIONS & BASIS OF AWARD

The NAICS Code for this requirement is 516110 - Radio Broadcasting Stations with a small business size standard of $ 47 Million.

This acquisition is unrestricted.

This requirement is Subject to Availability of Funds, in accordance to AFARS (5132.702(a)(ii). Funds are not presently available for this acquisition. No contract will be awarded until appropriated funds are made available.

1. The United States Property and Fiscal Office (USPFO) Contacting Office intends to award one Firm Fixed Price purchase order from this Request for Quote (RFQ). This is an all-or-none requirement, and partial quotes will be deemed unresponsive and will not be evaluated. The Government will evaluate the quotes in accordance with FAR 13.106-3 – Evaluation of Quotation or offers.

2. Period of Performance: The Period of Performance is a one-year contract with a six month option period. The anticipated award is on or about 30 October 2024.

3. SAM Registration: When you complete your SAM registration, the link to complete your Representations and Certifications is also available. Interested Contractors must be registered in the System for Award Management (SAM). No contract will be entered into with an unregistered vendor. Internet access allows you to register by completing an electronic on-line registration application at https://www.sam.gov/portal/public/SAM/

4. Amendments: Amendments to this solicitation will be posted at https://sam.gov/content/opportunities Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on Contracting Opportunities, quoters will be notified by email of any new amendments that have been issued. Potential Quoter’s are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your offer being considered unacceptable.

5. Basis for Award: The Government intends to award a single purchase order to a responsible vendor whose quote represents the best value to the Government, with appropriate consideration given to three (3) evaluation factors. Technical, Past Performance and Price IAW FAR 13.106-1(1)(2). Award may be made without discussions with potential contractors. Interested contractors are cautioned that the award may not necessarily be made to the lowest priced quote. Interested parties are cautioned that an unrealistically low price, as proposed initially or subsequently, may be ground for eliminating a quote from consideration, either on the basis that the offeror does not understand the requirement, or he/she made an imprudent offer. Evaluation will be solely on the information included in the quotation. Therefore, the quoter’s initial quotation should contain the offerors best terms. After receipt of quotes, the Government will conduct an evaluation. However, during the evaluation process, the Government may, solely at its discretion, communicate with interested contractors regarding quote elements. Reference 13.106-3(a) Basis for Award and FAR 13.106-1(a)(2)(i).

6. Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

7. A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful contractor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

8. Evaluation will be solely on the information included in the quotation. Therefore, the interested contractor’s initial quotation should contain the contractor’s best terms. After receipt of quotes, the Government will conduct an evaluation. However, during the evaluation process, the Government may, solely at its discretion, communicate with interested contractors regarding quote elements.

9. The quoters shall price each line separately. Also, the Government reserves the right to not award any contract in response to this solicitation as well.

10. Quote Preparation Instructions: Quotes shall be based on the requirements of the solicitation and must contain the following. All information shall be confined to the appropriate file. The quoter shall confine submissions to essential matters, sufficient to define the quote in a concise manner, to permit a complete and accurate evaluation of each quote. Each file of the quote shall consist of a Table of Contents. Proprietary information shall be clearly marked.

11. Part I – Technical: Technical Capability will be evaluated on Good, Acceptable or Unacceptable basis. Submit evidence of technical capability to meet the performance requirements in the Performance Work Statement.

12. Part II Past Performance: Past Performance: Past performance will be evaluated on a Satisfactory, Neutral and Limited Confidence basis using information from the Supplier Performance Risk System (SPRS). The apparent successful, prospective contractor must have satisfactory or neutral past performance. The Supplier Performance Risk System (SPRS) application (https://www.sprs.csd.disa.mil) will be used in the evaluation of suppliers' past performance in accordance with DFARS 213.106-2(b)(i). SPRS generates a risk rating of Red (lowest 5%), Yellow (next 10%), Green (next 70%), Purple (next 10%) or Blue (top 5%). For evaluation purposes, a risk rating of Red or Yellow will be deemed unacceptable. A risk rating of Green, Purple, or Blue will be deemed satisfactory confidence. If no information is found, that will be treated as neutral which is considered acceptable. The Government may obtain Past Performance information from interviews from the point of contracts provided, and/or any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS) or other databases. The past performance relevancy evaluation method is detailed below:

13. Part III Price: The Government will evaluate the price by adding the total of all line items prices. Quotes that do not meet or exceed the technical capability or quality of the service perscribed by the PWS shall not be selected regardless of price. Price will be used to evaluate a quoter’s price and the extent to which it is fair and reasonable. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3. Through these techniques the Government will determine whether the price is reasonable, complete and are not unbalanced.

14. Submission of Quotes: Each part shall be submitted via email. Changes as a result of quote revisions shall be identified via track changes, including a vertical line on the left margin of the page and date of change. Digital files shall be in Microsoft Word, Excel (viewable in 2013 version) and/or .pdf only.

15. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

16.. The following volumes of material shall be submitted:

PART - TITLE - COPIES OF PAGES LIMITATIONS

Cover Letter

Part III – Price-Information (SF 1449) Solicitation, Offer and Award Documents

*NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

17. Cover letter: Provide an induction page to include Cage Code, DUNS Number, and Tax Identification Number (TIN). Also include your Small Business Administration (SBA) certification for your socioeconomic status, e.g. small business, women-owned, HUBZone, etc.

17.1 The cover letter submitting shall be signed by an officer of the quoter’s company authorized to commit the company; shall indicate that the quote is valid for 30 calendar days from the date of the solicitation closing; shall identify by name, title, phone number and email any person authorized to negotiate on the quoter’s behalf and should express the extent to the quoter’s commitment to achieve the objectives of the solicitation and comply with the terms and conditions of the contract. Any significant deviations to the contract should be indicated, including one’s reasons. Solicitation shall result in a firm-fixed-price contract.

18. Submittal of Solicitation Questions:

18.1 Questions concerning this RFQ or requests for clarification shall be made in writing via email to the Contract Specialist, Thomas J. Ryan II, at . thomas.j.ryan36.civ@army.mil. The due date for questions will be 3:00 PM EDT on Thursday 19 September 2024. As soon as an interested contractor is aware of any problems or ambiguities in interpreting the specifications, terms/conditions, instructions or evaluation criteria of this RFQ, the interested contractor should promptly notify the Contracting Officer. It is preferred that only one set of questions be submitted by each interested contractor instead of multiple sets of questions. When submitting questions and comments, please refer to the specific text of the RFQ in the following format:

Subject: MEARNG- NCSA Advertisement - RFQ No. W912JD-24-Q-0027

19 The Government is not obligated to provide responses to all questions submitted by interested parties, but will consider the responses, consolidate them, and submit responses onto https://sam.gov. All information relating to this RFQ, including changes/amendments and information prior to the date set for receipt of quotes will be posted on the https://sam.gov/content/opportunities

19.1 The Government intends to evaluate quotes and award a contract without further communicating with the Offerors.

20. Electronic Invoicing through Procurement Integrated Enterprise Environment (PIEE).

To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all Contractors must submit requests for payment (invoices) through PIEE. Additional information and registration for PIEE can be completed online at https://wawf.eb.mil/piee-landing/. Payment will be made by DFAS office designated in the contract. All payments will be made by Electronic Funds Transfer (EFT). The Government will make payment through PIEE upon satisfactory completion of work and the receipt of a proper certification for payment.

21. Discussions: The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

22. National Guard Bureau, Agency Protest Program:

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in FAR 33.103.

1) Protests to the Contracting Officer shall be filed under FAR 52.233-2 at:

United States Property and Fiscal Office for Maine Purchasing and Contracting Division ATTN: Mr. Darlene R. Howes 194 Winthrop Street, Building 39 Camp Keyes, Augusta, Maine 04333-0032 Email: darlene.r.howes.civ@army.mil or

2) To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau Office of the Director of Acquisitions

ATTN: NGB-AQ-O

111 S. George Mason Dr.

Arlington, VA 22204 Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil NG Public-facing, general Protest information is found at:

https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/

(End of Summary of Changes) image1.wmf