COMBINED SYNOPSIS W912JC20R5736.docx

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address USPFO for Kansas 2737 S Kansas Avenue Topeka KS 66611 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional proposals are being requested, and a written solicitation document will not be issued.

This solicitation is being issued as a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-01 dated November 12, 2019 and Defense Federal Acquisition Regulation (DFARS).

The associated North American Industrial Classification System (NAICS) code for this procurement is 722310, with a small business size standard of $38.5 Million. In accordance with the Federal Acquisition Regulation (FAR) Part 19.502-2(b), this procurement is a 100% set-aside for Economically Disadvantaged Women-Owned Small Businesses (EDWOSB).

The USPFO for Kansas intends to award a Firm Fixed Price, Indefinite Delivery Indefinite Quantity Contract with a Base Period of 12 months and four- 12 month option periods. The awarded contract will provide a minimum guaranteed contract amount of $5,000 over the life of the contract (base period with 4 option periods). The maximum contract amount over the life of the contract is $5 Million. Services furnished under the contract will be ordered on a task order. The Task Orders will obligate the funds.

The United States Property and Fiscal Office (USPFO) for Kansas Purchasing and Contracting Office will issue quarterly Task Orders based upon estimated headcount information submitted by the units utilizing the Kansas Regional Training Institute (KSRTI). The Task Orders will obligate funds and provide the vendor with the 1) date of the order; 2) contract number and task order number; 3) period of performance dates; 4) estimated headcount; and 5) estimated cost. No funds are obligated under the contract until a task order is issued. Multiple task orders may be issued for each quarter due to the funding source and each task order will be required to be invoiced separately.

Reference Contract Clause 52.216-18 “Ordering”- Individuals designated to place Task orders under this contract are the Contracting Officers at the USPFO for Kansas. Currently the Contracting Officer is William M Phillips.

Due to fluctuations in the number of soldiers attending the training center, the KSRTI On-Site Liaison for the COR will make adjustments in the headcount numbers reflected on the Task Order and will provide the vendor a Weekly Kitchen Requisition Sheet with the adjusted headcount numbers no later than 72 hours prior to the meal service. The Weekly Kitchen Requisition Sheet will be the basis for invoicing.

This is for full food service dining facility (DFAC) operations for the KSRTI in Salina Kansas. The Contractor will provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform DFAC food services as defined in the Performance Work Statement dated November15, 2019 except for those items specified as Government Furnished Property (GFP).

A site visit will be held for vendors on December 2, 2019 at 9:30 am CT at the Kansas Regional Training Institute, 2930 Scanlan Ave, Salina Kansas 67401. The closest major Airport to Salina Kansas is the Dwight D Eisenhower National Airport in Wichita Kansas. If you plan to attend the Site Visit, please email Karen.l.robben.civ@mail.mil with company name and name of attendees.

Reference Contract Clause 52.228-5- Insurance- Work on a Government Installation. The contractor shall obtain and maintain the amounts and kinds of insurance required below during the entire life of the contract.

The Contractor shall provide to the Contracting Officer evidence of required insurance, including all necessary endorsements, in accordance with the terms of the above referenced clause before commencing work under this contract.

The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s Interest shall not be effective (1) for such period as the laws of the state in which this contract is performed or (2) until 30 days after the insurer or the contractor give written notice to the Contracting Officer, whichever period is longer.

It is anticipated that there will be approximately 100,000 meals served annually. All interested Economically Disadvantaged Woman-Owned Small Businesses shall provide proposals for the following:

Option 2

Place of Performance (Delivery Location)

Kansas Regional Training Institute(KSRTI) Nickel Hall 2930 Scanlan Avenue Salina, Kansas

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (DEVIATION 2018-O0018) (AUG 2018) Addendum to 52.212-1- Proposal Submission Instructions:

The offeror shall submit information, which specifically addresses the following:

Proposed Technical Approach Offeror shall provide sufficient detailed information, which demonstrates their technical capability, proposed technical approach, and plan for how they intend to meet the requirements as specified in the Performance Work Statement (PWS) and the solicitation document. The proposal shall include at a minimum:

A Business Plan

· A general background and description of the offeror’s organization, including an organizational chart.

· An Operations plan, including the step-by-step process to ensure proper start-up of operations, if awarded the contract.

· A description of how the dining facility will be staffed and managed, which demonstrates the offeror’s overall approach for achieving effective management of operations.

· Sufficient detailed information which demonstrates the experience and qualification of the proposed key personnel.

· A description of the offeror’s ability to provide an adequate variety of food to meet the requirements of the PWS.

· A description of how the offeror intends to implement the following requirements:

a. Trash and grease removal

b. Pest Control

c. Cleaning and janitorial services B Quality Control Plan

· Offeror shall submit a draft Quality Control Plan (QCP) in accordance with the requirements of the PWS.

Past Performance Offeror’s past performance on related contracts will be evaluated to determine quality of services, business relations, management of key personnel, compliance with regulations, and customer satisfaction.

Offeror must submit past performance information by providing the survey to references/customers for work that was completed in the past five years for the same or similar type of work required by this solicitation. Past performance may be submitted for current or completed contracts or subcontracts. Contracts may include federal contracts, contracts with state and local agencies, and commercial customers. Offerors that are newly formed entities without prior contracts should list contracts and subcontracts that key personnel have been involved with. Offeror shall provide a listing of customers to which past performance survey forms were distributed. The list must contain the firm’s names, the representative to whom the form was sent, a telephone number and an email address for that contact.

Offeror’s customers are requested to submit the completed Past Performance Survey by email to the attention of Contract Specialist: Karen Robben at karen.l.robben.civ@mail.mil

Questions/Proposal Due Date:

Offerors must submit all questions concerning this solicitation in writing to the Contract Specialist, Karen Robben via email at: karen.l.robben.civ@mail.mil. Questions must be received no later than December 5, 2019, 1:00 pm CT. Any response to questions will be made in writing and will be included in an amendment to the solicitation.

All proposals are to be submitted by e-mail to the Contract Specialist at karen.l.robben.civ@mail.mil. Receipt will be verified by the date/time stamp on e-mail. All proposals shall be submitted no later than December 17, 2019, 2:00 pm CT.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

2. 52.212-2, Evaluation—Commercial Items (Oct 2014), applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) technical approach will be evaluated to determine feasibility of approach as proposed in the business plan and quality control plan to satisfy the requirements of the PWS;

(ii) price will be evaluated to determine it is complete and reasonable;

(iii) past performance will be evaluated to determine overall past performance acceptability including quality of services, business relations, management of key personnel, compliance with regulations, and customer satisfaction.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). For evaluation purposes only, 52.217-8 cost will be evaluated by adding one have of the final option year price to the total proposed price.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (October 2018) with Alternate I.

· The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision. A completed copy of this provision is to be included with the offer.

4. FAR 52.233-2, Service of Protest (September 2006)

· Protests shall be served on the Contracting Officer and Office of Chief Counsel by obtaining written and dated acknowledgement of receipt from:

William Phillips, Contracting Officer USPFO for Kansas 2737 S Kansas Avenue Topeka Kansas 66611

And Office of Chief Counsel Attn: NGB Protest Decision Authority 111 S George Mason Building 2, Ste 3TS Arlington VA 22204-1373

The following contract clauses apply to this acquisition:

1. FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (October 2018)

2. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Item” (Oct 2019) The following subparagraphs of FAR 52.212-5 are applicable:

· Subparagraphs (b)(1), (b)(4), (b)(8), (b)(9), (b)(16), (b)(22), (b)(23), (b)(25), (b)(27), (b)(28), (b)(29), (b)(30), (b)(31), (b)(32), (b)(33), (b)(34), (b)(42), (b)(49), (b)(55), (c)(1), (c)(2), (c)(3), (c)(4), (c)(8), (c)(9), (c)(10)

3. 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

This contract is subject to the written approval of NGB Compliance and Oversight Division and shall not be binding until so approved.

4. 52.216-19 Order Limitations (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $5,000, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor -

(1) Any order for a single item in excess of $1,000,000;

(2) Any order for a combination of items in excess of $1,000,000 or

(3) A series of orders from the same ordering office within Thirty (30) calendar days that together call for quantities exceeding the limitation in paragraph (b) (1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within three (3) working days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

5. 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 90 day.

6. 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor no later than 15 calendar days prior to the expiration of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 Months.

7. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vmfara.htm

8. 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

_________________N/A___________________________________________

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2 In 1 Invoice

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table

Additional Email notifications:

Jessica.e.thompson16.mil@mail.mil Ng.ks.ksarng.list.vendor-pay@mail.mil

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Ng.ks.ksarng.list.vendor-pay@mail.mil or telephone 785-274-1205.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

9. Other applicable provisions and clauses incorporated by reference:

252.204-7015

Exhibit/Attachment Table of Contents