PreBidSlides_22_Apr_14.ppt

117th AIR REFUELING WING

PRE-BID CONFERENCE

Add / Alter Distributed Common Ground Station Facilities (DCGS)

ANG Project # BRKR999147

SOLICIATION # W912JA-14-R-0005

INTRODUCTIONS

Contracting Personnel CMSgt Kelly H. Waldrop, Contracting Officer MSgt Wade R. Edwards, Contracting Specialist

Civil Engineering Maj. Scot Vandenberghe, Base Civil Engineer Lt. Jeff Farmer, Deputy Base Civil Engineer

Site Visit CMSgt Finlay Johnson SMSgt Mark Farley SMSgt Miguel Harrison

REMINDER THAT ALL QUESTIONS MUST BE SUBMITTED THROUGH THE APPROPRIATE PROCESS. DO NOT CONTACT THE INDIVIDUALS LISTED DIRECTLY.

DISCLAIMER

The following is a brief overview of the bid requirements.

Bidders are cautioned to carefully read the requirements of the solicitation and comply Accordingly Plans & Specs are RESTRICTED ACCESS Export Controlled !

Firms must be registered and have password on FBO.gov

SYNOPSIS

Add / Alter Distributed Common Ground Station Facilities (DCGS) Magnitude is $5,000,000 to $10,000,000 Funds are currently available A Firm-Fixed Price Contract will be awarded Project is being solicited 100% Small Business Set-aside The contract will be awarded using Source Selection Tradeoff Procedures Evaluation Factors Technical Past Performance Price

SYNOPSIS CONT.

Bid Schedule: Bid Form page 3 Complete Representations and Certifications – Online: https://www.sam.gov/portal/public/SAM/ Davis Bacon Wage Rates applicable: AL140050, AL50, dated 01/03/2014 Bid Guarantee’s are NOT required.

Liquidated Damages: $953.01 a day Performance Period: 630 Days

REVISED PERFORMANCE PERIOD:

705 DAYS!

SOLICITATION, PLANS & SPECS

On the web – https://www.fbo.gov Solicitation Base + 5 options

Option 4 – Upgrade Air Barrier / Under slab Vapor Option 5 – New Turn In on Northeast Corner of Site Exhibits A - E Questions & Answers document Amendments

PROPOSAL DUE DATE

DATE: 21 May 2014 TIME: 2:00 pm CST Documents must be received prior to or on this date LOCATION: 117th Air Refueling Wing, Base Contracting, Building 175 5401 East Lake Blvd, Birmingham, AL 35217-3545 All documents should have proper signatures NO Facsimile or Electronic Bids will be accepted.

SUBMISSION REQUIREMENTS

Section 00110 Of The RFP Details The Required Information And Format For The Proposal

2 Volumes Are Required Volume 1 Price/Cost Proposal Volume 2 Two Parts Part 1 Technical Capability Proposal Part 2 Past/Present Performance Information

Volume 1-Cost/Price Info & Pro Forma Documents

Complete Reps & Certs on the web at https://www.sam.gov/portal/public/SAM/ Complete & return Reps & Certs in Section 00600 Include Introductory Page-Section 00100 lists required information Exhibit D completed Sealed Envelope (FAR 9.105-1)

Volume 2 Part I-TECHNICAL CAPABILITY

Part I-Technical Capability Comprised of two (2) sub factors:

Experience & Capability LEED® Experience with building to US Green Building Council (USGBC) LEED® Standards

Volume 2 Part I-TECHNICAL CAPABILITY Part I-Technical Capability ACCEPTABLE: Proposal meets the minimum requirements.

UNACCEPTABLE: Proposal does NOT clearly meet the minimum requirements.

Sub factor 1 - Limited to ten (10) pages Demonstrate experience with building to perform a project of this magnitude & complexity AND consideration to ICD 705 compliant work space etc.

If no such experience indicate in detail how offeror plans to overcome this lack of experience Sub factor 2 - – (USGBC) LEED® Experience building to (USGBC) LEED® standards

Volume 2 Part II- Past/Present Performance Information Exhibit A- Part 1- Performance Relevancy Questionnaires – Use Exhibit Format!

Complete not more than 3 forms for Relevant Contracts Completed Or Substantially Completed (70%) In The Last Five Years Send Questionnaires for the Exhibit A Projects to your references “Do This Early” – must be rec’d by the Contracting Office by the closing date.

Volume 2 Part II- Past/Present Performance Information . Continued If You Do Not Have Relevant Past Performance And Are Using Experience Of Key Personnel, Predecessor Companies Or Subcontractors To Obtain This Ensure You Clearly State This In The Proposal

To Be Considered Subcontractor Must Complete A Consent Form - Exhibit B

References

Reference Questionnaires C Are Also Due By 2:00 Central Time on Wednesday 21 May 14

Send Reference Questionnaires Out EARLY!

Return to KO Via E-mail at:

117arw.contracting@ang.af.mil or fax to 205 714-2472

Exhibits

Proposal Evaluation

BEST VALUE

Best Value Is Defined As An Award Based On The Greatest Overall Benefit In Response To The Requirement. Award Is Based On Price And Other Non-cost Related Factors.

Award

Technical and Past/Present Performance are approximately equal to each other and when combined are approximately equal to the Price Factor.

1. Technical will be evaluated first, Price Factor second and Past Performance last.

2. If an offeror is deemed unacceptable, no further competition will take place.

3. If Price is determined to be reasonable & realistic, the offer will continue in the competition for a PP evaluation.

Important Reminders Award is contemplated to be made without discussions- Do Not anticipate a chance to make corrections or changes

Your first proposal will probably be your only proposal!!

Read the solicitation requirements carefully!!

Consider using Section 00120 to “rate” yourself before submitting the proposal-is it complete??

When Using A Subcontractor To Obtain/Enhance Relevancy Provide Subcontractor Consent Form, Exhibit B, Or it Will Not Be Considered

Important Reminders Award In This Process Does Not Necessarily Mean The Lowest Price Wins

All amendments will be posted on the FBO web site Check site regularly for changes & refresh the page

After closing no information will be available until award, which will be posted to the web. Results should be announced in approximately 60 days

HOW QUESTIONS WILL BE HANDLED

Questions must be submitted via electronic mail to: 117arw.contracting@ang.af.mil (Section 00100 - 3.1) Submit no later than COB 16 May 2014 Hours of operation: Tues – Friday 0700-5:30 Questions received after 16 May 2014 may be held and addressed after RFP closing with those offerors determined to be in the competitive range if discussions are deemed necessary Please try and consolidate your Request for Information Do NOT call technical personnel or AE-this will delay getting an answer

ANSWERS TO QUESTIONS

All questions, on a non-attribution basis, and the answers will be posted to the website https://www.fbo.gov

If necessary Addendums, issued by an Amendment will also be posted

Check website regularly and don’t forget to REFRESH the web page.

SITE VISIT SECURITY AND SAFETY BRIEFING

Important information to know before we begin our site visit on DCGS.

No Cell Phones inside the Building No PHOTOs Official Government Photographer

DON’T FORGET TO HAVE REFERENCES SENT IN BY THIS TIME & DATE

PROPOSALS ARE DUE

NOT

LATER THAN

2:00 p.m. Central Time 21 May 2014

Thank You

We appreciate your interest in this project Office Open Tues-Fri

Questions