MSA_ROAD_TYPE_B3_-_100__Submittal_Specifications.pdf

1412 W. Idaho St. - Suite 210 Boise, Idaho 83702 WEB: http://www.maxey-tookey.com

PHONE: (208) 344-9600

Maxey Tookey Architects L.L.P.

E-MAIL: chuck@maxey-tookey.com

M.S.A. ROAD DESIGN

BXRH: 092021

Project Manual

MTA JOB NO.: 1409 E

DATE: December 8, 2017

FOR

IDAHO AIR NATIONAL GUARD

CHARLES

Stamp

M.S.A. Road/1409E

PROJECT TITLE: M.S.A. Road Boise, Idaho

BXRH: 92021

MTA Project No.: 1409 E

PROJECT ADDRESS: M.S.A. Road Gowen Field Boise, Idaho 83705

OWNER: Departments of the Army and the Air Force National Guard Bureau 3489 W. Harvard Street, Bldg NG-564 Boise, Idaho 83705

ARCHITECT: Maxey Tookey Architects 1412 W. Idaho St - Suite 200 Boise, Idaho 83702 Phone: (208) 344-9600 Contact: Chuck Tookey

CIVIL ENGINEER: Engineering and Waste Solutions Boise, Idaho 83709 Phone: (208) 870-9495 Contact: Angie Gilman

CONTENTS

TECHNICAL SPECIFICATIONS

DIVISION 1 - GENERAL REQUIREMENTS

01100 SUMMARY

01250 CONTRACT MODIFICATION PROCEDURES

01290 PAYMENT PROCEDURES

01310 PROJECT MANAGEMENT AND COORDINATION

01320 CONSTRUCTION PROGRESS DOCUMENTATION

01322 PHOTOGRAPHIC DOCUMENTATION

01330 SUBMITTAL PROCEDURES

01400 QUALITY REQUIREMENTS

01420 REFERENCES

01500 TEMPORARY FACILITIES AND CONTROLS

01600 PRODUCT REQUIREMENTS

01635 SUBSTITUTION PROCEDURES

01700 EXECUTION REQUIREMENTS

01770 CLOSEOUT PROCEDURES

01781 PROJECT RECORD DOCUMENTS

01782 OPERATION AND MAINTENANCE DATA

DIVISION 2 – 15 Not Used

MTI Pavement Geotechnical Engineering Report

Storm Water Pollution Prevention Plan

IDAHO STANDARDS FOR PUBLIC WORKS CONSTRUCTION – CURRENT EDDITION

(INLCUDES BUT NOT LIMITED TO THE FOLLOWING. BY REFERECE ONLY NOT

PRINTED IN THIS DOCUMENT)

202.4.1.A.1 EXCAVATION

202.4.5.B.1 UNSUITABLE MATERIAL EXCAVATION

202.4.5.C.1 UNSUITABLE MATERIAL REPAIR

801.4.1.B.1 6" MINUS UNCRUSHED AGGREGATE BASE

802.4.1.A.1 CRUSHED AGGREGATE FOR BASE TYPE I

811.4.1.B.1 ROAD MIX PAVEMENT

1001.4.1.A.1 SEDIMENT CONTROL

1001.4.2.A.1 STAGING AREA

1001.4.2.B.1 STABILIZED CONSTRUCTION ENTRANCE

1006.4.1.C.1 INLET PROTECTION

1007.4.1.B.1 SEEDING

1103.4.1.A.1 CONTRUCTION TRAFFIC CONTROL

1104.4.1.A.1 PAINTED PAVEMENT MARKINGS

2010.4.1.A.1 MOBILIZATION

2010.4.1.B.1 SANITARY FACILITIES

DRAWINGS

G-1 COVER SHEET

G-1 SITE MAP

V-1 TOPOGRAPHICAL SURVEY

C-0 DEMOLITION PLAN

C-1 GENERAL NOTES

C-2 ROADWAY STATION 0+00 – 5+00

C-3 ROADWAY STATION 5+00 – 10+00

C-4 ROADWAY STATION 10+00 – 15+00

C-5 ROADWAY STATION 15+00 – 20+00

C-6 ROADWAY STATION 20+00 – 25+00

C-7 ROADWAY STATION 25+00 – 27+08.50

C-8 EROSION, SEDIMENT AND CONTROL PLAN

SUMMARY 01100 - 1

SECTION 01100 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Access to site.

5. Coordination with occupants.

6. Work restrictions.

7. Specification and drawing conventions.

B. Related Requirements:

1. Section 01500 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Government's facilities.

1.3 PROJECT INFORMATION

A. Project Identification: Munitions Storage Area (MSA) Road Reconstruction.

1. Project Location: Gowen Field, Boise, Idaho.

B. Government: Idaho Air National Guard

1. Government's Representative: SMSgt, Tracy Stephens Base Contracting Officer 124th MSG/MSC

(208) 422-5270

C. Architect:

1. Maxey Tookey Architects LLP.

a. Address: 1412 W. Idaho St. – Suite 210 Boise, Idaho 83702

b. Phone: 208-344-9600

c. Email: chuck@maxey-tookey.com

d. Contact: Chuck Tookey

SUMMARY 01100 - 2

D. Architect's Consultants: The Architect has retained the following design professionals who have prepared designated portions of the Contract Documents:

1. Civil Engineer: Engineering and Waste Solutions

a. Phone: 208-870-9495

b. Email: angie@ewsid.com

c. Contact: Angie Gilman

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of, but not limited to, the following:

1. Removal and disposal of existing 22’ wide asphalt road as shown on plans.

2. The construction of new 24’ wide asphalt road as shown on plans.

3. Existing Site Conditions: The Munitions Store Area (MSA) road site is relatively flat, draining slightly north and west. Soils in this area are typical of the geologic area, consisting of poorly graded gravel with silt and sand fills. Underlying fill material includes clays and sandy silt soils. The existing road is a 2-lane 20’ wide asphalt surface with loose gravel/dirt shoulders. There is curb and gutter at the southwest corner near the start of the project. There is no surface water within the vicinity of the project site.

Existing utilities cross under and alongside the road and will need to be preserved.

4. Demolition: The existing asphalt roadway will be removed as part of the project. The demolition will be done in two phases to accommodate the requirement to keep the MSA road navigable at all times. The south lane will be demolished first and rebuilt prior to the north lane demolition, leaving the north lane open while the south is under construction. Upon completion of the south lane, the north lane will be demolished and rebuilt. The asphalt material removed shall be recycled for future use in asphalt paving.

The concrete taxiway will not be demolished or damaged. If necessary, the asphalt adjacent to the taxiway will be sawcut in order to protect the taxiway from damage during the removal of the asphalt. The existing pavement is underlain by poorly graded gravel with silt and sand fills. The total depth of the new pavement section is 15” (3” of Asphalt, 4” of crushed aggregate base, and 8” of structural subbase) based on the MTI Pavement Geotechnical Engineering Report. The existing asphalt will be saw cut at either end of the project, on either side of the taxiway, as well as at all approaches on either side of the MSA road. The asphalt and old fill material will be removed from Gowen Field. The asphalt will be recycled into recycled asphalt paving or into the design mix of new asphalt. Exposed subgrade soil will be prepared in accordance with the MTI report.

5. Utilities: A number of utilities were located during the site survey including gas, water, sewer, power, and communications. Care will be taken to protect all existing utilities during construction. Any utilities damaged during construction will be repaired as part of the project. Utility coordination will be critical as many of the utilities cross under the MSA roadway in a number of locations.

SUMMARY 01100 - 3

6. See contract drawings and these specifications for complete description of the work. The technical specifications for this project are the current edition of the Idaho Standards for Public Works Construction (ISPWC). The following sections apply:

a. 200 – Earthwork

800 - Aggregates and Asphalt 1000 - Construction Stormwater Best Management Practices (BMP’s) 1100 – Traffic 2000 – Miscellaneous

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.5 PHASED CONSTRUCTION

A. The demolition and construction will be done in two phases to accommodate the requirement to keep the MSA road navigable and access to the MSA Parking Lot accessible at all times. The south lane and east end will be demolished first and rebuilt prior to the remaining portion of the north lane demolition, leaving the north lane past the west approach to the MSA parking lot open while the south is under construction. Upon completion of the south lane and east end, the remaining portion north lane will be demolished and rebuilt.

1.6 ACCESS TO SITE

A. General: Contractor shall have full use of Project site for construction operations during construction period. Contractor's use of Project site is limited only by Government's right to perform work or to retain other contractors on portions of Project.

B. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances OUTSIDE THE CONTRACT LIMITS INDICATED: Keep driveways and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Government Occupancy: Government will occupy adjacent site areas and building(s) during entire construction period. Cooperate with Government during construction operations to minimize conflicts and facilitate Government usage. Perform the Work so as not to interfere with Government's day-to-day operations. Maintain existing exits unless otherwise indicated.

SUMMARY 01100 - 4

1. Maintain access to existing walkways and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Contracting Officer.

2. Notify Contracting Officer not less than 72 hours in advance of activities that will affect Government's operations.

1.7 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations provided by the Contracting Officer.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 8:00 a.m. to 5:00 p.m., Monday through Friday, unless otherwise indicated.

1. Weekend Hours: Subject to prior notification of 72 hours and approval by the

Contracting Officer.

2. Early Morning Hours: Subject to prior notification of 72 hours and approval by the

Contracting Officer.

3. Hours for Utility Shutdowns Subject to prior notification of 72 hours and approval by the

Contracting Officer.

C. Existing Utility Interruptions: Do not interrupt utilities serving ADJACENT facilities occupied by Government or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Contracting Officer not less than three days in advance of proposed utility interruptions.

2. Obtain Contracting Officer’s written permission before proceeding with utility interruptions.

D. Nonsmoking Building: Dedicated smoking areas will be provided by the Government.

E. Employee Screening: Comply with Government's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Government's representative.

1.8 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

SUMMARY 01100 - 5

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings.

END OF SECTION 01100

CONTRACT MODIFICATION PROCEDURES 01250 - 1

SECTION 01250 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Requirements:

1. Section 01635 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.3 MINOR CHANGES IN THE WORK

A. Contracting Officer will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions" or other form deemed suitable by the Contracting Officer.

1.4 PROPOSAL REQUESTS

A. Government-Initiated Proposal Requests: Contracting Officer will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Contracting Officer are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 10 calendar days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

CONTRACT MODIFICATION PROCEDURES 01250 - 2

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use form acceptable to the Contracting Officer.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Contracting Officer.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 01635 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to the Contracting Officer.

1.5 CHANGE ORDER PROCEDURES

A. On Government's approval of a Work Changes Proposal Request, Contracting Officer will issue a Change Order for signatures of Government and Contractor on AIA Document G701 or other form deemed suitable by the Contracting Officer.

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Work Change Directive: Contracting Officer may issue a Work Change Directive on AIA Document G714 or other form deemed suitable by the Contracting Officer. Work Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Work Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Work Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

CONTRACT MODIFICATION PROCEDURES 01250 - 3

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01250

PAYMENT PROCEDURES 01290 - 1

SECTION 01290 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Section 01250 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

2. Section 01320 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of Contractor's construction schedule.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Contractor shall coordinate the preparation of the construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Contractor shall submit the schedule of values to Contracting Officer at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

PAYMENT PROCEDURES 01290 - 2

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Contracting Officer.

c. Project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703 and G703 Continuation Sheet.

3. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Change Orders (numbers) that affect value.

d. Dollar value, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

a. Include separate line items under principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum..

6. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

7. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

8. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

9. Schedule Updating: Contractor shall update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

PAYMENT PROCEDURES 01290 - 3

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Contracting Officer and paid for by Government.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Contracting Officer and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

1. Submit draft copy of Application for Payment seven days prior to due date for review by Contracting Officer.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 or other form deemed acceptable by the Contracting Officer, as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Contracting Officer will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Contracting Officer-requested project acceleration.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Government, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

PAYMENT PROCEDURES 01290 - 4

F. Transmittal: Contractor shall submit three signed and notarized original copies of each Application for Payment to Contracting Officer by a method ensuring receipt within 24 hours.

One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment (when required by the Contracting Officer) submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Government reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit executed waivers of lien on forms acceptable to Contracting Officer.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Products list (preliminary if not final).

5. Submittal schedule (preliminary if not final).

6. List of Contractor's staff assignments.

7. List of Contractor's principal consultants.

8. Copies of authorizations and licenses from federal and/or state authorities having jurisdiction for performance of the Work.

9. Initial progress report.

10. Report of preconstruction conference.

11. Certificates of insurance and insurance policies.

12. Performance and payment bonds.

13. Data needed to acquire Government's insurance.

I. Application for Payment at Substantial Completion: After Contracting Officer issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Government occupancy of designated portions of the Work.

J. Final Payment Application: After completing Project closeout requirements, contractor shall submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

PAYMENT PROCEDURES 01290 - 5

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Government took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01290

PROJECT MANAGEMENT AND COORDINATION 01310 - 1

SECTION 01310 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

B. Related Requirements:

1. Section 01320 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 01700 "Execution Requirements" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 01770 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request from Contracting Officer or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Contractor shall prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Use CSI Form 1.5A or other form acceptable to the Contracting Officer Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

PROJECT MANAGEMENT AND COORDINATION 01310 - 2

B. Key Personnel Names: Within 15 days of starting construction operations, Contractor shall submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Contracting Officer and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

PROJECT MANAGEMENT AND COORDINATION 01310 - 3

1.6 COORDINATION DRAWINGS

A. Coordination Drawings, General: Contractor shall prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1.7 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Contractor shall submit RFI’s to the Contracting Officer otherwise Contracting Officer will return RFI’s with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Contracting Officer.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: AIA Document G716 or similar form acceptable to Contracting Officer.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Contracting Officers Action: Contracting Officer will review each RFI, determine action required, and respond. Allow seven working days for Contracting Officer’s response for each RFI. RFIs received by Contracting Officer after 1:00 p.m. will be considered as received the following working day.

PROJECT MANAGEMENT AND COORDINATION 01310 - 4

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Contracting Officer’s action may include a request for additional information, in which case Contracting Officer’s time for response will date from time of receipt of additional information.

3. Contracting Officer’s action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 01250 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Contracting Officer in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log monthly. Use CSI Log Form 13.2B or other form acceptable to Contracting Officer with not less than the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Contracting Officer.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date response was received.

F. On receipt of Contracting Officer’s action, Contractor shall update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contracting Officer within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

1.8 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Contracting Officer and Contracting Officer Representative of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

PROJECT MANAGEMENT AND COORDINATION 01310 - 5

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Contracting Officer and Contracting Officer Representative, within three days of the meeting.

B. Preconstruction Conference: Contractor shall schedule a preconstruction conference before starting construction, at a time convenient to Contracting Officer and Contracting Officer Representative, but no later than 15 days after execution of the Agreement.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Contracting Officer, Contracting Officer Representative, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Critical work sequencing and long-lead items.

c. Designation of key personnel and their duties.

d. Lines of communications.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Preparation of record documents.

l. Use of the premises.

m. Work restrictions.

n. Working hours.

o. Owner's occupancy requirements.

p. Responsibility for temporary facilities and controls.

q. Procedures for disruptions and shutdowns.

r. Parking availability.

s. Office, work, and storage areas.

t. Equipment deliveries and priorities.

u. First aid.

v. Security.

w. Progress cleaning.

4. Minutes: Record and distribute meeting minutes.

C. Progress Meetings: Contractor shall conduct progress meetings at monthly intervals or requested by the Contracting Officer.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: Contracting Officer and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

PROJECT MANAGEMENT AND COORDINATION 01310 - 6

3. Agenda: The Contractor is responsible for the meeting minutes and required to send a copy for approval by the Contracting Officer. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) Status of RFIs.

14) Status of proposal requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

18) Documentation of information for payment requests.

4. Minutes: The Contractor is responsible for the meeting minutes and required to send a copy for approval by the Contracting Officer. The Contractor will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01310

CONSTRUCTION PROGRESS DOCUMENTATION 01320 - 1

SECTION 01320 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's construction schedule.

2. Construction schedule updating reports.

3. Daily construction reports.

4. Material location reports.

5. Site condition reports.

6. Special reports.

B. Related Requirements:

1. Section 01330 "Submittal Procedures" for submitting schedules and reports.

2. Section 01400 "Quality Requirements" for submitting a schedule of tests and inspections.

1.3 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the schedule of values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum unless otherwise approved by Contracting Officer.

1.4 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Contractor is required to submit to Contracting Officer submittals in the following format:

CONSTRUCTION PROGRESS DOCUMENTATION 01320 - 2

1. Working electronic copy of schedule file, where indicated.

2. PDF electronic file.

B. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

C. Construction Schedule Updating Reports: Submit with Applications for Payment.

D. Daily Construction Reports: Submit at monthly intervals.

E. Material Location Reports: Submit at monthly intervals.

F. Site Condition Reports: Submit at time of discovery of differing conditions.

G. Special Reports: Submit at time of unusual event.

1.5 COORDINATION

A. Coordinate Contractor's construction schedule with the schedule of values, list of subcontracts, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of final completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each separate area as a separate numbered activity for each main element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 20 days, unless specifically allowed by Architect.

2. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Section 01330 "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's construction schedule with submittal schedule.

CONSTRUCTION PROGRESS DOCUMENTATION 01320 - 3

4. Startup and Testing Time: Include no fewer than 15 days for startup and testing.

5. Substantial Completion: Indicate completion in advance of date established for

Substantial Completion, and allow time for Contracting Officer administrative procedures necessary for certification of Substantial Completion.

6. Punch List and Final Completion: Include not more than 30 days for completion of punch list items and final completion.

C. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

1. Work Stages: Indicate important stages of construction for each major portion of the Work, including, but not limited to, the following:

a. Subcontract awards.

b. Submittals.

c. Purchases.

d. Fabrication.

e. Sample testing.

f. Deliveries.

g. Installation.

h. Tests and inspections.

i. Adjusting.

j. Curing.

k. Startup and placement into final use and operation.

2. Construction Areas: Identify each major area of construction for each major portion of the Work. Indicate where each construction activity within a major area must be sequenced or integrated with other construction activities to provide for the following:

a. Structural completion.

b. Temporary enclosure and space conditioning.

c. Permanent space enclosure.

d. Completion of mechanical installation.

e. Completion of electrical installation.

f. Substantial Completion.

D. Cost Correlation: Superimpose a cost correlation timeline, indicating planned and actual costs. On the line, show planned and actual dollar volume of the Work performed as of planned and actual dates used for preparation of payment requests.

1. See Section 01290 "Payment Procedures" for cost reporting and payment procedures.

E. Recovery Schedule: When periodic update indicates the Work is 14 or more calendar days behind the current approved schedule, the Contractor is required to submit a separate recovery schedule indicating means by which Contractor intends to regain compliance with the schedule. Indicate changes to working hours, working days, crew sizes, and equipment required to achieve compliance, and date by which recovery will be accomplished.

CONSTRUCTION PROGRESS DOCUMENTATION 01320 - 4

2.2 CONTRACTOR'S CONSTRUCTION SCHEDULE (GANTT CHART)

A. Gantt-Chart Schedule: Contractor shall submit a comprehensive, fully developed, horizontal, Gantt-chart-type, Contractor's construction schedule within 30 days of date established for the Notice to Proceed. Base schedule on the startup construction schedule and additional information received since the start of Project.

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line.

1. For construction activities that require three months or longer to complete, indicate an estimated completion percentage in 10 percent increments within time bar.

2.3 REPORTS

A. Daily Construction Reports: Contractor shall prepare a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors at Project site.

2. List of separate contractors at Project site.

3. Approximate count of personnel at Project site.

4. Equipment at Project site.

5. Material deliveries.

6. High and low temperatures and general weather conditions, including presence of rain or snow.

7. Accidents.

8. Meetings and significant decisions.

9. Unusual events (see special reports).

10. Stoppages, delays, shortages, and losses.

11. Meter readings and similar recordings.

12. Emergency procedures.

13. Orders and requests of authorities having jurisdiction.

14. Change Orders received and implemented.

15. Construction Change Directives received and implemented.

16. Services connected and disconnected.

17. Equipment or system tests and startups.

18. Partial completions and occupancies.

19. Substantial Completions authorized.

B. Material Location Reports: At monthly intervals, Contractor shall prepare and submit a comprehensive list of materials delivered to and stored at Project site. List shall be cumulative, showing materials previously reported plus items recently delivered. Include with list a statement of progress on and delivery dates for materials or items of equipment fabricated or stored away from Project site. Indicate the following categories for stored materials:

1. Material stored prior to previous report and remaining in storage.

2. Material stored prior to previous report and since removed from storage and installed.

3. Material stored following previous report and remaining in storage.

CONSTRUCTION PROGRESS DOCUMENTATION 01320 - 5

C. Site Condition Reports: Immediately on discovery of a difference between site conditions and the Contract Documents, prepare and submit a detailed report. Submit with a Request for Information. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

2.4 SPECIAL REPORTS

A. General: Submit special reports directly to Owner within one day(s) of an occurrence. Distribute copies of report to parties affected by the occurrence.

B. Reporting Unusual Events: When an event of an unusual and significant nature occurs at Project site, whether or not related directly to the Work, prepare and submit a special report.