Minutes_of_Pre-Bid_Conference_and_Site_Visit_-_Signed.pdf

January 29, 2019

MEMORANDUM FOR RECORD

FROM: NGNM-DPF-CT

Purchasing and Contracting Office 47 Bataan Blvd Santa Fe NM 87508

SUBJECT: MINUTES OF PRE-BID CONFERENCE AND SITE VISIT, SOLICITATION W912J3-19-B-5001, REPLACE

BOILER BUILDING 1077

1. A pre-bid conference was held in building 1064, 2251 Air Guard SE, Kirtland Air Force Base, New Mexico 87117 starting at 9:00 AM January 24, 2019. A site visit was conducted immediately after the pre-bid conference in the mechanical room of building 1077.

2. The list of individuals that attended the pre-bid conference and site visit has been posted to the Federal Opportunities (FBO) Website (www.fbo.gov). The document is titled “Pre-Bid Conference Attendance Roster Redacted”. The following Government representatives attended the subject meeting:

Name Position Maj. Dennis Gallegos 150th Civil Engineering Squadron Commander Capt. Thomas Buckner 150th Environmental Manager MSgt Edwin Widgeon Contracting Officer Mrs. Lorraine Lucero Contract Specialist Mr. Jacoby Duran Project Manager

3. The following items were discussed during the pre-bid conference:

a. The contract period or the period of performance is 45 calendar days from the issuance of the notice to proceed (NTP). This includes all work to include cleanup and punch list. The Government anticipate award of the contract by the end of February 2019.

b. Payment Bond is required for this requirement. A second payment protection is also required.

Please review full text Contract Clause 52.228-13 Alternative Payment Protections. A performance bond will be acceptable as a second payment protection.

c. A bid guarantee is not required for this solicitation.

d. Interested offerors must be registered in SAM at the time of bid opening. If a contractor is not registered in SAM at the time of bid opening the bid will not be considered for award. To register in SAM go to: https://www.sam.gov/portal/SAM/. You will need your DUNS number to register.

e. This solicitation is set aside 100% for small businesses, the North American Industry Classification System (NAICS) for this solicitation is 238220 – Plumbing, Heating, Air-Conditioning Contractors. The small business size standard for this NAICS is $15.0 Million. To be eligible for award a bidder must be considered a small business under this NAICS code. The representation and certifications from

Systems for Award Management website will be utilized to determine if a business is considered a small business.

f. The magnitude for this project is $100,000 to $250,000.

g. Electronic bids and bids submitted via fax will not be considered for award. Bids must be mailed or delivered by hand. Please review section 00100 notes in the solicitation for more information.

h. The deadline for questions is close of business January 31, 2019. Questions submitted after this deadline will not be acknowledged or answered.

i. Pricing on bids must be valid for 60 days.

j. Blocks 14 to 20c on the Standard Form 1442 must be filled out and signed by an individual that has the authority to bind the company to be considered a valid bid.

k. The wage determinations under the Davis Bacon Act was updated on January 25, 2019. A solicitation amendment will be made on or around January 29, 2019. The current wages can be accessed at the following website: https://www.wdol.gov/wdol/scafiles/davisbacon/NM44.dvb?v=2

4. A power point slide presentation covering the terms and conditions along with project specifics and the selection process was provided to all attendees. Since this is a sealed bid, the award will be made to the contractor that submits the lowest bid that is a responsible contractor and is considered a small business per NAICS code 238220. The power point sides were uploaded to the Federal Business Opportunities solicitation website. There will be no discussion prior to award.

5. Questions must be submitted in writing via email, especially technical questions to:

edwin.d.widgeon.mil@mail.mil DO NOT CONTACT the 150th Civil Engineering personnel. All questions must be routed through the Contracting Office. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued or posted at https://www.fbo.gov.

6. After the pre-bid conference, all participants walked to building 1077 and conducted a walkthrough of the mechanical room where the boiler is located.

7. A total of seven questions were asked, not all questions were answered on the spot. All questions and answers covered during the pre-bid conference and site visit have been posted on the FBO website.

8. Any amendments that are issued will be posted to the FBO website. Contractors were advised to check the website frequently and to ensure to acknowledge all amendments on the Standard Form 1442. Failure to acknowledge all amendments will make a bid nonresponsive and will not be considered for award.

9. The pre bid conference and site visit concluded at 10:00 AM on January 24, 2019.

EDWIN D. WIDGEON, MSgt, NMANG Contracting Officer