Pre-Bid_Confrence_&_Site_Visit_Minutes_-_W912J3-18-B-5001.pdf

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE BID CONFERENCE AND SITE VISIT, SOLICITATION W912J3‐18‐B‐1001, BUILDING 1062 RE‐ROOF

DATE: August 16, 2018

1. A pre‐bid conference and site visit were held on August 16, 2018 at 9:00 am in the classroom of building 1064. The list of contractors attending the meeting is shown on the attached redacted sign‐in sheet. The following Government representatives attended the subject meeting:

Name Position

2 Lt Jonathan Spencer 150th Engineering Officer

MSgt Edwin Widgeon Contracting Officer

Mr. Jacoby Duran Project Manager

2. The following items were discussed during the pre‐bid conference:

a. The contract period of performance is 45 calendar days from the issuance of the notice to proceed (NTP). This includes all work to include cleanup and complete punch list items. The

Government anticipate award of the contract in mid‐September 2018. A Bid bonds or Offer

Guarantee is not required for this sealed bid. However, a payment bond along with a second protection is required, this information can be found in the full text clause FAR 52.228‐13 found in the solicitation.

b. Interested offers must be registered in SAM. To register go to:

https://www.sam.gov/portal/SAM/. You will need your DUNS number to register. Ensure your

SAM registration is valid at least 90 days after bid opening.

3. A power point slide presentation on the project specifics and the sealed bid process was presented to all attendees. Since this is a sealed bid the award will be made to the contractor that submits the lowest bid that is a responsible contractor. For a contractor to be found responsible, the Contracting Officer will ask the apparent low bidder to submit proof of financial resources and provide at least three references of similar projects. The power point sides were uploaded to the Federal Business Opportunities solicitation website.

4. All questions and request for information (RFI) shall be submitted in writing via email to:

edwin.d.widgeon.mil@mail.mil DO NOT CONTACT the 150th Civil Engineering personnel. All questions and RFI shall be routed through the Contracting Office. All Contractor questions when answered will be posted to the FBO.gov website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued or posted at https://www.fbo.gov. The deadline to submit questions is

2:00 PM on August 22, 2018. Questions and request for information.

5. After the pre bid conference everyone walked to building 1062 and climbed to the roof of the building to look at the existing roof.

6. A total of 10 questions were asked during the site visit, the questions have been answered and uploaded to the Federal Business Opportunities solicitation website, the document is entitled Site Visit

Questions and Answers.

7. Any amendments, if issued, will be posted to the FBO.gov website. Contractors were advised to check the website frequently.

8. The pre bid conference and site visit concluded at 1000 hours

Edwin D. Widgeon, MSgt, NMANG

Contracting Officer