W912J3-17-Q-0002-0001_-_Solicitation_Amendment.pdf

0011053541-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is to accomplish the follow ing:

a. Extend the solicitation response date and time until 13 October 2017, 12PM (MST)

b. Post Questions & Answ ers; and

c. Change PWS, Paragraph 2, for full utilization and functionality w ithin five (5) days changed to 14 days.

All other terms and conditions of this solicitation remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Sep-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912J3-17-Q-0002

X 9B. DATED (SEE ITEM 11)

25-Sep-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Sep-2017

CODE

USPFO FOR NEW MEXICO CONTRACTING OFFICE

ATTN: KIM ARMSTRONG 47 BATAAN BLVD

SANTA FE NM 87508

W912J3 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912J3-17-Q-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Oct-2017 12:00 PM to 13-Oct-2017 12:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

HASLER MODEL IM 480 W 70 LBS SCALE 1-UNIT FOR 12-MONTHS METER RENTAL AND

MAINTENANCE SERVICE.Note: Government own the base, and this requirement is only for leasing meter and maintenace.

To:

HASLER MODEL IM 480 W 70 LBS SCALE 1-UNIT FOR 12-MONTHS METER RENTAL AND

MAINTENANCE SERVICE IAW PERFORMANCE WORK STATEMENT HEREIN.Note: Government own the base, and this requirement is only for leasing meter and maintenace..

CLIN 0002

The CLIN extended description has changed from:

HASLER MODEL IM 330 W 5 LBS SCALE 16-UNITS FOR 12-MONTHS METER RENTAL AND

MAINTENANCE.

To:

HASLER MODEL IM 330 W 5 LBS SCALE 16-UNITS FOR 12-MONTHS METER RENTAL/LEASE AND

MAINTENANCE IAW PERFORMANCE WORK STATEMETN HEREIN..

The following have been modified:

PERFORNACE WORK STATEMENT

PERFORMANCE WORK STATEMENT

STATEWIDE NETWORK POSTAGE METER RENTAL/LEASE

AND MAINTENANCE SERVICE

FOR

NEW MEXICO NATIONAL GUARD (NMNG) ARMORIES

FOR 12 MONTHS

DESCRIPTION OF THE REQUIREMENTS: This is Non-Personal Service Contract. The contractor shall perform the following requirements:

1. The New Mexico National Guard has a requirement to lease/rental the following

Postage Meters Systems to be deployed statewide. The contractor shall deliver the postage meters to each listed 16-locations below

1.1 Detailed Requirements:

- 16-EACH: HESLER POSTAGE METER HASLER MODEL IM330 W 5 LBS

SCALE 16 UNITS: 1-YEAR METER RENTAL AND MAINTENANCE:

Contractor shall deliver the complete units to the Government. (EQUAL or Equivalent New Equipment)

- 1-EACH – HESLER POSTAGE METER HASLER MODEL IM480 W 70

LBS SCALE 1-YEAR METER RENTAL AND MAINTENANCE: The Government own the base of this equipment and just need to lease meter and maintenance.

- 16-EACH: INK CARTRIDGE FOR THE IM330 FOR 16-UNITS

- 2-EACH: INK CARTRIDGE F0R THE IM480 FOR 1-UNITS

1.2 Delivery Locations: The contractor shall coordinate the delivery schedule with one

(1) Government Focal Point but the delivery shall be made to the following address by the contractor. (TBD – Government Focal POC will be provided at the time of contract award).

QTY EQUIPMENT DELIVERY ADDRESS

1 IM480 22A Bataan Blvd, Santa Fe, NM 87508 1 IM330 or Equal 4001 NW Loop, Rio Rancho, NM 87144 1 IM330 or Equal 600 Wyoming NE, Albuquerque, NM 87123 1 IM330 or Equal 1101 W Navajo, Farmington 87747, NM 1 IM330 or Equal 54 Hassler Valley Rd, Gallup, NM 87305 1 IM330 or Equal 21 General E Baca, Belen, NM 87002 2 IM330 or Equal 249 Armory Road, Las Cruces, NM 88007 1 IM330 or Equal 1145 State Rd 570, L/Q Ranchos deTaos, NM 87557 1 IM330 or Equal 705 Industrial Park Road, Espanola, NM 87532 1 IM330 or Equal Fairground Road, Springer, NM 87747 1 IM330 or Equal 720 Maxamilliano Dr, Las Vegas, NM 87701 1 IM330 or Equal HRC 68, Box 6, Santa Rosa, NM 88435 1 IM330 or Equal 1 W Earl Cummings Loop, Roswell, NM 1 IM330 or Equal 5002 Jack Gomez, Hobbs, NM 88240 1 IM330 or Equal 601 S Norris St, Clovis, NM 88101 1 IM330 or Equal MATES Dona Ana Range, Mesquite, NM 88048

2. These systems are required to be on-site and available for full utilization and functionality within 14 days from the date of contract award to all listed 16-locations.

3. The detailed requirements are listed below for general requirements for all Postage Meter

Systems:

3.1 Period of performance: 12-months (1-year) from the date of contract award. Invoice Monthly for 12 months after the services rendered by the Government.

3.2 New production equipment only (No Newly Remanufactured, refurbished or used equipment will be allowed).

3.3 Contractor shall provide ALL service, software, support & supplies to ensure all postage meter systems operate as expected and contracted.

3.4 The contractor shall provide a contact to manage all NMNG issues dealing with billing, service, supplies, training, etc. and be able to meet upon request within six (6) business days. This contact should be easily reachable from anywhere in the state of NM by a 1- 800 or other toll free number.

3.5 Contractor shall deliver postage meters to each designated location and have in service.

Continuity of postage meter operations in every location is imperative, and Contractor is fully responsible and expected to ensure this occurs by meeting the every location postal meters in-service.

4. Contractor shall provide notice, in writing (email), no less than 6 business days in advance of any and every expected postage meter delivery/install and removal date to all 3 contact points (listed below) to Government Focal Point of Contact:

a. the NMNG provided POC for each specific postage meter (POC)

b. the NMNG provided G6 Admin Services Representative (ASR)

c. the NMNG provided G6 IT Representative (ITR)

5. Yearly ability for the duration of the contract to have up to 12% of the total volume of postal meters contracted with the NMNG added, removed from the contract or moved by the provider to alternate locations as designated by the NMNG free of charge by provider.

6. All systems and drivers must be Window XP, Windows Vista/7/Server 2003, 2008 compatible if required to connect to a computer.

7. Remote access technology is required for obtaining meter readings, adjusting postage monetary amounts and producing electronic reports of service issues are requested.

The Contractor shall provide a means (website preferred) with the ability to view reports with graphs/charts of volume increase and decrease with at least monthly reporting on the 5th day f the following month.

8. Contractor shall provide a maximum of 4 hour response time to all facilities for issues, repairs and postage meter delivery to Santa Fe, New Mexico location when required.

9. Contractor shall place a highly visible sticker on the front of each system with complete and accurate contact information on how to obtain service for that system through direct contact and coordination with the provider such that any member of the NMNG can request and coordinate any needed repairs, service, or supplies directly with provider. A toll free phone service number is required. The accuracy of this service contact information visible on every system will be maintained and updated by the contractor.

10. All systems must have the ability to limit access to postage use only to designated representatives via a logon account. The logon account must provide accountability and non-repudiation of all transactions per user and the activity log information should be remotely accessible via a webpage to ensure the attrition of misappropriation. Two-factor authentication is preferred (i.e.: swipe card and PIN).

11. All logon accounts must have the ability to be easily transferred to another individual instantly upon the request of the NMNG ASR.

12. All systems must have the ability to review online reports for postage usage by date, department, postal class and type of transaction. The reports for each department must also be visible by the master online account.

13. The online account must also show status information pertaining to the systems ink levels and print heads.

14. All default settings, as provided by NMNG, should be set by provider at or prior to delivery of all postal meters.

15. All systems must have the ability to print directly on envelopes and labels.

16. All funding allocation changes to include additions, deletions or transferring of funds on the postage meters must be approved by ASR.

17. The ability to transfer monetary amounts from one postage meter to another must be available via the master account webpage and via a phone call to the provider.

18. All systems must feature a simple, easy to use interface with available operational manuals for user aid.

19. This contract shall not be amended, added to, or modified in any way by anyone internally or externally to NMNG without written approval from the Contracting Officer. The contractor shall notify the designated Government Focal Point of Contact for any required changes, then the Government POC will notify the Contracting Officer for contract modification if necessary.

20. The Contractor shall provide a monthly invoice through Wide Area Work Flow (WAWF:

https://wawf.eb.mil) webpage, listing at a minimum each postage location by armory/unit name or department, street address, city, model number, serial number, date installed, contracted base cost per unit, beginning and ending of billing period monetary balance and usage calculation. Invoice should be capable of being sorted by all fields. NMNG reserves the right to request further customization of the report data format from contractor if needed.

21. The Contractor will provide at least one (1) type of each postal meter to six (6) designate locations for the testing period.

22. Contractor shall fully coordinate with the NMNG POC ASR and ITR to work-out a delivery and installation or removal plan for each specific postage meter no less than 6 business days in advance. All agreed upon dates and times must be communicated by the Provider via email to all involved parties.

23. Changes to delivery and removal date or time windows must be communicated in writing via email by the Contractor no less than three (3) business days in advance to all the NMNG involved parties (POC, ASR, ITR).

a. The Contractor shall not assume a new delivery or removal date is accepted by

NMNG until the NMNG location specific POC, ASR and/or ITR have agreed to the rescheduled date and time window.

b. All POC & ITR agreed upon re-schedule dates will be communicated by an email from the Provider to all three contact points (POC, ASR and ITR).

c. This coordinated and very thorough communication is important to ensure the proper personnel for each location can be present and expected for providing physical building/area entry/access & escort, accepting postal meter delivery, and other NMNG G6 staff, as needed, to assist with network access and system placement.

24. All systems must have the ability to connect to via RJ45 and RJ11 connectors.

25. All systems must have the ability to use both digital and analog connections.

26. All systems must have the ability to automatically update rate changes.

27. All systems must satisfy all current postal regulations.

28. Contractor shall assist NMNG G6 IT (ITR) staff with initial connectivity and configuration of all systems at no additional charge. Provider will plan delivery dates and installation times such that all systems are expected to be complete and fully functional by Close of Business (COB) (4:30PM) on any normal NMNG business day of delivery. Otherwise Provider will agree, at NMNG’s discretion, to remain on-site until the postal meter install is considered complete and fully functional or return at a date/time determined by the onsite NMNG POC and the assigned NMNG G6 ITR to finish any install.

29. Training for any newly delivered and installed postage meters:

a. Contractor agrees to provide an initial full postage meter capability training course, to include web interface training, at each meter location or where requested by NMNG within three (3) business days of the delivery date.

b. The Contractor on-site training will be conducted only after the locations postage meter system is deemed fully installed and functional so each and every function the user may be interested in can be fully taught by demonstration.

c. The Contractor will initiate contact, at least once by email and once by phone, to coordinate the on-site training with each specified destination with the NMNG POC at least three (3) business days prior to on-site training. Provider initiated communication will continue until all requested training is complete.

d. If any training date changes are needed, the Contractor shall communicate such to the POC and ASR at least 3 business days in advance.

e. The Contractor shall not assume any alternate training date suggested by the Provider is accepted by NMNG until the location specific NMNG POC initially coordinated with above has fully agreed to the rescheduled date and time.

f. Once a NMNG POC agreed upon training date or time change has been reached with the Contractor, this change must be communicated by the Contractor to the NMNG POC and ASR within two (2) business days.

g. Contractor shall send at least one scanned copy by email of a NMNG POC signature from each training event to the ASR as verification the training was conducted & completed.

h. All training should be planned by the Contractor such that it can be fully executed within the normal NMNG business days and hours of 8:00AM-4:00PM Tuesday through Monday.

i. Contractor shall keep an updated master spreadsheet to be shared with the NMNG ASR of all postage meters and locations identifying which locations have been trained, on what date, and the NMNG POC who signed off saying training was completed at that location and date.

j. Failure to provide this on-site training as outlined above will be rescheduled at the Providers expense and NMNG’S POC time of convenience within five (5) business days of the originally NMNG agreed training date.

30. Contractor shall also ensure user-friendly, unlimited quantity, anytime web-based training is always available, that is directly and operationally accurate to each specific (not simply generic model postage meter system deployed by the Provider for the NMNG to use.

31. Contractor shall implement complete scope of work upon successful system testing and approval.

The followings is the detailed specifications for the equipment, all specifications quoted must be equivalent or better to the following additional requirements and shall be new in conditions:

1 Systems @ Admin Services JFHQ General Specifications -Automatic label dispenser -Up to 70 lb weighing platform -Dynamic weighing scale -Ergonomic workstation furniture -Mixed mail processing -Sealing system -Web Network Interface/Modem enabled to effortlessly download postage funds -Departmental Accounting -Process approximately of 140 letters per minute

-Ability to compare postage prices and delivery dates between carriers -Address Correction built into the software -Built-in support for local and regional carriers -Fully integrated system, including monitor, that functions as if it is a singular unit -Automatic feeding, sealing and imprinting postage -Auto-dating -Package tracking integration

16 Systems @ Battalion and Field Level General Specifications (Listed address above) -Up to 5 lb weighing platform -Web/Modem enabled to effortlessly download postage funds -Departmental Accounting -Process approximately of 25 letters per minute -Semi-automatic feeding, sealing and imprinting postage -Ability to handle materials of various sizes -Thermal transfer printing

QUALITY ASSURANCE PLAN WORKSHEET

Postage Meter Rental & Maintenance

PERFORMANCE RATING

SERVICE x QUALIT Y

RATING

CAUSATIVE

FACTORS

EFFECT ON MISSION ACTION

REQUIRED/DATE

Maintenance and replace parts on meter machines in accordance with contract

GREEN NO COMMENTS NEEDED WHEN GREEN

YELLOW

RED

Services call back within 4 hours of service call placed

Postage updates are provided to users in advance

Rating Description

Green Yes. Performance and technical specifications are being met at an Acceptable Quality Level (AQL).

Yellow

Yes. Performance and technical specifications are currently being met at the minimum AQL, but the following service/deliverable needs contractor attention: (The Customer must identify what component of the deliverable and/or service requires attention.)

Red

No. Performance and technical specifications are not being met at AQL and the following service/deliverable needs immediate contractor resolution:

(The Customer must identify what component of the deliverable and/or service that is below the minimum AQL.)

(End of Summary of Changes)