Questions and Answers.docx

W912J2-22-R-0005 Full Food Service Fort McCoy, WI Questions & Answers Q: What is the timeline for the award of the contract?

A: I am unable to provide a specific date as it depends on the approval process. I am hoping 7-10 days after the solicitation closes. This is not a guarantee.

Q: Why is it N/A for the SLA for subcontractor’s part written in the slides?

A: This is in reference to FAR Clause 52.219-14 Limitations on Subcontracting which only applies to small business concerns. The SLA is not a small business.

Q: Will the pre-solicitation conference slides be available?

A: Yes, they will be posted to SAM.gov.

Q: Phase in and phase out process with current contractor, what does that look like?

A: A classroom will be provided for office space, interviews, etc. starting 6 June. Freezer space and dry storage will be available starting 13 June. As operations are ongoing, there will not be the opportunity to utilize cooler space and work areas until 15 June. The dining facility will be open to observe line flow during meal service.

Q: How does the government determine Producer Price Index (PPI)/Employment Cost Index (ECI)? Is it an average or is it just picked for that time or month?

A: See Paragraph 2.5.7.1 of ADDENDUM TO 52.212-2 within the solicitation document for details. To further define, the percentages used to adjust the prices are obtained from economic releases from the Bureau of Labor Statistics website. The Producer Price Index percentage changes for commodity and service groupings and individual items unadjusted 12-month percentage change will be used to determine the increase or decrease in the subsistence portion of the price per meal. The Compensation (12-month not seasonally adjusted) Employment Cost Index for total compensation, for civilian workers, by occupational group and industry (Service Producing Industries) will be used to determine the increase or decrease in the labor portion of the price per meal.

Q: How do you want us to provide you a property management plan without knowledge of the equipment and the process in which we need to get it repaired or replaced?

A: As stated in the solicitation, this is an “overview” (maximum of 10 pages) of how you intend to manage the property. See FAR subpart 52.245-1 Government Property subparagraph (f), whereas Contractors shall establish and implement property management plans, systems, and procedures at the contract, program, site or entity level to enable the outcomes listed in that subpart including acquisition of the property, receipt, records, physical inventory, subcontractor control, reports, relief of responsibility, utilizing the property, maintenance, and property closeout. See also paragraph 3 of the Performance Work Statement (PWS) for specific requirements related to Government Furnished Property. Note, maintenance on the GFP is completed by the government maintenance staff. Daily cleaning and basic maintenance is completed by the contractor.

Q: As far as the workload goes are there any other times other than the forementioned holidays that the DFAC will be closed?

A: Dates are as noted in the PWS, paragraph 1.4.2. Additionally, see paragraph 1.10.2 The dining facility will be closed when the headcount is projected to be 10 or less.

Q: What is the percentage of Mermite/field meals of the total meals served?

A: Mermite percentages from year to year change drastically, there is no set average for mermites. However, within our projections process, the WMA/ RTI provides a daily projection breakout for in house meals and mermites or bag meals. During the last 10 months the average varied from 0% up to 37%. The overall 10-month average is 15.5%.

Q: Are there standard entrée requirements?

A: Per paragraph 5.7.7 and 5.7.8 of the PWS, Contractor shall prepare main-line and short order menu items to provide a quality meal with good variety IAW AR 40-25 (Nutrition Standards and Education) and TM 10-412 (Armed Forces Recipe Service). Menu items shall be offered to support nutrition awareness. The "Go for Green-Army" (G4G) program is provided as a reference (see Technical Exhibit 5).

Q: What are the limitations on cash prices?

A: Per paragraph 5.8.4 of the PWS, non-SIK diners shall pay cash or credit/debit to the Contractor for meals provided at a rate to the nearest $0.50 from the contracted meal rate. This is a change to the PWS and will be added by amendment to the solicitation.

Q: Work Schedule requirement as a deliverable?

A: The following sentence has been removed from paragraph 1.6.1 of the PWS: “Contractor shall provide the COR a weekly staff schedule, NLT close of business each Wednesday for the following week.” This is a change to the PWS and will be added by amendment to the solicitation.

Q: Do we have to report employee vaccination status?

A: See DFAR 252.223-7999 (Dev) Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors (Deviation 2021-O0009) USA002407-21-DPC.pdf (osd.mil)

See also Consolidated Department of Defense Coronaviurs Disease 2019 Force health Protection Guidance updated 4 April 2022 Paragraph 3. DoD contractor personnel for reporting requirements:

Consolidated Department of Defense Coronavirus Disease 2019 Force Health Protection Guidance

Q: Wage determination? Is it 15.00 per hour?

A: Wage Determination No 2015-4929 Revision 18 dated 3/15/2022 is included in the solicitation. The wage listed for the appropriate occupational code shall be paid to service employees under this Service Contract Act covered contract. The wages with asterisks (***) are entitled to a higher minimum wage under Executive Order 14026 ($15.00 per hour). See this fact sheet for more details: Fact Sheet #83B – RAISING THE MINIMUM WAGE FOR CONTRACTORS UNDER EXECUTIVE ORDER 14026 (dol.gov)

Q: Can we get a copy of the current menu?

A: Yes, and it is attached

Q: Incumbent Contractor. Is there any incumbent contractor for the Ft. McCoy Food Services requirement? If so, what is the company name and their DUNS number / UEI?

A: Jim L. Tipton, LLC, Unique Entity ID UYC7VNYAJVN3

Q: Incumbent Contract. Is there a current contract for the Ft. McCoy Food Service requirement? If so, what is the contract number and its total dollar value?

A: W912J2-21-D-0001, indefinite delivery indefinite quantity single award contract, maximum contract value $4,999,500. This amount is the maximum limit of the IDIQ. Funds were not obligated in this amount. See the Technical Exhibit 3 Estimated Workload.

Q: Electronic Proposals. Is there a size limit of the electronic document size of the proposal volumes to be submitted, e.g., 10 megabytes? (Ref: Section L, RFP Page 31, RFP Section 2.4 – E-MAIL SUBMISSIONS) A: See section 1.3 on page 30 of the solicitation for page limitations for each volume. Additionally, as stated in 2.4 referenced in your question, if your electronic proposal, including all attachments, is larger than 10 MB, the Government requires you to segment your proposal submission in more e-mails that individually are no larger than 10 MB.

Q: Personal Protective Equipment (PPE). Will the Government provide PPE e.g., face masks, gloves, etc. to contractor employees? (Ref. RFP Page 32, Volume 6: Property Management Plan) A: No, the contractor is to supply these items. See the PWS para 1.6.4 - Employee Uniforms.

Q: On-Site Work Space. Will the Government provide the contractor with an on-site work office and/or storage space? If so, how much space and in what location(s)? (Ref. RFP Page 32, Volume 6: Property Management Plan) A: Yes. It is lockable office and has a desk with drawers, a two-drawer cabinet, a bookshelf and two office chairs. It is approximately 60 sq ft. It is in the back of the kitchen/food prep area.

Q: Price Assumptions. Can offers list any price assumptions in their Volume III “Cost/Price” proposal and not have the Government determine this as qualifying their offer with a resulting determination of the offer is non-responsive? (Ref: RFP Page 30).

A: Per paragraph 1.7 on page 30 of the proposal, assumptions are NOT allowed as the Contractor will have time to provide questions to the Government.

Q: Economic Price Adjustment. Given the current US inflation rate is 8.5 percent according to the Bureau of Labor Statistics. Given the inflation risk with a firm fixed price contract, will the Government allow the contractor to make price adjustments if there are significant additional increases in labor / material costs due to inflation?

A: The contractor will not make price adjustments, the Government will if there are significant increases or decreases. This is a firm fixed price with economic price adjustment. See Paragraph 2.5.7.1 of ADDENDUM TO 52.212-2 within the solicitation document for details. To further define, the percentages used to adjust the prices are obtained from economic releases from the Bureau of Labor Statistics website. The Producer Price Index percentage changes for commodity and service groupings and individual items unadjusted 12-month percentage change will be used to determine the increase or decrease in the subsistence portion of the price per meal. The Compensation (12-month not seasonally adjusted) Employment Cost Index for total compensation, for civilian workers, by occupational group and industry (Service Producing Industries) will be used to determine the increase or decrease in the labor portion of the price per meal.

Q: Randolph-Sheppard Act. Addendum 52.212-2 Evaluation – Commercial Items, states “Procurement will be conducted pursuant to the Randolph-Sheppard Act (R-SA). Is the use of the R-SA requirement in compliance with the recent 24 Mar 2022 GAO Protest Decision B-420416 concerning the validity of the Government using the RS-A preference? (Ref: RFP Page 26, Addendum to 52.212-2) A: The Government is in compliance with the Randolph-Sheppard Act. This procurement is for the operation of a cafeteria. The contractor will be responsible for all services including inventory, maintaining the facilities’ equipment, ordering and supplying food, establishing the menus, and food preparation and storage.

Q: Evaluation Factors. Section 2.0, Evaluation of Offers, on pages 26 and 27 of the RFP lists three (3) evaluation factors. What is the relative weight of each of the three evaluation factors? Are the three evaluation factors all equal? Please clarify. (Ref: 2.0 EVALUATION FACTORS FOR AWARD) A: This solicitation was prepared using FAR Part 13 – Simplified Acquisition Procedures, not Part 15 – Contracting by Negotiation. Per FAR 13.106-1 (a)(2)(iii) Solicitations are not required to state the relative importance assigned to each evaluation factor and subfactor.

Q: How many facilities are applicable to all the PWS tasks? If more than one, please specify any other facilities associated with the PWS tasks.

A: One facility

Q: Can you specify all the Government furnished property (GFP) to be provided to the contractor? The RFP does not describe the condition of each GFP equipment item. Can the RFP be modified to indicate the condition of each GFP equipment item, e.g., new, very good, good, fair, poor, etc.?

A: See Technical Exhibit 4 Government Furnished Property for a listing. Government has a lifecycle replacement plan for all GFP. All GFP is in good working condition. Issues are addressed immediately for repair or replacement to keep operations running smoothly. The majority of the equipment is less than five years old.

Q: Equipment Maintenance. Please confirm if the government is responsible for equipment maintenance and repairs. (Ref. RFP Page 32, Volume 6: Property Management Plan) A: Maintenance on the GFP is completed by the government maintenance staff. Daily cleaning and basic maintenance is done by the contractor. For example, if an oven or steamer were to fail electrically or mechanically, the government will pay and schedule a repair when the DFAC manager notifies the COR.

Q: Is there a Union? If so, will a current CBA be provided?

A: No, there is no union.

Q: please confirm that attachment 06-Technical Exhibit 4 PIEE-gap Attachment Export is the same as GfpAttachment Template?

A: Yes, it is the GfpAttachment Template from PIEE.

Q: Looks like the following attachments have not been published Wage Determination, PRS, Deliverables and Estimated Workload.

A: Exhibits 1 – 3, 5 and 6 are within the PWS document at SAM.gov. The wage determination and Exhibit 4 have been uploaded to SAM.gov separately.