W912J2-20-R-0006-0001 (summary of changes document) Case Management Services.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to change the date w ork shall begin in para 3.1 of the Proposal Instructions from 19 June 2020 to 19 July 2020 and to change the due date of proposals to 2:00 p.m., CST, 24 Jun 2020.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Jun-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912J220R0006

X 9B. DATED (SEE ITEM 11)

07-Jun-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Jun-2020

CODE

USPFO WI PURCHASING & CONTRACTING

1 WILLIAMS STREET

CAMP DOUGLAS WI 54618-5002

W912J2 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912J220R0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Jun-2020 02:00 PM to 24-Jun-2020 02:00 PM.

The following have been modified:

PROPOSAL INSTRUCTIONS

Proposal Instructions

1.1. Questions regarding this solicitation shall be in writing and sent via e-mail ONLY to Lisa Burns at lisa.m.burns40.mil@mail.mil All correspondence shall reference solicitation W912J2- 19-R-0006. The cut-off for questions is Thursday, June 18, 2020, by 10:00 A.M. CST. All questions will be answered electronically and in writing through a solicitation amendment.

1.2. Proposals shall be sent via e-mail ONLY to Lisa Braund at lisa.m.burns40.mil@mail.mil NO LATER THAN Wednesday, June 24th, 2020, 2:00 PM CST.

1.2. Offeror is notified the Government will not reimburse costs incurred for solicitation preparation.

1.3. The Government will follow the streamline procedures listed at Federal Acquisition Regulation (FAR) Part 13. The Government reserves the right to select a response that provides benefit to the Government that exceeds the minimum but is not required to do so.

1.4. Although the Government does not intend to hold discussions, the Government reserves the right to conduct discussions with the Offeror(s).

1.5. The Offeror shall submit an unclassified proposal demonstrating the company’s ability to perform and to meet the requirements in PWS. The proposal shall conform to all the requirements of this solicitation.

1.6. Take extreme care and attention to ensure all required documents are included in your company’s proposal. Commitment letters, letters of consent, and cover letters are not included in the calculation of page limits. The length of your response to this solicitation is limited, as identified below:

Proposal Section Page Limitation Volume I, Technical Total 10 pages, including subfactors 1 and 2 Subfactor 1 - Phase-In/Phase-Out Plan

Subfactor 2 - Task Execution Volume II, Past Performance (See limitations for each Exhibit) Volume III, Cost/Price Unlimited Volume IV Business Volume Unlimited (shall include: (1) ENTIRE Solicitation;

(2) Amendments (if applicable filled out correctly; and (3) OCI Mitigation Plan)

1.10. By responding to this solicitation, the Offeror agrees to meet all the requirements incorporated herein, including those listed in the Performance Work Statement, and agrees to all the terms, conditions, and provisions as listed in this addendum. Additionally, exceptions, deviations, or assumptions are NOT allowed as the Contractor will have time to provide questions to the Government.

1.11. The Offeror shall provide a Cover Page with the following information in each proposal volume as the first page. This page does NOT count towards the Offerors total page count.

a. Company’s name and address

b. Company’s Cage Code, DUNS number, GSA contract number, and Tax ID number.

c. Contact Information and role designation – provide the name, title, role, phone number, and email address for relevant participants in the pre and post award activities. At a minimum, you must identify and provide contact information for: (1) the person authorized to sign contracts for the company; (2) a Signature of the company’s person authorized to sign contracts, and (3) the contracts manager’s information ((if different than the person in (1)).

d. Signature of person authorized to sign contracts for the company.

e. Acknowledgement of any solicitation amendments.

2.0. Submission Instructions:

2.1. The Government requires the Offeror to submit their proposal in electronic format only to the email addresses specified above (see Section 1.1). The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be sequentially numbered from 1 to ‘x’, with ‘x’ being the final page of the volume, inclusive of all appendices and attachments. Proposal shall conform to the following characteristics:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11” Font: Arial Font Size: 12 pt

Font Size for Charts, Illustrations and Tables: No less than 8 pt Format: Adobe PDF (Except for Price Breakdown Worksheet – See Paragraph 3)

2.2. Ensure all volumes are submitted in response to this solicitation are ON TIME. Failure to do so will result in your proposal not being considered. Your proposal shall be structured in a manner that clearly addresses the requirements in the PWS. Responses that are overly verbose or include marketing material are not desired.

2.3. E-MAIL SUBMISSIONS: The Government cautions Offerors that e-mail is not instantaneous. We recommend you submit your proposal prior to the closing date to allow enough time to ensure the entire proposal is received on time to be considered for award. If all portions of any e-mail proposal are not received by the solicitation closing date and time, the Government could rejected your proposal as late. Re-send your e-mail submission if you do not receive a receipt confirmation. If you do not receive a receipt confirmation after the second transmission, contact the Contract Specialist at (608) 427.7274. Due to government exchange size limitations, we cannot receive individual e-mails that exceed 10 MB, including the e-mail itself plus all attachments. If your electronic proposal, including all attachments, is larger than 10 MB, the Government requires you to segment your proposal submission in more than two e-mails that individually are no larger than 10 MB. The Receipt of Proposal shall be based on the time the GOVERNMENT received the email.

2.4. Offerors shall identify in the e-mail subject line the solicitation number, “Message # of #”, and the company’s name. For example ONLY: “W912J2-20-R-0006, Message 1 of 3, ABC Company.”

3.0. Volume 1:– Technical - The Offeror shall submit their Technical Proposal addressing the following information:

3.1. Technical: Subfactor 1 Phase-In/Phase-Out Plan – The Offeror shall provide their Phase- In/Phase-Out Plan showing the Offeror’s ability to provide realistic processes and assumption of responsibility for providing services which will meet all contractual requirements on the first day of the period of performance. The Offeror shall provide their schedule in their format that clearly shows the Offerors “on-boarding” tasks and time it will take in order to transition into this contract. Please remember, work SHALL BEGIN prior to July 19th, 2020 at the latest.

The Phase-In/Phase-Out Plan shall describe in detail the approach for staffing and managing personnel assigned to support the requirements described in the PWS, inclusive of any initial or ongoing training. The Offeror shall explain how and why the proposed personnel’s labor categories and number of each, will be able to perform the tasks specified in the PWS.

The Offeror shall provide, how they will go about hiring their proposed staff. The Offeror shall provide a detailed narration of how they will provide trained personnel to complete the tasks/deliverables and the type of personnel they would provide.

3.2. Technical : Subfactor 2 Task Execution Approach – The Offeror shall outline in detail, specifically HOW, an approach and ability to effectively and efficiently implement and accomplish the requirements specified in the provided PWS. Offeror shall not merely “parrot” the PWS back to the Government. The Government requires the Offeror’s unique assessment and approach to accomplishing the tasks and deliverables listed in the PWS.

Proposals found to merely "parrot" the PWS may receive a lower rating. The Offeror may use creativity by proposing above the standards, tasks, and deliverable set-forth in the PWS;

however, keep in mind the Government will closely evaluate whether any creative solutions warrants a possible “increase” in price (if any). As with all aspects in the Technical Execution Plan, the Offeror should explain how the proposed creative solution would benefit the Government and manner in how you would execute said creative solutions.

Offerors shall provide an outline of how the effort required by the solicitation will be assigned for performance within the Offeror’s corporate entity and among any proposed subcontractors.

The Offeror shall also detail how they will ensure they will perform at least 50% of the work under this contract. The information provided for the prime Offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable Government PWS subparagraph number. This includes all subcontractors who will be providing critical services or whose subcontract is for more than 10% of the total proposed cost/price.

4.0. Volume 2: Past Performance- Offerors should limit additional past performance information in response to this solicitation to the minimum necessary to show there is a reasonable expectation they will successfully perform the required effort.

4.1. Performance Relevancy Questionnaires (EXHIBIT A): Prepare not more than three (3) of these documents to describe relevant past performance on recent (within the past 3 years) case management service contracts.

4.2 Past Performance Subcontractor Information and Consent Form (EXHIBIT B):

The consent form shall be completed by the major subcontractors/teaming partners identified in your proposal. Additionally, subcontractors performing more than 20% of the work will be required to send off questionnaires to their references.

4.2 Past Performance Reference Questionnaire Package (EXHIBIT C): Send these questionnaires to previous government or commercial agencies that you have performed similar work for. Include the cover sheet providing instructions that the firms send the completed questionnaires directly to the contract officer lisa.m.burns40.mil@mail.mil . (The Contract Officer will add this to your Volume 2 Past Performance package).

5.0. Volume 3: Cost/Price (Factor 3) –

Insert the price/cost for line items 0001, 0003, 1001, 1003, 2001, 2003, 3001, 3003, 4001, and 4003.

Note – line items 0002, 1002, 2002, 3002, and 4002 are cost travel line items and you do not price these line items. Funds will be included in the contract for cost reimbursement for travel.

Complete the attached Price Breakdown Worksheet.

5.1. The Offeror shall not directly price or pay for phase in and phase out periods. The Offeror shall also address the Contractor Manpower Reporting requirement (if any or applicable).

5.2. If proposing subcontractors, the Offeror shall explicitly detail on its Cost/Price proposal the amount of work subcontracted, in terms of both dollars and percentage.

6.0 Volume 4: Business

a. Representations and Certifications - insert the required certifications and representations and return only those with your proposal. All other required representations and certifications are to be completed on line in the System for Award Management (SAM) www.sam.gov.

b. A list of any exceptions, deviations, or assumptions will NOT be allowed.

(End of Summary of Changes)