W912J218R0003_Solicitation_Full_Food_Service.pdf

CODE

(Hour)

PAGE(S)

until 02:00 PM local time 23 May 2018

X

A X B X C

D

EX

X G F 57 - 74

75 - 82 H 83 lisa.m.braund.mil@mail.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 83

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W912J2 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

LISA BRAUND 608.427.7274

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 7

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

8 - 37 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 40 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

41 - 55

PART II - CONTRACT CLAUSES

USPFO FOR WISCONSIN CONTRACTING OFFICE

1 WILLIAMS STREET

CAMP DOUGLAS WI 54618-5002

608-427-7277

608-427-7279FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

08 May 2018

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W912J218R0003

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 31,675 Each Breakfast Meals - Base Year

FFP

Prepared in accordance with the Performance Work Statement (PWS) and the WIARNG 21-day Food Service Menu.

FOB: Destination

PSC CD: S203

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0002 22,763 Each Lunch Meals - Base Year

FFP

Prepared in accordance with the PWS and the WIARNG 21-day Food Service Menu.

FOB: Destination

PSC CD: S203

MAX

NET AMT

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0003 31,815 Each Dinner Meals - Base Year

FFP

Prepared in accordance with the PWS and the WIARNG 21-day Food Service Menu.

FOB: Destination

PSC CD: S203

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 1 Each Contractor Manpower Reporting (CMRA)

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2018. Contractors may direct questions to the help desk at http://www.ecmra.mil.

UNIT UNIT PRICE MAX AMOUNT

1001 32,303 Each OPTION Breakfast Meals - Option Year One

FFP

Prepared in accordance with the PWS and the WIARNG 21-day Food Service Menu.

FOB: Destination

PSC CD: S203

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

1002 23,391 Each OPTION Lunch Meals - Option Year One

FFP

Prepared in accordance with the PWS and the WIARNG 21-day Food Service Menu.

FOB: Destination

PSC CD: S203

MAX

NET AMT

Subsistance _________%

Labor _____________%

TBD upon Exercise of Option by EPA Calculations

TBD upon Exercise of Option by EPA Calculations

Subsistance _________%

Labor _____________%

UNIT UNIT PRICE MAX AMOUNT

1003 32,443 Each OPTION Dinner Meals - Option Year One

FFP

Prepared in accordance with the PWS and the WIARNG 21-day Food Service Menu.

UNIT UNIT PRICE MAX AMOUNT

1004 1 Each OPTION Contractor Manpower Reporting (CMRA)

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk at http://www.ecmra.mil.

TBD upon Exercise of Option by EPA CalculationsSubsistance _________%

UNIT UNIT PRICE MAX AMOUNT

2001 31,051 Each OPTION Breakfast Meals - Option Year Two

FFP

Prepared in accordance with the PWS and the WIARNG 21-day Food Service Menu.

FOB: Destination

PSC CD: S203

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

2002 23,030 Each OPTION Lunch Meals - Option Year Two

FFP

Prepared in accordance with the PWS and the WIARNG 21-day Food Service Menu.

FOB: Destination

PSC CD: S203

MAX

NET AMT

TBD upon Exercise of Option by EPA Calculations

TBD upon Exercise of Option by EPA Calculations

Subsistance _________%

Subsistance _________%

UNIT UNIT PRICE MAX AMOUNT

2003 31,176 Each OPTION Dinner Meals - Option Year Two

FFP

Prepared in accordance with the PWS and the WIARNG 21-day Food Service Menu.

FOB: Destination

PSC CD: S203

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

2004 1 Each OPTION Contractor Manpower Reporting (CMRA)

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the help desk at http://www.ecmra.mil.

FOB: Destination

PSC CD: S203

MAX

NET AMT

TBD upon Exercise of Option by EPA CalculationsSubsistance _________%

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

(PWS) FOR

Full Food Service

1.0 General: This is a Performance-Based Indefinite Delivery, Indefinite Quantity type contract for full food service for a base year plus two option years.

1.1 Scope: The contractor shall provide all qualified personnel, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform food service support operations, as defined in this PWS.

1.2 Background: The Wisconsin Army National Guard (WIARNG) conducts training and various missions on Fort McCoy which creates a need for large amounts of meals to feed Soldiers. While many WIARNG units have the ability to feed themselves using Army Culinary personnel, some elements and training events are without organic feeding capabilities. The RTI also has a requirement to feed students attending resident courses on site. The quantities of these mission essential supplies fluctuate seasonally to coincide with course loads, training requirements, conferences, meetings, and various workshops taking place on Fort McCoy.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two 12-month option years. The Period of Performance reads as follows: Base Year, 1 Jun 2018 – 31 May 2019; Option Year One, 1 Jun 2019 – 31 May 2020; Option Year Two, 1 Jun 2020 – 31 May 2021.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. Contractor shall submit their QCP NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall or shall not perform services on these days as indicated below:

1.4.3.1 New Year’s Day: January 1st (shall not perform services – Dining Facility is closed)

1.4.3.2 Martin Luther King, Jr.’s Birthday (shall perform services if the day falls on a scheduled open day)

1.4.3.3 President’s Day (shall perform services if the day falls on a scheduled open day)

1.4.3.4 Memorial Day (shall perform services if the day falls on a scheduled open day)

1.4.3.5 Independence Day: July 4th (shall perform services if the day falls on a scheduled open day)

1.4.3.6 Labor Day (shall perform services if the day falls on a scheduled open day)

1.4.3.7 Columbus Day (shall perform services if the day falls on a scheduled open day)

1.4.3.8 Veteran’s Day: November 11th (shall perform services if the day falls on a scheduled open day)

1.4.3.9 Thanksgiving Day (shall not perform services – Dining Facility is closed)

1.4.3.10 Christmas Day (shall not perform services – Dining Facility is closed)

1.4.4 Place and Performance of Services: The contractor shall provide services on normal weekday/weekend/holiday operating hours for this facility which are from 1 ½ hours prior to serving the first meal of the day to 1 hour after serving the last meal of the day. Normal meal hours are as follows: Breakfast 0600 – 0800, Lunch 1130 – 1300, Dinner 1630 – 1800. Except on recognized US holidays as stated above or when the Government facility/installation is closed due to no courses being conducted, local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at 90 S 10th Avenue, Fort McCoy, WI 54656. Wisconsin Military Academy (WMA) is a National Guard Military Training Site where a variety of courses and training is conducted. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations

1.4.5.2 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations.

DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations.

Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.3 AT Level I training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR within 30 calendar days after completion of training. AT level I awareness training is available at the following website: http://jko.jten.mil

1.4.5.4 OPSEC Training. In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee, to the COR within 15 calendar days after completion of training. OPSEC training is available at http://cdsetrain.dtic.mil/opsec/.

1.4.5.5 Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

1.4.5.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.7 Key Control. The contractor shall establish and implement methods of ensuring all keys/key cards issued by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued by the Government shall be duplicated. The contractor shall include procedures covering key control in the QC Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the Contracting Officer’s Representative (COR). Contractor will inventory all DFAC keys semi-annually as prescribed in AR 190-51 and submit report to COR.

1.4.5.8 In the event keys, other than master keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.4.5.9 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.5.10 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay.

This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.5.11 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.5.12 Contractor personnel operating privately-owned vehicles on the installation shall have a valid state driver’s license, meet the Fort McCoy minimal amount of insurance, and shall comply with the current Fort McCoy Standard Operating Procedures and any current security requirements. Security is a critical issue and must be adhered to at all times, according to WMA and Ft McCoy regulations. Contractor employees will be required to obtain a RAPIDS GATE PASS to access Ft McCoy. The COR will assist the Contractor in meeting these requirements by providing the necessary information.

1.4.6 Special Qualifications: The Contractor shall ensure all employees in a supervisory or managerial role possess a current Food Service Sanitation Certificate.

The Contractor shall submit Sanitation Certificates of completion for each affected Contractor employee and subcontractor employee to the COR within five calendar days after completion of training or within five days from the date that its new employees start work on the installation (whichever comes first).

1.4.7 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.8 Dining Facility Manager (DFM): The contactor shall provide a DFM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the DFM is absent, shall be designated in writing to the KO. The DFM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The DFM shall work through the COR to resolve issues, receive directions and ensure adequate performance of services. The DFM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The DFM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor. The Contractor shall submit manager name(s) to the KO within two days of this designation of duties. The on-site manager assigned to WMA shall not be changed more than once per year unless approved by the KO, and not without 15 days advance notice. The position shall not remain vacant for a period to exceed 30 days. The COR may request a change in the on-site manager at any time, for any reason. The Contractor shall comply within 30 days of such request. The on-site manager shall have a minimum of two years supervisory or management experience in managing a food service of similar or greater complexity including catering experience and a minimum of an Associate Food Service Degree or equivalent training. The on-site manager shall meet weekly with the COR to address food service issues and encourage mutual cooperation and a good relationship with

WMA.

1.4.9 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e- mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

1.4.10. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.11 Phase-In Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date. The contractor will be required to complete all planning hiring, training of employees, ordering food and related products, storage inventory and any other tasks necessary for start-up operations. The phase in period will be between the date of contract award and 24 June 2018

1.4.12 . Phase-Out Period: At the end of the contract period of performance, the contractor shall share government space and equipment with any follow on contractor in order for the follow on contractor to commence start-up of new contract period of performance without a break in service to the Government from this contract to the next.

1.5 Safety

1.5.1 Contractor shall conduct an aggressive accident prevention program and safety education shall be instituted with the full cooperation of WMA. Proper instructions and training shall be provided by the Contractor on the use of equipment and techniques of handling food to aide in the goal of having an accident free and safe environment.

1.5.2 Emergency Medical Treatment - Government is not liable for cost incurred by Contractor personnel for emergency medical services. The Contractor is responsible to ensure employees are aware they are liable for any emergency medical concerns and provided adequate/necessary medical care.

1.5.3 Accident / Injury Reporting - Immediately upon the occurrence of a job related injury, the Contractor shall verbally notify the COR or Base Operations.

1.5.4 Fire Prevention and Protection - The Contractor shall train all employees on fire prevention and protection; including the proper use of fire extinguishers and other applicable fire suppression equipment.

1.6 Contractor Personnel Requirements

1.6.1. Minimum Staffing Levels - The Contractor shall staff the operation with the optimum number of employees for efficient operation at all times. The Contractor shall place emphasis on quality of service and meal quality. Meals over 75 customers shall have two lines open; one line for short order and one for main line. Contractor shall provide the COR a weekly staff schedule, NLT close of business each Wednesday for the following week.

1.6.2 Personnel requirements. Contractor shall instruct all employees in and practice personal hygiene. Food handlers shall take and pass a State of Wisconsin food handler’s examination. Provide the COR a copy of each certificate NLT 5 days after employee begins work. To the extent required by law, all employees shall be instructed in the prevention of spreading communicable diseases and exposure to blood borne pathogens.

1.6.3 Fraternization and Sexual Harassment/ Assault Prevention Training. The contractor shall brief staff on how to handle inappropriate situations and reporting of unwanted sexual advances. Policies should be drafted and posted for employees.

Situations shall be reported to the COR if such events happen. The Army has specific policies for both Fraternization and Sexual Assault.

1.6.4 Contractor shall provide uniforms to their employees.

1.6.4.1 Cooks and Servers: shirt, full length trousers, safety shoes, nametag (company standard), hair restraints.

1.6.4.2 Other Staff: similar uniform specified by the contractor, full length trousers/ slacks, no open toed footwear.

1.6.4.3 Management Staff: professional clothing in order to identify them as onsite management, full length trousers/ slacks, no open toed footwear.

1.7 Hazardous Materials Management Process - All hazardous materials brought to WMA shall be processed through the COR for direction on proper handling and storage. All hazardous material approved for storage shall be stored IAW all applicable OSHA, EPA, Federal, State, local and Fort McCoy laws and instructions, policies, guidance, and directives. Examples of materials that are managed and tracked as hazardous materials are listed in Technical Exhibit 6.

1.7.1 Environmental Protection - The Contractor shall comply with all federal, state, and local environmental laws and regulations. This installation is subject to federal, state and local inspections to review compliance with environmental protection laws.

An inspection by the EPA or any other environmental or safety enforcement agency may include questioning and inspection of Contractor personnel, sites and processes. Contractor shall complete and provide documentation as requested by inspectors to include documentation of any environmental training required by federal, state or local regulations.

1.7.2 If a Notice of Violation (NOV) is issued to the Government or Contractor due to the Contractor’s error or omission, the Contractor shall be held liable for damages to include fines, penalties and/or corrective actions imposed by federal, state or local agencies.

1.8 Interactive Customer Evaluations (ICE) Surveys is an electronic system offered to our guest to provide feedback and evaluate the operation of the facility. Survey results will be provided to the Dining Facility Manager from the COR on any status that are positive or negative in relation to food service. A monthly roll up of results regarding service and quality of the DFAC will be provided.

1.9. Authorized diners are identified by two classifications: Subsistence-in-Kind (SIK) and Non SIK. The Government will provide payment for SIK diners only under this contract. Non SIK diners will pay for their own meal via cash or other means. Food service required shall be on an as needed basis with no advance annual schedule.

The COR will provide the Contractor with schedules of required food services seven days in advance for a minimum of one calendar month period. This schedule will include the required number of SIK meals and days of service along with an estimate of the total numbers (SIK and Non SIK) to be served.

1.9.1 Cancellation Policy – The Government may reduce the number of meals projected to be served no later than three calendar days prior to the date those meals were scheduled to be served.

1.9.2 Minimum Headcount - The dining facility will be closed when the headcount is projected to be 10 or less. The DFAC may be open to serve a DOD cash group or direct billed group as programmed by the COR when groups are using other parts of the facility.

1.9.3 Direct Bill Customers - COR will provide the Contractor original headcount numbers requested for any direct bill groups, NLT 5 business days prior to the required meals on an approved WMA Form 116e. This form will provide the POC information, type of payment method and number of meals required. Contractor shall verify billing address for direct bill groups. Direct bill groups shall be invoiced within five business days of last meal served. The Government is not responsible for any changes/cancellations that may occur with direct billed groups.

2.1 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable Quality Limit AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CAC Common Access Card CDR Contract Deficiency Report CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DA PAM Department of the Army Pamphlet DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFAC Dining Facility DFM Dining Facility Manager DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense EPA Environmental Protection Agency FAR Federal Acquisition Regulation FPCON Force Protection Condition GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IAW In Accordance With ICE Interactive Customer Evaluations IFC Insulated Food Container IS Information System(s) KO Contracting Officer

NOV Notice of Violation OCI Organizational Conflict of Interest ODC Other Direct Costs OSHA Occupational Safety and Health Administration PHF Potentially Hazardous Foods PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summa PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RTI Regional Training Institute SIK Subsistence-in-Kind SOP Standing Operating Procedure TE Technical Exhibit TB MED Technical Bulletin Medical TM Technical Manual USDA United States Department of Agriculture WIARNG Wisconsin Army National Guard WMA Wisconsin Military Academy

3.1 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed in Technical Exhibit 4 solely for the purpose of performance under this contract:

3.1.1 Specified GFP shall only be used in the performance of this contract. The contractor shall not be responsible for “fair wear and tear” of GFP. The contractor shall accept and account for all GFP listed in this contract.

3.1.2 The Contractor shall notify the Government Property Advisor (GPA) by verbal means upon discovery of loss, damaged or unaccountable GFP. Provide written report within two days of verbal notification. Letter of Fact and Finding shall be submitted to the KO within 15 days after discovery of lost, damaged, destroyed, or consumed in excess, GFP. The Government will furnish equipment manufacturers operating manuals for equipment on-hand in the dining facility.

3.1.3 For repairs to WMA equipment, the Contractor shall follow standard work order request procedures as provided by the COR. The COR will provide the DFAC Project Manager with an electronic work order form that needs to be filled out for each separate occurrence of problem. The form shall be sent via email to the COR and maintenance superintendent or supervisor. All issues that cause a safety related incident to employees or disrupts the operation of the DFAC must be reported to the COR and maintenance superintendent or supervisor. Outside normal work hours, take the form to the front desk and ask that they contact the maintenance superintendent or supervisor because this is an emergency work order. The electronic form shall still be submitted for tracking in the maintenance system.

3.1.4 Equipment manufacturers or dealers will perform warranty repairs on new equipment. Should unauthorized maintenance or repairs be made, which voids the warranty, the Contractor shall be responsible.

3.1.5 Small Wares. The Government shall provide all necessary kitchen and dining room preparation and service ware. The Contractor shall take reasonable and prudent measures necessary to assure that all equipment is properly used and cared for. Failure to take such measures shall result in replacement of broken and/or damaged equipment at the expense of the Contractor.

3.1.6 The Contractor shall be responsible for the prudent care of all equipment in its use. The contractor shall warrant that it shall take reasonable and prudent measures to assure that equipment furnished by the Government is properly operated, cleaned and maintained. Repair costs and replacement costs caused by the negligence of the contractor or their employees shall be the contractor’s responsibility to reimburse the Government.

3.1.7 Inventory - An inventory of GFE (Attachment 2) shall be done not later than 5 calendar days before the serving of the first contracted meal and not later than 10 calendar days before the completion of the contract period (including any option periods). The Contractor and the COR shall conduct a joint inventory of all GFP.

This inventory will be verified by the Internal Review section of the USPFO and provide a report of any discrepancies to the Contractor and COR. The Contractor shall sign a receipt for all equipment provided by the Government. Items of equipment missing or not in working order shall be recorded and the KO notified in writing. The Contractor and the COR shall jointly determine the working order and condition of all equipment and document their findings on the inventory. COR will maintain a current physical inventory record of expendable, non-expendable supplies and capital equipment during the life of the contract. The Contractor shall submit requests for replacement of GFE to the COR for processing. Such requests shall specify the reason for the replacement request. The Government will replace materials that are lost due to fair wear and tear up to 10% of the inventory. The Contractor shall replace any loss over 10% of the inventory with like items. Any additional stock that is needed above the initial inventory will be at the Government’s expense.

3.1.8 LIABILITY - Any GFP/E/M provided under the terms of this contract that cannot be located by the Contractor shall be determined to have been lost. If the KO determines pursuant to FAR 45.103 and AFARS Part 5145 that the Contractor is responsible and liable for the loss under the terms of this contract, the current acquisition cost of the property, equipment, and/or material shall be deducted from the next invoice.

3.1.9 Facility Usage - Use of the facilities is restricted to meal preparation and services provided under this contract. Any use of the facility or equipment by the Contractor for private purposes may be cause for immediate cancellation of the contract. No equipment shall be removed from the site without the Contracting Officer’s approval.

3.1.10 The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, and other items necessary to maintain an office environment.

3.2 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount and turning off lights and equipment when not required for immediate use.

4.1 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.2 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2.1 Disposable Food Preparation, Serving, and Packaging Materials. The Contractor shall furnish disposable food preparation, serving, and packaging materials to meet the requirements stated in the contract. Products shall include such things as plastic utensils, paper napkins, aprons, head and beard nets, disposable hats, butcher paper, plastic wraps for food storage and protection, disposable and non-disposable gloves and all other necessary expendable products required for the preparation, service and storage of food and food products. The Contractor shall also provide all products and cleaning supplies necessary for the proper sanitation of the kitchen and dining areas under the control of the Contractor.

4.2.2 Office Equipment, Supplies, and Tools. The Contractor is responsible for furnishing any office equipment, office supplies, or tools necessary to meet the performance requirements stated in the contract. This includes administrative supplies and other products needed to perform the requirements of this contract.

4.2.3 Food Ingredients and Food Products. The contractor is responsible for furnishing all ingredients and food products for the meals prepared for this contract.

Purchasing activities shall be conducted under the name of the Contractor. The Contractor is responsible for keeping current with all food supply vendors to avoid any service interruptions or food shortages. Contractor shall order, process, receive, and ensure all items delivered are in conformance with the specific minimum United States Standards for Grades. In the absence of grade labeling, the Contractor shall provide the COR specified packer’s labeling codes or industry accepted grade equivalent standard to verify the minimum grades specified are being provided. COR shall periodically inspect the Contractor’s inventory of food and supplies to determine that purchase standards are maintained.

4.3 Delivery/Receiving. The Contractor shall be responsible for all delivery, receipt and storage activities. Contractor shall maintain a neat and clean storage area.

5.0 Performance Requirements and Standards: The following section specifies the Performance Objectives and Performance Elements for the contract.

5.1 Dining Facility Sanitation and Custodial Operations:

5.1.1 The Contractor shall clean all non-food contact surfaces before, during and after each meal period IAW TB MED 530.

5.1.2 The Contractor shall clean and sanitize food service equipment and surfaces before, during and after each meal period IAW TB MED 530.

5.1.3 The Contractor shall air-dry cleaned and sanitized equipment and utensils and protect them from contamination between uses IAW TB MED 530.

5.1.4 Non-food contact surfaces and equipment will be cleaned before, during and after meal period IAW TB MED 530.

5.1.5 Food Contact Surfaces-equipment will be cleaned and sanitized before, during and after meal period IAW TB MED 530.

5.1.6 Mechanical dishwashing machine shall be operated IAW TB MED 530 and applicable user’s manual.

5.1.7 Set up, maintain, wash and use three-compartment sinks to wash, rinse, and sanitize equipment and utensils IAW TB MED 530.

5.1.8 Clean and sanitize equipment too large to fit in three compartment sinks using alternative procedures listed in TB MED 530.

5.1.9 Air-dry equipment and utensils after cleaning and sanitizing IAW TB MED 530.

5.1.10 Handle, store and protect equipment, utensils and dinnerware to prevent contamination IAW TB MED 530.

5.2 The Contractor shall maintain the dining facility to support daily operations (PRS-2).

Properly store, label, use and account for chemicals and cleaning supplies. Clean floor areas, entry mats and non-slip mats. Dispose of grease/oil, garbage and refuse properly. Practice safety, energy conservation, pest management and recycling measures. Perform minor operator preventative maintenance on food service equipment. Identify, report and track equipment operability and maintenance issues.

5.2.1 Contractor shall store, label, use and account for chemicals and cleaning supplies IAW TB MED 530. Chemicals shall be stored in a separate area to prevent unauthorized access and/or contamination of food. Chemical original and working containers shall be labeled. Chemicals shall be used IAW their prescribed use.

Material Safety Data Sheets shall be available for employee use. Chemical inventories shall be current. Cleaning supplies shall be organized and mops hung correctly.

5.2.2 Contractor shall clean floor areas, entry mats and non-slip mats at the end of each meal period.

5.2.3 Dispose of trash at the end of each scheduled meal serving period, prior to closing for the day and when containers are full. Used grease and oil shall be disposed in proper containers IAW TB MED 530 and Installation, local, state and federal policies concerning environmental waste.

5.2.4 Contractor shall separate refuse materials and placed in prescribed recycling containers for pick up IAW TB MED 530 and installation polices concerning recycling.

The Contractor shall follow Environmental Protection Agencies (EPA) comprehensive procurement guidelines for recycling, and hold all required recyclable materials in provided containers for pick up and materials capable of being recycled. Contractor shall breakdown all cardboard prior to placing it in the recycling containers. The Contractor shall comply with the installation recycling program. This may require segregating reusable/recyclable waste materials by type. The Government will retain ownership of all reusable waste materials.

5.2.5 Contractor shall practice personal safety measures, utilize Personal Protective Equipment (PPE), and operating equipment IAW the manufacturer’s instructions IAW

TB MED 530.

5.2.6 Contractor shall perform minor operator preventative maintenance on food service equipment IAW manufacturer’s instructions and intervals.

5.2.7 Contractor shall identify, report and track equipment operability and facility maintenance issues. Notify the COR when equipment under warranty is non-operational or needs maintenance NLT four hours after identification. Notify the COR to report equipment and facility issues that are not under warranty NLT four hours after identification.

5.2.8 Contractor shall notify the COR NLT two hours of when evidence of pest and/or rodent presence is noted.

5.2.9 Contractor shall maintain dispensers filled with chemicals or other expendable custodial supplies while performing duties to support mechanical, employee hand, and manual ware washing.

5.2.10 Contractor shall clean and maintain employee restroom IAW TB MED 530.

Fixtures, partitions, and mirrors shall be visibly free of dirt, grime, grease, residue and foreign matter, prior to the scheduled start of each day. Restroom shall be checked and maintained during meal periods. Trash shall be removed and new liners installed in waste containers. Dispensers shall be supplied with manufacturer’s recommended products. Paper towels, toilet tissue and soap shall be available during operations.

5.3 The Contractor shall prepare and maintain dining room service operations (PRS-3).

5.3.1 Contractor shall clean dining room tables, chairs, booths (including chair legs, rungs and framework) walls,…