B08 Solicitation W912HZ25RA0001_Section L_Revised_06Aug2025.pdf

Section L

PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS.

1. INTRODUCTION:

a. Offerors should carefully examine the specifications and fully inform themselves as to all conditions and matters which can in any way affect the work or the cost thereof.

Should an offeror find discrepancies in or omissions from the specifications, other documents, or should he or she be in doubt as to their meaning, the offeror should notify the Contracting Officer at once and obtain clarification prior to submitting their offer.

b. Offeror's Responsibility. It is the offeror's responsibility to ensure the completeness and accuracy of his or her proposal. Corrections will not be made by the Government.

c. Offerors are required to have an active System for Award Management (SAM) registration, with no active exclusions. Representation and certifications should be completed by the proposal due date to avoid any unnecessary delays in contract award.

d. Proposals shall be submitted via email with the subject line reading ERDC WELDING BPA RFP to: Anna.Crawford@usace.army.mil. Only electronic submissions will be accepted. All questions concerning this solicitation must be submitted to the Government via email to Anna.Crawford@usace.army.mil. The Government will accept questions up to ten (10) calendar days of the due date.

2. PROPOSAL PREPARATION INSTRUCTIONS

A. Offerors are required to submit the proposal in the format as shown below. All proposal materials shall contain a table of contents. All pages shall be numbered to correspond with a table of contents.

Factor Location Description FACTOR 1 VOLUME 1 Technical – Offerors shall describe their

Corporate Capacity and Key Personnel.

FACTOR 2 VOLUME 2 Past Performance – Offeror shall demonstrate acceptable past performance.

FACTOR 3 VOLUME 3 Standard Form 1449 and Pricing Schedule

B. Volume I and II - Technical Proposal shall be limited to no more than 80 pages total (20 pages Corporate Capacity, 20 pages Key Personnel, 20 Pages Call Execution Plan, 20 pages Past Performance, note; past performance questionnaires do not count toward the page limitation). Pages should have a one-inch margin on all sides. Text should be 12-point, Times New Roman. Pages exceeding the page limit will be removed and not evaluated. No mention of price shall be included in Volume I.

C. Volume III – The offeror shall submit the SF1449 and pricing schedule (Attachment 01).

3.0 PROPOSAL CONTENT

A. Factor 1 – Experience

Factor 1 – Subfactor 1: Corporate Capacity

The Offeror’s Corporate capacity will be evaluated on the offeror’s demonstrated ability to execute BPA requirements. Corporate capacity shall be proven through demonstrating the Blanket Purchase Agreement Call Execution Plan and providing Relevant Experience.

Factor 1 – Subfactor 2: Key Personnel

The proposal shall identify the key personnel in the following positions and provide experience performing similar work as this contract and experience performing quality control for similar requirements. The Government will evaluate the offeror’s key personnel specified below for adequacy and strength to determine capability to meet the Government’s requirements.

a. Chief Executive Officer/President

b. Procurement Specialist

B. Factor 2 - Past Performance

Past Performance shall be submitted through Copies of Contractor Performance Assessment Reports (CPARs – also commonly referred to as CCASS reports) or through Past Performance Questionnaires (Attachment 02).

(1) Copies of Contractor Performance Assessment Reports (CPARs – also commonly referred to as CCASS reports) for projects performed for the U.S. Government. If the project provided has a CPAR, it must be used by the Offeror to demonstrate past performance. If CPAR submission is used to validate past performance, it shall be the most recent evaluation in the system (i.e., for projects submitted as completed, the final 100% completed CPAR shall be provided). If the Offeror submits a CPAR, they are not required to submit a separate Past Performance Questionnaire for the specific project.

(2) If CPAR information is not available for a project provided for experience, a completed Past Performance Questionnaire (PPQ) - Attachment 02, (Form PPQ-0) must be provided per the following guidance:

a. The Past Performance Questionnaire included in the solicitation as Attachment 02 is provided for the Offeror to submit to the clients.

b. Completed Past Performance Questionnaires should be submitted with your proposal. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror should still submit Form PPQ-0 with their proposal, only with blocks 1-6 filled out, which will provide contract and client information for the respective project(s).

c. Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires be submitted directly to the Government’s point of contact, the Government, via email to Anna.Crawford@usace.army.mil with the subject reading “ERDC WELDING BPA RFP PPQ” prior to the proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

C. FACTOR 3 - PRICE PROPOSAL

a. Tab A, Standard Form (SF) 1449 and Pricing Schedule (Attachment 01.)