B08 Questions and Answers Document_Welding Supplies BPA_09Sep2025.pdf

Questions and Answers Document

09 Sep 2025

The following questions and answers are provided for informational purposes only:

Question 1: I have reviewed the documents but have not found a detailed list of the parts required. There is only a general listing under the continuation. Please advise if there is a document that I have missed.

Answer 1: No documents are missing. Correct, the continuation of description, under Section #2, Requirement, lists the required supplies. Specific supplies will be provided per BPA call issued. Please reference Section L – Proposal Preparation and Submission Instructions.

Question 2: How many client past performance questionnaires will need to be submitted with application?

Answer 2: There is no specified number.

Question 3: Is there an example of the format that is required?

Answer 3: No, we do not have an example format that we can provide. However, please reference Section L – Proposal Preparation and Submission Instructions, Section #2, Proposal Preparation Instructions for the required format.

QuesƟon 4: If a contractor is going aŌer more than one BPA (Electrical, Hardware, etc.), can the contractor use the same Customer Past Performance QuesƟonnaire for each one?

a. We are trying not to completely overwhelm our customers with a requirement to fill out 5 PPQs and send them in 5 separate emails within 2-3 weeks.

b. Our preference would be for the customer to fill out one PPQ with data from each of the up to 5 BPAs in the AdministraƟve data at the top. And then be able to send out a blanket email with each of the BPA POCs (like yourself) in the ‘to’ line. The only concern here would be the subject line.

c. Would the Government be amenable to this?

d. If we were authorized to do this, how would the Government like the subject line to read?

Answer 4: Completed Past Performance QuesƟonnaires should be submiƩed with your proposal as stated in SecƟon M Paragraph 3.0 B(2)(b.)

QuesƟon 5: In the Addendum to 52.212-1 InstrucƟons to Offerors, SecƟon L, Proposal Content, the Government states there are 2 volumes under paragraphs 3.1 Volume I - Technical Proposal and 3.2. Volume II – Price Proposal.

However, in the Addendum to EvaluaƟon, SecƟon M, Paragraph 3.0 EvaluaƟon Factors it lists 3 volumes –

• FACTOR 1 VOLUME 1 Technical - Offerors shall describe their Corporate Capacity and Key Personnel.

• FACTOR 2 VOLUME 2 Past Performance - Offeror shall demonstrate past performance.

• FACTOR 3 VOLUME 3 Price - Standard Form 1449 and pricing schedule (Reference AƩachment 01).

a. Will the government clarify how many volumes there are and what is in each one?

Answer 5: See attached revised Section L.

Question 6: While we were compiling our list of people to solicit questionnaires from, I discovered that a couple of our contacts have recently retired. Can we have retirees fill out the questionnaires or only active employees?

Answer 6: Anyone they have performed work for can complete a Past Performance Questionnaire.

Question 7: We would like to submit our required documents. Do you need customer feedback from GSA on these forms or the end users?

Answer 7: Please submit your proposal in accordance with Section L of this Solicitation.

Question 8: This section below looks like we can't turn in the same PPQ's for the multiple BPA applications we are applying for.

Can you clarify this, please?

Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires be submitted directly to the Government’s point of contact, the Government, via email to Anna.Crawford@usace.army.mil with the subject reading “ERDC WELDING BPA RFP PPQ” prior to the proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Answer 8: The above states that offerors shall NOT Reference previous PPQ submittals. This means the offerors shall submit PPQs with each proposal. They can be the same PPQs for the different Master BPAs that are posted on SAM.gov.

Question 9: Will this contract only be for Vicksburg, MS or multiple locations as mentioned in your solicitation document page 3?

6.0 LOCATION AND DESCRIPTIONS OF FACILITIES:

ERDC locations included in this agreement include but are not limited to:

- Engineering Research and Development Center, Vicksburg, MS

- Cold Regions Research and Development Laboratory, Hanover, NH

- Construction Engineering and Research Laboratory, Champaign, IL

- Geospatial Research Laboratory, Alexandria, VA

- Coastal and Hydraulics Laboratory Field Research Facility, Duck, NC

- Lewisville Aquatic Ecosystem Research Facility, Lewisville, TX

- USACE Reach-back Operations Center, Mobile, AL

- Permafrost Tunnel Research Facility, Fox, AK

- Permafrost Experiment Station, Fairbanks, AK

Thank you for your time and help.

Answer 9: The contract will be for multiple locations. Please reference the Solicitation, Section

6.0 LOCATION AND DESCRIPTIONS OF FACILITIES.

Question 10: Is this contract for a single small business or are they’re multiple small businesses within the $5,000,000 contract?

Answer 10: Multiple small businesses may receive a contract award.

Question 11: What was the previous winning bid for this contract?

Answer 11: There were 6 vendors who received an award from the previous contract. The BPA Master Dollar Limit was $950,000.00 over a five (5) year period of performance.

Question 12: We were checking FBO/SAM to see if you awarded positions on this BPA and saw that it was extended until 15 Sep 2025. Will there be an additional Amendment we will need to address and resubmit our response?

Answer 12: We do not have any additional information to provide at this time. Please continue to check SAM.gov for any updates.