B08 Questions and Answers Document_17 July 2024.pdf

Questions and Answers Document

W912HZ24R0025

17 July 2024

The following questions and answers are provided for informational purposes only. Any revisions to the Performance Work Statement are noted with Asterisk (****). All deleted verbiage is Lined through (lined through), and all added verbiage is underlined (underlined).

Question 1: I am reviewing sol#W912HZ24R0025, and I would like to know what is this solicitation rated at as far as subcontract limitations? Is this a 50% limit or specialized service 75% limit?

Answer 1: For services, it is 50%.

See FAR 19.505(b)(1)(i)

For a contract or order assigned a North American Industry Classification System (NAICS) code for services (except construction), the concern will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the concern's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

Question 2: We are a Women-Owned Small Business (although not certified) located in south Mississippi. Is there any chance this solicitation will be extended outside of the SDVOSB set-aside?

Answer 2: No, as stated in the solicitation, this requirement is set-aside 100% for Service- Disabled Veteran-Owned Small Business.

Question 3: Do you all have an allotted time frame (start/end time) for the site visit?

Answer 3: Please reference PWS, Section H.1 for the required check in time of NLT 8:45am CST and start time of 9:00 AM CST. There is no set end time.

Question 4: Could you please provide information on the current incumbent for this contract, including the contract's number, expiration date, and whether the Contracting Officer's Representative (COR) intends to retain the existing key personnel?

Answer 4: Current Contract Number: W912HZ20C0002. Expiration Date: 31 October 2024.

Key personnel listed in the solicitation shall be proposed by each Contractor. It is the contractor’s responsibility to ensure that proper staffing levels are implemented to accomplish all the requirements of this contract.

Question 5: If awarded, what will the start date be?

Answer 5: Start Date: 01 Nov 2024

Question 6: Regarding the scope of "Preventive Maintenance and Monitoring of Critical Equipment," is this performed daily across all 80 buildings, or is there a cycle in place where preventive maintenance is conducted according to specific time frames and priorities per building? Additionally, is there a current priority plan in place, and what criteria are used to set these priorities?

Answer 6: Please reference PWS Section 5.2 PREVENTIVE MAINTENANCE MONITORING OF CRITICAL EQUIPMENT. Monitoring of Critical Equipment is performed daily, 365 days a year, including weekends and holidays for every piece of equipment on the Critical Monitoring List.

Preventive Maintenance is to be performed per manufacturers recommendation and industry standard but the schedule to meet this requirement is up to the prospective bidder pending government approval.

Question 7: Can the government please assign a square footage to each individual building?

Answer 7: See revised Section 19.0 Attachments, Technical Exhibit 03 Mechanical Contract Building Square Footage

Question 8: Can the government please provide a list of known deficiencies that the awarded contractor is expected to address upon contract kickoff?

Answer 8: Please reference PWS Section 3.0 PRESENT OPERATING CONDITIONS. The subject mechanical systems at ERDC are currently being maintained and operated and the mechanical equipment of the systems is in good working condition. The present operating conditions are subject to change as the mission requirements of ERDC change. The Contractor shall maintain the mechanical systems according to the ERDC requirements as defined by this Statement of Work.

Question 9: Can the government provide a deficiencies assessment period of 90 days for the awarded contractor to assess equipment and provide corrective action estimates for repair under $3000?

Answer 9: No. Deficiencies must be addressed case by case as soon as they are reported or discovered. Any delays could result in the loss of live animals or other multimillion dollar research projects.

Question 10: Does the government have any planned construction or plans of adding equipment within the 5.5 year contract term?

Answer 10: Please reference PWS Section 1.0 PURPOSE AND SCOPE. During the possible 5.5 year period of performance of this contract the government may add or remove mechanical equipment to/from the Equipment Inventory that the Contractor is responsible for maintaining.

Additions may be due to the construction or acquisition of new buildings, facilities, or equipment; removals may be due to the replacement or obsolescence of existing buildings, facilities or equipment.

Question 11: Can the government please provide a specific scope of work for Equipment number: 3072-EMS-01, Description: ENERGY MANAGEMENT Brand: Honeywell

Answer 11: The Government does not understand this question. 3072-EMS-01 is a designator for a specific building HVAC control system.

Question 12: Can the government please provide the make model and series of the BMS/BAS system in use at this facility?

Answer 12: See revised PWS Section 3.1 Current BAS Systems

1003- 1 unit Honeywell Rapidzone Ver. 3.0 3000- Schneider Linux Vers. 1.9.1.95 3072- Honeywell Rapidzone Ver.3.0 3200- Honeywell LonSpec Ver. 5.1 3200X- Trane Tracer Summit Vers. 17.00.0228 3270- Tracer Summit Ver. 17.00.0228 Ser. Pack 18 3294- Honeywell LonSpec Vers.5.1.0 3296- Honeywell Rapidzone Vers.3.0 3299- Trane Tracer TU Vers.11.0.347 SP1 3396I- Trane TU Tracer 11.0.347 Service pack 1 5036- Honeywell Rapidzone Ver. 3.0 6011- Honeywell Rapidzone Ver. 3.0 8000X RDT&E Niagara Ver. 4.10.0.154 8000A RDT& E Niagara Ver. 4.10.0.154

8000A- Tracer TU Ver. 5.60.1563 8000B- Johnson Control (METASYS) Ver. 4.1.2.0900 8000C- Tracer Summit Ver. 17.00.0228 Service Pack 18 8002- Niagara Ver. 4.7.110 8003- Tracer Synchrony TU 11.0.347 Service Pack 1

Question 13: Can the government please clarify if this contract has any BMS specific requirements?

Answer 13: See revised PWS Section 3.1 Current BAS Systems

Question 14: Can the government please provide a list of "government owned software required for accessing, adjusting and monitoring certain building's HVAC control systems"?

Answer 14: See revised PWS Section 17.6

Honeywell Rapidzone Schneider Linux Honeywell LonSpec Trane Tracer Summit Trane Tracer TU Niagara Johnson Control (METASYS) Tracer Synchrony TU Trane TechView Trane Rover

Question 15: Do any of these programs require factory training?

Answer 15: See Section 2.0 Contractor Personnel, Contractor shall provide trained and experienced service technicians to provide quality preventative maintenance and repair services in accordance with manufacture’s specifications and common industry standards.

Question 16: 2.2 KEY PERSONNEL LICENSING/CERTIFICATIONS

HVACR Technicians:

o Will the government accept HVAC excellence training in place of NATE certification?

Answer 16: No

Question 17: 2.2 KEY PERSONNEL LICENSING/CERTIFICATIONS

HVACR Technicians:

o Will the government accept on the job training in the form of a resume in place of NATE certification?

Answer 17: No

Question 18: Do the service calls go to a Service Order Dispatcher first to create a Work Order or do the calls go to a maintenance person?

Answer 18: See PWS Section 8.0 SERVICE CALLS. The Contractor shall provide a call support service by phone 24 hours a day, 7 days a week, 365 days a year (including weekends and federal holidays).

All service calls must be reported via email to the Government Work Order Desk and specified Government POCs for entry into the Facilities and Equipment Maintenance (FEM) system for tracking purposes. All Service calls shall be reported within 24 hours of the service call.

Question 19: Can the Key Personnel work for a third-party subcontractor?

Answer 19: Reference Section L, Factor 1 – Subfactor 2: Key Personnel. Key Personnel Experience/Licensing/Certifications. The Contractor must be able to perform a variety of work.

The proposal shall identify the Experience/Licensing/Certifications of key personnel in the following positions. The Government will evaluate the offeror’s key personnel specified below, for adequacy and strength to determine compliance with and capability to meet the Government’s requirements. Key personnel may be contractor or subcontractor employees:

Key personnel are considered the backbone of this contract and these key personnel must be available to respond per the requirements of this contract.

Question 20: Can the government provide an excel spreadsheet version of file "B08 Attachment 1_PWS Technical Exhibit 01 Equipment List 18 April 2024" and "B08 Attachment 2_PWS Technical Exhibit 02 Critical Monitoring 18 April 2024"?

Answer 20: The PDF documents posted with the solicitation take precedence. The attached excel files are for reference only and the government does not guarantee the accuracy or completeness of the information contained within.

Question 21: Can the government provide historical work order information?

Answer 21: No. ERDC consists of approximately 80 buildings containing approximately 3,486 individual pieces of equipment which changes daily. Historical data for that magnitude of equipment is vast and does not provide a clear picture of future needs.

Question 22: Will there be government vehicles the contractor will be able to use for work concerns?

Answer 22: No. Please reference PWS Section 17.5 Government Furnished, On-site Facilities.

One Office building with existing Desks & chairs Three Desktop computers in office One Laptop in office Two Software field laptops Three Storage buildings plus darkroom Parking area provided

Question 23: Will office telephones and internet be provided by the government?

Answer 23: No. Please reference PWS Section 17.5 Government Furnished, On-site Facilities.

One Office building with existing Desks & chairs Three Desktop computers in office One Laptop in office Two Software field laptops Three Storage buildings plus darkroom Parking area provided

Question 24: Is the contract fully staffed?

Answer 24: The current contract is fully staffed per the successful bidders proposal for the current contract requirements. The government expects the successful bidder to maintain staffing levels proposed in their bid package unless the government agrees to changes based on changing requirements.

Question 25: Can the government provide the incumbent's company, current contract number, and contract value?

Answer 25: Current Contract Number W912HZ20C0002 was awarded to South Dade Air Conditioning & Refrigeration, Inc. (Cage Code: 6N1C9). Expiration Date: 31 October 2024. Total awarded contract value (base and all options value) was $11,600,230.00.

Question 26: Was there any significant changes, whether added or removed, for the new solicitation in comparison to the current contract?

Answer 26: Yes. Equipment was added/deleted and an IDIQ task order feature was added.

Question 27: Can any key personnel positions be dual-hatted or triple-hatted?

Answer 27: Yes.

Question 28: Are the any part-time employees being utilized to fulfill the current contract?

Answer 28: No.

Question 29: Will the government provide a computerized maintenance management system (CMMS) to track equipment and maintenance work orders?

Answer 29: No. The current Access Database information will be provided.

Question 30: Will the awardee be allowed to do an initial inspection of the facilities to determine deficiencies that occurred prior to the start date? Will those government approved deficiencies be considered outside the scope of the contract and will be fully reimbursable to the awardee?

Answer 30: No.

Question 31: Please confirm whether labor for repairs under $3000.00 are included in the base bid or should be quoted separately.

Answer 31: Please reference the solicitation, Sections 4 Preventive maintenance, Section 5 Preventive Maintenance Minor Repairs and Monitoring, and Section 6 Major Deficiency Repairs.

Question 32: Please confirm the due date. 10 days prior to proposal due dates would be 7/8/24 but the site visit is 7/9/24 and we anticipate having additional questions.

Answer 32: See Page one, Block 9 of the SF33, Proposals are due 18 July 2024 by 03:00 p.m.

central unless amended at a later date.

Question 33: Section 3.2 Volume II Past Performance Proposal. Will the Government accept past performance references on contracts that are ongoing at least six (6) months?

Answer 33: Yes. Please reference the PWS Section L, paragraph 3.2 Volume II Past Performance Proposal.

Question 34: Section 2.0 Proposal Preparation Instructions; D. Volume II Past Performance (page 111 of 128): States “Note – past performance questionnaires do not count toward the page limitation.” Does CPARS count toward the page limitation?

Answer 34: See the PWS Section L paragraph 3.2 Past Performance Proposal. No, CPARS does not count toward the page limitation.

Question 35: To ensure a smooth and efficient process, we kindly request an extension for the submission deadline. Extending the deadline will allow us to prepare and submit a comprehensive and tailored quotation that aligns seamlessly with your requirements.

Answer 35: The proposal due date will not be extended. See Page one, Block 9 of the SF33, Proposals are due 18 July 2024 by 03:00 p.m. central.