PerformanceWorkStatement_10May2024 AM 02.docx

Performance Work Statement (PWS) Hard Drive and Tape Destruction Services

1. Overview The ERDC Information Technology Laboratory (ITL) provides expertise in the science of information, the practice of information processing and the engineering of information systems to produce enabling technologies for the Corps of Engineers, U.S. Army, Department of Defense (DOD) and their customers. The ITL conducts research and development in Informatics and Computational Science and Engineering with particular emphasis on providing high-performance computing for scientific and engineering discovery; data acquisition, analysis, and management; geospatial analysis and informatics; software engineering and evaluation; automated information systems; building information modeling.

2. Scope and Performance Objectives The ERDC ITL located at 3909 Halls Ferry Rd, Vicksburg, MS 39180 requires a one-time off-site purge secure destruction of end-of-life IT hardware. Specially, the contractor shall destroy 10,950 hard drives and 8,400 tapes. The contractor shall document hard drive make, model, and serial numbers prior to destruction and provide a copy of the log to the government. Hard drives should be securely destroyed by shearing/crushing/pulverizing. A certificate of final and complete disposal is required to be provided to the Government Technical POC after destruction. The contractor will be required to establish a chain of custody (tamper evidence seal). The contractor will be escorted by government personnel during the pickup phase.

Proposal shall identify the destruction method for hard drives and tapes. Proposals shall contain a proposed lead time for the effort.

10,950 SATA Hard Drives:

Estimated that 99%+ are 3.5” and less than 1% are 2.5” Drives are currently stored in various moving size boxes on pallets. 1 pallet is a gaylord type box and the remaining 12 pallets are various moving size boxes. A total of 13 pallets.

An estimated 1297 are still in the sleds/carriers that they were in when in the servers/computers

8,400 Tapes:

SUN StorageTek T10000 cartridges (approximately 1”x5”x4” each) Tapes are currently stored on a total of 4 pallets in large gaylord type box (one box per pallet).

Location Media is accessible via a 10 foot rollup door and stored just inside of the door. Pallets may be moved via pallet jack to the rollup door. Personnel will be escorted by an authorized Government employee during collection of the media.

Deliverables A0001 - Task Completion A0002 - Hard Drive Serial Number Log A0003- Certificate of Destruction

3. Period of Performance: 4 weeks from date of award.

4. Safety and Security

4.1. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

4.2. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

5 Quality This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

5.1. Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the Contractors performance under this contract in accordance with the Governments QASP. The Government reserves the right to utilize other methods, as necessary, to assure the Contractor's compliance with the terms and conditions of this contract. The Government may inspect services provided by the Contractor both during and/or after performance is complete. If the Government identifies any performance deficiency, the Contractor will be advised of the deficiency as soon as possible. All such notifications will be confirmed in writing with the Contractor by the Government. Such notification will be made only to the Contractor or his/her designated onsite superintendent and not to any other agents, employees, or subcontractors. Upon receipt of such notification, the Contractor shall correct the deficiency within the time specified by the COR. However, in the event that the deficiency represents a hazard to health or safety or it serves to jeopardize operational continuity, then corrective action shall proceed immediately and continue uninterrupted until the correction is affected. In all cases, the correction of performance deficiencies shall not in any way adversely affect other contract performance.

Performance Requirement Summary (PRS)

Information Technology Laboratory

Requirement/ Performance Objectives

Standard (PS)

Positive/Negative CPARS/CORT Evaluation;

Task Completion and Serial Number Log

VERY GOOD –

90-99% of the requirements are done within the standards

SATISFACTORY – 80-89% of the requirements are done within standards

MARGINAL –

65-79% of the requirements are done within standards

UNSATISFACTORY – Below 65% or failed to complete any requirements