Am-0003-W912HZ23R0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Section L: Minor updates based on question received.

Section M: Minor updates based on questions received from industry.

Attachment 4: Revised to add NTE amounts for travel.

Attachment 5: Added, new attachment provided based on questions received from industry.

Provide updated list of industry questions received to date.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Jan-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912HZ23R0001

X 9B. DATED (SEE ITEM 11)

13-Dec-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Jan-2023

CODE

ERDC CONTRACTING OFFICE

3909 HALLS FERRY ROAD

VICKSBURG MS 39180-6199

W912HZ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912HZ23R0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

PROPOSAL FORMATTING

TABLE OF CONTENTS

L.1. General Information L.2. Proposal Content and Volumes L.3. Proposal Format L.4. Proposal Submission

L.1. General Information:

The U.S. Army Corps of Engineers (USACE), Engineering Research and Development Center (ERDC) Coastal and Hydraulics Laboratory (CHL) intends to issue a Small Business Set-Aside solicitation and award a Single Award Task Order Contract (SATOC) with a capacity of $49.4M under NAICS code 541715 Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology), with a size standard of 1,000 employees. Individual Task Orders will be solicited. Task Orders within the SATOC will be Firm Fixed Price (FFP) task orders.

NOTE: The intent is to award one (1) contract; however, if the Contracting Officer determines during the source selection process that more than one contract should be awarded, the Contracting Officer has the discretion of adjusting that number or awarding none at all. In any case, the Government may not award any contract if the resulting contract would not represent a "best value" to the Government using trade-off selection procedures as required by the Federal Acquisition Regulation (FAR) and other supplementary guidance.

The base ordering period for this SATOC is two (2) years. There will be three (3) optional ordering period of one (1) year each, with a total ordering period up to five (5) years from the date of contract award, with an option to extend the SATOC an additional six (6) months in accordance with FAR Clause 52.217-8, Option to Extend Services. The Government’s decision to exercise an option will be contingent upon satisfactory contractor past performance and an informal survey of current market conditions. The decision to exercise the option is at the discretion of the Government. The minimum guarantee amount for this SATOC (to include all option periods) is $2,500.00.

Proposals submitted must be sufficiently detailed to allow for an effective and equitable evaluation by the Government. There will be no public proposal opening. Proposals submitted will become, upon receipt, the property of the U.S. Government and will not be returned. After evaluation of proposals, electronic copies will be retained for the official paperless contract file. All other copies will be destroyed.

There are no drawings associated with this Request for Proposal. Copies of the solicitation are available by INTERNET ACCESS ONLY. All solicitation documents will be posted through the website to https://sam.gov/content/opportunities. It shall be the offeror’s responsibility to check the website for any amendments and respond accordingly to each amendment, if so stated.

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. The offeror shall submit in the proposal all requested information specified in this section of the Request for Proposal (RFP) solicitation at or before the exact time specified. There will be no public opening of the proposals received as a result of this solicitation. Failure to meet a requirement may result in an offer being ineligible for award.

The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition.

Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition, the Contracting Officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness and affordability of the price.

Requests for Information. Offerors may submit questions requesting clarification of solicitation requirements by emailing the Contracting Officer at CHL-CT-QUOTES@usace.army.mil, in the email Subject Line, reference Solicitation W912HZ23R0001. It is requested that questions be received not later than 10-calendar days prior to the due date of proposals. No phone calls will be accepted. All Government responses to questions will be posted to the Solicitation on https://www.sam.gov.

Selection Process. All proposals will be individually evaluated by each voting member of the Source Selection Evaluation Board (SSEB) before attempting to reach consensus. After all proposals have been individually evaluated, the voting members shall discuss their individual evaluations and reach a consensus rating for each factor for each proposal. When the technical evaluation has been completed, the price/cost information will be analyzed in accordance with FAR 15.404. The SSEB Chairperson shall provide the Source Selection Authority (SSA) a Source Selection Evaluation Report. The SSA will select the pool of contractors whose proposals offer the best value to the Government in accordance with the solicitation’s evaluation criteria and the basis for award.

Debriefings. The offeror must request a debriefing in writing within 3 days after receipt of notice in accordance with FAR 15.505 and 15.506. Offerors shall be permitted only one (1) debriefing. All offerors will receive a letter identifying its strengths, weaknesses and deficiencies along with the rating for each factor. In accordance with DoD Memorandum dated 22 March 2018, Class Deviation – Enhanced Postaward Debriefing Rights, each offeror will be afforded the opportunity to submit additional written questions related to the written debriefing/notification letter within two business days after receiving the written debriefing/notification letter.

Definitions.

Clarifications: Clarifications are limited exchanges between the Government and offerors that may occur when award without discussions is contemplated. See FAR 15.306(a)(1).

Communications: Communications are limited exchanges between the Government and offerors, after receipt of proposals, leading to establishment of the competitive range. See FAR 15.306(b).

Competitive Range: See FAR 15.306(c).

Deficiency: Deficiency is a material failure of a proposal to meet a Government requirement or combination of weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

Discussions: Discussions are exchanges (i.e., negotiations) in a competitive environment that are undertaken with the intent of allowing the offeror to revise its proposal. Discussions take place after establishment of the competitive range. See FAR 15.306(d).

Recency: as it pertains to past performance information, is a measure of the time that has elapsed since the past performance reference occurred. Recency is generally expressed as a time period during which past performance references are considered relevant. For purposes of this solicitation, acceptable recency is three (3) years.

Relevancy: as it pertains to past performance information, is a measure of the extent of similarity between the service/support effort, complexity, dollar value, contract type, and subcontract/teaming or other comparable attributes of past performance examples and the source solicitation requirements; and a measure of the likelihood that the past performance is an indicator of future performance.

Risk: as it pertains to source selection, is the potential for unsuccessful contract performance. The consideration of risk assesses the degree to which an Offeror’s proposed approach to achieving the technical factor or sub-factor may involve risk of disruption of schedule, increased cost or degradation of performance, the need for increased Government oversight, and the likelihood of unsuccessful contract performance.

Source Selection Decision Document. Source Selection Decision Document (SSDD) is the document that reflects the SSA's independent, integrated, comparative assessment and decision.

Strength: Strength is an aspect of an offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness: Weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

L.2. Proposal Content and Volumes

Proposal Expenses and Pre-contract Costs.

This solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any firm submitting a proposal in response to this solicitation. The Government also will not be responsible for costs associated with preparing proposals for individual task orders.

Finally, the Government will not pay for or subsidize any costs incurred for attendance at the pre-proposal conference or site visits for task orders. Note specifically that the offeror will not be participating in a sealed bid procurement process under this acquisition method. Issuance of this solicitation does not constitute an award commitment on the part of the Government.

Discussions.

The Government reserves the right to discuss aspects of proposals with offerors in the competitive range, which may be limited for efficiency (FAR Part 15.306(c)(2)), and to award a contract to other than the offeror submitting the lowest priced offer. Offerors are advised that the Government intends to award without discussions, clarifications or any contact concerning the proposals received (FAR Part 15.306(a)(2)). Therefore, proposals should be submitted initially on the most favorable terms from a price and technical standpoint. Do not assume that offerors will be contacted or afforded an opportunity to clarify, discuss or revise their proposals.

Accuracy.

Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments).

The penalty for making false statements is prescribed in 18 U.S.C. 1001.

L.3. Proposal Format

Each Volume shall contain the following information:

Cover and Title Page Title of Proposal and Proposal Number, as applicable Offeror’s Name, Address, and Point of Contact Proposal Volume Number Table of Contents (must provide sufficient detail to enable easy location of information) Figure Listing(s), Table Listing(s), Acronym Listing(s), and Cross Reference Table(s)

The following items do not count toward the page limitations identified above:

Title Page Table of Contents Resumes for Key Personnel Letters of Commitment Completed Past Performance Questionnaires

Figure Listing(s), Table Listing(s), Acronym Listing(s), and Cross Reference Table(s) must be included in the Table of Contents, in order to be excluded from page limitations. An example cross reference matrix is included as Attachment 5.

Title the single files in the following format:

W912HZ-23-R-0001_Company Name_Volume_I_Executive_Summary W912HZ-23-R-0001_Company Name_Volume_II_Technical_Proposal W912HZ-23-R-0001_Company Name_Volume_III_Past_Performance W912HZ-23-R-0001_Company Name_Volume_IV_Management W912HZ-23-R-0001_Company Name_Volume_V_Cost-Price

(NOTE: The Company name may be abbreviated)

The following individuals are available to provide information if there are questions concerning delivery instructions of the proposal:

Ms. Christine L. Wilson, Contracting Officer at Christine.L.Wilson@usace.army.mil Mr. William Rawe, Contract Specialist at William.T.Rawe@usace.army.mil

The offeror is responsible for ensuring that the proposal reaches the designated recipient and must allow sufficient time for the proposal to be received on time.

Each volume shall contain a table of contents and all pages of each factor shall be sequentially numbered. Submit the SF33, completed and signed by a person authorized by the offeror.

Page Format Restrictions and Limitations. Pages included in page count shall include all pages inclusive of text pages, charts, graphs, figures, diagrams, schematics, etc., unless specifically stated as exempt from the page count.

Outlines and other similar information documents shall be included as numbered pages - no exceptions. Excess pages will not be read or considered in the evaluation of the proposal.

The volumes are limited to single-spaced typewritten pages using no smaller than 10-point proportional font (Times New Roman) or equivalent as the "normal" size standards. No “condensed” fonts shall be utilized. All text shall be legible and easily read. Font size in tables, charts, graphs and figures shall be no smaller than 10-pt, regardless of font used.

Page Size: Unless otherwise stated, a “page” is defined as being one side of an 8.5” x 11” sheet of paper. Pages shall be typewritten except for reproduced sections of the solicitation document. Margins on all four edges of each sheet shall be at least one-half (0.5) inch regardless of paper size. Margins shall be free and clear of any text except for proprietary statements, security markings and page numbers which may fall within the defined margin area. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layouts, implementation schedules, plans, etc. However, if an offeror utilizes an 11”x 17” page, it shall count and be numbered as two (2) pages. These displays shall be uncomplicated, legible and shall not exceed 11” x 17” in size.

Other Information Required: Provide the name, title and telephone number of the company/division Point of Contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

Also, identify those individuals authorized to negotiate with the Government.

L.4. Proposal Submission.

The offeror’s proposal shall be submitted electronically (no hard copies) and consist of five (5) separate volumes.

The Volumes are Volume I – Executive Summary and Representations, Certifications, and Other Statements of Offerors, Volume II – Technical Approach, Volume III - Past Performance, Volume IV Management, and Volume V Cost/Price. Files shall not contain classified data. The use of hyperlinks in proposals is prohibited. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), “Restriction on Disclosure and Use of Data.”

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to clearly address a specific factor may be considered a deficiency. Detailed information must be included in the most logical place and summarized and referenced in other areas; however, there is no need to repeat information in more than one volume if an overlap exists. Elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. The Offeror shall present sufficient information to allow the Government to evaluate the proposed work effort, support, and approach, as well as the cost/price proposal without opening discussions. Statements that the Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in a rating of unacceptable.

Offerors are cautioned that “parroting” of the Technical Requirements or the Performance Work State (PWS) with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform.

Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

The offeror shall submit all Volumes (Volumes I-V) not later than the time and date specified on SF 33, Block 8 of the solicitation. Proposals shall be submitted electronically via email to CHL-CT-QUOTES@usace.army.mil or the DoD SAFE website at https://safe.apps.mil/. If sending by email, include the notice ID (W912HZ23R0001) in the subject line at a minimum. Volume I-IV submissions shall be in Adobe PDF format with Optical Character Recognition (OCR) applied to all documents that will enable word searches to be conducted using Adobe compatible PDF software. Volume V shall be submitted in Microsoft Office 2010 Excel or newer version. If using DoD SAFE, Unauthenticated Contractors are only allowed to send a drop-off after receiving a drop-off request from that user. In order for unauthenticated Contractors to create a drop-off, they must receive a drop-off request from the USACE. Unauthenticated Contractors shall therefore request a drop-off request from the USACE no earlier than 14 calendar days prior to the proposal due date as the upload link is only good for 14 days. When the USACE generates a drop- off request for the unauthenticated Contractor, they will receive an email with a link to submit the drop-off.

Optionally, the USACE may provide the unauthenticated Contractors with a request code. In that case, click the Drop-off button on the SAFE home page and enter the Request code.

Unauthenticated Contractors who submit proposal by DOD Safe will only have the option to send proposal to the email address that sent the DOD Safe upload link. Authenticated contractors (those with CAC Cards) will address their proposals to:

Ms. Christine L. Wilson, Contracting Officer at Christine.L.Wilson@usace.army.mil William Rawe, Contract Specialist at William.T.Rawe@usace.army.mil

For the purposes of determining whether the proposal was received "late" in accordance with FAR 15.208, the date and time the file(s) are received by the USACE Outlook Server or uploaded into the DOD SAFE website as identified in the DOD SAFE notification e-mail sent to the Contract Specialist(s)/ Contracting Officer will be the time and date the Government received the proposal. Do not assume that electronic communication is instantaneous.

Please make allowances of up to 4 hours for delays in transmittal.

Volume I: Executive Summary. There is no page limitation in the Volume 1 submission.

Section 1.1 Proposal Data Sheet Section 1.2 SF33 Section 1.3 Representations and Certifications Section 1.4 Subcontractor Summary Table Section 1.5 OCI Disclosure and Mitigation Plan

Volume II: Technical Proposal. There is a 10-page limitation in the Volume 2 submission.

Section 2.1 Technical Approach Narrative

Volume III: Past Performance. There is a 15-page limitation in the Volume 3 submission.

Section 3.1 Summaries Section 3.2 Assessment Record Listing Section 3.3 Completed Questionnaires

Volume IV: Management. There is a 10-page limitation in the Volume IV submission.

Section 4.1 Management Capabilities Section 4.2 Proposed Organizational Structure Section 4.3 Management Structure Section 4.4 Key Personnel

Volume V: Cost/Price. There is no page limitation in the Volume VI submission.

Section 5.1 Labor Rates Section 5.2 Profit and Fee Rates Section 5.3 Cost Spreadsheet Section 5.4 5.2 SATOC Cost Proposal

Volume Content. Proposals submitted in response to this solicitation shall consist of the contents required in the subparagraphs described below:

VOLUME 1 – EXECUTIVE SUMMARY

1.0 Executive Summary

The title of Volume I is “Executive Summary”. Information required in this Volume is identified in Table 1, Sections 1.1 through 1.5. Solicitations, Offer and Award Documents and Certifications/Representations shall not be addressed separately from that submitted in Volume I. The Offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF33 and continuation sheets.

The Offeror shall identify all business units, sites and geographical locations and whether each has a Top-Secret Facility Clearance.

This volume shall not contain any reference to cost or price aspects of the offer.

1.1 Proposal Adequacy Checklist

The Offeror shall provide a completed Proposal Adequacy Checklist (DFARS 252.215-7009) provided under Attachment 1.

1.2 SF33

The Offeror shall provide a signed SF33 for the basic solicitation and acknowledgment of each amendment, including completion of any RFP clause or provision that requires a fill-in or response. An authorized official of the firm shall sign the SF33.

1.3 Representations and Certifications

The Offeror shall provide completed and signed Representations, Certifications, and Acknowledgements or Online Representations and Certifications Application reference. An authorized official of the firm shall sign all certifications requiring original signature.

1.4 Subcontractor Summary Table

The Offeror shall provide a completed Subcontractor Summary Table (example provided as Table 1 below), to include all SATOC level subcontractors who will be involved with the performance of the contract. If a subcontracting arrangement is proposed, identify the work description and/or program responsibility that each contractor is expected to perform using the table below.

Table 1. Subcontractor Summary Table

Subcontractor Name CAGE Code Brief Work Description and/or Program Responsibility

1.5 Organizational Conflict of Interest (OCI) Disclosure and Mitigation Plan The Offeror shall identify any potential conflict of interest and provide an OCI Disclosure and Mitigation Plan to avoid or mitigate all significant potential OCIs. If no potential OCI, the Offeror shall provide a written statement indicating such.

VOLUME 2 – TECHNICAL PROPOSAL (FACTOR 1)

2.0 Technical Proposal

The purpose of this volume is for the Offeror to provide information and data of its company’s technical approach to performing the requirements under the solicitation, required for the Government to conduct a thorough and complete evaluation.

This volume shall not contain any reference to cost or price aspects of the offer.

2.1 Technical Approach Narrative

The Offeror shall provide a written narrative demonstrating a thorough and comprehensive understanding of:

2.1.1 Physical Model Development

2.1.2 Numerical Model Development

2.1.3 In Situ Data Collection and Field Support

2.1.4 Training

2.1.5 Ship Simulation

2.1.6 Predictive Systems and Machine Learning

2.1.7 Program Management Support and Technology Transfer

2.1.8 Data Fusion

2.1.9 Wildfire Relevant Technologies and Support

VOLUME 3: PAST PERFORMANCE (FACTOR 2)

3.0 Past Performance

The purpose of this volume is for the Offeror to provide information to demonstrate its accomplishments and capabilities to successfully perform the effort required by this RFP.

This volume shall not contain any reference to cost or price aspects of the offer.

In addition to the information described below, the Government may review other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of prime contractor team members (partnership, joint venture, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

The Government reserves the right to contact, or elect not to contact, any or all of the sources provided by the Offeror; therefore, it is incumbent upon the Offeror to explain the relevance of any past performance data provided.

The Offeror will be afforded the opportunity to reply to or explain adverse performance information which the Offeror has not previously had the opportunity to address.

Any past performance surveys/assessment/evaluation forms submitted by the Offeror, other than those identified in this solicitation, will not be considered or evaluated.

If the Offeror does not have any past performance, it shall provide an affirmative statement stating it has no past performance.

3.1 Summaries

The Offeror shall submit up to five (5) summaries of relevant and recent past performance. When possible, at least three (3) of these summaries shall be efforts that performance was ongoing or completed as the prime or sub-contractor. See Section M for the definition of relevant and recent. Commercial contracts may be included.

Completed assessment reports that are available in the Contractor Performance Assessment Reporting System (CPARS) or the Past Performance Information Retrieval System (PPIRS) may be included.

Past Performance summaries shall include the following:

Company Name Project Name Contract Number/Delivery Order Number Contract Type (e.g., Firm Fixed Price, Cost Plus Award Fee, etc.)

Final Total Contract Cost Date of Award Period of Performance Place of Performance Government contracting activity or Owner, and Point of Contact (POC) information (name, current address, email address and telephone number) of the technical representative/Contracting Officer’s Representative (COR)

POC information of the Procuring Contracting Officer Whether work was performed as Prime or Subcontractor and the type of effort that was self-performed. If work was performed as a subcontractor, also provide POC information of the prime contractor (name, current address, e-mail address, and telephone number).

Brief description of work performed, as it relates to this procurement Supporting performance recognition documentation such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

3.2 Assessment Record Listing

The Offeror shall provide a list of relevant and recent contracts with completed assessment reports available through CPARS or PPIRS. This list must annotate the date of the most recent assessment report. See Section M for the definition of “relevant” and “recent”.

3.3 Completed Questionnaires (Does not count towards page limit) For contracts which do not have an assessment completed in CPARS or PPIRS, the Offeror shall submit completed Past Performance Questionnaires with their proposal. The Offeror shall ensure correct phone numbers and email addresses are provided for the client point of contact. Offerors shall follow-up with clients/references to ensure timely submittal of questionnaires.

A Past Performance Questionnaire (PPQ) is provided as Attachment 2.

If the client requests, questionnaires may be submitted directly to the Government by submission to email CHL-CT- QUOTES@usace.army.mil, in the email Subject Line reference Solicitation W912HZ23R0001. Questionnaires must be submitted prior to proposal closing date.

Offerors shall not incorporate, by reference into their proposal, PPQs previously submitted for other RFPs.

However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

VOLUME 4: MANAGEMENT (FACTOR 3)

4.0 Management

The purpose of this volume is for the Offeror to provide information necessary for the Government to conduct a thorough and complete evaluation of the proposed management approach.

This volume shall not contain any reference to cost or price aspects of the offer.

4.1 Management Capabilities

The Offeror shall provide a written narrative demonstrating their management capabilities in Joint Operations working with more than one Service, to include the following areas:

Managing the execution of Department of Defense (DOD) contracts, with performance of multiple tasks in a distributed environment, to include ramping down mature projects while simultaneously starting new projects and managing the performance of multiple subcontractors

Addressing problems encountered in managing technical personnel, and employee processes which anticipate, detect, avoid and resolve personnel issues without impacting task order performance

Skillfully managing technical personnel by providing clear lines of operational authority, conduct oversight of teaming/subcontractor arrangements and staffing utilization and maximize effectiveness and efficiency in addressing surge requirements, hiring, recruiting, retention, replenishment, etc.

4.2 Proposed Organizational Structure

The Offeror shall provide a written narrative identifying their existing or proposed corporate organizational structure, demonstrating the ability to:

Manage and monitor quality assurance for multiple tasks orders at diverse locations Manage quality assurance of multiple tasks being performed simultaneously in a distributed environment Manage multiple subcontractors performing in a distributed environment Maintain an organizational structure incorporating the CHL program business model which supports and delineates contractor counterparts to compliment CHL leadership and provide task order managers with decision making authority to ensure task accomplishment.

If the Offeror is a Joint Venture, discuss the executive team’s role and how it intends to manage the contract at the home office level.

4.3 Management Structure

The Offeror shall provide a written narrative identifying their existing or proposed management structure to be utilized for fulfilling requirements of the PWS. The narrative shall identify the roles and responsibilities of each level of management and include an organization chart clearly identifying lines of authority (by job title), communication and monitoring of quality assurance and cost control.

The narrative shall also demonstrate the ability to:

Manage technical personnel Manage multiple subcontractors performing in a distributed environment Manage and monitor quality assurance and cost control for multiple tests onsite at diverse locations in both

CONUS and OCONUS Anticipate, detect, avoid and resolve issues without impacting performance or deadlines

4.4 Key Personnel

The Offeror shall provide a resume for the Project Manager position identified as Key Personnel in PWS Section

8.5. Resume shall demonstrate experience and specialized qualifications and contain, at a minimum, the following information:

Employee name Years of employment experience in chronological order including narrative description of duties and responsibilities Current position, title, and employer Educational history, including Institution name, degree or certification earned, and year for all degrees or certifications earned Current level of security clearance and status (final, interim, or pending)

Resume shall be no more than 3 pages for each Key Personnel. The Government reserves the right to verify information provided.

The Offeror shall also provide a signed Letter of Commitment for each Key Person proposed as a contingent hire* (example provided as Attachment 3). A contingent hire is an individual who has committed, under a signed letter of intent, to being employed by the Offeror if the Offeror is awarded the contract.

VOLUME 5: COST/PRICE (FACTOR 4)

5.0 Cost/Price

The purpose of this volume is for the Offeror to provide information necessary for the Government to conduct a thorough and complete evaluation of cost/price, for the SATOC.

This is a competitive acquisition with adequate price competition anticipated; therefore, any price/cost documentation requested shall not be certified cost or pricing data in accordance with FAR 15.403-1. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors and may conduct negotiations with the Offeror, pursuant to FAR 15.403-4, in order to ensure a reasonable price/cost. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

No price or pricing information shall be included in any other volume. Offerors are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

Volume 5 shall be provided in at least MS Office 2010 and Excel format. The cost/price proposals shall be unprotected and unlocked, with formulae intact to show mathematical operations, if applicable. A Cost Narrative may be provided.

5.0.1 5.1 Labor Rates

1. The Offeror shall complete Attachment 4 - Task Hours and Labor Rates (Section B), in its entirety. The Offeror shall propose the hourly unburdened and fully burdened labor rates for each contract term for all of the labor disciplines identified in Attachment 4.

2. If the Offeror utilizes a different job title than what is shown Section 7 of the PWS, the Offeror shall select the titles that are most similar in nature when proposing the rates.

3. If a labor discipline(s) is not listed established rates, and is needed for a specific task order, the discipline should first be requested prior to proposal submission, the rate for that labor discipline(s) will be negotiated before award of the specific task order.

4. For those individuals proposed by the Offeror as key personnel in the Technical Proposal, the Offeror shall provide verification of the unburdened rates for those individuals. The Offeror shall submit the three (3) most recently worked payroll records for the proposed individual.

5. The Government reserves the right to request information other than certified cost or pricing data from the Offeror in order to assess the reasonableness of the proposed labor rates.

5.1 5.2 SATOC COST PROPOSAL

The Offeror shall provide a completed copy of solicitation Section B, Pricing (Attachment 4). Contract Line Items (CLINs) are for informational purposes only and are not to be completed or included in pricing.

The Offeror shall utilize the below information when completing this section:

The Offeror shall identify the Indirect Cost Rate (IDC) and the not to exceed (NTE) Fee amount, where indicated below the table.

The Offeror shall ensure the SATOC cost/price proposal submittal is easy to understand and addresses the following:

1. Reasonableness and Consistency between the Technical Proposal and Cost/Price Volumes. The Offeror shall demonstrate that the unit prices and the total proposed cost is reasonable, and commensurate with the work required by the solicitation and the technical approach identified in the Volume 2 of the proposal. Refer to specific sections as needed to illustrate consistency between the Cost/Price Volume and the Technical Proposal Volume.

2. Assumptions. Provide a narrative that addresses any assumptions made during the preparation of the cost/price proposal and discuss the basis for the cost elements listed below:

a. Direct Labor Rates by Category. The Offeror is required to submit labor rates for labor categories identified in solicitation Section B. If composite or category averages are proposed, provide a breakdown of how rates are developed.

b. Indirect Costs. (i.e. Overhead, Fringe Benefits, General and Administrative (G&A), etc.), including a description of pools to which indirect rates are applied. If available, the Offeror shall provide the most current DCAA Provisional Billing Rate Approval Letter, DCAA Final Billing Rate Approval Letter, and/or DCAA Forward Pricing Rate Agreement or Recommendation (FPRA/FPRR). If DCAA has not reviewed the rate information for an Offeror, the Offeror shall submit a detailed justification of the proposed indirect rates, including details regarding the basis of estimate that may be helpful to the Government in determining price reasonableness. If any of the rates utilized by the Offeror differ from the DCAA information, a justification shall be provided for the difference, including any supporting cost data (i.e., budget information). Finally, prime contractors shall provide the last three (3) years of actual indirect information.

c. Cost of Money. When the Offeror elects to claim Cost of Money (COM) as an allowable cost, the

Offeror shall submit a DD Form 1861 and show the calculations of the proposed amount.

d. Travel/Other Direct Costs (ODCs) by specific cost element (i.e. Travel, Material). Not-To-Exceed (NTE) amounts for travel are provided by the Government in Section B for ODC CLINs (Attachment

4) and are $400,000 per year of performance and $200,000 for the 6-month option. If it is the contractor’s accounting practice to apply (and invoice for) burdens to ODCs, then the contractor shall propose the ODC NTE amount plus the applicable burdens at the task order level. The cost of general-purpose items required to conduct normal business operations will not be considered allowable Other Direct Charges (ODC). The ODC CLIN is a placeholder for travel costs, and shall not be priced. In the event that other ODCs apply to a task order, they must be in accordance with FAR 31.201-2.

e. Other. Any other information needed to explain the Offeror’s estimating practices.

The Offeror shall also provide documentation verifying that it has a DCAA approved Cost Accounting System or state that its Cost Accounting System has not been approved by DCAA, pursuant to the requirement at FAR 16.301- 3(a)(3). It is the prime contractor’s responsibility to ensure that each subcontractor with a proposed cost-reimbursement subcontract type has an adequate accounting system. If a subcontractor does not have an adequate accounting system, they shall be priced on a Firm-Fixed-Price (FFP) basis. The prime contractor shall provide a list of all subcontractors.

If the Offeror requires the use of consultants in its proposal, the consultant cost shall be captured under the appropriate labor CLIN not the ODCs CLIN.

(End of Section L)

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

EVALUATION FACTORS

EVALUATION FACTORS

M.1 Basis of Award.

The Government contemplates award of an indefinite delivery/indefinite quantity (ID/IQ), Single Award Task Order Contract (SATOC) to support USACE Engineering Research and Development Center (ERDC) Coastal and Hydraulics Laboratory (CHL), and its customers, for Professional Support Services resulting from this solicitation.

Task orders awarded under the SATOC will be firm-fixed price.

The intent is to award one (1) contract; however, if the Contracting Officer determines during the source selection process that more than one contract should be awarded, the Contracting Officer has the discretion of adjusting that number or awarding none at all. In any case, the Government may not award any contract if the resulting contract would not represent a "best value" to the Government using trade-off selection procedures as required by the Federal Acquisition Regulation (FAR) and other supplementary guidance.

The evaluation will be conducted in accordance with source selection procedures as found in the Federal Acquisition Regulation (FAR), Department of Defense Federal Acquisition Regulation Supplement (DFARS), Army Federal Acquisition Regulation Supplement (AFARS), Department of Defense Source Selection Procedures, Army Source Selection Supplement (AS3) to the Department of Defense Source Selection Procedures, and this solicitation. The offeror must be responsible in accordance with FAR Part 9, conform to the solicitation requirements, meet all technical requirements, and present the best value to the government, using a tradeoff source selection process.

Failure to comply with the terms and conditions of the solicitation may result in the offeror being considered unawardable.

All non-cost evaluation factors, when combined, are significantly more important than cost/price.

Technical Approach (Factor 1) is most important factor.

Past Performance (Factor 2) is the 2nd most important factor and is slightly less important than Technical

Approach, and slightly more important than Management (Factor 3).

Management (Factor 3) is the 3rd most important factor and is less important than Technical Approach

(Factor 1) and Past Performance (Factor 2).

PART A: EVALUATION FACTORS

The three rated non-cost factors for this acquisition are identified below, in order of importance:

FACTOR 1 - Technical Approach FACTOR 2 - Past Performance FACTOR 3 - Management

FACTOR 1 - TECHNICAL APPROACH

The Government will assess the Offeror’s understanding of critical areas of the solicitation and proposed methods of accomplishing the requirements. This includes such areas as physical model testing and evaluation methodologies, planning, design and fixture fabrication; data collection methodologies and techniques; hydraulic and hydrodynamic numerical modeling; statistical analysis methods and various evaluation techniques; remote sensing and spatio-temporal analysis; technical writing; project scheduling and management and preparation of results, product development, evaluation and conclusion demonstrating that the Offeror has the capabilities and documented expertise to successfully perform the total requirements of the solicitation.

The Government will assess the Offeror’s ability to perform similar, concurrent work with more than one PI on the same effort.

FACTOR 2 – PAST PERFORMANCE

The Past Performance evaluation factor (Factor 2) assesses the degree of confidence the Government has in an Offeror’s ability to supply products and services that meet users’ needs, based on a demonstrated record of performance. The Past Performance evaluation results in an assessment of the Offeror’s probability of meeting the solicitation requirements. The Past Performance evaluation considers each Offeror's demonstrated recent and relevant record of performance in supplying products and services that meet the contract’s requirements. One performance confidence assessment rating is assigned for each Offeror after evaluating the Offeror's recent Past Performance, focusing on performance that is relevant to the contract requirements. The is no separate weight rating amount the difference elements of the past performance evaluation.

There are three aspects to the performance confidence evaluations: recency, relevancy, and quality of past performance. In accordance with FAR 15.305(a)(2), the currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. Relevance and quality of performance will be combined to establish one performance confidence assessment rating for each Offeror. The project examples requested within this factor must be of relevant scope and complexity to the solicited project.

a. Recency. The first aspect is to evaluate the recency of the offeror’s past performance. Recency is generally expressed as a time period during which past performance references are considered relevant, and is critical to establishing the relevancy of past performance information. Recent performance is considered to have been ongoing or completed within the three (3) years prior to the date of the solicitation proposal due date.

A Prime Offeror’s experience as a subcontractor may be included for consideration.

b. Relevancy. The second aspect is to determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection. Common aspects of relevancy include, but are not limited to: similarity of product/service/support, complexity, dollar value, contract type, use of key personnel (for services), and extent of subcontracting/teaming. Relevancy is defined as similarity of items stated within this solicitation such as: types of projects, dollar value, contract type, and relative complexity.

With respect to relevancy, more relevant Past Performance will typically be a stronger predictor of future success and have more influence on the Past Performance confidence assessment. Relevancy is not a separate proposal rating but is used to develop an overall Past Performance Confidence Assessment. The four levels of relevancy definitions are identified in Section M, Part C.

c. Quality of Performance (Products or Services). The third aspect of the past performance evaluation is to establish the overall quality of the offeror’s past performance (see FAR 15.304[c][2]). The past performance evaluation conducted in support of a current source selection does not establish, create, or change the existing record and history of the offeror’s past performance on past contracts; rather, the past performance evaluation process gathers information from customers on how well the offeror performed those past contracts. The evaluation board will review all past performance information collected and determine the quality of the offeror’s performance, general trends, and usefulness of the information and incorporate these into the performance confidence assessment. A past performance rating is based on the offeror’s overall record of recency, relevancy, and quality of performance.

After evaluating recency, relevancy, and contractor performance, a Performance Confidence Assessment rating will be determined. In conducting a performance confidence assessment, each Offeror shall be assigned a Performance Confidence Assessment Rating found in Section M Part C.

The Government will use the relevant company effort and quality of past performance information submitted under this tab to assess the degree of confidence the Government has in an Offeror’s ability to successfully perform the scope of work described in this solicitation.

The Government will assess the Offeror’s summaries of “recent”, “relevant” projects that demonstrate diversity of effort. It is understood that each example of an Offeror’s experience may reflect more than one of the following major categories of work outlined in PWS Section 5: 1) Physical Model Development, 2) Numerical Model Development, 3) In situ Data Collection and Field Support, 4) Training, 5) Ship Simulation, 6) Predictive Systems and Machine…