W912HZ19R0010_Amend_00001.pdf

W912HZ19R0010

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Summary of Changes Amendment 0001:

Section 6.3.1 has been revised, see the amended specif ications noted as Amendment 0001.

The list of Bin locations has been revised and replaced, see the amended list noted as Amendment 0001.

Question and Answ er Document has been added (Attachment 4)

1. CONTRACT ID CODE PAGE OF PAGES

S 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Apr-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912HZ19R0010

X 9B. DATED (SEE ITEM 11)

28-Mar-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Apr-2019

CODE

ERDC CONTRACTING OFFICE

3909 HALLS FERRY ROAD

VICKSBURG MS 39180-6199

W912HZ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

Amendment 0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT FOR

REFUSE COLLECTION AND RECYCLING SERVICES

1. GENERAL INTENTION: The intention of this solicitation is to obtain refuse collection services and recycling services at the US Army Engineer Research and Development Center, (ERDC) at Vicksburg, Mississippi.

2. SCOPE: The contractor shall furnish all management, labor, supervision, tools, materials;

equipment and transportation to perform refuse and recyclable material collection and delivery to an approved off-site disposal area for the US Army Engineer Research and Development Center, Vicksburg, Mississippi. These requirements shall be performed in accordance with all federal, state, local, and commercial standards and this Performance Work Statement (PWS). The contractor is encouraged and expected to use innovative approaches to efficiently and effectively accomplish PWS requirements in a timely manner, at a reasonable cost, and in a way that fosters pride and ownership in the work performed.

3. TYPE OF CONTRACT: This contract is a firm fixed-priced contract.

4. CONTRACT PERIOD: This contract is for a Base period of one year and Four Option Periods of one year each.

5. DEFINITIONS—TECHNICAL: As used through this contract, the following terms shall have the meaning set forth below.

5.1 Contracting Officer (CO). The individual designated to administer the contract. Throughout this contract, the term CO will be used to refer to an individual to administer the contract or a designated representative.

5. 1.1 Contracting Officer’s Representative (COR). The person whom the CO will designate by name and/or position title to serve as a liaison between the Contractor and the CO on matters pertinent to this contract and be an authorized representative.

5.1.2 Contractor: The term Contractor as used herein refers to both the prime Contractor and any sub-contractors. The prime Contractor shall ensure that all sub-contractors comply with the provision of this contract.

Amendment 0001

5.1.3 Verbiage:

5.1.3.1 Where “as shown”, “as indicated”, “as detailed”, or words of similar import are used, it shall be understood that reference is made to this specification and the drawing accompanying this specification unless stated otherwise.

5.1.3.2 Where “as directed”, “as required”, “as permitted”, “approval”, “acceptance”, or works of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the COR is intended unless stated otherwise.

5.1.4 Frequency of service

5.1.4.1 Annual (A). Services performed once during each 12-month period of the contract at intervals of 335 to 365 calendar days.

5.1.4.2 Monthly (MO). Services performed twelve times during each 12-month period of the contract at intervals of 25 to 31 calendar days.

5.1.4.3 Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

5.1.4.4 Quality Assurance (QA). Various functions, including inspection, performed by the Government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

5.1.4.5 Quality Assurance Evaluator (QAE). The Government employee that assists the COR in the monitoring of Contractor performance.

5.1.4.6 Quality Control (QC). A method used by the Contractor to control the quality of goods and services produced.

5.1.4.7 Regular Working Hours. ERDC’s regular (normal) working hours are from 7:00 a.m. to 5:00 p.m., Mondays through Fridays except (a) Federal Holidays and (b) other days specifically designated by the CO.

5.1.4.8 Response Time. Response time is defined as the time allowed the Contractor after initial notification (may include telephone, voice mail, e-mail or message with an answering service) of a work requirement to be physically at the work site with appropriate tools, equipment, and materials, ready to perform the work required. Response times are designated in the appropriate clauses in Section C.

6. COLLECTION AND DISPOSAL

6.1 Garbage Containers

6.1.1 Containers. Collection of bulk refuse shall be from 38 contractor-provided containers located as shown on the attached station map drawing. Boxes shall be standard eight (8) cubic yard capacity with lifting fittings matching the hoisting equipment to be used. Containers shall be constructed of heavy gauge steel plate, continuously welded and reinforced at corners, and shall be equipped with a securely hinged lid. All refuse containers shall be painted either green/ brown/maroon or another approved color. The contractor shall ensure pick up of any litter or waste surrounding the container during collection. The contractor shall maintain containers to ensure they are free of odors, dirt, debris, and pests. Contractor shall replace the boxes at the concessions quarterly with clean and freshly painted containers. Pick-up is twice weekly on Tuesday and Friday. Contractor responsibility for bulk refuse materials begin at the container and not before.

6.1.2 Routes/Schedule Submittals. The contractor shall develop a collection route and schedule for submission to the Contracting Officer prior to contract performance. Route and schedule changes shall be coordinated and forwarded to the contract Quality Assurance Personnel (QAP) prior to implementation. Additionally, the contractor shall notify the QAP of any conditions that may interrupt the schedule of performance. Collections as a result of these delays shall be performed by the end of the next workday.

6.1.3 Points of Collection/ Relocation. Collection locations for refuse materials are shown on the attached drawings. A change in a refuse container location must be approved by the QAP.

The QAP may direct the contractor to relocate or reposition refuse containers when required at no additional cost to the Government. The contractor shall perform these relocations within one workday after notification.

6.1.4 Housing collection. The contractor is required to provide twice weekly collection of refuse in the housing area. There are five (5) houses to be serviced. Housing refuse containers are provided by the government and are suitable for hand pickup at curbside. The contractor is required to pick up any excess trash placed alongside containers to include the pickup and disposal of Christmas trees following the holiday season.

6.1.5 Disposal. The contractor shall transport and dispose all refuse at a state licensed facility.

The contractor shall be responsible for any and all permits or fees associated with the use of off-base disposal locations.

6.1.6 When the pickup day falls on a scheduled government holiday, the contractor shall notify the COR by telephone or e-mail of the alternate pick up day, which shall be either the day before or the day after the government holiday, excluding weekends.

6.2 Recycle Containers (Dumpsters)

6.2.1 Contractor shall provide recycling containers for employees of the ERDC to deposit recyclables at three (3) different locations specified by the COR. Each container must be capable of receiving plastics, cans, and cardboard separately. Each site must be capable of holding no less than a total of 20 Cubic yards of recyclable materials. All recycling containers must be approved by the COR and shall meet all Government and commercial recycling standards. (see attached drawing for locations)

6.2.2 Contractor shall pick up the recycled materials from the collection location according to the contractor’s recycling schedule but no less than once a week, excluding government holidays and at such other times as requested by the COR.

6.3 Recycle Bins (Bins that go inside the buildings)

6.3.1 Contractor shall provide labor to remove recyclable materials from recycling locations specified (see attached list for locations) at least once a week between the hours of 7:00a.m.

and 5:00p.m. Each recycling location will consist of two bins, one for two-stream recycling (plastics and cans) and another for cardboard. The Government will provide 80 two-stream recycling bins for plastics and aluminum cans and 80 bins for cardboard (160 bins total). The list specifies 62 74 recycling locations, the remaining 18 8 locations will be specified to complement sites with the greatest generation of recyclable material and may be in additional buildings than those already identified. However, this requirement is for the service of 80 recycling locations (two bins each). The contractor shall provide and replace plastic bags in each bin at the time of collection. The contractor shall then deposit the recyclable materials in one of the three recycling bins on campus nearest the building or transport them directly to the contractor’s recyclables processing location.

6.3.2 When the pickup day falls on a scheduled government holiday, the contractor shall notify the COR by telephone or e-mail of the alternate pick up day, which shall be either the day before or the day after the government holiday, excluding weekends.

7. SPECIAL REIMBURSABLE SERVICES

7.1 Contractor shall provide reimbursable services that include the following.

7.1.1. Supplying additional 20 cubic yard, 30 cubic yard or 40 cubic yard roll off containers on a temporary as needed basis. These containers are independent of the previously mentioned 8 cubic yard containers. See the attached station map for the location and size of the existing temporary containers.

7.1.2. Locating containers anywhere on ERDC depending upon feasibility and station occupant’s project requirements.

7.1.3. Providing containers, empting, and returning of containers or removal of containers within 24 hours of request.

7.1.4. Refuse to be removed may consist of but is not limited to demolition rubble from houses, offices, and laboratories; construction materials, office waste, residential waste, concrete, sand, aggregate, cement, wiring, and plastic. Refuse in containers being removed will not contain toxic or hazardous material.

8. SERVICE DELIVERY SUMMARY

8.1 Performance Objective

8.1.1 Collect, transport, and dispose of solid waste and recyclable materials from workplace areas in accordance with the requirements of the PWS. Performance threshold is zero (0). No more than one (1) valid customer complaint per month.

8.1.2 Collect, transport, and dispose of 6.1.4 solid waste, and bulk items from base housing. Performance threshold is zero (0). No more than one (1) valid customer complaint per month.

8.1.3 Processing of 7.1 are performed in accordance with the PWS. Performance threshold is zero (0). No more than one (1) valid customer complaint per month.

8.1.4 Reports and records are complete and 7.1 received on time. Performance threshold is zero (0). No more than one (1) valid customer complaint per month.

9. DEDUCTIONS

Reference Clause 52.212-4. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/ replacement or reperformance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.

10. GENERAL INFORMATION

10.1 Quality Control. The contractor shall utilize their own internal quality control processes to ensure services are performed in accordance with commonly accepted commercial practices and this PWS.

10.2 Hours of Operation. The hours of operation for refuse collection services are Tuesday and Friday, 0700-1700. Housing area refuse collection is required on Monday and Thursday, 0700- 1700. Bins shall be emptied once a week between the hours of 0700 and 1700.

10.3. Publications.

10.3.1 Publication Title; Greening the Government Through Waste prevention, Recycling, and Federal Acquisition; by Executive Order (EO) 13101; Dated 14 Sep 1998

10.3.2 Performance of Services During A Crisis Declared By The National Command Authority. Unless otherwise directed by an authorized Government representative, it is determined that Refuse collection requirements under this Statement of Work are essential to be performed during a crisis.

11. RANDOM SAMPLING BY QAP FOR GARBAGE DUMPSTERS AND

RECYCLABLE DUMPSTERS: The QAP will perform monthly random sampling in accordance with inspection as outlined in 52.212-4 and random sampling shall include a minimum of 30% of all dumpsters being checked for spillage, dumpster condition and periodicity. Spillage is any refuse that is lying on the ground due to mishandling of the dumpster during the weekly dump cycle. Spillage is not allowed and if there is any the contractor is required to dispose of it promptly. Dumpster condition is important because this is a professional organization that requires the dumpsters to be in good or better condition with no excessive paint flaking and not “banged up” in appearance. Periodicity is related to the frequency of dumpster emptying.

12. Security and Safety

12.1 Access and General Protection/Security Policy and Procedures: It is likely that in the normal course of maintaining the receiver equipment, access to CRREL and the transmitters housed there may be deemed necessary. If this occurs during the relevant period of performance, Contractor personnel allowed on site shall follow all sign-in and security regulations as directed by the CRREL Security Office and the Technical Point of Contact (TPOC), and as listed below:

A. U.S. Citizens – Only U. S. Citizens are allowed on site.

B. Personnel List – Contractor shall supply the TPOC with a list of his employees who will be working on the CRREL site.

C. Positive Picture ID – Contract personnel shall provide a positive picture ID prior to site access.

D. Identification Badges – Contractor personnel are required to sign in with Security and to obtain and wear security identification badges while on the Government site.

E. Weapons – No weapons of any kind are allowed on site either in vehicles or on persons.

F. Access/Deliveries – Contractor shall notify the TPOC the day before or as soon as possible when Contractor or his subcontractors are to arrive or deliveries of equipment and/or supplies are to occur. Contractor must receive his or his subcontractor’s own deliveries. Government personnel are not allowed to receive deliveries for any Contractor.

G. General Disruption – General disruption by Contractor is limited to the immediate work areas. Contractor products, tools, and/or equipment shall stay within the immediate work areas.

H. Tools/Equipment – Contractor is strictly responsible for the security of all Contractor-owned tools, and/or Contractor-owned equipment used during the duration of this contract.

12.2 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the USACE iWATCH program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 45 calendar days of contract award and within 45 days of new employees commencing performance on the contract. The Contractor shall provide certification of completion to the COR within 10 days of training completion. Training documents will be provided by the Security Office.

12.2.1 Pre-screen candidates using E-Verify Program: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

ATTACHMENTS

LIST OF ATTACHMENTS

Attachment 1- Site Map Attachment 2- Recycle Bin Locations Attachment 3- Performance Assessment Questionnaire Attachemnt 4- Question and Answer Document

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS

INSTRUCTIONS, CONDITIONS & NOTICES TO OFFERORS

1.0 GENERAL REQUIREMENTS

1.1 Request for Proposal (RFP) NO. W912HZ19R0010

FOR: - SOLID WASTE COLLECTION

Proposal Due: 18 April 2019, 12pm Central

1.2 THIS PROCUREMENT IS COMPLETE SERVICE-DISABLED VETERAN-OWNED

SMALL BUSINESS SET-ASIDE.

1.3 Basis of Selection of Award: This is a Lowest Price Technically Acceptable (LPTA) solicitation conducted pursuant to FAR 15.101-2. The offeror that submits the lowest complete and reasonably priced proposal that is also found technically acceptable by the evaluators will be selected for contract award. To be considered technically acceptable, an offeror’s proposal must be rated “acceptable” under all technical factors.

1.4 Type of Contract: The Government intends to award one (1) firm-fixed price contract.

1.5 North American Industry Classification System (NAICS) Code and Small Business Size Standard: The NAICS code for this project is 561211 - Solid Waste Collection is applicable to this project.

1.6 Pre-Proposal Site Visit: An Organized site visit has been scheduled for 27 Mar 2019 at 10:00 AM central time. Participants will meet at ERDC Building 3072, 3909 Halls Ferry Rd Vicksburg, MS 39180. If you have questions concerning the site visit please contact Robert Jones at 601-634-5245.

1.7 Amendments Prior to Date Set for Closing of RFP. The right is reserved as the interest of the Government may require, to revise or amend the specifications or drawings or both prior to the date set for submission of proposal. Such revisions and amendments, if any will be announced by an amendment or amendments to this RFP. If the revisions and amendments are of a nature which requires material changes in quantities or prices proposed or both, the date set for receipt of proposals may be postponed by such number of days as in the opinion of the issuing officer will enable offeror to revise their proposal. In such cases, the amendment will include an announcement of the new date for receipt of proposals.

A. PROPOSAL REQUIREMENTS, CONTENT, AND FORMAT

The government will not reimburse any costs incurred or associated with preparation and submission of any responses to this solicitation. Oral explanations or instructions to offerors are not binding. Any information given to an offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation. Any and all amendments to the solicitation will be issued electronically via www.fbo.gov. It is the offeror’s responsibility to acknowledge any and all amendments in its proposal submission.

Offerors should not modify the terms and conditions of the solicitation in either the technical or price proposal or add conditions or qualifications to their offers. Should an offeror include terms and conditions that conflict with the terms and conditions of the solicitation, that offeror may be determined non-responsive and ineligible for award.

Any questions related to specific terms and conditions contained within the solicitation should be resolved prior to submission of an offer. Notwithstanding the above, the offeror must clearly describe in its price proposal any modifications to the contractual and/or technical terms and conditions of the solicitation contained in its offer.

Use of the words “will”, “shall”, or “must” indicates a mandatory requirement for which failure to comply, at the time and date for submission of proposals, shall result in the offeror’s proposal being disqualified from consideration for award, unless the government elects to initiate discussions with some or all of the offerors, thereby providing a means by which appropriate corrections by the offeror(s) involved can be made. Failure to comply with non-pricing or pricing requirements that are annotated with the words “should” or “may” can result in a lowering of an offeror’s non-pricing ratings, and may have a significant effect upon an offeror being selected for the contract award. Time periods, if stated as a number of days, are calendar days unless otherwise specified.

1. REQUIRED REGISTRATIONS

Failure to provide proof of an active and completed registration in any one of the following databases at the time of proposal submission may determine an offeror’s proposal to be deficient and removed from competition. Offerors with incomplete or expired registrations at the time of proposal submission may not be eligible for award. Information contained within an offeror’s registration must be current and valid. The responsibility of maintaining current information contained in an offeror’s registration rests solely on the offeror.

a. System for Award Management (SAM): http://www.sam.gov/

b. Small Business Administration : www.sba,gov

If an offeror is a joint venture (JV), the JV entity must have a valid registration representing the JV as one business/firm/entity. This is applicable to SAM. The government will not accept separate registrations and licenses for each separate entity representing the JV.

If, at the time of award, an offeror’s registration is no longer active in any one of the databases, the government reserves the right to disqualify the offeror and to award to the next prospective offeror.

2. PROPOSAL CONTENT

Offerors are required to submit proposals with at least the minimum content specified herein. Proposals without the minimum content may be determined non-responsive and removed from the competition. The government will not make assumptions concerning intent, capabilities, or experiences. Clear identification of proposal details shall be the sole responsibility of the offeror. The government may reject incomplete proposals after initial evaluation without further consideration.

All information intended to be evaluated as part of the technical proposal must be submitted within the technical proposal. Do not cross-reference pricing information into the technical proposal or vice versa. Do not include references to material or information not found within its respective volumes. Information submitted in the wrong volumes could lead to an offeror’s proposal being determined unacceptable if materially incomplete in any aspect.

a. COVER PAGE: A cover page shall appear at the beginning of each volume and, at a minimum, shall consist of the following information:

i. Solicitation number

ii. Offeror’s name, physical mailing addresses, telephone number, and email address of the official having the authority to bind the offeror contractually.

iii. Offeror’s DUNS Number, and CAGE Code

b. TABLE OF CONTENTS: A table of contents shall be placed in each volume and shall identify major areas by title, page numbers, and volume location.

c. VOLUME I, TECHNICAL PROPOSAL: The information required within an offeror’s technical proposal is described in Section M - Basis of Award, Pricing information shall not be submitted in the technical proposal.

i. Factor 1: Technical Capability Subfactor 1-Technical and Management approach: The proposal shall demonstrate its capability to provide a high quality technical and management approach to meet the requirements of the PWS and satisfy the needs outlined for each specific performance objective. The proposal shall include a discussion on how the offeror will perform the technical and contractual requirements of the PWS. The discussion shall address the process for timely incorporation of subcontractor/team member technical, schedule, and financial performance data into the prime’s monthly reports if subcontractors will be used.

The Government will then evaluate the Offeror’s current ability to perform this contract, which will include an examination of its equipment inventory.

Offeror’s shall also provide equipment lists and any other information that will enable the Government to determine the Offeror’s current capability to successfully complete the Scope of Work for this requirement. Failure to provide documentation demonstrating the Offeror’s current ability to perform will result in an “unacceptable” rating for technical capability. (See section J- Attachment 4)

Subfactor 2 Key Personnel/Subcontract Arrangements: The offeror shall propose an organizational structure and staffing concept that demonstrates an effective approach to organize, staff, lead, plan, coordinate, and control resources to meet the requirements of the PWS. The proposal shall discuss organizational business practices and management of subcontractors that will be implemented to facilitate the successful execution of the Government’s requirement. The offeror shall identify any key personnel of the prime vendor and/or any subcontractor key personnel. Provide resumes, background experience and credentials of all key personnel who will provide services to the Government under this contract. Where employees' names are not known, the use of position titles will be acceptable.

Reference FAR clause 52.219-14 -- Limitations on Subcontracting.

Subfactor 3 Experience: The Offeror shall submit a description of contracts performed or awarded in the past three (3) calendar years which are relevant to the efforts required by this solicitation. The description shall include a brief summary of each contract’s scope of work and size of population served. The listed contracts should be limited to experience that involves the type of work included in this solicitation or other experience that is considered by the Offeror to be relevant.

e. VOLUME II, PAST PERFORMANCE PROPOSAL: NOTE: Every contract used as an example of Relevant Experience shall also be submitted as Past Performance.

Past performance refers to the quality of relevant project experience from a client’s perspective. Offerors past performance will be determined relevant or not relevant, and, if deemed relevant, will then be rated as acceptable or unacceptable. The criteria of what is deemed “relevant” can be found in the technical capability evaluation factor.

To demonstrate acceptable past performance, the Offeror shall provide documentation of satisfactory performance (using attachment 03) on past or current contracts of a similar type, size, scope and complexity, performed within the last three (3) years from the date of this solicitation, including references, with names and contact information of the references who can verify such past performance. This does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

The Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for the Past Performance Factor. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires.

Questionnaires may be submitted directly to the Government’s point of contact, Robert

Jones via email at Robert.J.Jones@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Also include performance recognition documents received within the last 3 years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

The Offerors shall also include a reference list of all the POC's who were sent a questionnaire.

The POC list shall be submitted in PDF form to include the following fields:

Solicitation Number

Offeror Company Name

Contract Number

Customer’s Name (that received your services)

POC last name, first name, and POC Title.

The responsibility to send and track the completion of the Questionnaire rests solely with the Offeror and shall not be delegated to any subcontractors, team contractors, or joint venture partners. If an Offeror has no relevant past performance history, the Offeror must affirmatively state that it possesses no relevant directly related or similar past performance.

The Government wants to ensure timely contract award. To that end, Offerors are encouraged to submit Past Performance information before the solicitation close date to enable the Government to begin contacting references.

New Corporate Entities -- New corporate entities may submit data on prior relevant and recent contracts (within the last 3 calendar years) involving its officers and employees. However, in addition to the other requirements in this section, the Offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Past performance information on work for state and local governments, private sector clients, and subcontractors that are similar to the Government requirement will be evaluated equally with similar federal contracts. Offeror may submit information on key personnel, major subcontractors, and work performed as part of a team or joint venture and other previous reincarnation of its current organization.

Past performance information of key personnel may be provided if the company has limited or no past performance. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will be evaluated as neutral on Past Performance, provided the offeror supplies a certified statement with their offer that no past performance information is available.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

f. VOLUME III, PRICE PROPOSAL: The information required within an offeror’s price proposal is described under Evaluation Factors. Within an offeror’s price proposal, the following must be submitted:

Signed Solicitation, Offer, and Award (SF 1449) with blocks 17a, 30a, 30b, and 30c completed, including acknowledgment of all amendments.

Completed SF 1449, Section B - Supplies or Services and Prices.

Completed SF 1449, Section K - Representation and Certifications

Offerors shall verify that the information for all forms submitted are current, correct, and complete, including names of points of contact, email addresses, and telephone numbers.

The government will not evaluate any material that exceeds 30 pages per evaluation factor. Elaborately prepared proposals are not required, and any material in excess of what is requested, such as corporate marketing information, will not be considered.

Failing to submit or completely fill out attachments properly may result in rejection of the offer without further evaluation. Therefore, offerors are urged to follow instructions and raise questions through inquiries if instructions are not understood.

3. PROPOSAL FORMAT

a. Proposals must be typed and submitted in English. Proposals submitted in a language other than

English will be considered deficient and may be rejected. Letters of Commitment and JV partner agreements, if not written in English, must be accompanied by an English translated copy with a signed statement by the authorized representative of each JV partner or subcontractor partners that the English translation is true and correct.

B. PROPOSAL SUBMISSION INSTRUCTIONS

Overall Arrangement of Proposal –The overall proposal shall consist of three (3) physically separated volumes (Vols. I, II, and III) individually titled as stated below. In addition, the Offeror shall submit one (1) copy of all proposal materials in electronic format on one (1) compact disc

(CD).

Text and graphic portions of the electronic copies shall be in a format readable by Microsoft (MS) Office 2007 or later. Data submitted in spreadsheet format shall be readable by MS Office 2007 or later.

In case of conflict between the CD version and the paper copy of the proposals submitted, the paper copy shall take precedence. The proposals shall remain valid for a minimum of one hundred and eighty (180) days and shall not contain classified data/information.

3.1.1. Proposal Volume and Titles

Volume I – Technical Proposal Volume II – Past Performance Proposal Volume III – Price Proposal

3.2 Original and Copy requirements.

Volume I – Original (1) and three (3) copies for a total of four (4) Volume II – Original (1) and three (3) copies for a total of four (4) Volume III – Original (1) and three (3) copies for a total of four (4) One (1) copy of all proposal materials in electronic format on one (1) compact disc (CD).

Proposals are due no later than what is stated in Block 8 of the SF1449 Mail or Hand Deliver to the following address:

Robert J. Jones 3909 Halls Ferry Rd Vicksburg, MS 39180 p: 601-631-5245

C. SOLICITATION INQUIRIES

All inquiries regarding this solicitation are to be submitted via email to Robert.J.Jones@usace.army.mil no later than seven (7) days before proposal due date.

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