A02.11-_PWS_(refuse_and_recycling-R1).doc

PERFORMANCE WORK STATEMENT

FOR

REFUSE COLLECTION AND RECYCLING SERVICES

1. GENERAL INTENTION: The intention of this solicitation is to obtain refuse collection services and recycling services at the US Army Engineer Research and Development Center, (ERDC) at Vicksburg, Mississippi.

2. SCOPE: The contractor shall furnish all management, labor, supervision, tools, materials; equipment and transportation to perform refuse and recyclable material collection and delivery to an approved off-site disposal area for the US Army Engineer Research and Development Center, Waterways Experiment Station (WES), Vicksburg, Mississippi. These requirements shall be performed in accordance with all federal, state, local and commercial standards and this Performance Work Statement (PWS). The contractor is encouraged and expected to use innovative approaches to efficiently and effectively accomplish PWS requirements in a timely manner, at a reasonable cost, and in a way that fosters pride and ownership in the work performed.

3. TYPE OF CONTRACT: This contract is by means of a firm fixed-priced contract.

4. CONTRACT PERIOD: This contract is a Base year and 4 Option years.

5. DEFINITIONS—TECHNICAL: As used through this contract, the following terms shall have the meaning set forth below.

5.1 Contracting Officer (CO). The individual designated to administer the contract. Throughout this contract, the term CO will be used to refer to an individual to administer the contract or a designated representative.

5. 1.1 Contracting Officer’s Representative (COR). The person whom the CO will designate by name and/or position title to serve as a liaison between the Contractor and the CO on matters pertinent to this contract and be an authorized representative.

5.1.2 Contractor: The term Contractor as used herein refers to both the prime Contractor and any sub contractors. The prime Contractor shall ensure that all sub contractors comply with the provision of this contract.

5.1.3 Verbiage:

5.1.3.1 Where “as shown”, “as indicated”, “as detailed”, or words of similar import are used, it shall be understood that reference is made to this specification and the drawing accompanying this specification unless stated otherwise.

5.1.3.2 Where “as directed”, “as required”, “as permitted”, “approval”, “acceptance”, or works of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the COR is intended unless stated otherwise.

5.1.4 Frequency of service

5.1.4.1 Annual (A). Services performed once during each 12-month period of the contract at intervals of 335 to 395 calendar days.

5.1.4.2 Monthly (MO). Services performed twelve times during each 12-month period of the contract at intervals of 25 to 35 calendar days.

5.1.4.3 Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

5.1.4.4 Quality Assurance (QA). Various functions, including inspection, performed by the Government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

5.1.4.5 Quality Assurance Evaluator (QAE). The Government employee that assists the COR in the monitoring of Contractor performance.

5.1.4.6 Quality Control (QC). A method used by the Contractor to control the quality of goods and services produced.

5.1.4.7 Regular Working Hours. ERDC’s regular (normal) working hours is from 7:00 a.m. to 5:30 p.m., Mondays through Fridays except (a) Federal Holidays and

(b) other days specifically designated by the CO.

5.1.4.8 Response Time. Response time is defined as the time allowed the Contractor after initial notification (may include telephone, voice mail, e-mail or message with an answering service) of a work requirement to be physically at the work site with appropriate tools, equipment, and materials, ready to perform the work required. Response times are designated in the appropriate clauses in Section C.

6. COLLECTION AND DISPOSAL

6.1 Garbage Containers

6.1.1 Containers. Collection of bulk refuse shall be from 38 contractor-provided containers located as shown on the attached station map drawings. Boxes shall be standard eight (8) cubic yard capacity with lifting fittings matching the hoisting equipment to be used. Containers shall be constructed of heavy gauge steel plate, continuously welded and reinforced at corners, and shall be equipped with a securely hinged lid. All refuse containers shall be painted either brown/maroon or another approved color. The contractor shall ensure pick up of any litter or waste surrounding the container during collection. The contractor shall maintain containers to ensure they are free of odors, dirt, debris, and pests. Contractor shall replace the boxes at the concessions quarterly with clean and freshly painted containers. Pick-up is twice weekly on Tuesday and Friday. Contractor responsibility for bulk refuse and recycling materials begin at the container and not before.

6.1.2 Routes/Schedule Submittals. The contractor shall develop a collection route and schedule for submission to the Contracting Officer prior to contract performance. Route and schedule changes shall be coordinated and forwarded to the contract Quality Assurance Personnel (QAP) prior to implementation. Additionally, the contractor shall notify QAP of any conditions that may interrupt the schedule of performance such as disposal sites backed up, delays due to security measures, exercises, vehicle breakdowns etc. Collections as a result of these delays shall be performed by the next workday.

6.1.3 Points of Collection/ Relocation. Collection locations for refuse materials are shown on the attached drawings. A change in a refuse container location must be approved by the QAP. The QAP may direct the contractor to relocate or reposition refuse containers when required at no additional cost to the Government. The contractor shall perform these relocations within one workday after notification.

6.1.4 Housing collection. The contractor is required to provide twice weekly collection of refuse in the housing area. There are five (5) houses to be serviced. Housing refuse containers are provided by the government and are suitable for hand pickup at curbside. The contractor is required to pick up any excess trash placed alongside containers to include the pickup and disposal of Christmas trees following the holiday season.

6.1.5 Landfill collection. Contractor shall place one forty one (41) cubic yard roll-off container in a designated location at the WES landfill. Materials will be limited to minor construction waste, incidental material from models and occasional office clean ups. No household waste of any type will be placed in this box. Pick-up is once every week, day of pick-up is to be coordinated with DPW.

6.1.6 Disposal. The contractor shall transport and dispose all refuse at a state licensed facility. The contractor shall be responsible for any and all permits or fees associated with the use of off-base disposal locations.

6.2 Recycle Containers (Dumpsters)

6.2.1 Contractor shall provide one of the following options; Option 1: three (3) empty covered containers at least 20 CY in volume (dimensions approximately 22’ x 96” x 8’) with side access, six side-access lids, and two dividing baffles or a similarly sized container that conforms to contractors recycling specifications, or Option 2: nine (9) at least 8 CY empty, covered containers with side access to be placed in locations determined by the Contracting Officers Representative (COR). The compartments are for deposition of plastics, aluminum cans, and cardboard. The containers shall be collected on an as needed basis.

6.2.2 Contractor shall pick up the recycled materials from the collection location according to the contractor’s recycling schedule but no less than once a week, excluding government holidays and at such other times as requested by the COR.

6.3 Recycle Bins (Bins that go inside the buildings)

6.3.1 Contractor shall provide labor to remove recyclable materials from recycling locations specified (see attached drawings and list) at least once a week between the hours of 7:00a.m. and 5:00p.m. or as needed. Each recycling location will consist of two bins, one for two-stream recycling (plastics and aluminum cans) and another for cardboard. The Government will provide 80 two-stream recycling bins for aluminum cans and plastics and 80 bins for cardboard (160 bins total). The drawings specify 62 recycling locations, the remaining 18 locations will be specified to complement sites with the greatest generation of recyclable material and may be in additional buildings than those already identified. However, this requirement is for the service of 80 recycling locations (two bins each). The contractor shall provide and replace plastic bags in each bin at the time of collection. The contractor shall then deposit the recyclable materials in the marked recycling dumpsters nearest the building or transport them directly to the contractor’s recyclables processing location.

6.3.2 When the pickup day falls on a scheduled government holiday, the contractor shall notify the COR by telephone or e-mail of the alternate pick up day, which shall be either the day before or the day after the government holiday, excluding weekends.

7. SPECIAL REIMBURSABLE SERVICES

7.1 Contractor shall provide reimbursable services that include the following.

7.1.1. Supplying additional 20 cubic yard, 30 cubic yard or 40 cubic yard roll off containers on a temporary as needed basis. These containers are independent of the previously mentioned 8 cubic yard containers and the 40 yard roll off container located at station landfill.

7.1.2. Locating containers anywhere on ERDC depending upon feasibility and station occupant’s project requirements.

7.1.3. Providing containers, empting and returning of containers or removal of containers within 24 hours of request.

7.1.4. Refuse to be removed may consist of but is not limited to demolition rubble from houses, offices, and laboratories; construction materials, office waste, residential waste, concrete, sand, aggregate, cement, wiring, and plastic. Refuse in containers being removed will not contain toxic or hazardous material.

8. SERVICE DELIVERY SUMMARY

8.1 Performance Objective

8.1.1 Collect, transport, and dispose of solid waste and recyclable materials from workplace areas in accordance with the requirements of the PWS. Performance threshold is zero (0). No more than one (1) valid customer complaint per month.

8.1.2 Collect, transport, and dispose of 6.1.4 solid waste, and bulk items from base housing. Performance threshold is zero (0). No more than one (1) valid customer complaint per month.

8.1.3 Processing of 7.1 are performed in accordance with the PWS. Performance threshold is zero

(0). No more than one (1) valid customer complaint per month.

8.1.4 Reports and records are complete and 7.1 received on time. Performance threshold is zero (0). No more than one (1) valid customer complaint per month.

9. DEDUCTIONS

Reference Clause 52.212-4. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.

10. RECYCLING METRICS – OPTIONAL LINE ITEM

10.1 The contractor shall weigh the refuse and recyclable material after pickup on any day of the week except weekends of legal Federal Holidays using Government scales.

11. GENERAL INFORMATION

11.1. Quality Control. The contractor shall utilize their own internal quality control processes to ensure services are performed in accordance with commonly accepted commercial practices and this PWS.

11.2 Hours of Operation. The hours of operation for refuse collection services are Tuesday and Friday, 0700-1700. Housing area refuse collection is required on Monday and Thursday, 0700-1700. Landfill collection is once every week and the schedule shall be coordinated with DPW. Bins shall be emptied between the hours of 0700 and 1700.

11.3. Publications.

11.3.1 Publication Title; Greening the Government Through Waste prevention, Recycling, and Federal Acquisition; by Executive Order (EO) 13101; Dated 14 Sep 1998

11.3.2 Performance of Services During A Crisis Declared By The National Command Authority. Unless otherwise directed by an authorized Government representative, it is determined that Refuse collection requirements under this Statement of Work are essential to be performed during a crisis.

12. RANDOM SAMPLING BY QAP FOR GARBAGE DUMPSTERS AND RECYCLABLE DUMPSTERS: The QAP will perform monthly random sampling in accordance with inspection as outlined in 52.212-4 and random sampling shall include a minimum of 30% of all dumpsters being checked for spillage, dumpster condition and periodicity. Spillage is any refuse that is lying on the ground due to mishandling of the dumpster during the weekly dump cycle. Spillage is not allowed and if there is any the contractor is required to dispose of it promptly. Dumpster condition is important because this is a professional organization that requires the dumpsters to be in good or better condition with no excessive paint flaking and not “banged up” in appearance. Periodicity is related to the frequency of dumpster emptying.

13. SECURITY REQUIREMENTS

13.1 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

13.2 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

13.3 Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

List of recycling bin locations:

Vendor Provided Bins

Large Recycle Bin Locations (3)

1. Vicinity B8000 (1)

2. Vicinity PB-52 (1)

3. Vicinity B2026 (1)

Government Provided Bins

CHL Bins (4)

4. B3050 (1)

5. B3200 (3)

CSD Bins (13)

6. B1000 (4)

7. B1003 (1)

8. B1006 (3)

9. B3072 (1)

10. B3288 (2)

11. B6001 (1)

12. B6015 (1)

EL Bins (12)

13. B3270 (7)

14. B3297 (1)

15. B3299 (1)

16. B5036 (1)

17. B6011 (1)

18. B6012 (1)

GSL Bins (24)

19. B3278 (1)

20. B3286 (1)

21. B3294 (1)

22. B3296 (3)

23. B3396 (6)

24. B3398 (1)

25. B5000-5001 (1)

26. B5008 (2)

27. B5012 (1)

28. B5014 (2)

29. B5019 (1)

30. B5028 (1)

31. B6000 (3)

ITL Bins (9)

32. B8000 (7)

33. TL-111 (1)

34. TL-300 (1)