Contracting Brief.pdf

PRESENTED BY: USACE Japan Engineer District – Okinawa Area Office

DATE: 25 FEB 2021

INDUSTRY DAY CONFERENCE

PROJECT: IMPROVE MILITARY FAMILY HOUSING,

STEARLEY HEIGHTS, KADENA AIR BASE,

OKINAWA, JAPAN

WELCOME & ANNOUNCEMENTS

Introduction of Japan Engineer District (JED) Staff

Administrative info – restrooms, phones, building exits, mask, social distancing, etc.

Sign-in Sheet

Questions/Inquiries shall be submitted in writing to Jack.T.Letscher.civ@usace.army.mil mailto:Jack.T.Letscher.civ@usace.army.mil

AGENDA

9:00 AM Registration

9:20 AM Welcome & Announcements

9:30 AM Procurement Overview – Contracting

10:00 AM Project Overview – Technical Lead

10:30 AM Lessons Learned – Construction

11:00 AM Discussion Items – Open Floor

11:30 AM Question & Answers – Open Floor

12:00-12:30 PM Networking Opportunity

AGENDA

1:00 PM Registration

1:20 PM Welcome & Announcements

1:30 PM Procurement Overview – Contracting

2:00 PM Project Overview – Technical Lead

2:30 AM Lessons Learned – Construction

3:00 AM Discussion Items – Open Floor

3:30 AM Question & Answers – Open Floor

4:00-4:30 PM Networking Opportunity

GROUND RULES

Unofficial and non-binding

Official information to be included in the solicitation

No recording devices permitted

Presented in English.

PURPOSE & GOAL OF INDUSTRY DAY

PURPOSE: Present the proposed construction project & to discuss the contracting, construction phasing, lessons learned in regards to schedule & sequencing, quality assurance, and safety for the proposed project site.

GOAL: Collect feedback from potential bidders to allow USACE to:

Enhance understanding of proposed construction phasing, schedule, sequence, quality assurance of work and site safety Review final construction project based on potential bidder feedback

CONTRACTOR REQUIRED INFORMATION

• SAM: System for Award Management

• Contractors must be registered in SAM

• www.sam.gov

• Certifications & Representations

• BIDDER MAILING LIST

• Construction & Business License

• Joint Venture License(s)

• http://www.poj.usace.army.mil/BusinessWithUs.aspx

• SOLICITATION POSTING

• betaSAM.Gov

• https://www.betaSAM.gov/

• Search “W912HV” http://www.sam.gov/ http://www.poj.usace.army.mil/BusinessWithUs.aspx https://www.betasam.gov/

SAM.GOV

•https://www.beta.SAM.gov

BETA SAM CONTRACT OPPORTUNITIES - WEBSITE

連邦政府 入札案件ウェブサイト https://www.fbo.gov/?s=main&mode=list&tab=list&tabmode=list

BETA SAM CONTRACT OPPORTUNITIES - WEBSITE

https://www.beta.SAM.gov/

W912HV – Army Corps of Engineers https://www.fbo.gov/?s=main&mode=list&tab=list&tabmode=list

• “Solicitation” 入札案内

-Contractual Requirements 契約条件

-Technical Requirements 技術的条件

-Site Visit Information 現場訪問情報

-Requests for Information Process 米側に質問する際の手順情報

-Proposal due date 締切日時など

BETA SAM OPPORTUNITIES - WEBSITE

PROJECT INFORMATION

Title: Improve Military Family Housing, Stearley Heights Description: The project will provide whole-house interior and exterior modernization, renovation, and repair of 130 single family dwelling units (51 D3-53 3-Bedroom (BR), 36 G3-53 3-BR, 1 H4-53 4-BR, 36 L3-53 3-BR, and 6 N3-53 3-

BR.

Location: Kadena Air Base, Okinawa, Japan Projected Construction NTP: October 2021 Program Areas:

Site Improvements Structural Electrical Fire Protection Architectural/Interior Design Mechanical/Plumbing

PROJECT INFORMATION

Phasing Sheet G-008

PROCUREMENT APPROACH

Solicitation: Invitation for Bid (IFB)

Firm Fixed Price (FFP) Contract

Anticipate Releasing IFB: April/May Timeframe

Bid Guarantee / Performance Bond / Revolving Bond

SOLICITATION STANDARD FORM 1442

SECTION 00 10 00 CONTRACT LINE ITEMS

ITEM NO. DESCRIPTION QUANTITY UNIT UNIT

PRICE

AMOUNT

BASE ITEMS

0001 Building Renovation Within Phase I 1 JB - ¥_________

0002 Building Renovation Within Phase II 1 JB - ¥_________

0003 Building Renovation Within Phase III 1 JB - ¥_________

TOTAL BASE CLIN SCHEDULE ¥_________

CONTRACT LINE ITEMS

ITEM NO. DESCRIPTION QUANTITY UNIT UNIT

PRICE

AMOUNT

OPTION ITEMS

Site Work within Phase I – III

(OPTION 1) 1 JB - ¥_________

Renovate Buildings 2200, 2201, 2204, 2206 within Phase IV including sitework (OPTION 2) 1 JB - ¥_________

Renovate Buildings 2120, 2122, 2124, 2126, 2128 within Phase IV including sitework (OPTION 3)

1 JB - ¥_________

Renovate Buildings 2120, 2122, 2124, 2126, 2128 within Phase 1 JB - IV including sitework (OPTION 3)

CONTRACT LINE ITEMS

ITEM NO. DESCRIPTION QUANTITY UNIT UNIT

PRICE

AMOUNT

OPTION ITEMS

Renovate Buildings 2104, 2106, 2108, 2110 within Phase IV including sitework (OPTION 5)

1 JB - ¥_________

Renovate Buildings 1819, 1821, 1823, 1825, 1827, 1829 within Phase IV including sitework (OPTION 6) 1 JB - ¥_________

Renovate Buildings 1831, 1833, 1835, 1837, 1839, 1841, 1843 within Phase IV including sitework

(OPTION 7)

1 JB - ¥_________

TOTAL (BASE + OPTION ITEMS) CLIN SCHEDULE ¥_________

CONTRACT LINE ITEMS NOTES

1. Failure of the offeror to propose prices for all items in the CLIN Schedule may be cause for rejection of the proposal as unacceptable.

2. See Section 01 22 00.00 10, for additional line item description.

3. Any reference to “bid”, “bidder”, or “bidding schedule” shall be construed to mean “offeror” and “CLIN schedule.”

CONTRACT LINE ITEMS NOTES

4. The Government reserves the right to exercise option item(s) by written notice to the Contractor either singularly or in any combination for up to ninety (90) calendar days after award of the Base Schedule, at the prices stated in the CLIN Schedule. Completion of the added option(s) shall continue at the same schedule as the Base Schedule unless otherwise noted in Section 00 70 00, 52.211-10, COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK.

5. LEGEND: JB = Job

INFORMATION PRICE BREAKDOWN BUILDING TYPES

In addition to completing the CLIN Schedule above, Offerors/Bidders are requested to provide a total price breakdown per building type of Base Bid, as identified in the table below. The total proposed price should include any and all associated overhead and profit for each building type. Do not include site work CLIN 0004 (Option 1). This price breakdown will not be evaluated for award.

BUILDING TYPE QUANTITY PRICE

D3-53 Building Renovation. Includes all costs related to the renovation of D3-53 Housing units per the contract documents.

39 ¥_________

G3-53 Building Renovation. Includes all costs related to the renovation of G3-53 Housing units per the contract documents.

27 ¥_________

H4-53 Building Renovation. Includes all costs related to the renovation of H4-53 Housing units per the contract documents.

1 ¥_________

BUILDING TYPE QUANTITY PRICE

L3-53 Building Renovation. Includes all costs related to the renovation of L3-53 Housing units per the contract documents.

1 ¥_________

N3-53 Building Renovation. Includes all costs related to the renovation of N3-53 Housing units per the contract documents.

27 ¥_________

SECTION 00 21 00 INSTRUCTIONS TO BIDDERS

The Public Bid Opening will be held at the following location:

U.S. Army Corps of Engineers, Japan Engineer District Okinawa Area Office (OAO) Building #364, Room # 108 Camp Foster, Okinawa Japan

REQUIRED SUBMITTALS FOR INVITATION FOR BIDS.

Bidders shall include the following documents when submitting a Sealed Bid in response to W912HV21B0003, Improve Family Housing Stearley Heights construction project:

REQUIRED SUBMITTALS FOR INVITATION FOR BIDS.

• SF1442 (pages 1 and 2), including acknowledgment on all SF30 Amendments issued;

• Section 00 10 00, Solicitation, Contract Line Item Number (CLIN) Schedule (completed in its entirety);

• Section 00 45 00, Representations and Certifications (completed in its entirety);

• Bid Guarantee; and

• Joint Venture Agreement (if applicable).

REQUIRED SUBMITTALS FOR INVITATION FOR BIDS.

Failure to submit all required documents may result in the Bid being considered non-responsive. Additionally, failure of the Bidder to propose prices for all items in the CLIN Schedule may be cause for rejection of the Bid as non-responsive.

MAGNITUDE OF THE PROPOSED PROJECT.

Magnitude of the Proposed Project. The estimated price range of this work is between $25,000,000 and $100,000,000 (¥2,500,000,000 and ¥10,000,000,000).

• BIDDER INQUIRIES.

• Prospective Bidders shall submit all questions or requests for information (RFI) through the PrjoNet website https://www.projnet.org/projnet/.

• All questions or RFIs shall be submitted within the ProjNet, Bidder Inquiry Module no later than 4:00 P.M., Japan Standard Time on TBD

• The Bidder Inquiry Key is: TBD https://www.projnet.org/projnet/

THIS SOLICITATION IS FOR LOCAL SOURCES ONLY.

DELIVERY OF BIDS.

CONTRACTOR APPLICATION.

SUBMISSIONS OF BIDS IN JAPANESE YEN.

BID GUARANTEES AND PERFORMANCE BONDS.

BONDING THRESHOLDS.

PERFORMANCE OF WORK BY THE CONTRACTOR –

DEFINED.

SIGNATURE ON BIDS.

JOINT VENTURE.

BIDDER ELIGIBILITY.

JAPANESE CONSUMPTION TAX.

ARITHMETIC DISCREPANCIES.

AMENDMENTS PRIOR TO THE PUBLIC BID OPENING.

SECTION 00 21 00 CONTRACT PROVISIONS

52.217-5 EVALUATION OF OPTIONS (JUL 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the options(s).

52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(c) The amount of the bid guarantee shall be twenty (20) percent of the bid price or ¥300,000,000, whichever is less.

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) –

ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, bidders are urged and expected to inspect the site where the work will be performed.

• (b) An organized site visit has been scheduled for--

SEC 00 45 00 REPRESENTATIONS & CERTIFICATIONS

52.204-8 ANNUAL REPRESENTATIONS AND

CERTIFICATIONS (DEC 2019)

• (2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation.

52.204-8 ANNUAL REPRESENTATIONS AND

CERTIFICATIONS (DEC 2019)

The Offeror shall indicate which option applies by checking one of the following boxes:

Paragraph (d) applies.

Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

52.209-7 INFORMATION REGARDING RESPONSIBILITY

MATTERS (OCT 2018)

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than $10,000,000.

252.204-7007 ALTERNATE A, ANNUAL

REPRESENTATIONS AND CERTIFICATIONS (JUN 2019)

Substitute the following paragraphs (b), (d) and (e) for paragraphs (b) and (d) of the provision at FAR 52.204-8:

(b)(1) If the provision at FAR 52.204-7, System for Award Management, is included in this solicitation, paragraph

(e) of this provision applies.

252.204-7007 ALTERNATE A, ANNUAL

REPRESENTATIONS AND CERTIFICATIONS (JUN 2019)

(e) The offeror has completed the annual representations and certifications electronically via the SAM Web site at https://www.acquisition.gov/.

252.229-7001 TAX RELIEF (SEPT 2014)

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor's government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: (Offeror Insert) RATE (PERCENTAGE):

(Offeror Insert)

SECTION 00 70 00 CONDITIONS OF THE CONTRACT

52.211-10 COMMENCEMENT, PROSECUTION, AND

COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 15 calendar days after the date the Contractor receives the notice to proceed (NTP), (b) prosecute the work diligently, and (c) complete the Phase I work ready for use not later than 546 calendar days after receipt of the NTP (d) complete Phase II work ready for use not later than 790 calendar days after receipt of the

NTP,

52.211-10 COMMENCEMENT, PROSECUTION, AND

COMPLETION OF WORK (APR 1984)

(e) complete Phase III work ready for use not later than 1,034 calendar days after receipt of the NTP, and (f) complete Option Items 1 thru 7 (if any or all exercised) work ready for use not later than 1,307 calendar days after the date the contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES--CONSTRUCTION

(SEP 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of ¥191,750 for each calendar day of delay until the work is completed or accepted.

52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS

AND CONDUCT (OCT 2015)

52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED

MATERIAL CONTENT FOR EPA-DESIGNATED ITEMS

(MAY 2008)

52.228-1 BID GUARANTEE (SEP 1996)

52.236-1 PERFORMANCE OF WORK BY THE

CONTRACTOR (APR 1984)

52.252-2 CLAUSES INCORPORATED BY REFERENCE

(FEB 1998)

252.225-7043 ANTITERRORISM/FORCE PROTECTION

POLICY FOR DEFENSE CONTRACTORS OUTSIDE THE

UNITED STATES (JUN 2015)

252.225-7045 BALANCE OF PAYMENTS PROGRAM--

CONSTRUCTION MATERIAL UNDER TRADE

AGREEMENTS--BASIC (AUG 2019)

252.236-7001 CONTRACT DRAWINGS AND

SPECIFICATIONS (AUG 2000)

SECTION 00 73 00 SUPPLEMENTARY CONDITIONS

ADMINISTRATIVE CONTRACTING OFFICER.

WORKERS COMPENSATION INSURANCE (DEFENSE

BASE ACT).

BONDING THRESHOLDS.

PERFORMANCE BOND.

PAYMENT BOND NOT REQUIRED.

SECTION 00 73 00 SUPPLEMENTARY CONDITIONS

BID GUARANTEES AND PERFORMANCE BONDS.

JAPANESE CONSUMPTION TAX.

COST BREAKDOWNS - CONTRACT MODIFICATIONS.

BANK TRANSACTION FEES.

QUESTIONS