Attachment_7_-_Subcontracting_Plan_Template_for_Offerors.docx

SUBCONTRACTING PLAN

Company Name:

DUNS #:

Cage Code

Tax ID#

Address:

Date Prepared:

Solicitation #:

Contract #:

Period of Performance:

TYPE OF PLAN:

*The term Small Business Concerns covers Small Disadvantaged (including ANCs and Indian tribes), Veteran Owned, Service Disabled Veteran Owned, Woman Owned, Economically Disadvantaged Woman Owned, and Historically Underutilized Business Zone Small Business.

1. Subcontracting Goals:

Total dollars planned to be subcontracted to the following:

The percentage of the TOTAL SUBCONTRACT VALUE that the above dollar value represents:

Negotiated subcontracting goals must correlate with percentages of small business utilization identified in the contractor’s small business participation plan, see FAR 15.304 and DFARS 215-304, and/or minimum targets identified in the solicitation or contract modification. FAR 19.704(a)(1)

3. SB Commitment Goals:

Total dollars planned to be subcontracted to the following to include percentage of TOTAL CONTRACT VALUE:

Small Business/ Small Business Concern Representation:

What percent of the total contract value was recommended in the solicitation %

Does the TOTAL Small Business Subcontracting Percentage meet the requirements of the solicitation? If no please provide an explanation.

Type Explanation,

4. DESCRIPTION OF PRODUCTS/SERVICES:

A description of ALL Supplies/Services to be subcontracted under this contract are as follows:

(Other than Small, Small, Small Disadvantaged, Veteran Owned, Service Disabled Veteran Owned, Woman Owned, Economically Disadvantaged Woman Owned, Historically Underutilized Business Zone Small Business, HBCU/MI) Estimated Dollar amount

If none provide explanation below:

Type here

4. DESCRIPTION OF THE METHOD USED TO DEVELOP SUBCONTRACTING GOALS FOR SB AND SB CONCERNS:

Type here

5. POTENTIAL SOURCES FOR SOLICITATION:

The method used to identify potential sources for solicitation is as follows:

Type here

Type here

6. INDIRECT COST:

Indirect and overhead costs _____HAVE / HAVE NOT been included in the subcontracting goals.

If, HAVE been is selected provide a description of the method used to determine the proportionate share of indirect costs to be incurred with the Small Business Concerns Type here

7. PROGRAM ADMINISTRATOR:

This individual is employed by our company and will be the administrator of our Subcontracting Program:

Name:

Title:

Address:

Telephone Number:

E-Mail Address:

The Program Administrator’s duties are as follows:

(a) Assist small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns by arranging solicitations, time for the preparation of bids, quantities, specifications, and delivery schedules so as to facilitate the participation by such concerns. Where the Contractor’s lists of potential small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business subcontractors are excessively long, reasonable effort shall be made to give all such small business concerns an opportunity to compete over a period of time.

(b) Provide adequate and timely consideration of the potentialities of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns in all “make-or-buy” decisions.

(c) Counsel and discuss subcontracting opportunities with representatives of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business firms.

(d) Confirm that a subcontractor representing itself as a HUBZone small business concern is identified as a certified HUBZone small business concern by accessing the SAM database or by contacting SBA.

(e) Provide notice to subcontractors concerning penalties and remedies for misrepresentations of business status as small, veteran-owned small business, HUBZone small, small disadvantaged, or women-owned small business for the purpose of obtaining a subcontract that is to be included as part or all of a goal contained in the Contractor’s subcontracting plan.

(f) For all competitive subcontracts over the simplified acquisition threshold in which a small business concern received a small business preference, upon determination of the successful subcontract offeror, the Contractor must inform each unsuccessful small business subcontract offeror in writing of the name and location of the apparent successful offeror prior to award of the contract.

(g) Establishes and maintains contract and subcontract award records.

(h) Monitors the company’s subcontracting program performance and makes any adjustments necessary to achieve the subcontract plan goals

(i) Prepares and submits timely, required subcontract reports

(j) Coordinates the company’s activities during the conduct of compliance reviews by Federal agencies

8. OPPURTUNITIES FOR SUBCONTRACTING:

The efforts that will be made to ensure that Small Businesses and Small Business Concerns have an equitable opportunity to compete for subcontracts. The subcontracting program administrator’s has the overall responsibility for the company’s subcontracting program, i.e., developing, preparing, and executing subcontracting plans and monitoring performance relative to the requirements of those subcontracting plans including ensure efforts for equitable opportunity for competing for subcontracts and performs the following duties:

(a) Develop and promote company-wide policy initiatives that demonstrate the company’s support for awarding contracts and subcontracts to SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB concerns; and assures that these concerns are included on the source lists for solicitations for products and services they are capable of providing

(b) Develop and maintain bidder source lists of SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB concerns from all possible sources

(c) Ensures periodic rotation of potential subcontractors on bidder’s lists

(d) Ensures that SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB businesses are included on the bidders’ list for every subcontract solicitation for products and services that they are capable of providing.

(e) Ensures that Requests for Proposals (RFPs) are designed to permit the maximum practicable Participation of SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB concerns

(f) Reviews subcontract solicitations to remove statements, clauses, etc., which might tend to restrict or prohibit SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB participation

(g) Accesses various sources for the identification of SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB concerns to include the SBA’s PRO-Net and SUB-Net Systems, (http://www.sba.gov), the National Minority Purchasing Council Vendor Information Service, the Office of Minority Business Data Center in the Department of Commerce, local small business and minority associations, contact with local chambers of commerce and Federal agencies’ Small Business Offices

(h) Participates in Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, Procurement Conferences, etc

(i) Ensures that SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB concerns are made aware of Subcontracting opportunities and assisting concerns in preparing responsive bids to the Company

(j) Conducts or arranges for the conduct of training for purchasing personnel regarding the intent and impact of Section 8(d) of the Small Business Act, as amended.

Additional efforts are as follows:

Type here

*If no is selected please provide alpha-number and explanation below:

Type here

9. STATEMENT OF FLOW DOWN:

(a) Clause 52.219-8 Utilization of Small Business Concerns will be included in all subcontracts that offer further subcontracting opportunities.

(b) All subcontractors (except small businesses) that receive subcontracts in excess of $700,000 ($1.5 Million for Construction) will be required to adopt a plan that complies with the requirements of the clause at 52.219-9 Small Business Subcontracting Plan.

If no is selected please provide alpha-number and explanation below:

Type here

10. ADDITIONAL COMPLIANCES:

(i) Cooperate in any studies or surveys as may be required

(ii) Submit periodic reports so that the Government can determine the extent of compliance by the offeror with the subcontracting plan

(iii) After November 30, 2017, include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts intended for use by multiple agencies

(iv) Submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov ), following the instructions in the eSRS

(iv, A) The ISR shall be submitted semi-annually during contract performance for the periods ending March 31 and September 30.

A report is also required for each contract within 30 days of contract completion.

Reports are due 30 days after the close of each reporting period, unless otherwise directed by the contracting officer.

Reports are required when due, regardless of whether there has been any subcontracting activity since the inception of the contract or the previous reporting period.

When a contracting officer rejects an ISR, contractor is required to submit a revised ISR within 30 days of receiving the notice of the ISR rejection

(iv, B) The SSR shall be submitted annually by October 30 for the twelve-month period ending September 30. When an SSR is rejected, the contractor is required to submit a revised SSR within 30 days of receiving the notice of SSR rejection;

(v) Ensure that its subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using the eSRS

(vi) Provide its prime contract number and its unique entity identifier, and the e-mail address of the offeror’s official responsible for acknowledging receipt of or rejecting the ISRs to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs

(vii) Require that each subcontractor with a subcontracting plan provide the prime contract number, its own unique entity identifier, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans

Type here

11. TYPES OF RECORDS THAT WILL BE MAINTAINED:

A description of the types of records that will be maintained concerning the procedures adopted to comply with the requirements and goals in the this plan, including establishing source lists; and a description of the our efforts to locate small businesses, and small business concerns and to award subcontracts to them.

(a). Establishing source lists; and a description of the offeror’s efforts to locate SB and SB Concerns and to award subcontracts to them

(b). Establish, on a plant or division-wide basis, a master plan (see 19.701) that contains all the elements required by the clause at 52.219-9, Small Business Subcontracting Plan, except goals. Master plans shall be effective for a 3-year period after approval by the contracting officer; however, it is incumbent upon contractors to maintain and update master plans. Changes required to update master plans are not effective until approved by the contracting officer. A master plan, when incorporated in an individual plan, shall apply to that contract throughout the life of the contract.

(c)For multiyear contracts or contracts containing options, the cumulative value of the basic contract and all options is considered in determining whether a subcontracting plan is necessary (see 19.705-2(a)). If a plan is necessary and the offeror is submitting an individual contract plan, the plan shall contain all the elements required by paragraph (a) of this section and shall contain separate statements and goals for the basic contract and for each option

(d) A commercial plan (as defined in 19.701) is the preferred type of subcontracting plan for contractors furnishing commercial items. Once a contractor’s commercial plan has been approved, the Government shall not require another subcontracting plan from the same contractor while the plan remains in effect, as long as the product or service being provided by the contractor continues to meet the definition of a commercial item.

(e) Submit the commercial plan to either the first contracting officer awarding a contract subject to the plan during the contractor’s fiscal year, or, if the contractor has ongoing contracts with commercial plans, to the contracting officer responsible for the contract with the latest completion date. The contracting officer shall negotiate the commercial plan for the Government. The approved commercial plan shall remain in effect during the contractor’s fiscal year for all Government contracts in effect during that period

(f) Submit a new commercial plan, 30 working days before the end of the Contractor’s fiscal year, to the contracting officer responsible for the uncompleted Government contract with the latest completion date. The contractor must provide to each contracting officer responsible for an ongoing contract subject to the plan, the identity of the contracting officer that will be negotiating the new plan

(g) When the new commercial plan is approved, provide a copy of the approved plan to each contracting officer responsible for an ongoing contract that is subject to the plan

(h) Comply with the reporting requirements stated in paragraph (a) (10) of this section by submitting one SSR in eSRS, for all contracts covered by its commercial plan. This report will be acknowledged or rejected in eSRS by the contracting officer who approved the plan. The report shall be submitted within 30 days after the end of the Government’s fiscal year

(i) Maintain records of organizations contacted in an attempt to locate sources that are small business, veteran- owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, or women-owned small business concerns

(j) Maintain records on each subcontract solicitation resulting in an award of more than $150,000 whether each small business category (small business, veteran-owned small business, service- disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns as subcontractors) was solicited and, if not, why not

(k) Maintain records of the reason award was not made to a small business concern for solicitations over $150,000

(l) Maintain records of outreach efforts to contact trade associations

(m) Maintain records of outreach efforts to contact business development organizations

(n) Maintain records of outreach efforts to contact conferences and trade fairs to locate small, HUBZone small, small disadvantaged, service-disabled veteran-owned, and women-owned small business sources

(o) Maintain records of outreach efforts to contact veterans’ service organizations

(p) Maintain records of internal guidance and encouragement provided to buyers through workshops, seminars, training, etc.

(q) Maintain records of internal guidance and encouragement provided to buyers through monitoring performance to evaluate compliance with the program’s requirements

(r) Maintain records on a contract-by-contract basis, records to support award data submitted by the offeror to the Government, including the name, address, and business size of each subcontractor

Type here

12. Assurances to make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal. Responding to a request for a quote does not constitute use in preparing a bid or proposal. An offeror used a small business concern in preparing the bid or proposal if:

i. The offeror identifies the small business concern as a subcontractor in the bid or proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the contract; or

ii. The offeror used the small business concern's pricing or cost information or technical expertise in preparing the bid or proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work if the offeror is awarded the contract

13. Assurances to provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in (a)(12) of this section. This written explanation will be submitted to the contracting officer within 30 days of contract completion

14. Assurances that the contractor will not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor; and

15. Information assuring payment to all small business subcontractors on time and in accordance with the terms and conditions of the subcontract - INCLUDING a notice to the contracting officer if a reduced or an untimely payment is made to a small business subcontractor (see 52.242-5).

Preparer of the Subcontracting Plan

Signature:___________________________________________

Date: (type here)

Name: (type here)

Title: (type here)

Telephone# (type here)

Email Address: (type here)

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