A.02 Performance Work Statement_DDCN Grounds and Pavement Surface Maintenance Service~.pdf

PERFORMANCE WORK STATEMENT

DDCN Grounds and Pavement Surface Maintenance Services Building 154

26 October 2026

1. GENERAL INFORMATION

1.1 Description of Services:

This is a non-personal services contract to provide asphalt pavement surface maintenance services. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform all services as defined in this Performance Work Statement except for those items specified as government-furnished.

1.2 Background:

The asphalt pavement serving the Building 154 warehouse entrance drive, loading dock approach, and exterior parking areas have experienced severe surface distress, cracking, aggregate base exposure, and structural wear. Due to the high volume of heavy vehicles and loading dock traffic, these areas require surface maintenance and rehabilitation services to prevent further subgrade degradation, eliminate safety hazards for personnel and equipment, and restore structural integrity to support limited parking and transport activities. This building was built over 30 years ago and has received minimal maintenance. Previously, any potholes which may have caused damage to vehicles or material handling equipment have been filled but the area continues to degrade.

1.3 Objective:

The objective is to provide complete, performance-based asphalt pavement surface maintenance services that result in a structurally sound, durable, and safe paved surface capable of supporting heavy transport vehicles and loading-dock traffic. All services must ensure positive drainage away from adjacent structures, flush and code-compliant transitions at concrete interfaces, and compliance with federal safety regulations and local installation standards. The Contractor shall determine the appropriate means, methods, materials, and depths necessary to achieve these outcomes based on its own site assessment.

1.4 Restrictions:

1. Personal Services: The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2. Inherently Governmental: Avoidance of Performance Closely Associated with Inherently Governmental Functions. Services performed under this task order will receive special consideration to avoid inclusion of services which are considered closely associated with inherently governmental functions. Under no circumstances will this task order be utilized in a manner which would require the Contractor to manage another contractor, nor in manner such as where the Contractor might influence official evaluations of other contractors; neither directly nor indirectly.

3. Brooks-Act Prohibition: Under this contract, the Contractor is prohibited from performing architect-engineer type services which require a registration by state law. The Contractor is prohibited from performing architect-engineer type services, associated with the design or construction of real property (land and structures).

The Contractor is prohibited from performing ancillary architect-engineer type services, which require supervision by a registered professional. The Contractor is prohibited from performing survey or mapping services associated with architect-engineer type planning, development construction, design, or alteration of real property.

1.5 Scope:

1.5.1 General Requirement

The Contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to provide Asphalt Pavement Surface Maintenance Services at the designated entrance drive and curved parking area (as outlined in the project markups). Estimated 1300 Square Feet (approximately 145 Square Yards).

The Contractor shall conduct a site visit prior to proposal submission to independently verify all dimensions, square footages, grades, utilities, and existing surface conditions outlined in this Performance Work Statement and accompanying attachments. Any discrepancies between the Government-provided estimates and field measurements shall be brought to the Contracting Officer's attention immediately in writing prior to bid submission. Failure to inspect the site will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work.

1.5.2 Contractor Assessment and Design and Technical Approach (Performance-Based):

This is a performance-based requirement. The Contractor shall be solely responsible for evaluating the existing asphalt, subgrade, and aggregate base conditions during the mandatory pre-proposal site visit and throughout performance. Based on this independent site assessment, the Contractor shall determine and implement the necessary means, methods, materials, depths, and sequence of work required to achieve a structurally sound, durable pavement surface capable of supporting heavy transport vehicles and loading-dock traffic, with positive drainage and flush transitions at all concrete interfaces. The Government does not prescribe milling depths, base repair techniques, layer thicknesses, mix designs, or any other means or methods

1.5.3 Specific Core Tasks:

The Contractor's solution shall, at a minimum, address the following service elements. The Contractor determines the specific technical approach for each element based on its site assessment:

- Site Preparation and Protection Services: Clearing the service area as needed, managing traffic control, and protecting existing structures, utilities, and landscaping.

- Condition Assessment and Solution Implementation: Evaluating existing surface and subsurface conditions and implementing the Contractor-determined restoration approach necessary to meet the performance standards in Section 10.

- Surface Restoration Services: Restoring the designated paved areas to a smooth, seamless, structurally sound condition that provides positive drainage away from adjacent structures and flush, code-compliant transitions at concrete-to-asphalt interfaces (including warehouse door thresholds and concrete aprons).

- Demobilization and Site Restoration: Removing all temporary materials, equipment, and debris and restoring any staging or work areas to pre-service condition.

1.6 Period of Performance:

The period of performance shall be 90 calendar days from the date of contract award.

1.7 Place of Performance:

The services to be performed under this contract will be performed at the warehouse loading dock and entrance drive areas of Building 154, MCAS Cherry Point, NC.

1.8 Recognized Holidays:

The contractor is not required to perform services on recognized holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

2. CONTRACTOR ADMINISTRATION AND MANAGEMENT

2.1 Business Relations:

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contractor Personnel, Disciplines, and Specialties:

The Contractor shall ensure that all personnel assigned to this project possess the appropriate skills, experience, licenses, and certifications required to perform their designated tasks safely and efficiently.

In accordance with USACE EM 385-1-1, Section 01.A.17, for this low-risk, short-duration surface maintenance requirement, the designated Site Safety and Health Officer (SSHO) duty may be performed as a collateral duty by the on-site Contract Manager, Site Superintendent, or paving crew foreman. A separate, dedicated, third-party SSHO is NOT required. The individual serving as the dual-hatted SSHO must have completed a minimum of a 30-Hour OSHA General Industry or Construction Safety Course (within the last 5 years) and maintain required safety competency on-site during all active field operations.

2.3 Key Personnel:

The follow personnel are considered key personnel by the government: Contract Manager/Site Superintendent. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. to 4:00 p.m. Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: The Contract Manager / Site Superintendent shall have a minimum of five (5) years of experience managing federal facility maintenance, paving, or similar civil/grounds services of similar size and scope. This individual is authorized to concurrently serve as the collateral-duty Site Safety and Health Officer (SSHO) provided they meet the OSHA 30- Hour training qualification specified in Section 2.2.

2.4 Identification of Contractor Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel shall be required to obtain and visibly wear installation-provided or company-provided identification badges at all times while performing work on government property.

2.5 Subcontract Management:

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the KO or Contracting Officer Representative (COR).

2.6 Contractor Travel:

Reserved. No travel is authorized or reimbursed under this contract

3. SECURITY

3.1 Security Requirements:

A security clearance is not required for performance under this contract; however, all contractor and subcontractor personnel must successfully complete and pass the mandatory background checks required for installation access to Marine Corps Air Station (MCAS) Cherry Point and DLA Distribution Cherry Point (DDCN) facilities. All personnel must comply with local physical security, gate access, and base protection regulations throughout the duration of the contract.

3.2 Installation Access:

Obtain access to Navy installations through participation in the Defense Biometrics Identification System (DBIDS).

Requirements for Contractor employee registration, and transition for employees currently under Navy Commercial Access Control System (NCACS), are available at https://www.cnic.navy.mil/Operations-and-Management/Base- Support/DBIDS/. No fees are associated with obtaining a DBIDS credential.

Registration for DBIDS Registration for DBIDS is available at https://www.cnic.navy.mil/Operations-and- Management/Base-Support/DBIDS/.

3.2.1 Procedure includes:

a. Present a letter or official award document (i.e. DD Form 1155, a standard electronic GSA Task/Delivery Order, or SF 1449) from the Contracting Officer, that provides the purpose for access to the base Visitor Control Center representative.

b. Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

c. Provide completed SECNAV FORM 5512/1 to the base Visitor Control Center representative to obtain a background check. This form is available for download at https://www.cnic.navy.mil/Operations-and- Management/Base-Support/DBIDS/.

d. Upon successful completion of the background check, the Government will complete the DBIDS enrollment process, which includes Contractor employee photo, fingerprints, base restriction, and several other assessments.

e. Upon successful completion of the enrollment process, the Contractor employee will be issued a DBIDS credential and will be allowed to proceed to worksite.

The Pass & Identification Office at Building 251 will issue credentials to authorized contractors. Sub-Contractors and suppliers must coordinate through the Prime-Contractor.

3.2.2 DBIDS Eligibility Requirements:

Throughout the length of the contract, the Contractor employee must continue to meet background screen standards.

Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

An adjudication process may be initiated when a background screen failure results in disqualification from participation in the DBIDS, and Contractor employee does not agree with the reason for disqualification.

Criminal Activity. In accordance with ASO 5560.6B, the below list of criminal activities within an applicant's record are considered not in the best interest of the Marine Corps and will be grounds for automatic denial of access aboard the Installation:

a. Conviction for espionage, sabotage, sedition, treason, terrorism, armed robbery, or murder.

b. Felony conviction for a firearms or explosives violation, regardless of the date of conviction.

c. Conviction of crimes encompassing sexual assault or rape.

d. Conviction of crime encompassing child molestation, or the possession or production of child pornography.

e. Conviction of trafficking in persons.

f. Conviction of drug possession with intent to sell or distribute.

g. Convicted of three or more misdemeanor violations, or attempted violations, within the previous 10 years of the following offenses:

a. Sex crime

b. Assault

c. Larceny

d. Drugs

e. Weapons

3.2.3 Access to MCAS Cherry Point

Persons requesting access to MCAS Cherry Point will be denied access based on the following:

a. The individual is a registered sex offender.

b. The individual has an active arrest warrant from Federal, State, local, or other civil law enforcement authorities, regardless of offense or violation.

c. The individual has a felony conviction within the last 10 years, regardless of the offense or violation.

d. The individual's name appears on any Federal or State agency watch list for criminal behavior or terrorist activity.

e. The individual is debarred entry or access to a Marine Corps site, other DoD installations or facilities, or other Federal site or facility.

f. The individual engaged in acts or activities designed to overthrow the U.S. Government by force.

g. The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support.

h. The individual is identified in the National Crime Information Center (NCIC) known suspected terrorist (KST) file, or the Terrorist Screening Database (TSDB) report as known to be, or suspected of being, a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity. If an individual is identified on the NCIC KST files or TSDB, the Provost Marshal's Office (PMO) will immediately call the NCIS Multiple Threat Alert Center (MTAC) for further coordination.

The MTAC will coordinate with the Department of Justice or Federal Bureau of Investigation (FBI) and provide handling instructions to MCAS Cherry Point Police, Criminal Investigations Division (CID), or NCIS.

i. The individual is illegally present in the U.S.

j. The individual has knowingly submitted an employment questionnaire with false or fraudulent information.

k. The individual is a prisoner on a work-release program or currently on felony probation or parole.

a. The individual is pending any felony charge.

l. The individual has criminal arrest information that the site commander determines the person presents a threat to good order, discipline, or health and safety on the Marine Corps site.

m. Any reason the Installation Commander deems reasonable for good order and discipline.

The Government is the final authority.

3.3 DBIDS Notification Requirements:

Immediately report instances of lost or stolen badges to the Contracting Officer. Immediately collect DBIDS credentials and notify the Contracting Officer in writing under the following circumstances:

a. An employee has departed the company without having properly returned or surrendered their DBIDS credentials.

b. There is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the Installation or anyone therein.

3.4 DLA MCAS Cherry Point Requirements

No employee or representative of the contractor will be admitted to the work site without an Identification Badge issued by DLA Distribution Security Manager or is specifically authorized admittance to the work site by the DLA Distribution Security Manager.

Access and General Protection/Security Policy and Procedures - All contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Escort Requirements - All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

3.5 Physical Security:

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

3.6 Key Control:

Not applicable.

4. QUALITY

4.1 Quality Control:

The Contractor is responsible for the overall quality of all services performed under this contract. The Contractor shall implement sufficient internal inspections and quality checks to ensure all services, installations, and deliverables meet the requirements of this Performance Work Statement (PWS) and applicable industry standards prior to completion. Upon finishing the work, the Contractor shall document and certify that all requirements have been met, providing the Government with standard proof of completion (such as operational test results, photographs, or receipts) as required for final acceptance and payment.

4.2 Quality Assurance:

The government shall evaluate the contractor’s performance under this contract in accordance with the Performance Requirement Summary (PRS). Additionally, the Government will use a Quality Assurance Surveillance Plan (QASP), in the inspection of the services. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

4.3 Quality Assurance Surveillance Plan (QASP):

The Government shall monitor the Contractors performance under this Task/Delivery Order in accordance with the Governments QASP.

4.4 Performance Requirements Summary:

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

5. GOVERNMENT CONTRACT ADMINISTRATION

5.1 Post Award Conference/Periodic Progress Meetings:

Post-Award Coordination: The Contractor shall participate in an informal post-award kickoff meeting (conducted via MS Teams) within five (5) business days of contract award. The purpose of this meeting is to coordinate schedules, finalize facility access procedures, and discuss service execution. Routine performance coordination may be conducted remotely as needed throughout the duration of the task order at no additional cost to the Government.

5.2 Contracting Officer Representative (COR):

The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

5.3 Government Roles and Responsibilities for Quality Assurance:

Contracting Officer's Representative (COR): The COR is responsible for the technical administration of the contract and for performing remote surveillance of the contractor's performance. The COR will monitor all aspects of this PWS via document review, photographic evidence review, and compiling feedback from on-site personnel. The COR cannot make any changes to the contract.

Designated On-Site Government Personnel (e.g., Facility Manager, Technical Point of Contact): This individual will act as the on-site representative for the COR. Their responsibilities include providing physical observation of the work site, witnessing surface testing, and providing direct feedback on work progress and site conditions to the COR. They do not have the authority to direct the contractor or approve changes to the contract.

6. OTHER REQUIREMENTS AND INFORMATION

6.1 Hours of Operation:

The contractor is responsible for conducting business, between the hours of 7:30 a.m. to 4:00 p.m Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

6.2 Other Direct Costs:

Reserved

6.3 Data Rights:

The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

6.4 Organizational Conflict of Interest:

Contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

6.5 Phase In/Phase Out:

A phase-in period is not anticipated for this contract. The contractor shall be prepared to commence full performance on the contract start date.

6.6 Warehouse Coordination and Area Closures

The Contractor shall coordinate the exact dates of the physical on-site services with the COR. The Contractor shall provide a minimum of fourteen (14) calendar days' written notice to the COR and the Facility Manager prior to blocking, barricading, or shutting down any portion of the entrance drive or loading dock approach. This notice is non-negotiable to allow the Government to safely reroute logistics operations, deliveries, and emergency vehicle access.

7. DEFINITIONS AND ACRONYMS

7.1 Definitions:

CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. All goods, out-puts, end products, services, work, work product, items, materials and property to be created, developed, produced, delivered, performed or provided by or on behalf of, or made available through, Contractor (or any agent, contractor or subcontractor of the contractor) in connection with this contract. Most deliverables take the form of a tangible product (hardware, software, data, written report, completed installation, etc.), but some can also be less tangible (meeting facilitator or custodial services).

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE Surveillance plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

7.2 Acronyms

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation

CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial Off the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

8. GOVERNMENT FURNISHED PROPERY, EQUIPMENT, SERVICES AND MATERIALS

Reserved

9. CONTRACTOR REQUIREMENTS

9.1 Contractor Furnished Items.

The contractor shall furnish all items required to perform the services including but not limited to any equipment, materials, traffic control devices, safety signage, and PPE necessary to achieve the performance standards.

9.2 Submittals.

• Activity Hazard Analysis (AHA) in accordance with EM 385-1-1. An exhaustive construction safety manual or complex multi-phase AHA is not required. Standard commercial formats complying with EM 385-1-1 Table 1-1 / Figure 1-2 content requirements are acceptable.

• Service Execution Plan: Detailing the contractor's proposed approach, sequence of work, materials, and methods based on its site assessment. This plan shall demonstrate how the performance standards in Section 10 will be met.

• Traffic Control and Phasing Plan: Detailing how vehicle traffic and loading dock access will be maintained or safely rerouted during service operations.

• Material Product Data (as applicable): Certifying material classifications.

• Material Disposal Plan: Identifying the permitted off-base site for the disposal of old asphalt and excavated materials.

9.3 Contract Requirements.

The contractor shall maintain a Certificate of Liability Insurance in accordance with FAR Part 28.

9.4 Location of Underground Utilities

The Contractor shall obtain required installation digging permits and locate all existing underground utilities within the work area prior to initiating any milling or excavation. The Contractor shall utilize available installation utility drawings and appropriate commercial detection methods (such as electromagnetic line locators, signal tracing, or ground penetrating radar as determined necessary by the Contractor) to verify and mark utility alignments and depths. The Contractor shall be responsible for protecting all identified utilities from damage during performance.

9.5 Staging Area & Equipment Storage:

The Government will designate a temporary, secure, unpaved or paved staging area near Building 154 for the contractor to store equipment, materials, and temporary barriers during active field operations. The contractor shall keep the staging area in a neat and orderly condition and shall be responsible for restoring the site to its pre-service condition upon completion. No equipment or materials shall be stored in active fire lanes, designated emergency exits, or outside the authorized staging boundaries.

10. PERFORMANCE REQUIREMENTS

10.1 Basic Services:

The contractor shall provide all services necessary for mobilization, traffic control, site preparation, surface restoration, and demobilization within the designated boundaries of the entrance drive and parking areas so that the finished surface meets the performance standards below.

10.2 Task Heading and Standards:

Tasks and Standards:

Task 1. Mobilization, Traffic Control, and Site Preparation Services

Standard: Establish temporary traffic control, barriers, and detour signage in accordance with the approved Traffic Control Plan. Protect existing structures, utilities, and landscaping. Prepare the service area as determined necessary by the Contractor’s site assessment to enable successful surface restoration. Dispose of any removed materials at an approved off-base commercial facility.

Task 2. Pavement Surface Restoration Services (Performance Requirement)

Standard: The Contractor shall furnish all necessary labor, materials, and equipment to restore the designated pavement areas to a smooth, uniform, and structurally sound finished surface that conforms to the required elevations, slopes, and drainage patterns and is capable of supporting heavy transport vehicles and loading-dock traffic.

- Performance Standard – Structural Stability & Compaction: The finished pavement shall be thoroughly compacted, uniform, and structurally sound to support heavy transport vehicles and warehouse loading-dock traffic. The Contractor shall determine the appropriate methods, equipment, compaction sequence, and any verification testing necessary to achieve this outcome. The finished surface shall be smooth, tightly bound, and exhibit zero visible rutting, displacement, or yielding under vehicle or equipment loading.

- Performance Standard – Surface Tolerance & Drainage: The finished surface shall be free from roller marks, cracking, segregation, ridges, or low areas that hold water. The restored area shall provide positive drainage away from building foundations and loading docks with zero standing water/ponding exceeding 1/8 inch (3 mm) depth 24 hours after precipitation or water flow testing. Transitions at concrete interfaces (warehouse door thresholds, concrete aprons, etc.) shall be flush and code-compliant.

- Quality Verification & Acceptance: Government acceptance will be based on a visual inspection verifying that the restored pavement is uniform, free of defects, provides positive drainage away from structures, and shows no rutting or displacement under vehicle traffic. The Contractor shall submit standard written certification and completion photos confirming all performance standards have been met prior to final payment.

Task 3. Documentation and Reporting

Standard: The contractor shall provide photographic site documentation in accordance with Exhibit C. Photos of pre-service, in-progress work, and post-service conditions shall be submitted weekly to the COR as part of the Weekly Safety/Progress Report.

Task 4. Warranty

Standard: The Contractor shall provide a written minimum one (1) year warranty covering all materials, equipment, and workmanship associated with the surface restoration services.

• Effective Period: The warranty period shall begin immediately upon final written acceptance of the services by the Contracting Officer (KO) or Contracting Officer’s Representative (COR).

• Defect Remediation: The Contractor shall, at their own expense, repair or replace any defective work, including but not limited to excessive rutting, alligator cracking, raveling, joint separation, or drainage ponding resulting from improper installation or non-conforming materials.

• Response Timeline: The Contractor shall respond in writing within five (5) business days of receiving Government notice of a warranty defect and commence corrective repairs within fourteen (14) calendar days, unless an alternative schedule is approved by the Contracting Officer.

• Deliverable: The Contractor shall deliver a signed, formal Warranty Certificate in accordance with Exhibit B prior to processing final payment.

11. REGULATIONS AND PUBLICATIONS

The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

These include, but are not limited to:

• Corps of Engineers Manual EM 385-1-1 - Safety and Health Requirements Manual.

• All applicable Federal, State, and local environmental and disposal regulations.

12. CONTRACTOR MANPOWER AND REPORTING

Contractor Manpower Reporting / Service Contract Reporting (SCR) is Not Applicable for this Firm-Fixed-Price commercial maintenance order.

13. EXHIBITS AND ATTACHMENTS

13.1 Exhibit A – Performance Requirements Summary

13.2 Exhibit B – Deliverables

13.3 Exhibit C – Photographic Site Documentation

13.4 Attachment 1 – Wage Determination (attached separately)

13.5 Attachment 2- Utility Site Plans

EXHIBIT A

Performance Requirements Summary

Performance Objective (The Service required— usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide Safety Compliance (PWS 10.2)

All work performed in accordance with the tailored AHA (covering mobilization/traffic, milling, and paving) and EM 385-1-1, under active supervision of the designated collateral-duty SSHO.

Zero deviations from safety plan resulting in a recordable injury or property damage.

Periodic on-site observation by designated personnel and COR review of any reported incidents.

PRS # 2

Timely Submittals (PWS 9.2

All required task order submittals (such as the Activity Hazard Analysis and product specifications) submitted within 10 days of award.

No more than one late submission requiring a 24-hour cure notice.

100% remote inspection of submittal timeliness by the COR.

PRS # 3

Compaction & Drainage Quality (PWS 10.2)

The finished pavement meets the performance standards for stability, compaction, and drainage defined in PWS Task 2.

Stability & Compaction:

100% compliance with surface stability standards (uniform surface; zero visible rutting, yielding, or displacement under vehicle traffic).

Drainage: Zero standing water/ponding exceeding 1/8 inch depth 24 hours after water test or rainfall.

Visual inspection of finished surface under vehicle loading; visual inspection after rainfall or water test by Designated On- Site Government Personnel.

PRS # 4

Photographic Site Documentation (PWS 10.2)

The contractor shall submit clear, labeled photos documenting pre-service, in-progress, and post-service conditions.

Photos shall be submitted weekly with the progress report as detailed in Exhibit C.

100% of weekly reports must contain the required photographic documentation. No missing or unlabeled photos.

100% remote inspection of weekly reports by the COR.

EXHIBIT B

Deliverable Schedule

Deliverable Frequency # of Copies Medium/Format Submit To AHA Once, prior to start of on-site services 1 Electronic (PDF) COR

Service Execution Plan

Once, prior to start of on-site services

1 Electronic (PDF) COR

Traffic Control Plan

Once, prior to work start

Weekly Safety/Progress Report

Weekly 1 Electronic (Email with attached PDF Photos)

COR

Final Warranty Documents

Once, at service completion

Final Service Completion & Quality Verification Report (Summary of work performed, drainage verification, and final photos)

Once, at service completion

EXHIBIT C

Photographic Site Documentation