B.08 Amendment One 21R5000 7.6.21.pdf

W912HP21R5000

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Remove the follow ing statement from the solicitation, "b. Section B- A copy of the Offeror’s completed MS Excel ELINs file (provided w ith the solicitation).

2. Update the requirements listed under the "General Proposal Submission Requirements"

3. Revise the Pricing Break out Section, Located under Section B (see attachment).

4. Revise Section 2.0 of the Statement of Work.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Jul-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912HP21R5000

X 9B. DATED (SEE ITEM 11)

16-Jun-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Jul-2021

CODE

PROGRAMS & PROJECT MGMT DIV

69-A HAGOOD AVENUE

CHARLESTON SC 29403-5107

W912HP 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been deleted:

PRICING BREAKOUT

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

CATHODIC PROTECTION AND CORROSION CONTROL OF DEPARTMENT OF DEFENSE

FACILITIES

LOCATED AT VARIOUS MILITARY INSTALLATIONS WORLDWIDE

1.0 INTRODUCTION

This scope of work is to perform Cathodic Protection (CP) surveys and corrosion control actions primarily for petroleum facilities located at Defense Fuel Support Points (DFSPs) and United States (US) and overseas military installations that store petroleum products that have been capitalized by the Defense Logistics Agency - Energy

(DLA-E).

Specific requirements are addressed in Section 2.0

2.0 Specific Requirements

In accordance with UFGS 26 42 17.00 10 Section 1.3.7, obtain the services of a "corrosion expert" and conduct an annual CP Survey. Task Orders under this contract will require these services annually at around one hundred, primarily Army Installations, worldwide. The first modification will include around 34 installations. Services are needed to assure that sufficient protection is provided to all structures requiring CP and to ensure compliance with federal, state, and local regulations. If repairs cannot be accomplished, per the contract requirements, the contractor shall notify the Contracting Officers Representative (COR) immediately.

Obtain the services of a "Cathodic Protection (CP) Expert" and conduct an annual CP Survey. A CP Expert is defined as a having an active certification with NACE International/Association of Materials Performance and Protection (AMPP) at Level 4, CP Specialist or Level 3, CP Technologist. Note that NACE International is transforming into AMPP. Modifications to the basic award will require these services annually at around one hundred, primarily Army Installations, worldwide. Services are needed to assure that sufficient protection is provided to all structures requiring CP and to ensure compliance with federal, state, and local regulations.

Per contract task orders, the contractor shall survey all structures with installed CP systems and shall determine if other structures require CP per applicable codes, or as prescribed in the UFC. Additionally, the contractor is to determine if other structures that do not have or require CP may benefit economically from its application. For instance, piers and sheet piles do not generally require CP but the application of CP will greatly increase the structures life and therefore is beneficial. Economic analysis should be performed to determine if this benefit is warranted. Documentation of all findings shall be included in the survey report.

The contractor is to interview local staff and research plan file documents to determine existing site conditions. This information is especially relevant in performing subsequent CP projects that may include additional surveys, construction, on the job training and the preparation of operation & maintenance manuals. Field surveys shall also include meetings with local staff and a debriefing before departure.

Reports: Upon completion of the field survey at each installation, the contractor shall provide a report in pdf format documenting the complete CP inventory and an annual condition assessment of each CP system’s operability, effectiveness, and maintainability. In addition to information pertaining to the surveyed facilities, the report shall include local or relevant points of contact and recommendations for protecting the existing facilities from corrosion and/or restoring these CP systems to optimal operating conditions.

Unless otherwise stated within individual task orders, the contractor shall provide a “draft” report for review which shall document the complete CP inventory and the annual condition assessment of all CP systems to include their operability, effectiveness and maintainability within a time duration of 30 days after the field survey is complete.

All recommended repairs shall include detailed cost estimates. The report shall provide a section related to compliance that will address the regulatory compliance requirements for the installation. It shall also report if the requirements are being satisfied; and if not, recommend actions required to comply with these requirements. Local or state regulatory forms may be required and shall be completed during the survey and provided to the installation as directed. These shall also be included in the survey reports. Upon receipt of all comments (or a three-week review period) the contractor shall submit a “final” report incorporating or addressing all the review comments.

One the first business day of each month, the contractor is to provide monthly updates on the progress of the contracted tasks, and execution plans/schedules.

3.0 CONTRACTOR SERVICES AND RESPONSIBILITY

3.1 Services

The services extend from task order award through project completion.

The work shall be completed in accordance with this Scope of Work, task order requirements, and all appropriate federal, state, and local regulations.

The work shall conform to all Status of Forces Agreements (SOFA).

3.2 Release of Information

Neither the Contractor, nor any employee of said firm, shall publicize, or release in any manner, information or data regarding projects on which they may be working or negotiating with this office. Similarly, they shall not discuss prior to public release by this office, a project, any future project/program, or any planning with anyone not directly concerned with the project. Any inquiries regarding these matters shall be referred to the Contracting Officer (KO) or the Contracting Officer’s Representative (COR), unless otherwise directed by individual task orders.

3.3 Price Proposal Requirements

The Contractor shall furnish a price proposal covering each task in the scope of work for each separate location.

The costs for each task shall be shown separately such that the Government may evaluate the proposed cost for each separate item.

4.0 Security

Department of Defense (DoD), DFSP Security Regulations and Regulations

The contractor and its duly authorized representatives shall comply with all security regulations, including photography. Personnel, vehicles & equipment are subject to search at any time while on military installations, including egress and ingress. The contractor shall coordinate with the Installation POC or with the USACE program manager for information concerning badges and vehicle passes as soon as the contract is awarded and prior to mobilization. Generally, a period of two weeks to one month is required by an installation once they receive the necessary documentation such as name; date and place of birth; social security number; nationality; home address and phone number; office address and phone number; and present position in the company. This information is required for security purposes and will not be shared outside of need to know and is subject to the Privacy Act.

4.1 AT Level 1 Training

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via Memorandum.

4.2 Access and General Protection/Security Policy and Procedures.

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

4.2.1 For Contractors Requiring Common Access Card (CAC)

The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following:

(1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.”

4.2.2 For contractors who do not require a CAC but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.3 AT Awareness Training for Contractor Personnel Traveling Overseas

All US based contractor employees and associated sub-contractor employees traveling overseas will receive the government provided AOR specific AT awareness training. The documentation of training completion must be provided to the COR prior to departure.

4.4 Suspicious Reporting Training (e. g. iWATCH, CorpsWatch, or See Something, Say Something)

The con tractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

4.5 Contractor Employees Who Require Access to Government Information Systems

All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems.

4.6 For Contracts that Require OPSEC Training

All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

4.7 For Information Assurance (IA)/ Information Technology (IT) Training.

All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

4.8 For Information Assurance (IA)/ Information Technology (IT) Certification.

"All contractor employees supporting IA/IT functions shall be appropriately certified upon contract IAW DoD 8570.01-M, DFARS 252.239-7001 and AR 25-2. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award."

4.9 Pre-Screen Candidates using E-Verify Program

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

5.0 Safety

Within the confines of military installations, the contractor shall comply with the most recent version of the U. S.

Army Corps of Engineers Safety Handbook, EM-385-1-1. They shall also conform to local safety requirements by

Installation Commanders, or their appointed representatives (i.e. base safety officers). While performing under this contract off-base, the contractor shall comply with the applicable local and federal safety codes Public Law 91‐596, Occupational Safety and Health Act (OSHA) and EM-385-1-1 (the most recent version).

5.1 Accident Prevention Plan (APP)

The Contractor shall prepare an Accident Prevention Plan (APP) and shall be followed by all contractor employees in performance of this contract. The APP shall follow the format and cover all topics as delineated in Appendix A of EM-385-1-1. The APP shall incorporate Activity Hazard Analyses (AHAs) and Situation Specific Safety Plans that are relevant to the site-specific hazards and controls for each activity and type of work that may be encountered in performance of work. Detailed requirements for AHAs and Hazard Specific Safety Plans are provided below.

The Contractor’s APP shall be submitted to the KO within 10 calendar days after contract award for acceptance.

The Contractor shall review, update and submit the revised APP to the KO annually and within 15 days whenever a change in work conditions, hazards, or activities occur.

5.1.1 Activity Hazard Analysis (AHA)

The Contractor shall prepare Activity Hazard Analyses (AHAs) for all common recurring work activities performed under this contract. AHAs shall be submitted with the APP and shall be updated as work activities or conditions change and additional AHAs prepared as new work activities are required.

5.1.2 Accident and Damage Reporting

The contractor shall report all damage, accidents, mishaps, and near misses to the KO or COR immediately after any incident.

6.0 Permitting and Waivers

It is the responsibility of the contractor to obtain all applicable permits and/or waivers for execution of work.

Typical permits include: “hot” permits for exothermic welds or the use of spark-generating devices such as sanders;

dig permits which typically require a 2-3 weeks prior notice. A typical “waiver” may be required to perform work in a flight zone or airfield where restrictions on height or personnel may preclude common work schedules.

7.0 GENERAL REQUIREMENTS AND STANDARDS

7.1 Coordination

The Contractor shall coordinate the work through Charleston District USACE POC. During the execution of the work under this scope, the Contractor shall keep in close liaison with the Charleston District USACE POC. The Charleston District USACE POC will provide coordination of the work with other agencies. All requests made to the Contractor by other agencies will be referred to the Charleston District USACE POC for action.

7.2 Army Installations

Coordination with the Department of Public Works at Army Installations is generally required for Army sites. In addition, coordination with the Post Fuels Office must be performed. Consultation with the Program Manager for these sites is required. For projects at other than Army Installations, coordination will be conducted with relevant points of contact for those projects.

8.0 Government Point of Contact

US Army Corps of Engineers - SAC Edwin D. Piedmont, P.E., CPS, Cathodic Protection Project Manager Edwin.d.piedmont@usafe,army.mil; O: (843) 329-8127; M: (843) 957-0649

8.1 Payment Estimates

8.1.1 Payment Estimates. ENG Form 93 shall be used. The form is found online at http://www.nan.usace.army.mil/business/buslinks/contract/ae/ENGForm93.pdf. All pay estimates shall be submitted by email to Cynthia Ruddy at cynthia.ruddy@usace.army.mil.

8.1.2 Prior to email submittal of the initial pay estimate, the contractor shall submit a test email to and receive a response from Cynthia Ruddy to validate proper email function. If no response is received, contact Cynthia Ruddy at 843-329-8138 or the COR for resolution.

8.1.3 Final Payment. When submitting for final payment, include a Release of Claims Statement on the ENG Form 93. The following statement is acceptable:

“The work under the above numbered task order having been completed and finally accepted, I hereby release the United States of America, it’s officers and agents from all claims whatsoever arising under or by virtue of this contract upon payment of a balance due of $____________.”

9.0 Government Furnished Resources.

Unless otherwise stated in individual task orders, the Government will furnish no equipment or property in the performance of this contract. The contractor shall provide all equipment, facilities, materials, parts, and components to perform the requirements of this contract.

10.0 Quality Control.

The contractor is responsible for ensuring all work conforms to contract and task order requirements. As part of ensuring conformance, the contractor shall have an effective and efficient means of identifying and correcting problems for all work performed under this contract. The contractor’s quality control measures should include (but is not limited to) the following measures:

Accurate documentation of work processes, procedures, and output.

Systematic procedure(s) for assessing compliance with performance objectives identified in this contract and all task orders under this contract.

Documentation of quality control inspections conducted throughout the execution of work.

Timely corrective actions and process adjustments, as appropriate.

Review of Progress and Technical Adequacy - At appropriate times, representatives of the Contracting Officer may review the progress and technical adequacy of the work. Such review will not relieve the Contractor from performing all contract requirements.

11.0 SUBMITTALS

Unless otherwise stated in individual task orders, submittals to be remitted electronically (paperless). Hard copy submittals may be submitted to the following address.

U.S. Army Corps of Engineers Charleston District ATTN: TS-EN Cynthia Ruddy 69A Hagood Ave Charleston, SC 29403

12. CONTRACTOR MANPOWER REPORTING

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil.

Note: The Contractor shall include the following information for this task order as part of the manpower reporting for the overall contract:

a. Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative

b. Contract number, including task and delivery order number

c. Beginning and ending dates covered by reporting period

d. Contractor name, address, phone number, e-mail address, identity of contractor employee entering data

e. Direct labor hours (including subcontractors)

f. Direct labor dollars paid this reporting period (including sub-contractors)

g. Total payments (including subcontractors)

h. Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor) if different

i. Estimated data collection cost

j. Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring

Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of Reporting this information)

k. Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country)

l. Presence of deployment or contingency contract language; and Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

m. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

13.0 PERIOD OF PERFORMANCE

The period of performance for the work under this Scope is specified for each task order. Generally, the period of performance is 365 days from the date of task order award. However, a shorter duration may also be required for an urgent project. The contractor will develop a specific schedule in coordination with the USACE program manager and per the task order requirements.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

EVALUATION FACTORS FOR AWARD

A. BASIS FOR AWARD

The Government will utilize the Best Value Tradeoff Process for Source Selection in accordance with FAR 15.101-1 to determine best value. This process permits tradeoffs among cost or price and non-cost factors. Award will be made to the Offerors proposing the combination most advantageous to the Government based upon an integrated assessment of the proposals received, including the evaluation factors described in paragraph B of this section. To receive consideration for award, a rating of no less than “Acceptable” must be achieved for all non-price factors and subfactors. The government considers it to be in its best interest to allow award to other than the lowest priced Offeror or other than the highest technically rated Offeror. The perceived benefits of the higher priced proposal shall merit the additional cost, and the rationale for tradeoffs must be documented in the file in accordance with FAR 15.406.

NOTE: NON-PRICE FACTORS, WHEN COMBINED, ARE APPROXIMATELY EQUAL IN

IMPORTANCE TO PRICE. In addition, Factors 1, 2, and 3 are of equal importance.

B. FACTORS AND SUB-FACTORS TO BE EVALUATED

All proposals will be evaluated on the factors listed below. Offerors are required to provide data addressing all stated factors in a clear and understandable format. If an Offeror does not have data relating to a specific factor, it shall be clearly stated in the proposal. Proposals that do not clearly address all factors may be considered unacceptable and may not receive further consideration. A detailed explanation of the criteria for the evaluation is set forth in the “Evaluation Approach,” paragraph C of this section. Evaluators will ensure Offeror’s complied with all submission requirements set forth in the “Proposal Submission,” paragraph D of this section.

The non-price and price factors are as follows:

NON-PRICE FACTORS: The purpose of the non-price factors is to assess whether the Offeror’s proposal will satisfy the Government’s minimum requirements. A proposal receiving an unacceptable rating on one or more non-price factors or subfactors will result in an overall unacceptable rating and be ineligible for award.

Factor 1: Understanding of the Work Factor 2: Past Performance

Factor 3: Small Business Participation

PRICE FACTOR: The purpose of the price factor is to ensure a fair and reasonable price. The price factor will be evaluated differently than the non-price factors, and is subject to Contract Pricing policies as set forth in FAR Subpart 15.4.

Factor 4: Price

Relative Importance of Evaluation Factors. In accordance with FAR 15.304(e), the non-price factors (factors 1, 2, and 3), when combined, are approximately equal in importance to price (factor 4).

Factors 1, 2, and 3 are of equal importance.

Concurrent with or upon completing the evaluation of all non-price proposals, the Contracting Officer will, in accordance with the provisions of this RFP and applicable acquisition regulations, evaluate price. In the event that discussions are determined necessary, the Contracting Officer will conduct discussions with Offerors determined to be within the competitive range. In determining the competitive range, the Government will include analysis of the non-price and price proposals of Offerors. Upon conclusion of discussions, the Contracting Officer will request final proposal revisions and may, upon receipt of final proposal revisions, proceed to award a contract without further discussions or notice.

C. EVALUATION APPROACH

All proposals shall be subject to evaluation by the Source Selection Team (SST).

1. DEFINITIONS. The following definitions are provided to assist evaluators in the evaluation process:

Strength. An aspect of an Offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Significant Strength. An aspect of an Offeror’s proposal that has appreciable merit or appreciably exceeds specified performance or capability requirements in a way that will be appreciably advantageous to the Government during contract performance.

Weakness. A flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

Significant Weakness. A flaw in the proposal that appreciably increases the risk of unsuccessful contract performance. See FAR 15.001.

Deficiency. A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

Uncertainty. Any aspect of a non-cost/price factor proposal for which the intent of the Offeror is unclear (e.g., more than one way to interpret the offer or inconsistencies in the proposal indicating that there may have been an error, omission or mistake).

Clarification. Limited exchanges between the Government and Offerors that may occur when award without discussions is contemplated. See FAR 15.306.

Adverse Past Performance. Past performance information that supports a less than satisfactory rating from sources where the information is from other than formal rating systems such as “Past Performance Information Retrieval System” (PPIRS) or “Federal Awardee Performance and Integrity Information System” (FAPIIS).

2. TEAM ARRANGEMENTS. As described in FAR Subpart 9.6, it is the Government’s policy to recognize the integrity and validity of contractor team arrangements. For a teaming arrangement to be recognized for purposes of source selection evaluation and the application of non-price factors, there must be full disclosure of the teaming arrangement and company relationships in the team's proposal. The proposal must include a narrative that explains the major or critical aspects of the work to be performed by each team member (to include identification of team members, a full delineation of roles and responsibilities of team members, and the duration of the agreement, etc.).

The proposal must also include an agreement that has been or will be executed prior to award between/among all team members. The proposal and agreement must be consistent; substantive inconsistencies between the proposal and agreement may be construed against the Offeror. The timely submission of the executed teaming agreement prior to award shall be a precondition to a finding of responsibility.

a. Joint Ventures. If the Offeror is a joint venture, the Offeror must provide evidence of a binding teaming agreement or other contractual agreement, which creates legal responsibility on the part of all contractors in the joint venture and submit evidence or confirm that the J.V. submitted its paperwork to its local Small Business Administration Office for this specific requirement. The agreement must indicate the percentages of the participants, in particular the percent of the controlling party.

b. Other Teaming Arrangements. In the case of prime-sub teams (e.g. if an Offeror proposes to utilize a “key subcontractor”), the agreement must reflect that the prime contractor is vested with control and responsibility for the daily management of the work, and that it remains responsible for contract performance, including those items allocated to a subcontractor on the team. Offerors are reminded that the prime contractor remains fully responsible for contract performance, regardless of any team arrangement between the prime contractor and its subcontractors. However, consistent with FAR 9.104-4, the Government may consider the responsibility of subcontractor team members when it may adversely affect the prospective prime contractor’s responsibility or when it is in the Government’s interest to do so. Finally, any resulting subcontract(s) may not deviate from the substantive provisions of the teaming agreement. The failure of the Offeror to perform with one or more subcontractors on a recognized team may be grounds for termination for default. There can be no substitution of subcontractor team members except that, in the case of a prime-sub team arrangement, the Government may (in its sole discretion and without any obligation whatsoever), at the request of the prime, permit the substitution of a subcontractor with equivalent or greater capability for a subcontractor on the identified team. Note: Only a Contracting Officer can approve such a change after contract award.

c. Affiliate Relationships. For proposals that use past performance of affiliate companies, the offeror must clearly demonstrate the factual basis for how the affiliate will be involved and share resources with the offeror in performance of the contract. A proposal that only notes the affiliation between the offeror and the affiliate is not sufficient. The Government may consider the past performance of an offeror’s affiliate, so long as the offeror’s proposal demonstrates that the resources of the affiliate will affect contract performance.

3. RECENT AND RELEVANT CONTRACTS. For Past Performance evaluation purposes, the contract must meet the following conditions:

a. The contract/task order must have been awarded to the Offeror as the prime contractor. In the case of an Offeror which is a JV, the contract/task order must have been awarded to either member of the JV as the prime contractor. In the case of an Offeror that is a prime-sub team (see previous paragraph on teaming arrangements) the contract must have been awarded to the prime or the key sub-contractor. Small-business offerors submitting contracts completed as part of a separate joint venture, may be considered if they meet the other aspects of a recent and relevant contract.

b. The contract was completed no earlier than five calendar years before the closing date of the RFP or has been ongoing for at least one year before the closing date of this RFP.

c. The contract is fundamentally for cathodic protection services. Offerors shall clearly demonstrate how their submitted projects are similar in size, scope and complexity, including any distinctive/unique features of each project and any project-specific information that support project relevance to the work required by this solicitation.

d. Single contract and/or multiple contracts being worked simultaneously that meet or exceed a minimum of $500,000 per year cathodic protection services. Additional value/magnitude may be afforded additional consideration during evaluations. The Government will not permit multiple projects or contracts (such as task orders) to be combined to meet the minimum value for relevancy. Contracts with an award value less than the stated minimum will not be considered.

Offerors shall provide all of the information requested in this section for Factor 2 (Past performance) by completing a Project Information Sheet (Appendix D2), to describe each project submitted as part of the proposal.

4. NON PRICE FACTORS: Data provided in response to the non-price factors described below shall be included in Volume I, “Non-Price Proposal.”

a. Factor 1, Understanding of the Work. Evaluators will determine whether the Offeror’s demonstrate an understanding of the complexity and magnitude of service requirements set forth in the the Performance Work Statement.

The proposal submission for this factor shall include a brief narrative (conceptual work plan) that clearly demonstrates an understanding of requirements of the solicitation. The narrative should address and contain a description of the items below:

1. A narrative on the organization’s management approach, organizational chart should show inter-relationship of management and other team components relative to work under this contract. The organizational chart that should identify key personnel and number of individuals on the project team that show clear lines of authority, responsibility, and communication between corporate staff, key on-site staff, and the prime/subcontractor interface. The flow of authority should be logical and demonstrate how the responsibilities associated with the work will be assigned, and enhance operation of work.

2. A discussion of the specific quality control program process identifying individuals and their responsibilities of implementing the program

3. The proposal should address what work will be performed by the Offeror’s in-house personnel, what work will be performed by subcontractors and the geographic location of in-house personnel and subcontractors. This should also demonstrate how the Contractor will level manpower resources under this contract, including plans for possible surges in workload and work in Asia and Europe.

4. In general terms, describe how your company would execute projects on military installations at the following locations: Japan, Germany, State of Washington, and State of Alaska). Assume that you are surveying existing CP systems on fuel distribution and storage facilities, and that you are replacing an impressed current cathodic protection system on a fuel transfer line and installing supplemental galvanic anodes on an underground product recovery tank. Include details on regional requirements, use of subcontractors (if applicable). Without providing a full design, include details on execution of work and on materials such as rectifiers, anodes, etc.

Post installation, what further steps can be employed to maintain the CP systems and to remain compliant with local regulations. The response for this portion of the proposal shall not exceed four pages. Responses will be rated on the the completeness and effectiveness of the offerors response. The narrative response should also include clear description of difficulties, uncertainties and risks associated with the work and how the Offeror will minimize these risks.

The information shall provide charts, tables, sketches and maps as needed to make the work approach understandable. The total submission for Factor 1 shall not exceed shall not exceed 12 pages.

For this factor, Offerors will be assigned a combined technical/risk rating from the following table, based on the evaluation of the Offeror’s proposal in accordance with the requirements of the solicitation:

NON-PRICE FACTOR COMBINED TECHNICAL/RISK RATINGS

Color Rating Description

Blue Out-standing

Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weakness. Risk of unsuccessful performance is very low.

Purple Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Green Accept-able

Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Red Un-acceptable

Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

Risk levels as stated in the adjectival ratings in the combined technical/risk rating table will be described according to the following table:

NON-PRICE FACTOR TECHNICAL RISK RATING

Adjectival Rating

Description

Low

Proposal may contain weakness(es) which have little potential to cause disruption of schedule, increased cost or degradation of performance. Normal contractor effort and normal Government monitoring will likely be able to overcome any difficulties.

Moderate Proposal contains a significant weakness or combination of weaknesses which may potentially cause disruption of schedule, increased cost or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties.

High Proposal contains a significant weakness or combination of weaknesses which is likely to cause significant disruption of schedule, increased cost or degradation of performance. Is unlikely to overcome any difficulties, even with special contractor emphasis and close Government monitoring.

Unacceptable Proposal contains a material failure or a combination of significant weaknesses that increases the risk of unsuccessful performance to an unacceptable level.

b. Factor 2: Past Performance. The Government’s past performance evaluation will include an assessment of past performance on relevant contracts (as defined below in paragraphs (c)(i) and (c)(ii). The evaluators will assess whether the Offeror has obtained an overall satisfactory past performance rating on relevant contracts, to demonstrate the ability of the Offeror to accomplish the work specified under the RFP. Key focus areas will include the following (see PPQ):

Quality Schedule/Timeliness of Performance Customer Satisfaction Management/Personnel/Labor Cost/Financial Management Safety/Security

This assessment will be based on consideration of all relevant facts and circumstances, including any trends in past performance.

Offerors must submit three (3) projects meeting the criteria in Paragraph C.3. RECENT AND RELEVANT CONTRACTS. If less than three (3) relevant projects are submitted, the Offeror will be considered ineligible for award.

If more than three (3) relevant projects are submitted, only the first three (3) projects identified in the proposal will be evaluated. A one page narrative shall be submitted for each project that details the scope, period of performance, and value of each project submitted for this factor. If more than a one page project narrative is submitted for a project, only the first page of the project narrative will be considered.

For Offerors submitting as a Teaming Arrangement, each firm/contractor in the Teaming Arrangement, whether JV or prime/key sub, shall submit a minimum of one (1) relevant project.

The Government’s evaluation will include an assessment of whether the Offeror demonstrates the ability to accomplish the work specified in the RFP This assessment will be based on consideration of all relevant facts and circumstances.

For the purposes of evaluation under this factor, more consideration may be given to an Offeror that demonstrates greater depth and breadth of contracts that involve:

(i) performance among multiple sites, buildings, and/or facilities

(ii) above satisfactory ratings for multiple focus areas identified in this factor

Offerors shall provide a completed performance record for each contract submitted in the proposal. Offerors shall include a contract Point of Contact for each project submitted, if the Government is unable to verify the information provided in the proposal with the client Point of Contact, or by other sources available (e.g. CPARS), the Government reserves the right to disregard that project when evaluating the proposal. If available, a final completed record from the Contractor’s Performance Assessment Reporting System (CPARS) will be accepted for evaluation under this factor.

An interm CPARs rating will be considered as long as the minimum requirements have been met (see Paragraph C.3 Recent and Relevant Contracts). Reference paragraph C2 above. If a final completed CPARS record is not available, Offerors shall complete and provide a Past Performance Questionnaire (PPQ) from Appendix D3. Each completed PPQ shall not exceed 4 pages per contract.

PPQ Instuctions: The offeror shall complete Blocks 1-4 of the provided Past Performance Questionnaire (PPQ, Appendix D3) and have the Contracting Activity and the Technical Representative responsible for the past/current contract complete the remainder of the contract. Offeror shall ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires shall be submitted with the proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact via email no later than the closing date of this RFP. For projects which were performed for other government entities that do not use CPARS, submit the performance appraisal sheets used by that government entity if available. Also include performance recognition documents received for the included projects such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition. Offerors shall provide a copy of any Cure Notices or Show Cause Letters received by the offeror for each submitted project and a description of any corrective action implemented by the offeror. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination. The Government may call and confirm information provided by the offeror on the Past Performance Information Sheet with the points of contact. The Government reserves the right to interview other individuals if the point of contact is not available. If an offeror has no relevant past performance history, the offeror must affirmatively state that it possesses no relevant directly related or similar past performance.

The Government may use data provided by the Offeror in its proposal and data obtained from other sources. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror. In rating past performance, the Government may consider available past performance information on predecessor companies, or employment histories of key personnel, or major subcontractors performing key elements of the project. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

For the Past Performance evaluation, the evaluation will include a relevancy rating and confidence assessment, as detailed below. Note: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)).

(i) Past Performance Relevancy Rating.