A.02 Cathodic Protection Statement of Work 21R500 6.16.21.pdf

STATEMENT OF WORK (SOW)

CATHODIC PROTECTION AND CORROSION CONTROL

OF DEPARTMENT OF DEFENSE FACILITIES

LOCATED AT

VARIOUS MILITARY INSTALLATIONS WORLDWIDE

1.0 INTRODUCTION

This scope of work is to perform Cathodic Protection (CP) surveys and corrosion control actions primarily for petroleum facilities located at Defense Fuel Support Points (DFSPs) and United States (US) and overseas military installations that store petroleum products that have been capitalized by the Defense Logistics Agency - Energy (DLA-E).

Specific requirements are addressed in Section 2.0

2.0 SPECIFIC REQUIREMENTS

In accordance with UFGS 26 42 17.00 10 Section 1.3.7, obtain the services of a "corrosion expert" and conduct an annual CP Survey. Task Orders under this contract will require these services annually at around one hundred, primarily Army Installations, worldwide.

The first modification will include around 34 installations. Services are needed to assure that sufficient protection is provided to all structures requiring CP and to ensure compliance with federal, state, and local regulations. If repairs cannot be accomplished, per the contract requirements, the contractor shall notify the Contracting Officers Representative (COR) immediately.

Per contract task orders, the contractor shall survey all structures with installed CP systems and shall determine if other structures require CP per applicable codes, or as prescribed in the UFC. Additionally, the contractor is to determine if other structures that do not have or require CP may benefit economically from its application. For instance, piers and sheet piles do not generally require CP but the application of CP will greatly increase the structures life and therefore is beneficial. Economic analysis should be performed to determine if this benefit is warranted. Documentation of all findings shall be included in the survey report.

The contractor is to interview local staff and research plan file documents to determine existing site conditions. This information is especially relevant in performing subsequent CP projects that may include additional surveys, construction, on the job training and the preparation of operation & maintenance manuals. Field surveys shall also include meetings with local staff and a debriefing before departure.

Reports: Upon completion of the field survey at each installation, the contractor shall provide a report in pdf format documenting the complete CP inventory and an annual condition assessment of each CP system’s operability, effectiveness, and maintainability.

In addition to information pertaining to the surveyed facilities, the report shall include local or relevant points of contact and recommendations for protecting the existing facilities from corrosion and/or restoring these CP systems to optimal operating conditions.

Unless otherwise stated within individual task orders, the contractor shall provide a “draft” report for review which shall document the complete CP inventory and the annual condition assessment of all CP systems to include their operability, effectiveness and maintainability within a time duration of 30 days after the field survey is complete. All recommended repairs shall include detailed cost estimates. The report shall provide a section related to compliance that will address the regulatory compliance requirements for the installation. It shall also report if the requirements are being satisfied; and if not, recommend actions required to comply with these requirements. Local or state regulatory forms may be required and shall be completed during the survey and provided to the installation as directed. These shall also be included in the survey reports. Upon receipt of all comments (or a three-week review period) the contractor shall submit a “final” report incorporating or addressing all the review comments.

One the first business day of each month, the contractor is to provide monthly updates on the progress of the contracted tasks, and execution plans/schedules.

3.0 CONTRACTOR SERVICES AND RESPONSIBILITY

3.1 Services

The services extend from task order award through project completion.

The work shall be completed in accordance with this Scope of Work, task order requirements, and all appropriate federal, state, and local regulations.

The work shall conform to all Status of Forces Agreements (SOFA).

3.2 Release of Information

Neither the Contractor, nor any employee of said firm, shall publicize, or release in any manner, information or data regarding projects on which they may be working or negotiating with this office. Similarly, they shall not discuss prior to public release by this office, a project, any future project/program, or any planning with anyone not directly concerned with the project. Any inquiries regarding these matters shall be referred to the Contracting Officer (KO) or the Contracting Officer’s Representative (COR), unless otherwise directed by individual task orders.

3.3 Price Proposal Requirements

The Contractor shall furnish a price proposal covering each task in the scope of work for each separate location. The costs for each task shall be shown separately such that the Government may evaluate the proposed cost for each separate item.

4.0 SECURITY

Department of Defense (DoD), DFSP Security Regulations and Regulations

The contractor and its duly authorized representatives shall comply with all security regulations, including photography. Personnel, vehicles & equipment are subject to search at any time while on military installations, including egress and ingress. The contractor shall coordinate with the Installation POC or with the USACE program manager for information concerning badges and vehicle passes as soon as the contract is awarded and prior to mobilization. Generally, a period of two weeks to one month is required by an installation once they receive the necessary documentation such as name; date and place of birth; social security number; nationality; home address and phone number;

office address and phone number; and present position in the company. This information is required for security purposes and will not be shared outside of need to know and is subject to the Privacy Act.

4.1 AT Level 1 Training

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via Memorandum.

4.2 Access and General Protection/Security Policy and Procedures.

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

4.2.1 For Contractors Requiring Common Access Card (CAC)

The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.”

4.2.2 For contractors who do not require a CAC but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.3 AT Awareness Training for Contractor Personnel Traveling Overseas

All US based contractor employees and associated sub-contractor employees traveling overseas will receive the government provided AOR specific AT awareness training. The documentation of training completion must be provided to the COR prior to departure.

4.4 Suspicious Reporting Training (e. g. iWATCH, CorpsWatch, or See Something, Say Something)

The con tractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

4.5 Contractor Employees Who Require Access to Government Information Systems

All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems.

4.6 For Contracts that Require OPSEC Training

All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

4.7 For Information Assurance (IA)/ Information Technology (IT) Training.

All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

4.8 For Information Assurance (IA)/ Information Technology (IT) Certification.

"All contractor employees supporting IA/IT functions shall be appropriately certified upon contract IAW DoD 8570.01-M, DFARS 252.239-7001 and AR 25-2. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award."

4.9 Pre-Screen Candidates using E-Verify Program

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

5.0 SAFETY

Within the confines of military installations, the contractor shall comply with the most recent version of the U. S. Army Corps of Engineers Safety Handbook, EM-385-1-1. They shall also conform to local safety requirements by Installation Commanders, or their appointed representatives (i.e. base safety officers). While performing under this contract off-base, the contractor shall comply with the applicable local and federal safety codes Public Law 91-596, Occupational Safety and Health Act (OSHA) and EM-385-1-1 (the most recent version).

5.1 Accident Prevention Plan (APP)

The Contractor shall prepare an Accident Prevention Plan (APP) and shall be followed by all contractor employees in performance of this contract. The APP shall follow the format and cover all topics as delineated in Appendix A of EM-385-1-1. The APP shall incorporate Activity Hazard Analyses (AHAs) and Situation Specific Safety Plans that are relevant to the site-specific hazards and controls for each activity and type of work that may be encountered in performance of work. Detailed requirements for AHAs and Hazard Specific Safety Plans are provided below.

The Contractor’s APP shall be submitted to the KO within 10 calendar days after contract award for acceptance. The Contractor shall review, update and submit the revised APP to the KO annually and within 15 days whenever a change in work conditions, hazards, or activities occur.

5.1.1 Activity Hazard Analysis (AHA)

The Contractor shall prepare Activity Hazard Analyses (AHAs) for all common recurring work activities performed under this contract. AHAs shall be submitted with the APP and shall be updated as work activities or conditions change and additional AHAs prepared as new work activities are required.

5.1.2 Accident and Damage Reporting

The contractor shall report all damage, accidents, mishaps, and near misses to the KO or COR immediately after any incident.

6.0 PERMITTING AND WAIVERS

It is the responsibility of the contractor to obtain all applicable permits and/or waivers for execution of work. Typical permits include: “hot” permits for exothermic welds or the use of spark-generating devices such as sanders; dig permits which typically require a 2-3 weeks prior notice. A typical “waiver” may be required to perform work in a flight zone or airfield where restrictions on height or personnel may preclude common work schedules.

7.0 GENERAL REQUIREMENTS AND STANDARDS

7.1 Coordination

The Contractor shall coordinate the work through Charleston District USACE POC. During the execution of the work under this scope, the Contractor shall keep in close liaison with the Charleston District USACE POC. The Charleston District USACE POC will provide coordination of the work with other agencies. All requests made to the Contractor by other agencies will be referred to the Charleston District USACE POC for action.

7.2 Army Installations

Coordination with the Department of Public Works at Army Installations is generally required for Army sites. In addition, coordination with the Post Fuels Office must be performed. Consultation with the Program Manager for these sites is required. For projects at other than Army Installations, coordination will be conducted with relevant points of contact for those projects.

8.0 GOVERNMENT POINT OF CONTACT

US Army Corps of Engineers - SAC Edwin D. Piedmont, P.E., CPS, Cathodic Protection Project Manager Edwin.d.piedmont@usafe,army.mil; O: (843) 329-8127; M: (843) 957-0649

8.1 Payment Estimates

8.1.1 Payment Estimates. ENG Form 93 shall be used. The form is found online at http://www.nan.usace.army.mil/business/buslinks/contract/ae/ENGForm93.pdf. All pay estimates shall be submitted by email to Cynthia Ruddy at cynthia.ruddy@usace.army.mil.

8.1.2 Prior to email submittal of the initial pay estimate, the contractor shall submit a test email to and receive a response from Cynthia Ruddy to validate proper email function. If no response is received, contact Cynthia Ruddy at 843-329-8138 or the COR for resolution.

8.1.3 Final Payment. When submitting for final payment, include a Release of Claims Statement on the ENG Form 93. The following statement is acceptable:

“The work under the above numbered task order having been completed and finally accepted, I hereby release the United States of America, it’s officers and agents from all claims whatsoever arising under or by virtue of this contract upon payment of a balance due of $____________.”

9.0 GOVERNMENT FURNISHED RESOURCES.

Unless otherwise stated in individual task orders, the Government will furnish no equipment or property in the performance of this contract. The contractor shall provide all equipment, facilities, materials, parts, and components to perform the requirements of this contract.

10.0 QUALITY CONTROL.

The contractor is responsible for ensuring all work conforms to contract and task order requirements. As part of ensuring conformance, the contractor shall have an effective and efficient means of identifying and correcting problems for all work performed under this contract. The contractor’s quality control measures should include (but is not limited

to) the following measures:

Accurate documentation of work processes, procedures, and output.

Systematic procedure(s) for assessing compliance with performance objectives identified in this contract and all task orders under this contract.

Documentation of quality control inspections conducted throughout the execution of work.

Timely corrective actions and process adjustments, as appropriate.

Review of Progress and Technical Adequacy - At appropriate times, representatives of the Contracting Officer may review the progress and technical adequacy of the work. Such review will not relieve the Contractor from performing all contract requirements.

11.0 SUBMITTALS

Unless otherwise stated in individual task orders, submittals to be remitted electronically (paperless). Hard copy submittals may be submitted to the following address.

U.S. Army Corps of Engineers Charleston District ATTN: TS-EN Cynthia Ruddy 69A Hagood Ave Charleston, SC 29403

12. CONTRACTOR MANPOWER REPORTING

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil.

Note: The Contractor shall include the following information for this task order as part of the manpower reporting for the overall contract:

a. Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative

b. Contract number, including task and delivery order number

c. Beginning and ending dates covered by reporting period

d. Contractor name, address, phone number, e-mail address, identity of contractor employee entering data

e. Direct labor hours (including subcontractors)

f. Direct labor dollars paid this reporting period (including sub-contractors)

g. Total payments (including subcontractors)

h. Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor) if different

i. Estimated data collection cost

j. Organizational title associated with the Unit Identification Code (UIC) for the

Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of Reporting this information)

k. Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country)

l. Presence of deployment or contingency contract language; and Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

m. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

13.0 PERIOD OF PERFORMANCE

The period of performance for the work under this Scope is specified for each task order.

Generally, the period of performance is 365 days from the date of task order award.

However, a shorter duration may also be required for an urgent project. The contractor will develop a specific schedule in coordination with the USACE program manager and per the task order requirements.