A.01.30_18R3000_Section_C_Central_6-20-2018.pdf

ANNEX TITLE

0100000 C General Information

0200000 C Management and Administration

1502000 C Facility Investment

1503010 C Custodial

1503020 C Pest Control

1503030 C Solid Waste Management

1503050 C Grounds Maintenance and Landscaping

1503060 C Pavement Clearance

SECTION C - PWS

MFR CENTRAL RGIONAL FACILITY SUPPORT

TABLE OF CONTENTS

0100000 C– General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Marine Corps Reserve Centers and Marine Corps Reserve Facilities located in the United States by means of a combination firm-fixed price (FFP) contract and indefinite delivery-indefinite quantity (IDIQ) contract . The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements. The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff - N/A Annex 4 Public Safety - N/A Annex 5 Air Operations - N/A Annex 6 Port Operations - N/A Annex 7 Ordnance - N/A Annex 8 Range Operations - N/A Annex 9 Health Care Support - N/A Annex 10 Supply - N/A Annex 11 Personnel Support - N/A Annex 12 Morale, Welfare and Recreation Support - N/A Annex 13 Galley - N/A Annex 14 Housing - N/A Annex 15 Facilities Support Sub-Annex 1502000 Facilities Investment Sub-Annex 1503010 Custodial Sub-Annex 1503020 Pest control Sub-Annex 1503030 Refuse collection and recycling Sub-Annex 1503050 Grounds Maintenance Sub-Annex 1503060 Pavement Clearance Annex 16 Utilities - N/A Annex 17 Base Support Vehicles and Equipment - N/A Annex 18 Environmental - N/A

1.2 Project Location The work shall be performed at locations listed in J-0100000-01 and other locations designated by Note 1. The following is an example of the dispersion of work at the various locations.

(1) Preventative Maintenance

(2) Inspection, Testing, and Certification of Equipment

(3) Repair Work

(4) Janitorial Services

(5) Pest Control Services

(6) Grounds Maintenance

(7) Refuse, Collection and Recycling

(8) Street Sweeping and Snow Removal

(9) Control Inspection

(10) Fire Alarm Monitoring

Spec Item Title Description

(11) IDS Installation, Monitoring, and Repair

Note 1: It’s the intention of the Government to add additional locations within scope of this contract. Locations include Marine Corps Reserve Centers and Marine Corps Reserve Facilities within the continental United States.

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations in addition to the services and locations identified in the Firm-Fixed Price requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.5 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.6 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Marine Corps-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. Army Corps of Engineers intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as

Spec Item Title Description part of performing due diligence in reaching an understanding of the Army Corps of Engineers requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements.

Specification item 4 will always contain the Indefinite Delivery-Indefinite Quantity (IDIQ) requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all firm fixed priced specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.7 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

0200000 C - Management and Administration Spec Item Title Description 2 Management and

Administration

2.1 Definitions and Acronyms

2.1.1 Contract Deficiency The failure of the Contractor to perform in accordance with contract requirements and specifications. A contract deficiency may result from failure of the Contractor to provide, or provide on time, the required contract service or it may result when the required service does not meet specific contract standards.

2.1.2 Contracting Officer (KO) That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

2.1.3 Contracting Officer

Representative (COR)

That individual designated by the KO to be responsible for the monitoring of Contractor performance.

2.1.4 Contractor (KTR) That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

2.1.5 Contractor Representative That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

2.1.6 DoD Department of Defense

2.1.7 DoN Department of Navy

2.1.8 Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

2.1.9 Equipment Tangible asset that is functionally complete for its intended purpose, durable, and non-expendable.

2.1.10 Facility A building or structure designed and created to serve a particular function.

2.1.11 FAR Federal Acquisition Regulation

2.1.12 FFP Firm Fixed Price

2.1.13 FSC Facility Support Contract

2.1.14 Frequency of Service Annual (A). Services performed once during each 12-month period of the contract at intervals of 335 to 395 days.

Biennial (B). Services performed once during each 24-month period of the contract at internals of 670 to 790 days.

Daily (D5). Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

Semiannual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Semimonthly (SM). Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or Tuesday and Friday.

Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

2.1.15 GFE Government-furnished Equipment

2.1.16 GFF Government-furnished Facilities

2.1.17 GFM Government-furnished Materials

2.1.18 IDIQ Indefinite Delivery Indefinite Quantity

2.1.19 Indirect Costs All expenses which are not project specific, this includes overhead expenses, travel, and any oversight expenses.

2.1.20 Inspector & Instructor

(I&I) The Officer designated by the Contracting Officer to provide for the on-site management of Facilities Support Contracts, to include insuring the Army’s requirements are satisfactorily met in compliance with the provisions of the contract.

2.1.21 Maintenance And Repair The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes. Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

2.1.22 Means Cost Data A data collection and organization system developed by R. S. Means Company which can be used to prepare accurate, dependable construction estimates and budgets in a variety of ways. The Contractor shall use the latest edition. Material prices are based on a national average and computed labor costs are based on a 30-city national average. Data has been targeted for residential, commercial, and industrial repair/remodeling projects. An estimate prepared using this data is called a "Means estimate"; data may simply be referred to as "Means". The following are required Means data, R. S.

Means Repair and Remodeling Cost Data, R. S. Means facilities & Maintenance data, R. S. Means Commercial Renovation.

2.1.23 MSDS Material Safety Data Sheets

2.1.24 NAVFAC Naval Facilities Engineering Command

2.1.25 Monthly On-Site Labor

Report A compilation of all Contractor and subcontractor employee-hours involved in delivering contract services on a Government property.

2.1.26 Performance Assessment A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

2.1.27 Pre-Expended Bin

Materials And Supplies

The minor materials and supplies that are incidental to the job, for which the total direct cost of any one material line item shown on the material estimate is $10.00 or less. Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tape, sand paper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers tape and compound, clips, welding rods, and touch up paint.

2.1.28 Preventative Maintenance

(PM)

The recurring day-to-day, periodic or scheduled work required to preserve or restore equipment to such a condition that it may be effectively utilized for its designated purpose. Preventive maintenance includes, but is not limited to, replacement of belts, filters, refrigerant, motor and compressor oil, paint, cleaning of coils and equipment, and minor adjustments.

2.1.29 PM Project Manager

PWS Performance Work Statement

2.1.30 Quality Assurance (QA) A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

2.1.31 Quality Control (QC) A method used by the Contractor to control the quality of goods and services produced.

2.1.32 Response Time The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate personnel, tools, equipment, and materials, ready to perform the work required.

2.1.33 Unit Priced Labor (UPL)

Hour

The unit price bid by the Contractor to perform one hour of work-in-place. With the exception of direct material and construction equipment costs, the unit price includes all indirect and direct costs associated with performing work. The price includes the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; costs for pre-expended bin materials, union agreements, crew sizes, hand tools, payroll burdens and fringes, overtime, job (field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, and profit.

Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements are included.

2.1.34 WBS Work Breakdown Structure

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. The performance of work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior I&I approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to Contractor

Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular

Working Hours to the site I&I for approval at least seven calendar days prior to requested day.

2.2.2 Wage Determinations Contractors must utilize the appropriate wage determination for each respective site by accessing the following web site:

http://www.wdol.gov/sca.aspx

2.2.3 Requirements Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

2.3 General Administrative

Requirements

2.3.1 Required Conferences and

Meetings

The Contractor may be required to attend administrative and coordination meetings.

2.3.2 Training for Maintenance

and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of permits and licenses per Section F.

2.3.4 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-05, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.4.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.4.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

• Comprehensive General Liability: $500,000 per occurrence

• Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

• Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

• Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

• Other as required by state law

2.3.5 Protection of Government

Property During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.6 Instructions, Directives, and References

Applicable Department of Defense (DoD), Secretary of the Army (SA), and other directives, instructions, and references are listed in J- 0200000-01. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.7 Invoicing Procedures INVOICING INSTRUCTIONS. The Contractor shall submit, to U.S. Army Corps of Engineers, Charleston (Attn: Project Management), 69A Hagood Avenue, Charleston, SC 29403, an original invoice that clearly states the Contractor’s name, address, zip code, phone number, USACE Contract number, location of the work, actual work items and frequencies completed during the month, as well as the amount charged for each work item. The Contractor shall submit the invoice at monthly intervals based on the term of the contract and unit prices bid or monthly prices bid (whichever is applicable). Included with the invoice shall be J- 0200000-02, Certification Form, signed by the I&I, or representative designated by the I&I and digital photographs documenting service call work invoiced (where applicable). Pictures shall document the discrepancy before and after repair. There shall be one Certification Form for each Activity where work was performed. Upon receipt, USACE will complete the certification of the amount to be paid the Contractor, that the services have been rendered, and process in accordance with the agency’s procedures. Payment will be made by U.S. Army Corps of Engineers Finance Center, CEFC-AO-P, 5720 Integrity Drive, Millington, TN 38054-5005.

Invoice shall be submitted on compact disk.

2.3.8 MARFORRES Mailing

Address

All reports submitted to MARFORRES shall be sent to Marine Forces Reserve Facilities (ATTN: Insert name), 2000 Opelousas Ave, New Orleans LA 70114

2.3.9 US Army Corps of

Engineers Mailing Address

All reports submitted to US Army Corps of Engineers shall be sent to US Army Corps of Engineers, Charleston (Attention: Project Management), 69A Hagwood Ave, Charleston, SC 29403.

2.3.10 Labeling of Equipment The contractor shall be responsible for maintaining or creating new labels for equipment outlined to be maintained as part of this contract. This label shall be consistent with the other equipment with in the facility (IE: Air handling units, AHU). The contractor shall identify the equipment with a number if there are multiple pieces of inventory. An example, If the inventory calls out 3 chilled water pumps, but when in the field the contractor finds that they are not uniquely labeled the contractor shall identify each one, CW pump 1, CW pump 2 and CW pump 3, but following the established naming convention. The contactor is also responsible for replacing labels on equipment if they are replaced or damaged.

2.4 Government-Furnished

Property, Materials and Services

In accordance with FAR 52.245, GOVERNMENT PROPERTY and NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the

Contractor certain Government-owned facilities, utilities, materials, and equipment for use in connection with this contract

2.4.1 Government-Furnished

Facilities (GFF)

At Belton, the Government will provide office and storage space in building 828 for on-site employees and maintenance supplies/tools.

2.4.2 Government-Furnished

Utilities

All reasonable amounts of electric service will be made available to the Contractor by the Government from the nearest suitable and available connection. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

2.4.3 Government-Furnished

Materials (GFM)

None provided.

2.4.4 Government-Furnished

Equipment (GFE)

None provided.

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite.

Energy efficient tools and equipment shall be used when available.

The KO may at any time require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and status reports shall be provided when requested by the KO. A written status report of any item of work must be provided within 24 hours.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference.

The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the I&I of any difficulty in scheduling work due to Government controls.

2.6.4 Deliverables Records and reports are specified in Section C and listed as deliverables in Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F.

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the I&I, within five working days prior to the interruption. If the discontinued service is due to an emergency breakdown the Contractor shall notify the I&I as soon as practicable.

2.6.6 Computerized

Maintenance Management System (CMMS)

The Government will not make CMMS systems available for the Contractor's use in managing the effort required under this contract.

The Contractor shall maintain complete and accurate records of all services provided and make these records available for the Government's use in managing the effort required under this contract.

2.6.7 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

• Accurate documentation of work processes, procedures, and output measures.

• A systematic procedure for assessing compliance with performance objectives and standards.

• Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

• Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.7.1 Quality Management

(QM) Plan

The Contractor shall develop and submit a QM Plan per Section F.

The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised QM Plan for acceptance.

2.6.7.2 Quality Inspection and

Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions.

The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five calendar days of termination of the contract.

2.6.7.3 Quality Inspection and

Surveillance Report

The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section F. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.6.7 System and Equipment

Replacement The Contractor shall maintain the integrity and performance of existing equipment in the performance of repair and replacement work. Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced. Substitutes for replacement components must be accepted by the KO prior to use. The KO will furnish available information for the existing systems and equipment.

2.7 Personnel Requirements The Contractor shall comply with the personnel requirements stated below.

2.7.1 Key Personnel The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO necessary to certify their qualifications.

The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, Quality Manager, and SSHO and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract.

2.7.1.1 Project Manager (PM) The Contractor shall provide a PM who has relevant experience at a comparable level of responsibility in projects of similar size, scope and complexity. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to this contract.

The PM or alternate shall be available by phone within one hour both during and after the Government's regular working hours.

2.7.1.2 Quality Manager (QM) The Contractor shall provide a Quality Manager who shall have full authority and responsibility for assuring performance objectives and standards identified in this contract are met. The QM may be the same person as the SSHO.

2.7.1.3 Site Safety and Health

Officer (SSHO)

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SHO under this contract:

For contracts greater than $100,000/year but less than $2M/year – “The SSHO shall meet the requirements of EM 385-1-1 Section 01.

The SSHO may be the same person QM; however, the pre-requisite qualification and experience for the SSHO position remains.

2.7.1.4 HVAC DDC Technician HVAC systems at Marine Corp Reserve Centers are controlled by DDCs provided by Automated Logic Controls (ALC). The contractor shall provide a technician capable of installing, updating, troubleshooting/repairing, and programing ALC DDC systems.

HVAC DDC Technician shall have 5 years’ continuous experience installing, updating, troubleshooting/repairing, and programing HVAC DDC systems with a minimum 2 years performing the same duties on ALC installed systems.

2.7.2 Employee Requirements The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety and environmental requirements associated with the work they perform. Personnel shall speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures.

2.7.2.1 Employee Appearance The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

2.7.2.2 Employee Conduct Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

2.7.2.3 Identification as

Contractor Employee

Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. All Contractor employees shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

2.7.2.4 Site Debrief After completion of onsite work, contractor personnel, including subcontractor personnel, shall meet with the I&I or someone designated by the I&I, to review work performed and provide status of any trouble ticket investigations. Any concerns or repairs identified by the site during the debrief shall be forwarded to the

KO.

2.7.2.4 Removal of Employees The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security.

2.7.2.5 Proof of Legal Residency No employee or representative of the Contractor will be admitted to the site of work unless satisfactory proof of citizenship is furnished, or, if an alien, legal residency within the United States is confirmed.

2.8 Security Requirements The Contractor shall comply with all Federal, state, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. The Contractor shall ensure that all security/entrance clearances are obtained.

2.8.1 Employee Listing The Contractor shall maintain a current Employee List and submit per Section F. The list shall include employee’s name, position, and social security number.

2.8.2 Vehicles The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration, if applicable.

2.8.3 Passes and Badges All Contractor employees shall obtain employee and vehicle passes as required by the I&I. The Government will issue badges without charge. Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the

Contractor's service, the employee's pass and badge shall be returned within 10 calendar days.

2.8.4 Access to Installation All Contractor personnel shall obtain access to the installation by obtaining passes each day from the Base Pass and Identification Office. Passes will be furnished without charge.

Contractor personnel may be subject to daily mandatory vehicle inspection and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections.

2.8.5 Access to Buildings The Contractor shall monitor and control access into restricted areas under their responsibility, allowing only those individuals who have been properly cleared into restricted areas or other controlled access areas. The Contractor shall comply with security requirements, plus those imposed by the installation Commander at all times.

Contractor shall consent to a search of all persons and equipment prior to entering and exiting restricted spaces as deemed necessary by unit personnel. Personnel with access to special areas will have the appropriate screening and/or security clearance, and personnel requiring routine access to restricted areas will wear special badges authorizing access for those areas. Contractor personnel shall not enter restricted or controlled areas or installation facilities unless specifically authorized in performance of their duties. The Contractor shall secure all buildings and facilities entered during non-duty hours and will secure all building and facilities under the Contractor’s cognizance at the end of each work day or shift period.

2.8.6 Access Arrangements The Contractor shall make all arrangements through the I&I necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys to the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

2.8.7 Security Clearances and

Background Checks

The Contractor shall obtain all required corporate and personnel security clearances and background checks prior to commencement of work.

2.8.7.1 Corporate and Personnel

Security Clearances

Corporate and personnel security clearances may be required for facilities based on classification of the facilities and changes to the security threat. The Contractor shall be prepared to pursue a clearance if the requested by the KO. The Contractor shall ensure that a list of all personnel with security clearances is maintained current, including clearances that are pending.

2.8.7.2 Background Checks Background checks are required for all personnel associated with the contract to include all prime contractor personnel and subcontractor personnel. All contractors must provide a Criminal Records Check (CRC) from a web-based investigative service or any other investigative service company that provides a 50 state/national criminal records check. A CRC must be a complete check covering a minimum of 10 years. The CRC must indicate that it is a National Criminal Records Check or the terminology the background screening agency uses to indicate such. All the checks are mandatory as follows:

The report must include:

1.) a state and local county criminal record checks (from every county or state the individual has lived in) 2.) national criminal records check (covering all 50 States) 3.) the global terror watch list check 4.) a sex offender registry record check 5.) military court martial records check (records not needed, but a verification of yes or no if derogatory information is present. This search is required regardless whether or not the employee states military service)

Contractors shall provide a memorandum to the COR (on company letterhead) listing all employees who have received background checks and the dates (period of performance of the contract) they will need access to the facility/property. Contractor shall also provide a copy of the actual background check for each individual.

2.9 Contractor Safety Program The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps. The Contractor’s safety program shall comply with all safety standards identified in the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 and Public Law 91-596, Occupational Safety and Health Act.

2.9.1 Accident Prevention Plan

(APP)

The Contractor shall develop and implement a site Accident Prevention Plan (APP). The APP shall be prepared by the Contractor’s SSHO and shall be followed by all Contractor employees, subcontractors, and vendors at each service site.

The APP shall follow the format and include all elements addressed in Appendix A of EM 385-1-1. The APP shall incorporate Activity Hazard Analyses (AHAs) and Situation Specific Safety Plans that are relevant to the site specific hazards and controls for each activity and type of work that may be encountered in the performance of this contract. Detailed requirements for AHAs and Hazard Specific Safety Plans are provided below.

The Contractor shall submit an APP for acceptance per Section F.

The Contractor shall review, update, and submit revisions to the APP whenever a change in work conditions, hazards, or activities occur.

Submittal of the APP shall include Activity Hazard Analyses (AHAs) as specified below.

2.9.2 Activity Hazard Analysis

(AHA)

The Contractor shall prepare Activity Hazard Analyses (AHAs) for all applicable common recurring work activities performed under this contract. AHAs for recurring work shall be submitted with the APP and shall be updated as work activities or conditions change and additional AHAs prepared as new work activities are required.

Specifically:

• For FFP contract modifications where changes are germane to the original contract, the Contractor shall revise applicable AHAs within 15 calendar days after modification is signed.

• For combination FFP/IDIQ contracts, the Contractor shall submit an AHA on task orders, with the associated proposal, whenever the service environment or required task is different from the firm-fixed-priced services.

• For construction (including renovation or alteration) task orders placed on the IDIQ portion of contract, the Contractor shall submit a separate AHA for each task order with the associated proposal.

AHAs shall follow format of Figure 1-2 of EM 385-1-1 and shall explain the following as detailed in the EM 385-1-1:

• The steps of the service process;

• Identify potential hazards that exist as a result of the

Contractor’s service process within the environment;

• Measures or plans of actions to safely remove potential hazards away from people in and around the service process and environment;

• Specific materials and equipment necessary to safely remove potential hazards away from people in and around the service process and environment;

• Inspection requirements to assure service activity is safe;

and

• Training of service personnel to be aware of potential hazards and measures or plans of actions to be used to remove hazards from service environment.

During performance of services, the SSHO shall periodically review the AHA at each service site and for each sub-annex to assess the effectiveness of the Contractor’s overall APP. If changes to the AHAs are required, such changes shall be submitted to the KO for review and acceptance.

2.9.3 Hazard Specific Safety

Plans

The Contractor shall develop and implement hazard specific safety plans, as listed below, as necessary for the situation or types of work to be performed under this contract. These hazard specific safety plans shall be submitted with the APP and shall be updated as situations change. Additional hazard specific safety plans developed as applicable when new types of work are required under this contract.

2.9.3.1 Alcohol and Drug Abuse

Prevention Plan

The Contractor shall develop a plan to explain how it will satisfy the drug-free work force requirement as stated in DFARS Subpart 252.223-7004.

2.9.3.2 Asbestos Exposure The Contractor shall develop a plan to explain how it will protect its personnel from asbestos exposure. This plan shall also address relevant procedures, requirements, and protocols of section 6 of EM 385-1-1.

2.9.3.3 Confined Space Program The Contractor shall develop a plan to explain how it will assure its service employees have safe access to a confined work space. The plan shall: (1) identify the competent person’s name, qualifications, training, and experiences; (2) delineate the competent person’s authority to direct work and stoppages in adverse conditions; (3) air quality and ventilation system requirements; (4) include procedures to rescue contractor/subcontractor/vendor personnel in distress; and

(5) coordinate with emergency responders. See relevant requirements of paragraph 06.I of EM-385-1-1, 29 CFR 1910, 29 CFR 1915, and 29 CFR 1926, and any other federal, state and local regulatory standards.

2.9.3.4 Emergency Response

Plans

The Contractor shall develop emergency response plans to ensure safe evacuation and personnel safety in the event of fire or other emergency that include elements addressed in paragraphs 01.E, 03.A, 03.D, and 19.A.04 of EM 385-1-1.

2.9.3.5 Fall Prevention and

Protection Plan

The Contractor shall develop site specific fall prevention and protection plan to protect and prevent its service workers from falling from heights of 1.8m (6 feet) or more. This plan shall include elements addressed in paragraph 21.C of EM 385-1-1 and ANSI A10.32, ANSI Z359.1, and ANSI/ASSE A10.34. A competent person for fall protection shall prepare and sign the plan.

2.9.3.6 Fire Prevention Program The Contractor shall develop a fire prevention program to include a fire prevention plan and annual survey to include elements addressed in paragraph 06.C and 09.A of EM 385-1-1, NFPA 10, NFPA 241, NFPA 51B, NFPA 70, and NFPA 70E.

2.9.3.7 Hazard Communication

Plan

The Contractor shall develop a plan to explain how it will identify hazardous substances at the service site. This plan shall address: (1) training (to include potential safety and health effects from exposure); (2) labeling of hazardous substances; (3) maintaining an inventory listing of hazardous chemicals at the service site; and (4) location of a library of Material Safety Data Sheets (MSDSs) in the office to satisfy 29 Code of Federal Regulations (CFR) 1910.1200 or

1926.59 requirements.

2.9.3.8 Hazardous Energy Control

Program

The Contractor shall develop a hazardous energy control program to include elements addressed in paragraph 12.A.01 of EM 385-1-1.

2.9.3.9 Health Hazard Control

Program

The Contractor shall develop a plan to explain how it will determine the presence of hazardous or toxic agents at the service environment and explain what safety measures are to be taken. This plan shall satisfy relevant topics of Section 6 of EM385-1-1.

2.9.3.10 Respiratory Protection

Program

The Contractor shall develop a respiratory protection program to include elements addressed in paragraph 05.G of EM 385-1-1 and the OSHA’s respiratory protection standard specified in 29 CFR 1910.134.

2.9.4 Accident and Damage

Reporting

The Contractor shall notify the KO of all damages, accidents, mishaps, and near misses that occur on or related to Government property as soon as practical, but not later than four hours.

For recordable injuries and illnesses, property damage accidents resulting in at least $2,000 in damages, and Weight Handling Equipment (WHE) accidents, the Prime Contractor shall conduct an accident investigation to establish the root cause(s) of the accident.

(a) For recordable injuries and illnesses and property damage accidents resulting in at least $2,000 in damages complete USACE Accident Investigation Report (J-0200000-03) and provide the report to the KO within 1 calendar day of the accident. The KO will provide a blank copy of any required or special forms.

(1) Recordable Injuries or Illnesses. Any work-related injury or illness that results in:

(i) Death, regardless of the time between the injury and death, or the length of the illness;

(ii) Days away from work (any time lost after day of injury/illness onset);

(iii) Restricted work;

(iv) Transfer to another job;

(v) Medical treatment beyond first aid;

(vi) Loss of consciousness; or

(vii) A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (6) above.

(b) For WHE accidents (including rigging gear accidents) complete the USACE Accident Investigation Report and provide the report to the KO within 30 calendar days of the accident.

(1) WHE Accident. A WHE accident occurs when any one or more of the eight elements in the operating envelope fails to perform correctly during operation, including operation during maintenance or testing resulting in personnel injury or death; material or equipment damage; dropped load;

derailment; two-blocking; overload; or collision, including unplanned contact between the load, crane, or other objects.

A dropped load, derailment, two-blocking, overload and collision are considered accidents even though no material damage or injury occurs. A component failure (e.g., motor burnout, gear tooth failure, bearing failure) is not considered an accident solely due to material or equipment damage unless the component failure results in damage to other components (e.g., dropped boom, dropped load, roll over, etc.)

Comply with current 29CFR1904 for OSHA/HIOSH record keeping and reporting requirements.

2.9.4.1 Accident Reporting

Notification

The Contractor shall report all accidents, mishaps, and near misses to the KO in a timely manner as described below:

• An Initial Accident Reporting Notification Report shall be developed by the Contractor and provided to the KO immediately after that an accident, or near miss, has occurred.