B.08 22B4015 MFR Site Visit 8Sep22_Signed.pdf

CESAJ-DS-CD-C 9 Sep 2022

MEMORANDUM FOR CESAS-CT

SUBJECT: Solicitation No. W912HN22B4015, Fort Buchanan Guaynabo, Puerto Rico – Solicitation Site Visit on Sept 8, 2022

1. Subject site visit took place on 8 September 2022 at 1025 hrs. Meeting place was at the asphalt parking lot in the west side of the school beside the soccer field.

2. Government representatives present in the site visit were Mr. Hector Ortiz, CPT Ricardo Herrero, and Mr. Jesus Acosta from USACE Antilles Office. DoDEA representatives Mr. Jason Shirley, Mr. Jose Negron and Mr. Domingo Fuentes also participated in the site visit.

3. At the meeting place, a brief summary (Enclosure 1 – Site Visit and Project Briefing) of the information in SAM.gov including a short description of the project was read to attendees and a safety briefing was offered to the contractors.

4. The group was reminded that instructions to submit the proposal are included in the Specification documents. The Government indicated that all questions need to be submitted through the Bid Inquiry system (ProjNet) before the due date established in the Specifications.

5. The Government indicated that bids due date is 20 September 2022 by 1:00PM

(EST).

6. Then instructions for the site visit were provided as stop points and route to be taken. Contractors were not allowed to take pictures. The attendees were given time to make visual inspections, measure dimensions and take notes.

7. The Government and attendees proceeded with a walkthrough of the site starting on the two chillers to be replaced and the mechanical room. Then continued building “G” to see the dehumidifiers on the roof and proceeded to look at the air ducts after. The group continued to building “C” to sight the insulation work to be done. Finally, building “B” mechanical room, dehumidifiers in the roof, and structural members were shown.

8. Many of the Contractors expressed concerns if building “K” replacement of split system condenser (CU-K1) was still in the scope of work since the equipment had already been replaced by DoDEA due to operational necessities. The Government response was to submit their concern thru Bidder Inquiry system for Government evaluation and response.

MEMORANDUM FOR CESAS-CT

SUBJECT: Solicitation No. W 912HN22B4015, Fort Buchanan Guaynabo, Puerto Rico

– Solicitation Site Visit on Sep 8, 2022

9. After the walkthrough, the Government asked the contractors if they needed more time to further inspect the site, the answer was no, thus the site visit was deemed concluded.

10. Attendance list (Enclosure 2 – Attendance List) was prepared.

11. The visit was adjourned at approximately 1200 hrs.

12. The point of contact for this action is Mr. Jesus D. Acosta-Cruz at telephone numbers 787-502-0972.

Enclosures Maricarmen Crespo Area Engineer Antilles Area Office

Enclosure 1: Site Visit and Project Briefing

Site Visit: 8 September 2022

Solicitation Number: W912HN-22-B-4015

Date: 8 Sep 2022

Start Time: 10:00am End Time: 12:00pm

Project Title: Antilles Middle School Repair HVAC System

1. Good morning and Welcome! My name is Jesús Acosta. With me are CPT Ricardo Herrero and Mr. Hector Ortiz representing the U.S. Army Corps of Engineers Antilles Area Office. Mr. Jose Negron and Mr. Jason Shirley from Department of Defense Education Activity(DoDEA).

2. Before we start the site-visit there are some announcements to make.

3. First, I would like to point out that we do not have the authority to respond to any of your questions today, as well as none of the other Government employees here present including Fort Buchanan representatives.

4. We will give you a brief overview of the project description and objectives and then we will do a walk through the project site, however, any questions from this meeting or from the plans and specifications shall be directed to the Contracting Officer through the website provided in the specifications (ProjNet). THE

GOVERNMENT RESERVES THE RIGHT TO LIMIT AND/OR TO NOT

RESPOND TO ANY FURTHER QUESTIONS PERTAINING TO THIS PROJECT

RECEIVED AFTER the date to be provided by the Contracting Officer.

5. Taking pictures inside Fort Buchanan is NOT ALLOWED. If a government representative sees you taking a photo, he/she has the authority to call the Military Police (MP).

6. Very important, make sure you have signed the attendance sheet and complete any missing information.

– Solicitation Site Visit on Sep 8, 2022

Project Description

Replace two exterior, air-cooled, 150-ton water chillers (CH-1, CH-2). Provide and connect temporary chillers for cooling until permanent Chillers are installed for the entire school year while building is occupied. Replace approximately 13 rooftop dehumidifiers that will provide dehumidified ventilation air to the existing air handling systems.

Replace failing ductwork insulation in Building "C" and other locations shown on the drawings. Modify the existing roof mounted ductwork as required to make proper connection to the new units. Repair and modify the existing mechanical unit support frames as required to accommodate the new units. Prepare the surface of the existing mechanical unit support frames and apply marine grade epoxy multi coat system to them. Provide and install new split system condenser (CU-K1), two new chilled water pumps (PCHP-01 and PCHP-02) and associated VFDs.

Control devices shall be replaced in accordance with the drawings to include those in the chilled water supply and return piping, and other identified locations. Chilled water valves (manual and electrically actuated) shall be replaced, connected to power and integrated BACNET controller/interface. For new devices, furnish, install wiring and programing for full communication from and to the Metasys control system in coordination with Base controls contractor (JCI). Perform factory start-up, connectivity, and commissioning on all repaired/replaced systems. See the contract drawings for additional information.

- The magnitude of construction for this project is estimated to be between $1,000,000 and $5,000,000.

- Sealed offers in original and 1 copy to perform the work required are due at the place specified in item 8 by 1:00PM EST September 20, 2022.

- The work to be performed must be done in 540 calendar days after receiving the Notice to Proceed

Please follow the instructions and stay with the group during the walk thru. We will provide enough time to see the area and make notes; however, once we finish with the walk-thru you will be kindly requested to leave the facilities.

Enclosure 2: Attendance List