Amendment 2 _Cleaning hood and ducts _W912GY24Q0004-11-27-2023.pdf

SIERRA ARMY DEPOT

CAROLINA GUERRERO, 530-827-4420, CAROLINA.GUE

@ARMY.MIL

HERLONG CA 96113

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Summary of changes

1. CONTRACT ID CODE PAGE OF PAGES

J 1 26

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Nov-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912GY24Q0004

X 9B. DATED (SEE ITEM 11)

08-Nov-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Nov-2023

CODE

SIERRA ARMY DEPOT

CONTRACTING OFFICE

74 C STREET BUILDING 60

HERLONG CA 96113

W912GY 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W912GY

FACILITY CODECODE

EMAIL:TEL:

W912GY24Q0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SUMMARY OF CHANGES

a. The purpose of this amendment is to incorporate the revised version of Performance Work Statement (PWS).

b. A second organized site visit has been scheduled for 5 Dec 2023 at 0900 PST. Participants will meet at parking lot of Building 60 of Sierra Army Depot-Herlong CA. Visitor request forms (Form 1246) are to be submitted at least 48 hours in advance of the site visit. Submit completed form to Pass & ID office (Building 106) by email usarmy.sierra.tacom.mbx.pass-and-id1@army.mil or fax to (530) 827-4675. Pass and ID will issue a badge to go on base from 0630 to 1600 Mon-Thur. Confirm receipt of faxed forms by calling (530) 827-4108 during Depot business hours of operation. Recommend picking up the visitor pass at least 30 minutes prior to start of site visit. Please email Carolina Guerrero at carolina.guerrero4.civ@army.mil if you plan to attend the site visit so we can make sure everyone is present at Building 60 parking lot prior to proceeding to the work sites.

Fill out Visitor Form (SIAD Form 1246) Attached on SAM.gov related to the solicitation.

c. All other terms and conditions remain the same.

PERFORMANCE WORK STATEMENT (PWS)

Hood and Duct Cleaning and Maintenance

Revised 22 Nov 2023 Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide hood and duct cleaning and maintenance. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform hood and duct cleaning and maintenance as defined in this

Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Government has five buildings with hood vent and duct systems that require hood and duct cleaning and maintenance. Two buildings with these systems require cleaning and maintenance to occur quarterly during the months of January, April, July, and October. Three buildings with these systems require cleaning and maintenance to occur semiannually during the months of April and October. These systems are located at separate buildings on a government facility.

The height and pitch of the roof for each building is:

Building 144- height= 25 ft, Roof pitch “12/12” which means the roof rises 12” for every 12” inward towards the peak (or ridge).

Building 146- height =20ft Roof Pitch 4/12 Building 147- height= 18ft, Roof Pitch 4/12 Building P2- height =30ft, Roof Pitch 6/12 Note: height is from the top of the hood duct to ground.

1.2.1 Prior to Service: Contractor shall notify via email/ telephonically at a minimum of a week in advance that they will be on site performing services.

1.3 Objectives:

1.3.1 To have all hood and duct vent systems cleaned IAW NFPA Chapter 12.6 Hoods, grease removal devices, fans, ducts, and other appurtenances shall be cleaned to remove combustible contaminants to a minimum of 50um (0.002 in.). In total there are six (6) commercial hoods and one (1) residential hood, breakdown as follows:

1.3.1.1 Bldg. P2 Fire Department Captive Aire model 4812 SND-2 (one commercial hood & duct),

1.3.1.2 Bldg. 144 AVTEC model AXWO (three commercial; one hood over cooking area, one hood over dishwasher, one hood over ovens & one duct system),

1.3.1.3 Bldg. 145 one residential rage hood- Broan Model CLSC1 which is over a residential range, plus the hood is ductless.

1.3.1.4 Bldg. 146 Grease Master model IV-GWC4 (one commercial hood & duct),

1.3.1.5 Bldg. 147 Captive Aire model 4818 SND-2 (one commercial hood & duct)

1.3.2 Cleaning shall include the internal and external blowers, ducts, vent hoods to the ends of the vents, ventilator fans or squirrel cages, fusible links, cables, and filters.

1.3.3 External surfaces of hood and ducting will be left free of cleaning agents at the conclusion of each cleaning.

1.3.4 Work areas shall be left IAW NFPA 96 12.6.12 When cleaning procedures are completed, all electrical switches and system components shall be returned to an operable state.

1.3.5 Label shall be applied IAW NFPA 96 12.6.10 When an access panel is removed, a service company label or tag preprinted with the name of the company and giving the date of inspection or cleaning shall be affixed near the affected access panels.

1.4 Scope: Contractor shall clean both hoods and ducts in noted facilities to meet the standard requirement of NFPA 96. Services include cleaning task in accordance with objectives listed in the performance work statement. The contractor shall accomplish all required objectives and deliverables in the performance work statement.

1.5 Period of Performance: Period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year;

Option Year I;

Option Year II;

Option Year III;

Option Year IV;

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. This quality control program is to be delivered to the COR within 7 days of contract award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2.1 Completion: The Contractor shall contact the COR to inspect installation of all components of this project. Before utilities are buried in the ground or behind a wall, the COR shall be contacted and given time to inspect and photograph the work. Any work buried or enclosed before the COR inspects shall be uncovered at the contractor’s expense.

1.6.3 Recognized Holidays: The contractor is not required to perform work on recognized holidays. Access to facilities for hood and duct cleaning will not be available on these dates.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day

Independence Day Christmas Day Juneteenth Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0630 to 1700 Monday thru Thursday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Sierra Army Depot, Herlong, CA- it is government facility.

1.6.6 Type of Contract: Service contract

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a NCIC-III background check completed prior to project start and must maintain the level of security required for the life of the contract. The contractor’s personnel shall complete a SIAD form 1246R and submit it to Bldg. 106 for approval.

1.6.7.1 The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. When unattended, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: No keys will be issued to the Contractor.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8 Special Qualifications: Hood and duct cleaning and maintenance shall be performed by a properly trained, qualified, and certified person(s) acceptable to the authority having jurisdiction.

The authority having jurisdiction is the Sierra Army Depot Fire Department fire inspector or his/her designee and/or the COR.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government:

Contract manager/Alternate contract manager - TBD, COR – Patrick McMullen, COR Alternate

– Matthew DeBoer The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 06:30 and 17:00, Monday thru Thursday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.6.11.1 Contract Manager/Alternate Contract Manager: TBD

1.6.11.2 COR: Patrick McMullen, SIAD Fire Inspector.

1.6.11.3 COR Alternate: Matthew DeBoer, SIAD Supervisory Fire Inspector.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contract personnel while working on a government facility will wear identification badging in a readily visible position in order to not be mistaken for Government personnel.

1.6.13 Contractor Travel: No contractor travel reimbursement is authorized.

1.6.14 Other Direct Costs: This category includes travel (outlined in 1.6.13), reproduction, and shipping expenses associated with training activities and visits to contractor facilities. It could also entail the renting of suitable training venues.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Phase IN /Phase OUT Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 30 day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.6.18 Environmental Notification: Contractor shall comply with the following Environmental Sections.

Sec. 1- Compliance with Environmental Laws and Regulations:

Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and Sierra Army Depot (SIAD) regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of-Forces

Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative

(COR).

Sec. 2 – Compliance with Green Procurement Requirements:

Contractor shall follow all applicable Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide (https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for-Sustainable- Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

Sec. 3 - Compliance with License and Certification Requirements:

Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract.

The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award.

Sec. 4 - Notification of Federal and State Regulators:

Contractor shall immediately notify the COR of the arrival on site of any Federal, State, local and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from above mentioned environmental regulatory agencies.

Sec. 5 - Inspections of Work Sites:

Contractor shall submit to potential Federal, State, Local, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

Sec. 6. - Reporting Noncompliance:

Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR and DGR.

Sec. 7. - Verification of National Environmental Policy Act Documents: N/A Sec. 8. - Conformance with Environmental Management System:

Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment. SIAD currently operates and maintains an International

Organization of Standards (ISO) 14001 certified program, “Fence to Fence”. Contractor shall comply with all EMS program requirements.

Sec. 9. - Assignment of Environmental Compliance Designee (ECD):

Contractor shall appoint a primary and alternate ECD for all contract work periods exceeding 180 consecutive days and for each production, shop or work area that uses and/or stores hazardous materials and/or generates hazardous wastes. Contractor ECDs shall monitor implementation of all environmental regulatory requirements, report all environmental noncompliance to the work site supervisor, correct all environmental noncompliance, and verify implementation of directed actions to correct identified environmental noncompliance.

Contractor shall have at least one ECD on duty at all times at each shop or work area.

Contractor shall require all personnel designated as ECDs to complete the initial ECD training through the installation or Major Subordinate Command (MSC) environmental compliance point of contact within 15 days of the start of contract performance. Contractor personnel appointed as ECDs may perform other duties provided they do not prevent the performance of ECD duties. Contractors may request a waiver of this requirement through the COR and DGR, if using and/or storing very small quantities of hazardous materials.

Sec. 10. - Competency Training for Contractor Personnel:

Contractor shall not allow personnel to perform any activities and/or tasks on AMC installations (SIAD) without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

Sec. 11. - Generation of Solid Waste:

Contractor shall dispose of all solid waste generated, which cannot be recycled, into the appropriately marked solid waste containers and roll-offs provided. Contractor shall comply with the SIAD Integrated Solid Waste Management Plan.

11.1. Contractor shall make every effort to divert construction, demolition debris, and all other solid waste to comply with the Army Integrated Solid Waste Management Policy.

11.2. The Contractor shall coordinate with the installation Qualified Recycling Program (QRP) and Solid Waste Managers, DGR, and COR to arrange for recyclable materials to be removed and diverted from the waste stream.

11.3. Submit in writing the quantities of waste removed and recycled to the DGR and/or COR on a monthly basis. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled and the quantities of materials disposed/recycled by weight or volume.

11.4. The Contractor shall promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials.

11.5. The Contractor shall make maximum effort to reduce and prevent waste.

Sec. 12. - Generation of Hazardous Waste:

Contractor, if applicable, shall assign all hazardous waste management responsibilities to the appointed ECD or designated personnel. Contractor shall contact the DGR and/or COR to obtain technical assistance from the Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardous waste storage and disposal requirements. Contractor shall properly identify all waste and how generated as part of this contract to determine if any waste is hazardous waste as defined by both Federal and State EPA (40 CFR and Title 22 CCR). Contractor shall accumulate and properly manage hazardous waste in a satellite accumulation point at or near the point of generation or in a less-than-90-day site, in accordance with Federal, State, Local, Army, and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement or Status-of-Forces Agreement. The Contractor shall properly package all hazardous waste. The contractor shall arrange for pickup or deliver, all hazardous waste generated by contract activities from the installation, to the Hazardous Waste Storage facility, B. 380 as required by SIAD. The DGR and Environmental Office shall assist contractors with hazardous waste generators training and on-site management of their waste upon request.

Sec. 13. - Use of Hazardous Materials:

Contractor shall assign all hazardous materials management responsibilities to the appointed ECD or designated personnel. Contractor shall contact the COR to obtain technical assistance from Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardous material storage, issue, use, and disposal requirements. Contractor shall submit to the COR a hazardous material inventory. The hazardous material inventory will be submitted 30 days prior to commencement of work for contracts that exceed 180 consecutive days. The inventory list will contain the hazardous material type and maximum quantities of materials anticipated to be stored on-site. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. The Contractor shall maintain copies of Safety Data Sheets for all hazardous materials used and stored on-site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals to an installation that are listed on EPA toxic chemical list (33/50 Program - AKA 17 List) without prior written approval from DGR and/or COR.

Sec. 14. - Prevention of Storm Water Pollution:

The Contractor, if applicable, shall perform, track, participate, implement, and comply with storm water pollution prevention minimum control measures, protocols, and best management practices (BMP) and ensure that water quality standards are not violated in accordance with all regulations and policies as applicable to the National Pollutant Discharge Elimination System (NPDES) general permit requirements. Applicable permits may include, but not limited to: 1) The Installations Small Municipal Separate Storm Sewer System (MS4) Permit;

2)The Multi-Sector General Permit for Storm Water Discharges Associated with Industrial Activities (MSGP); and, 3)All Construction Activity Storm Water permits minimum control measures include, but not limited to:

•Public Education and Outreach on Storm Water Impacts •Public Involvement and Participation •Illicit Discharge Detection and Elimination •Construction Site Storm Water Run-off Control •Post Construction Storm Water Management in New Development and Redevelopment •Pollution Prevention/Good Housekeeping for Municipal Operations Contractors will comply with the MSGP permit when the activity is identified as a permitted industrial activity. BMPs include, but are not limited to:

•Practicing spill prevention and good housekeeping.

•Installing and managing erosion and sediment control.

•Meeting the requirements of the MS4 permit.

•Contractors will comply with obtaining permit coverage for construction activities disturbing over one acre of land (total acreage is cumulative across all portions of the project). BMPs include, but are not limited to:

•Preparing and implementing a site-specific Storm Water Pollution Prevention Plan (SWPPP) as outlined in the permit and prior to any soil disturbance.

•Installing and managing erosion and sediment control.

•Make available, upon request, permit associated documentation.

•Practicing spill prevention and good housekeeping.

•Meeting the requirements of the MS4 permit.

•Schedule inspections and provide corrective actions for noted deficiencies.

Sec.15. - Storm Water Management Low Impact Design/Development (LID): N/A

Sec. 16. - Use of Pesticides: N/A

Sec. 17. - Protection of Work Site Resources: N/A

Sec. 18. - Prevention of Spills:

Contractor shall adopt the installation's Spill Prevention Control and Countermeasures Plan (SPCC) if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum-oils-lubricants, or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely); secure the spill site; restrict ignition sources; and immediately contact the installation Fire and Emergency Services (Fire Department).

Sec. 19. - Protection of Sensitive Areas: N/A

Sec. 20. - Corrective Action for Noncompliance: Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

Sec. 21. - Noise: N/A

Sec. 22. - Mercury: N/A

Sec. 23. - Universal Waste / e-Waste Management: N/A

Sec. 24. - Pollution Prevention / Hazardous Waste Minimization: N/A

*****Last Environmental Section*****

1.6.19 Safety Notification: Contractor shall comply with the following Safety Requirements.

1.6.19.1 Regulations: All federal and installation safety regulations listed below shall be followed.

1.6.19.2 Safety Submittal: Prior to commencement of work, contractor shall submit a Safety Plan for review and approval.

Contractor shall comply with all applicable federal, and local laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and Sierra Army Depot (SIAD) Safety policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of-Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, local laws, statutes, executive orders, and provisions and any specifications within this contract to the Contracting Officer Representative (COR).

Specific regulation to be followed:

29 CFR 1910 Subpart D Walking-Working Surfaces

1910.23 Ladders

1910.28 Duty to have fall protection.

1910.30 Training Requirements

29 CFR 1910 Subpart F Powered Platforms, Manlifts, and Vehicle-Mounted Work Platforms

1910.68 Manlifts

29 CF 1910 Subpart I Personal Protective Equipment

1910.136 Foot Protection

1910.140 Personal Fall Protection System

29 CFR 1910 Subpart J General Environmental Control

1910.147 The control of hazardous energy (lockout/tagout)

29 CFR Subpart Z Toxic and Hazardous Substances

1910.1200 Hazard Communication

Sierra Army Depot Safety Regulation SIAD 385-1 Chapter 30 Contractor Safety and Occupational Health Program. 30-6 Procedure

Notification of Federal and State Regulators:

Contractor shall immediately notify the COR of the arrival on site of any Federal, State, local and/or DoD Safety regulator or enforcement agent (Occupational Safety and Health

Administration OSHA) and/or the receipt of any correspondence from above mentioned regulatory agencies.

Inspections of Work Sites:

Contractor shall submit to potential Federal, Local, Army and installation work site safety regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Regulatory agencies are authorized by law to inspect any work site for safety and occupational health compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the SIAD Safety Officer, and contractor supervisor/manager to answer questions and/or escort the inspector to specific work site areas.

Reporting:

Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State, Army, and installation regulations or policies to the COR and SIAD Safety Office. The contractor shall immediately report any injury or near miss to the COR and SIAD Safety Office.

Competency Training for Contractor Personnel:

Contractor shall not allow personnel to perform any activities and/or tasks on AMC installations (SIAD) without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

Use of Hazardous Materials:

The Contractor shall maintain copies of Safety Data Sheets for all hazardous materials used and stored on-site during performance of the contract. The contractor will have readily available SDS upon requests by SIAD Safety Office, Emergency Services, or COR during their daily operations.

Corrective Action for Noncompliance:

Contractor shall be given a written notice of safety noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

The SIAD Safety Office has the authorization to stop any operations that may cause an immediate concern to health or safety to any member of the public, SIAD workforce, or mission critical equipment or property located at SIAD. Work stoppage will remain in effect until all items identified have been appropriately corrected.

*****Last Safety Section*****

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime contractor.

2.1.2. CONTRACTING OFFICER. The sole Government employee with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). Is an individual, including a contracting officers technical representative (COTR), designated and authorized by the contracting officer to perform specific technical or administrative functions. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that, per the contract, must be delivered by the contractor to the Government. Deliverables may be either physical items or non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DGR Dangerous Goods Regulation DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense ECD Environmental Compliance Division EMT Electrical Metallic Tuning EPA Environmental Protection Agency FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With IBC International Building Code KO Contracting Officer MDP Main Distribution Panel NEC National Electrical Code NFPA National Fire Protection Association NTP Notice to Proceed OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact

PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit UFC Uniform Fire Code

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: NA

3.2 Facilities: The Government will provide access to the contracted buildings.

3.3 Utilities: The Government will provide all utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: NA

3.5 Materials: NA

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: NA

4.3. Materials The contractor shall provide all materials to complete objectives listed in the performance work statement, this is to include personal protective equipment and items needed to access hard to reach areas of buildings.

4.4. Equipment: The contractor shall furnish materials, supplies, and equipment necessary to meet the requirements of this PWS.

4.5 Construction Deliverables: NA

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The contractor shall provide services for:

5.1.1 Clean five buildings with hood and duct vent systems IAW NFPA (Last version 2024) 96 Ch.12.6.1.1.1 which states; Hoods, grease removal devices, fans, ducts, and other appurtenances shall be cleaned to remove combustible contaminants to a minimum of 50um(0.002 in.). All work completed should meet the requirement of Chapter 12.6.

ANSI/IKECA Standard C-10 A.11.6.1 provides guidance for cleaning exhaust systems that contractor must incorporate on services. Contractor personnel are to have personal protective equipment (PPE) and height access equipment. Also, they must be trained in fall protection and trained in the use of the lift.

The following items shall be considered as a minimum:

Eye protection Hand protection Head protection Foot protection Respiratory protection Fall protection.

Ladders, scaffold Lock-out/tag-out kit Extension wands Roof access- Manlifts, Vehicle-Mounted Work Platforms

5.1.2 The fan shall be turned off, locked out, and tagged out. Open flames shall be extinguished, and switches/breakers serving the appliance and cooking area outlets shall be locked out. If the switches/breakers are not capable of being locked out and tagged out, any solid-fuel cooking appliances shall be extinguished, and the solid fuel removed.

5.1.3 Food products, cookware, and cooking support equipment that can be removed shall be removed from the cleaning area. Equipment that cannot be removed shall be covered.

5.1.4 Cleaning shall include the internal and external blowers, ducts, vent hoods to the ends of the vents (which will require rooftop access and contractor is responsible to meet OSHA standards in how to get access to buildings & roof top in accordance 29 CFR 1910 Subparts D, F, and I), ventilator fans or squirrel cages, fusible links, cables, and pressure washer the filters.

Moreover, the contractor is not allowed to attach temporary or permanent any fall protection anchor points to the roof.

5.1.5 Water and agents used in the cleaning process and solid waste shall be collected for disposal by the contractor.

5.1.6 The following methods for cleaning surfaces shall be utilized:

(1) Manual cleaning by scraping, grinding, or scrubbing

(2) Chemical cleaning with agents and water

(3) Pressure washing with pressurized water or pressurized water and agents

(4) Steam cleaning with pressurized steam

5.1.7 Cleanings shall be performed during the months requested. Cleaning of the exhaust hoods and ducts at Building 144 and Building 146 shall be done quarterly during the months of January, April, July, and October. Cleaning of the exhaust hoods and ducts at Building P2, building 145 and building 147 shall be done semi-annually during the months of April and October. The buildings are occupied, and the service should be completed during the Depot business hours of operation at listed at paragraph 1.6.4.

5.1.8 Work areas shall be left at least as neat and orderly as when contractor arrived onsite. Work shall be conducted to acceptable industry standards IAW National Fire Protection Association, NFPA 96 Chapter 12.6.

5.1.9 External surfaces of hood and ducting shall be left free of cleaning agents at the conclusion of each cleaning. Building occupants are satisfied with work area after completion of cleanings.

5.1.10 Contractor shall affix to or within 6 inches of the hood and duct assembly, a certificate, or a self-adhesive sticker, showing the name of the servicing company, the name of the person performing the work, and the date of inspection or cleaning IAW NFPA 96 Chapter 12.6.10.

5.1.11 Contractor shall give written report of daily work completed to COR, i.e. (Bldg.

525 PM Service completed on units 1, 2, 3. Replaced filters on Unit 2.) the services and/or tasks to be provided by the contractor.

5.2. Task Heading. NA

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 SIAD Regulation 420-7 (Fire Prevention and Protection).

6.2 UFC 3-600-0, Fire Protection Engineering for Facilities

6.3 NFPA Fire Codes.

6.4.1 NFPA 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations, 2024 Edition

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

5.1.1 Clean Five buildings with Hood and

Duct vent systems IAW NFPA Chapter 12.6 Hoods, grease removal devices, fans, ducts, and other appurtenances shall be cleaned to remove combustible contaminants to a minimum of 50um (0.002 in.)

The contractor shall clean all hood and duct vent systems IAW NFPA 96 Chapter 12.6.

Contractor shall have no more than one validated customer complaint in a six month time frame.

Random Inspection

PRS # 2

5.1.2 The fan shall be turned off, locked out and tagged out. Open flames shall be extinguished, and switches/breakers serving the appliance and cooking area outlets shall be locked out. If the switches/breakers are not capable of being locked out and tagged out, any cooking appliances shall be extinguished.

Hood and Duct unit is safe to work on.

98% accuracy and completeness

Random Inspection

PRS # 3

5.1.3 Food products, cookware, and cooking

support equipment that can be removed shall be removed from the cleaning area.

Equipment that cannot be removed shall be covered.

Work shall be conducted to industry standard.

98% accuracy and completeness

Random Inspection

PRS # 4

5.1.4 Cleaning shall include the internal and

external blowers, ducts, vent hoods to the ends of the vents, ventilator fans or squirrel cages, fusible links, cables, and filters.

The contractor shall clean all hood and duct vent systems

IAW NFPA 96

Chapter 12.6

98% accuracy and completeness

Random Inspection

PRS # 5

5.1.5 Water and agents used in the cleaning

process and solid waste shall be collected for disposal by the contractor

Work shall be conducted to accepted industry standards.

98% accuracy and completeness

Random…