W912GY-20-R-0013 Solicitation FINAL.pdf

SEE ADDENDUM

(No Collect Calls)

W912GY20R0013 26-Feb-2021

b. TELEPHONE NUMBER

586-282-2797

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 26 Mar 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912GY9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

NATALIE PERRAS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

SIERRA ARMY DEPOT

CONTRACTING OFFICE

74 C STREET BUILDING 60

HERLONG CA 96113

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W62G2W 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DIRECTORATE OF RISK MANAGEMENT

CHRISTOPHER WINTERS

SIERRA ARMY DEPOT

HERLONG CA 96113

TEL: 530-827-4527 FAX: (530) 827-4619

530-827-4722FAX:

TEL: 530-827-5126

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$12,000,000

NAICS:

561990

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF76

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section A - Solicitation/Contract Form

NOTICE TO OFFERORS

1. This solicitation, W912GY-20-R-0013, is for complete inspection, test, maintenance (ITM), and repair services as required for Fire Protection systems located on Sierra Army Depot (SIAD). This solicitation will result in a Firm-Fixed Price (FFP) and Time and Materials (T&M) contract.

2. The Statement of Work (SOW) found in Section C defines all requirements for inspection, test, and maintenance (ITM) and repair services for the Fire Protection systems.

3. Proposals will be evaluated on Lowest Price.

4. The Government anticipates that it will award one contract, to the offeror with the lowest price. The

Offeror selected for award shall submit valid and current certifications per the Unified Facility Criteria

(UFC) 3-601-02 or state licenses to perform Inspection, Test, Maintenance and Repair tasks for specified trades. Contractor personnel shall be certified with a National Institute for Certification in Engineering

Technologies (NICET) (Level III certification in Fire Alarm Systems, Inspection and Testing of Water-

Based Systems, or Suppression Systems (Dry, Wet, Wet Chemical and Clean Chemical systems)), or formalized labor organization-based journeyman training on specific manufactured equipment such as

AES, Edwards Signaling, Potter and /or Tyco and for the specified trade.

If the offeror does not provide valid and current certifications and licenses within 48 hours after contract award, the Government will pursue contractual remedies. The offeror receiving award shall maintain certifications in accordance with National Fire Protection Association (NFPA). Questions regarding certifications shall be forwarded, VIA EMAIL, to the Contract Specialist, Natalie Perras

(natalie.n.perras.civ@mail).

5. The Period of Performance for this requirement will be from 6 May 2021 to 5 May 2024. Please see details below.

Base Contract and Option Periods

Base Year = 6 May 2021 thru 5 May 2022

Option Year 1 = 6 May 2022 thru 5 May 2023

Option Year 2 = 6 May 2023 thru 5 May 2024

6. A responsive proposal for this solicitation consists of:

a. Fully completed solicitation (SF 1449) with pricing entered in Section B (Supplies or Services and

Price/Costs) and all appropriate fill-ins completed. Clauses 52.204-24 and 52.204-26 have check boxes that must be completed with your proposal.

Proposals that do not include the above will not be considered for award.

7. Supplies or Services and Prices/Costs:

In the four digit Contract Line Item Numbers (CLINs) that follow, the numbering system that is used as follows: the last digit signifies the applicable ordering year i.e., CLIN 0001 is item one for the base year, 1001 is for option year one, and 2001 is for option year two.

8. The Contract will consist of one base year with two option years. Awards for the CLINs will be as follows:

Base Year CLINs Option Year 1 Option Year 2

0001 – Inspection, Test &

Maintenance (FFP)

1001 - (FFP) 2001 - (FFP)

0002 –Time and Materials –

Maint & Repair (T&M)

1002 - (T&M) 2002 - (T&M)

6000 – Contractor Manpower

Report (FFP) Reporting is required throughout the life of the contract. 9000 – Contract Data

Requirement List (FFP)

9. Questions pertaining to this solicitation shall be directed IN WRITING—NO PHONE CALLS WILL BE

ACCEPTED to the Contract Specialist identified on the cover page of this solicitation. Questions will be answered using Question and Answer (Q&A) form that will be posted to beta.sam.gov before solicitation closing. Questions must be received NLT 18 March 2021 at 12:00 PM PST.

10. This solicitation closes on March 26, 2021 at 12:00 PM PST. Proposals shall be EMAILED to the Contract

Specialist, Natalie Perras (natalie.n.perras.civ@mail). Proposals not properly submitted by this date and time will not be considered for award.

SITE VISIT INFORMATION [STRONGLY ENCOURAGED]

A one day site visit to Sierra Army Depot (SIAD) is scheduled on 11 March 2021 (Thursday) at 9:00 AM

(Local SIAD Time). The site visit will allow potential offerors to see the Fire Alarm and Fire Suppression

System at the Arsenal to gain an understanding of the tasks that will be asked of them under this effort.

Potential offerors will be able to ask any technical questions only, or raise any technical concerns during the visit. SIAD will ensure that technical representatives are there to address all questions asked.

Anyone interested in attending the event shall coordinate in advance with Mr. Christopher Winters at christopher.j.winters6.civ@mail.mil / (530-827-4527). Each offeror will be allowed to bring no more than two

(2) representatives to the site visit. Those two attendees must submit a SIAD 1246 Visitor Request Form, to

Christopher Winters by 09 March 2021 in order to be approved for the event.

Failure to supply this information and failure to request approval to attend the event, will result in denial to attend. No walk-in's on the day of will be allowed to attend without submitting the required information to

Christopher Winter prior to the day of the scheduled site visit. Representatives who are attending must be a

United States citizen and must have a form of identification (i.e. a Driver’s License). The information must be sent in no later than 12:00 PM (Local SIAD Time) on 09 March 2021 (Tuesday).

COVID procedures are in place at SIAD and this policy applies to all government civilian personnel in a duty status, on or off this installation; contract employees, and all organizations and persons present on SIAD.

Contractors shall use face coverings (covering the nose and mouth), social distance whenever possible at least six (6) feet and frequently wash their hands or use hand sanitizer when water is not available. Contractor shall not attend the visit if one of the follow conditions are present: feel ill or a family member is sick, pending

COVID-19 test or employee / family member pending a test, tested positive or employee/family member tested positive and it is still within 14-day quarantine. An alternate team member shall be chosen and his/her information must be submitted to Christopher Winters by 09 March 2021 (Tuesday).

SIAD 1246 Visitor Request Form is required for site visit attendance. The forrm is attached in beta.SAM.gov.

AS3611

A.__ Electronic Contracting

(a) All Army Contracting Command - Sierra Army Depot solicitations will be publicized on the System for Award

Management website (https://www.beta.sam.gov). Any additional attachments, including Technical Data Packages

(TDPs) when available electronically, will be separate attachments or links embedded in the solicitation.

(b) As of 10 August 2019, unless directed to do otherwise in Section L of this solicitation, vendors are required to submit a quote or proposal on beta.SAM.gov, however until beta.SAM.gov can accept proposals offerors should follow the instructions in paragraph (c) below.

mailto:christopher.j.winters6.civ@mail.mil

(c) With the recent transition from www.FBO.gov to www.beta.sam.gov the site has been experiencing a number of issues. Interested Offerors shall submit a proposal via email to the Contract Specialist, Natalie Perras

(natalie.n.perras.civ@mail). with the subject header: Proposal Submission - W912GY-20-R-0013 (company name).

Once a proposal is received, the Contract Specialist/Contracting Officer will reply to the respective Offeror confirming receipt of proposal submission.

(1) Maximum size of each e-mail shall be 10 megabytes. You may use multiple e-mail messages for each bid/submission, however, you must annotate the subject lines as described above for each message, and number them in this manner: "Message 1 of 3, 2 of 3, 3 of 3". Bids can be submitted using any of the following electronic formats:

(2) Microsoft Office Products; Word, Excel, or PowerPoint. Spreadsheets must be sent in a format that includes all formulas, macros, and format information. Print image is not acceptable.

(3) Files in Adobe PDF (Portable Document Format). Scanners should be set to 300 dots per inch.

(4) Files in HTML (Hypertext Markup Language). HTML documents must not contain active links to live

Internet sites or pages. All linked information must be contained within your electronic bid/offer and be accessible offline.

(5) Other electronic formats are not acceptable.

Ensure that filenames of attachments DO NOT contain spaces to limit virus scanners rejecting the email as unscannable.

(d) Please pay close attention to the Issued By block location on the cover page of the solicitation for closing date and time. The closing date and time is based on the local time of the listed location of the Issued By office. In accordance with FAR 15.208(a), offerors are responsible for submitting proposals, and any revisions, and modifications, so as to be received by the Government office designated in the solicitation by the time specified.

(e) It is the responsibility of the Offeror to ensure the proposal/quote is received by the date and time specified on the cover page of this solicitation. In accordance with FAR 15.208, if the proposal/quote was not received at the initial point of entry to the Government infrastructure (in this case, received through SAM) by the exact date and time specified on the cover page of this solicitation, it will be determined late. Proposal/quote is defined to mean

ALL volumes or parts required in the solicitation are included in the electronic submission.

Note: There is no "expected" or "target" length of time for proposal submission; size and content may be factors, therefore offerors are strongly cautioned when submitting proposals to allow adequate time for submission.

(f) Solicitations may remain posted on beta.SAM.gov after the solicitation closing date. If the response deadline has passed for the solicitation, vendors will no longer be able to submit electronic responses.

(g) Any award issued as a result of this solicitation will be distributed electronically. In the event of a FOIA request for a copy of any award issued as a result of this solicitation, or any subsequent modifications to the contract, the contract and modifications will be released, including the awarded unit price. This is the notice required by

Executive Order 12600 (June 23, 1987) of the Government's intention to release unit prices in response to any request under the Freedom of Information Act (FOIA), 5 USC 552. Unit price is defined as the contract price per unit or item purchased as it appears in Section B of the contract and is NOT referring to nor does it include Cost or

Pricing data/information. If an Offeror objects to such release in the base contract or contract modifications, the

Offeror must notify the contracting officer in writing prior to the closing date identified in this solicitation and include the rationale for the objection consistent with the provisions of FOIA. A release determination will be made based on rationale given.

(h) Questions pertaining to this solicitation should be directed to the Contract Specialist identified on the cover page of this solicitation. For technical assistance in doing business with the Government, and doing business electronically, please visit the Procurement Technical Assistance Center (PTAC) website at http://www.aptac-us.org/ to locate a regional center.

AS7526 AS7527

AS7526

A.__NOTICE OF ELEVATED THREAT LEVEL FORCE PROTECTION CONDITION (FPCON)

Contractor is hereby notified that there is a potential impact on contractor performance on during increased FPCON during periods of increased threat. During FPCONs Charlie and Delta, services may be discontinued / postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower.

AS7527

A.__NOTICE OF RANDOM ANTITERRORISM MEASURES PROGRAM (RAMP)

In accordance with AR 525-13, Contractor personnel working on an Army installation, arsenal, base or other DoD facility (owned or leased by DoD/Department of the Army), are subject to participation in Installation RAMP security program (e.g. vehicles searches, wearing of ID badges, etc).

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Inspection, Test, Maintenance (ITM)

FFP

The contractor shall provide all labor, tools, equipment, supervision, and transportation necessary to provide complete inspection, test, maintenance (ITM) tasks and frequencies, and other support services required for the Fire Protection systems located on Sierra Army Depot as identified in the Statement of Work

(SOW).

Period of Performance: 6 May 2021 to 5 May 2022

FOB: Destination

PSC CD: J042

NET AMT

0002 1,500 Hours Time & Materials - Maint & Svc Repairs

T&M

The contractor shall provide all labor, tools, equipment, supervision, and transportation necessary to provide service calls to perform emergency maintenance and repair services as requested for the Fire Protection systems located on Sierra Army Depot as identified in the Statement of Work (SOW).

Period of Performance: 6 May 2021 - 5 May 2022

TOT ESTIMATED PRICE

CEILING PRICE

OPTION Inspection, Test, Maintenance (ITM)

FFP

The contractor shall provide all labor, tools, equipment, supervision, and transportation necessary to provide complete inspection, test, maintenance (ITM) tasks and frequencies, and other support services required for the Fire Protection

Period of Performance: 6 May 2022 - 5 May 2023

1002 1,500 Hours OPTION Time & Materials - Maint & Svc Repairs

T&M

The contractor shall provide all labor, tools, equipment, supervision, and transportation necessary to provide service calls to perform emergency

Period of Performance: 6 May 2022 - 5 May 2023

OPTION Inspection, Test, & Maintenance (ITM)

FFP

The contractor shall provide all labor, tools, equipment, supervision, and transportation necessary to provide complete inspection, test, maintenance (ITM) tasks and frequencies, and other support services required for the Fire Protection

Period of Performance: 6 May 2023 - 5 May 2024

2002 1,500 Hours OPTION Time & Materials - Maint & Svc Repairs

T&M

The contractor shall provide all labor, tools, equipment, supervision, and transportation necessary to provide service calls to perform emergency

Period of Performance: 6 May 2023 - 5 May 2024

Contractor Manpower Report

FFP

In accordance with 52.237-4000 CONTRACTOR MANPOWER REPORTING

(CMR) (MAY 2013) Not separately priced (NSP)

Contract Data Requirement List (CDRL)

FFP

Contractor shall provide CDRLs in accordance with Performance Work Statement.

Not separately priced (NSP)

Section C - Descriptions and Specifications

STATEMENT OF WORK

STATEMENT OF WORK FOR

INSPECTION, TEST, MAINTENANCE AND REPAIR OF

FIRE PROTECTION SYSTEMS

1 Base Year with 2 Option Years

SIERRA ARMY DEPOT

PART I

DESCRIPTION OF SERVICES

1.1 SCOPE OF WORK: The contractor shall provide all labor, tools, equipment, supervision, and transportation necessary to provide complete inspection, test, maintenance (ITM), and repair services as required for Fire Protection systems located on Sierra Army Depot as identified in Part V, Covered

Systems in this Statement of Work (SOW). The work includes preventive maintenance, support services, inspection, tests, repairs, alterations, calibration and administration. Work also involves performing service calls and repairs for these Fire Protection systems.

1.1.1 The overall requirement for Fire Protection Systems ITM tasks is contained in Unified Facilities

Criteria (UFC) 3-601-02 based in large part on National Fire Protection Association (NFPA) standards.

Specific tables from UFC 3- 601-02 are contained in Attachment 1, Required ITM Tasks and Frequencies.

1.1.2 For non-ITM tasks, such as repairs, work shall be performed upon authorization to correct deficiencies. Repair work shall be performed in accordance with NFPA standards.

1.2 APPLICABLE DOCUMENTS:

1.2.1 SIAD Regulation 420-7, Depot Fire Regulation

1.2.2 UFC 3-601-02, Operation and Maintenance: Inspection, Testing and Maintenance of Fire Protection

Systems

1.2.3 UFC 3-230-02, Operations and Maintenance: Water Supply Systems

1.2.4 UFC 3-600-01, Fire Protection Engineering for Facilities

1.2.5 NFPA Standards

1.2.6 NFPA 1, Fire Code

1.2.7 NFPA 10, Portable Fire Extinguishers

1.2.8 NFPA 13, Installation of Sprinkler Systems

1.2.9 NFPA 17, Dry Chemical Extinguishing Systems

1.2.10 NFPA 17A, Wet Chemical Extinguishing Systems

1.2.11 NFPA 25, Inspection, Testing and Maintenance of Water-Based Fire Protection Systems

1.2.12 NFPA 51B, Fire Prevention During Welding, Cutting, and Other Hot Work

1.2.13 NFPA 70, National Electrical Code®

1.2.14 NFPA 72, National Fire Alarm and Signaling Code

1.2.15 NFPA 90A, Installation of Air-Conditioning and Ventilation Systems

1.2.16 NFPA 96, Ventilation Control and Fire Protection of Commercial Cocking Operations

1.2.17 NFPA 101, Life Safety Code®

1.2.18 NFPA 2001, Clean Agent Fire Extinguishing Systems

1.2.19 All fire protection systems manufactures recommendations (expect where UFC 3-601-02 dictates otherwise)

1.2.20 All applicable federal, state and local laws, codes and regulations

PART II

SERVICE DELIVERY SUMMARY

Table 2.1

Obj # Performance Objective SOW Para Performance Threshold

1a

Contractor performed scheduled ITM tasks on

Water- Based and Clean Agent Fire Suppression systems.

List of facilities in Part V, Covered Systems. 152

Systems (149 water-based and 3 clean agent).

4.5.1

*1 annual inspection, maintenance and tests performed on all Water-Based

(includes Antifreeze systems) and Clean

Agent Fire Suppression systems 100% of the time.

1b

Contractor performed scheduled ITM tasks on

Chemical-Based Fire Suppression systems. List of facilities in Part V, Covered Systems. 17 Systems

(12 dry chemical and 5 wet chemical).

4.5.1

*1 semi-annual inspection, maintenance and tests performed on all Chemical-

Based Suppression systems 100% of the time.

Contractor performed scheduled ITM tasks on

Fire Alarm systems. List of facilities in Part V, Covered Systems. 73 Systems.

4.5.2

*1 annual inspection, maintenance and tests performed on all Fire Alarm systems

100% of the time.

Contractor produced documentation detailing results of performed ITM tasks. Product must explain specifics in comments sections (i.e. three smoke detectors serviced).

4.5.3

Report provided within 30 days of completion of scheduled annual ITM tasks and within 15 days of scheduled semi-annual

ITM tasks.

Contractor corrected any Fire Alarm system programming deficiencies. 4.5.4

Programming deficiencies were corrected per manufacturer recommendations within

30 days.

Contractor responded to emergency and routine service calls for partially impaired or out-of-service Fire Alarm and Fire Suppression systems.

4.5.5

Response to routine service calls within the specified time frame 90% of the time.

Contractor identified and analyzed repairs necessary to restore partially impaired or out-of-service Fire Alarm and Fire Suppression systems to full operational status.

4.5.6

Provided detailed quote(s) for specific work and materials necessary to correct systems within 1 week of initial service call.

Contractor provided materials and performed actions to restore partially impaired or out-of-service Fire Alarm and Fire Suppression systems to full operational status.

4.5.7

Upon written government approval for each quote in Performance Objective # 6, completed all required repairs within 30 days of approval.

2.1.0 Several additional ITM tasks are required at different year intervals than exclusively annual or semi-annual. Some ITM tasks are required every 2, 5, 10 or other year intervals. The contractor shall accomplish these

ITM tasks during the same time annual and/or semi-annual ITM tasks are performed. See the appropriate table in

UFC 3-601-02 for specific ITM tasks.

2.1.1 No fire alarm system, water-based suppression system or clean agent suppression system shall have any

ITM tasks performed more frequent than once per year.

2.1.2 Facilities that have dry chemical or wet chemical systems and shall have ITM tasks performed for those particular systems no more frequent than twice per year (17 total systems).

2.1.2.1 For facilities with dry chemical or wet chemical suppression, one of the two times semi-annual ITM tasks are performed shall include all annual ITM tasks required for other systems in the same facility. Contractors exceeding established number of times per year to perform ITM tasks do so at no additional cost to the

Government.

PART III

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 GENERAL INFORMATION. The Government will provide utilities to the Fire Alarm and Fire

Suppression systems.

3.1.1 The government shall provide utilities (electricity and water) to the existing fire alarm and fire suppression systems. If utilities are deemed out of service from these systems, the contractor shall notify the COR to have it fixed as soon as possible.

PART IV

GENERAL INFORMATION

4.1 POINT OF CONTACT: The contractor shall provide a primary point of contact (POC) in writing at time of contract award, with full authority to interface with the Government representative or Contracting Officer on all contract matters relating to the daily operations (Contract Data Requirement List (CDRL A003)). If the primary point of contact should change, the contractor shall, within 15 calendar days of the change, notify the

Contracting Officer in writing.

4.2 CONTRACTOR PERSONNEL: Contractor personnel shall display legible identification of the contractor’s company name on their uniform.

4.2.1 Contractor personnel shall hold a valid, current qualification certificate per the Unified Facility Criteria

(UFC) 3-601-02 or state licenses to perform Inspection, Test, Maintenance and Repair tasks for specified trades.

See 4.2.3 below for more detail.

4.2.2 All ITM and repair tasks shall be accomplished under the supervision of a licensed craftsperson.

At no time shall apprentice-level craftspersons be allowed to execute the ITM tasks without a qualified supervisor on site. Trained or qualified contractor personnel shall perform ITM and repair tasks only within the scope of their specific qualification. The contractor shall provide a copy of license to the contracting office at time of contract start (CDRL A004). The contractor shall supply a copy of license for all new employees assigned to work on this contract within 15 calendar days of starting work.

4.2.3 Contractor personnel shall be certified with a National Institute for Certification in Engineering

Technologies (NICET) (Level III certification in Fire Alarm Systems, Inspection and Testing of Water-

Based Systems, or Suppression Systems (Dry, Wet, Wet Chemical and Clean Chemical systems)), or formalized labor organization-based journeyman training on specific manufactured equipment such as

AES, Edwards Signaling, Potter and /or Tyco and for the specified trade

4.2.4 The contractor shall notify the COR, a Fire Dept representative along with the central alarm receiving dispatch center prior to and upon completion of all fire protection systems work at (530) 827-

4345.

4.2.5 The contractor shall inform the COR and obtain approval from the Contracting Officer, or authorized designee IAW the Authorized Order Memorandum for all repairs concerning materials and labor costs.

4.3 GENERAL REQUIREMENTS AND PROCEDURES:

4.3.2 All work shall meet or exceed the standards specified herein and shall be accomplished in conformance with approved and accepted standards of the Fire Suppression Systems and Fire Alarms

Systems industry; equipment manufacturer; local, state, and federal standards; all applicable building and safety codes; and the National Electrical Code. The contractor shall provide only new or reconditioned parts and components of equal quality or better.

4.3.3 Upon completion of work the system shall be free of missing components or defects which would prevent it from functioning as originally intended and/or designed. Corrective or repair/replacement work shall be carried to completion including operational checks and cleanup of the job site. Except where otherwise noted, replacement parts/components shall match existing in dimensions, design, and function.

4.3.4 All such debris, excess material, and parts shall be cleaned up and removed from Sierra Army Depot at the completion of the job and/or at the end of each day work is in progress.

4.3.5 When disputes arise concerning material, equipment, and components selected for work items already accomplished, the contractor shall, at no cost to the government, remove, replace, and/or rework material, equipment, and components so that the government’s requirements are satisfied.

4.3.6 Labor and Parts are authorized with approval from Contracting Officer, or authorized designee IAW the

Authorized Order Memorandum.

4.4 FIRE PROTECTION SYSTEMS See list of systems in Part V, Covered Systems.

4.5 MANDATORY MAINTENANCE REQUIREMENTS:

4.5.2 PERFORMANCE OBJECTIVE # 1 a & b

4.5.2.1 Perform scheduled ITM tasks on Fire Suppression includes Wet Pipe, Dry Pipe, Dry Chemical, Wet Chemical and Clean Agent systems.

4.5.2.2 There are one-hundred fifty (150) water-based fire suppression systems throughout sixty-one (61) different facilities.

4.5.2.2.1 Of the 150 water-based fire suppression systems, one (1) is dedicated wet pipe/antifreeze systems.

One-hundred (100) of them are residual anti-freeze converted to water.

4.5.2.2.2 Of the 150 water-based fire suppression systems, twenty-four (24) are dry pipe systems.

4.5.2.2.3 Of the 150 water-based fire suppression systems, twenty-five (25) are standard wet pipe (non-antifreeze) systems.

4.5.2.3 There are twelve (12) dry chemical fire suppression systems located outside at seven (7) different facilities

4.5.2.4 There are five (5) wet chemical fire suppression systems located in five (5) different facilities.

4.5.2.5 There are three (3) clean agent fire suppression systems located in two (2) different facilities.

4.5.2.6 The contractor shall perform ITM using the appropriate tables for each type of fire suppression system in accordance with UFC 3-601-02 along with the standards referenced in UFC 3-601-02 (i.e. NFPA 17, 17A, 25, 2001 and UFC 3-230-02). The appropriate table number from UFC 3-601-02 for required ITM tasks is listed in

Part V, Covered Systems for each facility on Sierra Army Depot. The ITM tables are also contained in

Attachment 1, Required ITM Tasks and Frequencies.

4.5.2.7 The technical references contained in UFC 3-601-02 shall be used for technical guidance; however, the frequencies in UFC 3-601-02 shall be used in lieu of the frequencies for ITM tasks in NFPA standards.

Contractors exceeding established frequencies do so at no additional cost to the Government.

4.5.2.8 The contractor shall refer to industry accepted standards for ITM tasks and frequencies for any system or application that is not addressed within UFC 3-601-02 such as the antifreeze portions of wet pipe systems (i.e. NFPA 25).

4.5.2 PERFORMANCE OBJECTIVE # 2

4.5.2.1 Perform scheduled ITM tasks on Fire Alarm systems includes manual and automatic detection, signaling of alarm notification appliances, voice notification, visual and mass notification functions. Additionally, trouble and supervisory signaling for functions such as pressure, flow, temperature, air, and tamper devices for post indicator valves, o s & y valves and backflow preventer valves.

4.5.2.2 The contractor shall verify receipt of alarm activations through digital transmitters and/or receivers and software firmware updates performed annually as recommended by manufacturers.

4.5.2.3 All ITM tasks shall be performed using the appropriate table for fire alarm systems in accordance with

UFC 3-601-02 and the standards referenced in UFC 3-601-02 (i.e. NFPA 72). The appropriate table number from

UFC 3-601-02 for required ITM tasks is listed in Part V, Covered Systems for each facility on Sierra Army Depot.

The ITM tables are also contained in Attachment 1, Required ITM Tasks and Frequencies.

4.5.2.4 The technical references contained in UFC 3-601-02 shall be used for technical guidance; however, the frequencies in UFC 3-601-02 shall be used in lieu of frequencies in NFPA standards. Contractors exceeding established frequencies do so at no additional cost to the Government.

4.5.2.5 The contractor shall refer to industry accepted standards for ITM tasks and frequencies for any system or application that is not addressed within UFC 3-601-02 such as the antifreeze portions of wet pipe systems (i.e.

NFPA 72, 90A or 96).

4.5.3 PERFORMANCE OBJECTIVE # 3

4.5.3.1 For scheduled Water-Based Fire Suppression system ITM tasks conducted as part of Performance

Objective #1a, documentation shall as a minimum cover all required ITM tasks in Table 2-2 or 2-3 of UFC 3-601-

02 (CDRL A001). There are one-hundred forty-nine (149) water-based fire suppression systems throughout sixty-one (61) different facilities.

4.5.3.2 For scheduled Clean Agent Fire Suppression system ITM tasks conducted as part of Performance

Objective #1a, documentation shall as a minimum cover all required ITM tasks in Table 2-21 of UFC 3-

601-02 (CDRL A001). There are three (3) clean agent fire suppression systems located in two (2) separate facilities.

4.5.3.3 For scheduled Dry Chemical Fire Suppression system ITM tasks conducted as part of Performance

Objective #1b, documentation shall as a minimum cover all required ITM tasks in Table 2-18 of UFC 3-601-02

(CDRL A001). Any tags or labels required by NFPA 17 shall be used and attached to suppression systems. There are twelve (12) dry chemical fire suppression systems located outside at seven (7) different facilities. All dry chemical systems are installed in Hazardous Materials Storage Lockers.

4.5.3.4 For scheduled Wet Chemical Fire Suppression system ITM tasks conducted as part of Performance

Objective #1b, documentation shall as a minimum cover all required ITM tasks in Table 2-19 of UFC 3-

601-02. Tags or labels required by NFPA 17A shall be used and attached to suppression systems (CDRL

A001). All wet chemical systems are installed over cooking equipment. There are five (5) wet chemical fire suppression systems located in five (5) separate facilities.

4.5.3.4.1 The contractor shall ensure wet chemical fire suppression systems are connected to the facility’s manual fire alarm panel.

4.5.3.5 For scheduled Fire Alarm system ITM tasks conducted as part of Performance Objective #2, documentation shall as a minimum cover all required ITM tasks in Table 2-1 of UFC 3-601-02 (CDRL

A001). There are seventy-three (73) fire alarm systems located in seventy-three (73) different facilities.

4.5.3.5.1 There are eighteen (18) interface / emergency control function systems located in ten (10) separate facilities.

4.5.4 PERFORMANCE OBJECTIVE # 4

4.5.4.1 Perform programming/reprogramming of errors in fire alarm panel and transmitting/receiving equipment. All programming/reprogramming shall be in accordance with manufacturer’s recommendations.

4.5.5 PERFORMANCE OBJECTIVE # 5

4.5.5.1 For service calls, the Contracting Officer’s Representative (COR) will contact the contractor to make repairs. For emergency service calls, contractor shall be available for emergency service on what

Sierra Army Depot considers as critical equipment regardless of time of day, holiday or day of week. The government will place all service calls through the 24 hour service dispatch at number provided to them.

4.5.5.2 The contractor shall establish a set minimum service call fee for weekdays, after hours, weekends and holidays emergencies. The contractor shall respond to a call out in 4 hours or less from time of notification.

Normal duty hours are Monday through Thursday 6:30 am to 5:00 pm.

4.5.5.3 Prior to any servicing during normal duty hours the contractor shall report to the COR that he is on-site. Work performed after normal duty hours shall be accomplished at no additional cost to the government and work will continue until equipment is returned to normal working condition.

4.5.5.4 Prior approval shall be obtained from the Contracting Officer, or authorized designee, except in emergencies, for work requiring repairs expected to exceed $2,500.00.

4.5.5.5 Contractor shall ensure inoperative fire suppression systems are tagged out-of-service.

4.5.6 PERFORMANCE OBJECTIVE # 6

4.5.6.1 To determine solutions to fire suppression systems and fire alarm systems impairments, qualified service personnel shall:

4.5.6.1.1 Understand the requirements contained in applicable NFPA standards to include any electrical requirements in NFPA 70, National Electrical Code®.

4.5.6.1.2 Understand basic job site safety laws and requirements.

4.5.6.1.3 Use Lock-Out/Tag-Out procedures in accordance with SIAD policy.

4.5.6.1.4 Apply troubleshooting techniques, and determine the cause of fire suppression systems impairments and fire alarm system trouble conditions.

4.5.6.1.5 Understand equipment specific requirements, such as programming, pressures, application, and compatibility.

4.5.6.1.6 Read and interpret fire suppression system and fire alarm system design documentation and manufacturer’s inspection, testing, and maintenance recommendations.

4.5.6.1.7 Properly use tools and test equipment required for testing and maintenance of fire suppression and fire alarm systems and their components

4.5.6.1.8 Properly apply the test methods required by NFPA 13, 17, 17A, 25, 70, 72, 96, 2001 and

UFC 3-230-02.

4.5.6.1.9 Provide a detailed (make, model, size and any other pertinent characteristics) report with corrective actions after deficiencies are identified (CDRL A002). The report shall include a scope of work to be performed with labor and other costs.

4.5.6.2 No corrective billable work can be performed without written approval from the Contracting Officer.

4.5.6.3 Any deficiencies discovered that not covered by contract, shall be reported to the COR at same time the report of covered work is provided. The contractor shall provide a quote for the work not covered by contract (CDRL A005).

4.5.7 PERFORMANCE OBJECTIVE # 7

4.5.7.1 All materials and repairs shall be performed per NFPA standards and inspected by the assigned COR.

4.5.8 Contractor shall supply all replacement parts and components necessary to maintain equipment.

4.5.9 The contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of government business and mission.

4.5.10 The contractor shall upon conclusion of the service report to the COR and provide a written copy of work performed to include: bldg number, description of work, parts and status of system(s) (CDRL A006).

4.5.11 The COR will sign the written document from the contractor of work performed at conclusion of the work day.

4.6 GOVERNMENT RESPONSIBILITIES:

4.6.1 Designate a representative to receive instructions in the operation of said equipment.

4.6.2 Operate the equipment in accordance with the contractor’s instructions.

4.6.3 Provide clear area required for the contractor to perform maintenance.

4.7 CONTRACTOR RESPONSIBILITIES:

4.7.1 The contractor shall provide a written annual ITM schedule to the Contracting Officer and

COR within 30 days of award of contract (CDRL A007).

4.7.1.1 The contractor shall perform ITM tasks on Fire Alarm, Water-Based Suppression and Clean Agent

Systems within six (6) months from award of contract and every twelve months thereafter.

4.7.1.2 The contractor shall perform ITM tasks on Dry Chemical and Wet Chemical systems within six (6) months from award of contract and every six months thereafter.

4.7.2 The contractor shall inform the COR and Contracting Officer in writing of any adverse conditions found while performing maintenance the same day discovered. Notification shall be immediately if life safety issues exist (CDRL A008).

4.7.3 The contractor will provide the CMRA reporting.

4.8 SPECIAL CONDITIONS:

4.8.1 The government makes no representation or guarantee as to the condition of equipment on the start date of the contract. A site visit and inspection of all systems condition is strongly encouraged. If no site visit and inspection is performed and no proposal and cost on any deficiencies is provided within 30 days of award of contract, it is assumed all fire protection systems are adequately in service.

4.8.2 The contractor shall be prepared to handle minor repairs with stock on truck from getting familiarized with the system from the previous inspections.

4.8.3 The contractor shall not incur any cost over the set service call amount without the approval of the

Contracting Officer. In the event of an emergency call out, the DPW Director or other high level manager may authorize additional time and cost to stabilize the event the if Contracting Officer is not reachable. The contractor shall notify the Contracting Officer and POC of the results of the service call out discovery and the corrective action needed.

4.8.4 Contractor shall be responsible for damage and loss to government property from negligent acts by contractor employees.

4.9 SERVICE CALLS AND EMERGENCY CALLS:

4.9.1 See paragraphs 4.5 and 4.8.

4.10 REPLACEMENT, MODERNIZATION, and RENOVATION: During the term of the contract, the government may replace, renovate, or improve equipment, systems, and components at the government’s expense. All replaced, improved, updated, modernized or renovated equipment, components, and systems shall be maintained, operated, and/or repaired by the contractor at no additional expense to the government.

4.10.1 Renovation work itself is not a part of this contract. New/Additional work as result of facility changes can be requested as a modification to this contract.

4.11 EQUIPMENT UNDER MANUFACTURER’S OR INSTALLER’S WARRANTY: Equipment, components, and parts, other than that installed under this contract, shall not be removed or replaced or deficiencies corrected while under warranty of the manufacturer or the installer without prior approval from the

Contracting Officer. All defects in material or workmanship, defective parts, or improper installation and adjustments found by the contractor shall be reported to the Contracting Officer so that necessary action may be taken. The contractor shall be knowledgeable of the equipment, parts, and components that are covered by warranty. The Contracting Officer will furnish all available warranty information to the contractor.

4.12.1 Contractor’s Warranty for Parts/Materials: New parts and materials shall be used for all work unless explicit written permission is granted by the government. The contractor shall offer a minimum of 1 year warranty on labor for installation of all new parts. This is in addition to the warranties offered by the part’s manufacturer. The contractor shall identify all parts and component warranties to the Contracting Officer.

4.13 TOXIC PRODUCTS AND REGULATED CHEMICALS: Toxic materials and any regulated chemicals shall be disposed in conformance with all applicable federal, state, and local laws and SIAD regulations.

4.14 INTERFACE WITH OTHER CONTRACTORS AND GOVERNMENT FORCES:

4.14.1 Supporting Services. The government will furnish electricity to the last disconnect switch nearest the item of equipment for each equipment system, water for humidity/temperature control, reheat where it is required and sufficient hot water and/or steam to the controlling device (if any).

4.14.2 Cooperation with Other Contractors. In the event of conflicts with other contractors or government employees, that cannot be satisfactorily resolved, the matter shall be referred to the COR for resolution. Such decisions shall be final, subject to right of appeal in accordance with the terms and conditions of this contract.

4.15 REPORTING EQUIPMENT DEFICIENCIES: All equipment deficiencies noted by the contractor shall be reported in writing to the COR, Fire Dept Representatives and the Contracting Office (CDRL A009).

4.15.1 Deficiencies discovered which could potentially jeopardize the operation of a system shall be called in to the COR immediately, but not more than one hour after the discovery and followed up in writing within 24 hours.

4.16 PERFORMANCE REQUIREMENTS:

4.16.1. All work requirements shall be completed and accepted by the COR prior to any payments being made for services performed during the month.

4.16.2. Inspection checklists will be utilized for both service calls and ITM tasks.

5.0 Part V – ENVIRONMENTAL REQUIREMENTS:

5.1 Sec. 1- Compliance with Environmental Laws and Regulations:

Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major

Subordinate Command (MSC) and Sierra Army Depot (SIAD) regulation, policy, Host Tenant

Agreement, Interagency Service Support Agreement, or Status-of-Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR).

Sec. 2 - Compliance with Green Procurement Requirements:

Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and

Army Contracting Command Quick Guide

(https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide- for-Sustainable-

Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient;

materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

Sec. 3 - Compliance with License and Certification Requirements:

Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and

Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award (CDRL A010).

Sec. 4 - Notification of Federal and State Regulators:

Contractor shall immediately notify the Designated Government Representative (DGR) and COR of the arrival on site of any Federal, State, local and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from above mentioned environmental regulatory agencies.

Sec. 5 - Inspections of Work Sites:

http://www.epa.gov/cpg)

Contractor shall submit to potential Federal, State, Local, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

Sec. 6 - Reporting Noncompliance:

Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the

COR and DGR.

Sec. 7 - Verification of National Environmental Policy Act Documents:

Contractor shall obtain and comply with AMC's National Environmental Policy Act Policy and 32 CFR

651 which addresses actions to be taken by contractor (copies available from the COR or DGR). These documents include but is not limited to the analysis-associated decision document of an Environmental

Impact Statement and Record of Decision; Environmental Assessment and Finding of No Significant

Impact or Notice to Proceed; or Record of Environmental Consideration on the proposed contract actions prior to commencement of such actions.

Sec. 8 - Conformance with Environmental Management System (EMS):

Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment. SIAD currently operates and maintains an International Organization of Standards (ISO)

14001 certified program, “Fence to Fence”. Contractor shall comply with all EMS program requirements.

Sec. 9 - Assignment of Environmental Compliance Designee (ECD):

Contractor shall appoint a primary and alternate ECD for all contract work periods exceeding 180 consecutive days and for each production, shop or work area that uses and/or stores hazardous materials and/or generates hazardous wastes. Contractor ECDs shall monitor implementation of all environmental regulatory requirements, report all environmental noncompliance to the work site supervisor, correct all environmental noncompliance, and verify implementation of directed actions to correct identified environmental noncompliance. Contractor shall have at least one ECD on duty at all times at each shop or work area.

Contractor shall require all personnel designated as ECDs to complete the initial ECD training through the installation or Major Subordinate Command (MSC) environmental compliance point of contact within 15 days of the start of contract performance. Contractor personnel appointed as ECDs may perform other duties provided they do not prevent the performance of ECD duties. Contractors may request a waiver of this requirement through the COR and DGR, if using and/or storing very small quantities of hazardous materials.

Sec. 10 - Competency Training for Contractor Personnel:

Contractor shall not allow personnel to perform any activities and/or tasks on AMC installations (SIAD) without proper and adequate qualifications or job competency training.