POZC2FTCF_IndustryDay Slide Deck.pdf

Poznan Command and Control Facility (C2F) / Information Systems Facility (ISF)

Renovation of Camp Kosciuszko Buildings 28, 2, and 1

Industry Day

Solicitation W912GB24R0030

Presented by:

US Army Corps of Engineers Europe District

4 June 2024

AGENDA

• Registration / Check-in (roughly 10:00-10:30)

• Pre-proposal Conference (roughly 10:30-11:30)

• Project Overview

• Procurement Matters

• Construction Contract Administration

• Final Comments / Closing Remarks / Questions

• Site Visit – Walkthrough Buildings 28, 2, 1 (roughly 11:30-13:30)

Information Provided for this Pre-Proposal Conference

Any content of this presentation, remarks or explanations provided are for general information and do not change the terms and conditions of the solicitation.

Disclaimer

Poznan C2F/ISF: Project Overview

• Project Purpose: Construct headquarters facility for the US Army V Corps (Forward) and strategic data communications capability.

• Project Authorization: Polish Provided Infrastructure (PPI) under the US-PL Enhanced Defense Cooperation (EDCA), signed 15 August 2020 https://www.state.gov/poland-20-1113-enhanced-defense-cooperation-agreement/

• EDCA:

• Framework for future US military presence in Poland

• Burden sharing support for US Forces

• Supplements the NATO Status of Forces Agreement

• Enhances the relationship on the capability development, defense planning, military training, technology, and support matters.

https://www.state.gov/poland-20-1113-enhanced-defense-cooperation-agreement/ https://www.state.gov/poland-20-1113-enhanced-defense-cooperation-agreement/

• Complete renovations of:

• Building 28 (north half only)

• Building 2 (entire building)

• Building 1 (a few basement rooms only)

• Renovations include:

• Major architectural, structural, electrical, mechanical, and telecommunications work.

• Installation of Open Storage Secret (OSS) areas and a Joint

Operations Center (JOC).

• Exterior site improvements:

• One fire pump/tank & multiple standby power generators

• Site utilities and connections (water, sewer, electric, telecommunications)

• Passive and active ATFP barriers to establish an ATFP protected HQ area on Camp K

• Parking lot and other paved walks, curbs and gutters

• Tree cutting and transplanting

Poznan C2F/ISF: Project Overview (Building Renovations)

• Complete renovations of:

• Building 28 (north half only)

• Building 2 (entire building)

• Building 1 (a few basement rooms only)

• Major architectural, structural, electrical, mechanical, and telecommunications work.

• Installation of Open Storage Secret (OSS) areas and a Joint Operations Center (JOC).

DRAFT drawings are provided for information only and are subject to change prior to final solicitation release.

Poznan C2F/ISF: Project Overview (Exterior Improvements)

• Exterior site improvements:

• One fire pump/tank & multiple standby power generators

• Site utilities and connections (water, sewer, electric, telecommunications)

• Passive and active ATFP barriers to establish an ATFP protected HQ area on Camp K

• Parking lot and other paved walks, curbs and gutters

• Tree cutting and transplanting

• ATFP barriers plan shown via sheet CX110 excerpt here

Poznan C2F/ISF: Project Overview (Exterior Improvements)

• Exterior site improvements:

• One fire pump/tank & multiple standby power generators

• Site utilities and connections (water, sewer, electric, telecommunications)

• Passive and active ATFP barriers to establish an ATFP protected HQ area on Camp K

• Parking lot and other paved walks, curbs and gutters

• Tree cutting and transplanting

• Rough plan for the parking lot in front of Building 7 shown here – see civil drawings for further details.

(Pending RFP Package Components)

• DRAFT drawings are provided for information only and are subject to change prior to final solicitation release.

• Final solicitation will include the final architectural drawings, specification, a Bid/proposal schedule and solicitation provisions and contract clauses

Doing Business with the U.S. Army Corps of

Engineers

• General Information: Registrations & ID Numbers

• Unique Entity ID

• Cage / NCAGE Code

• SAM Registration

• Procurement Integrated Enterprise Environment (PIEE)

• Source Selection Process

• Bidder Inquiries

Overview

Registrations & Identification numbers

System Description Website General Timeline

Unique Entity Identifier (UEI)

Unique nine-digit identification number for each physical location of your business https://www.sam.gov/ 7-10 business days

CAGE /

NCAGE

Commercial and Government Entity (CAGE) Code

NATO Commercial and Government Entity (NCAGE) Code https://cage.dla.mil/Ho me/UsageAgree https://eportal.nspa.na to.int/AC135Public/def ault.aspx

7-10 business days

SAM System for Award Management (SAM) is a registration database required for all US Federal Government Contracts and where you will find opportunities.

https://www.sam.gov/ 2 weeks to go active **Review Alerts to

See Possible Delays** https://www.sam.gov/ https://cage.dla.mil/Home/UsageAgree https://cage.dla.mil/Home/UsageAgree https://eportal.nspa.nato.int/AC135Public/default.aspx https://eportal.nspa.nato.int/AC135Public/default.aspx https://eportal.nspa.nato.int/AC135Public/default.aspx https://www.sam.gov/

What is Unique Entity Identifier (UEI) (formerly DUNS)?

It’s a unique identification number that identifies your entity registration in SAM.gov and used in other federal award systems (FPDS, FSRS, eSRS, FAPIIS, CPARS).

DUNS Number to Unique Entity ID transitioned in APRIL 2022 - DUNS Number is no longer valid.

How does my firm obtain a UEI? Go to sam.gov obtain a UEI at no cost.

Unique Entity Identifier

The CAGE or NCAGE code is a required piece of data for registering in the System for Award Management (SAM).

• What is a CAGE Code? The Commercial and Government Entity (CAGE) Code is a unique identifier assigned to suppliers to various government or defense agencies, as well as to government agencies themselves and also various organizations.

• How does your company obtain a CAGE Code? If you are a vendor located inside the United States, one can be obtained by visiting: https://cage.dla.mil/

• What is an NCAGE Code? The NATO Codification System (NCS) was established in 1954. In order to differentiate between the U.S. and NATO systems, CAGE was referred to as NATO COMMERCIAL and GOVERNMENTAL ENTITY CODE (NCAGE) in the NCS community.

• How does your company obtain an NCAGE Code? If you are a vendor located outside the United States, one can be obtained by visiting https://eportal.nspa.nato.int/AC135Public/default.aspx

CAGE and NCAGE Code https://cage.dla.mil/ https://eportal.nspa.nato.int/AC135Public/default.aspx

•REQUEST NCAGE:

•https://eportal.nspa.nato.int/AC135Public/CageTool

•NATO Support Agency (NSPA):

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

NCAGE PORTAL

https://eportal.nspa.nato.int/AC135Public/CageTool https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

• Provisions/clauses require all contractors to register and maintain an active SAM entity registration in order to be eligible for contract awards, as prescribed by the regulation at FAR Subpart 4.11.

Solicitations Provision: FAR 52.204-7 SAM

Contract Clause: FAR 52.204-13 SAM Maintenance or

Contractors are required to update SAM registration ANNUALLY.

• In order to eligible for contract award, Offerors are advised to take immediate action to ensure your SAM entity registration is current and/or will be current at the time of proposal receipt by this contracting office. IF YOUR FIRM IS NOT

ACTIVE IN SAM.GOV AT TIME OF PROPOSAL RECEIPT, YOUR PROPOSAL WILL

NOT BE EVALUATED.

System for Award Management

Develop Requirement & Conduct Market Research Develop Acquisition Strategy/Plan Government Issues Solicitation on sam.gov

Offerors submit questions and Government may amend solicitation

Offerors Submit Proposals Government Evaluates Proposals If Necessary, Establish Competitive Range, Hold Discussions, &

Request & Receive Final Proposal Revisions Evaluate Final Proposals & Make Source Selection Decision Contract Award Debriefings, as requested

Source selection process overview

Offerors shall submit inquiries via “Bidder Inquiry” in ProjNet at www.projnet.org\projnet. See the solicitation for ProjNet registration instructions.

•Bidder Inquiry Key:

•To be provided with the solicitation

Pre-proposal inquiries via ProjNet http://www.projnet.org/projnet

U.S. Procurement law & overseas c

U.S. PROCUREMENT LAW &

OVERSEAS CONTRACTING

MR. David Jerger OFFICE of Counsel

CONTRACTING PARTIES

The prime contractor will be the other party.

The prime contractor is responsible for actively managing the project and ensuring the work meets contract requirements. The U.S.

Government will hold the prime contractors responsible for contract execution. The U.S. Government does not deal with subcontractors.

U.S. Procurement law and regulations

The prime contractor will be the other party.

In order to have a more competitive proposal, an offeror may enter into an agreement with another company. The government would take that other company’s capabilities into account when evaluating the offer.

But that company would not be a party to the contract with the US government.

Parties will enter into a FIRM FIXED PRICE contract.

Firm fixed price contracts are not subject to adjustment on the basis of the contractor’s cost experience in performing the contract. For example:

• The contractor assumes the risk and cost of obtaining the necessary labor to execute the project. The contractor assumes the risk of fluctuations in materials costs.

• The U.S. Government cannot influence the Host Nation regarding visas or work permits and may not provide any assistance.

Contracts are awarded and executed under United States Procurement laws and regulations.

Federal Acquisition Regulation (FAR) http://acquisition.gov

Defense FAR Supplement (DFARS) http://acquisition.gov

Army FAR Supplement (AFARS) http://acquisition.gov

U.S. Procurement law and regulations http://acquisition.gov/ http://acquisition.gov/ http://acquisition.gov/

DEFENSE BASE ACT INSURANCE

DBA Insurance coverage is required for work performed under U.S.

contracts in Poland by all contractors and subcontractors. No other insurance can serve as a substitute.

Defense Base Act (DBA) insurance is commercially available from carriers and self-insured employers authorized by the Department of Labor (DOL). The DOL table of authorized carriers and self-insured employers is available at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

FAR 52.228-3

http://www.dol.gov/owcp/dlhwc/lscarrier.htm

BONDING REQUIREMENTS

Bank Letter Guarantee equal to 10% of the award amount.

Irrevocable Letter of Credit equal to 10% of the award amount.

Cashier’s check, bank drafts, money orders, or currency equal to 10% of the award amount.

U.S. bonds or notes equal to 10% of the award amount.

Performance and Payment bonds issued by approved US surety companies equal to 100% of the award amount.

VAT EXEMPTION

This project is exempt from the Polish Value Added Taxes (VAT).

Proposal pricing should not include VAT.

Paperwork will need to be signed by the Corps and provided to Polish agencies to obtain VAT exemption.

It is the contractor’s responsibility to ensure the VAT paperwork is provided to Poland.

•DFARS 252.229-7001

COMPLIANCE WITH LOCAL LABOR LAWS

Contractors must comply with all Host Nation labor laws and regulations including laws and regulations relating to hours of work and compensation.

This applies to subcontractors as well as the prime contractor.

DFARS 252.222-7002

CHANGES AND DISPUTES

Changes to the contract may occur during performance.

Disputes must be submitted to the contracting officer for a final decision.

Contractors to continue performing even while the dispute is unresolved.

FAR 52.243-1; 52.233-1

CHOICE OF LAW

This contract shall be construed and interpreted in accordance with the substantive laws of the United States of America. By the execution of this contract, the Contractor expressly agrees to waive any rights to invoke the jurisdiction of local national courts where this contract is performed and agrees to accept the exclusive jurisdiction of the United States Armed Services Board of Contract Appeals and the United States Court of Federal Claims for the hearing and determination of any and all disputes that may arise under the Disputes clause of this contract.

DFARS 252.233-7001

IMMUNITY FROM LEGAL PROCESS

The contractor agrees to indemnify and save harmless the United States Government against all claims and suits of whatsoever nature arising under or incidental to the performance of this contract by any subcontractor against the United States Government. The Contractor further agrees to waive his rights to bring suit or other legal action against the United States Government, except as provided in the Disputes clause of this contract and in the United States Federal Statutes.

Poznan C2F/ISF: Construction Contract Administration

USACE/U.S. Government Specific Requirements

1. Construction Quality Management Course

2. Safety

3. Schedule (Critical Path Method) & Payments

4. Resident Management System (RMS)

USACE CONSTRUCTION QUALITY MANAGEMENT (CQM) COURSE

Course developed in partnership with Associated Builders and Contractors (ABC) and the Associated General Contractors (AGC)

Details:

• Instructs Contractor Superintendents, Quality Control (QC) Staff, and

Foreman in construction quality control and how it relates to Owner quality assurance (QA)

• Describes the QC/QA system successfully used by USACE

• Required prior to commencement of construction. [Refer to §01 45 00]

CQM

Location: Wiesbaden, Germany Registration & Schedule:

https://www.nau.usace.army.mil/Business-With-Us/CQM/ Requirements:

Class space is limited to the first 35 students.

Registration deadline is two (2) weeks prior to start date.

There is no fee for course attendance. For other questions regarding registration or course information please email CENAU-EC- CQM@usace.army.mil.

https://www.nau.usace.army.mil/Business-With-Us/CQM/ mailto:CENAU-EC-CQM@usace.army.mil mailto:CENAU-EC-CQM@usace.army.mil

Site SAFETY AND HEALTH Engineer Manual (EM) 385-1-1 USACE Safety & Health Requirements Manual:

http://www.publications.usace.army.mil/USACE- Publications/Engineer-Manuals/

USACE Specifications:

• 01 35 26 Safety and Health Occupational Requirements

• 01 45 01 USACE Quality Control

• 01 45 01.01 Additional Quality Control Personnel http://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/ http://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/

•PROJECT SCHEDULE

The schedule is the basis for determining contract earnings during each update period and therefore the amount of each progress payment.

Activity cost loading must be reasonable and without front-end loading. Provide additional documentation to demonstrate reasonableness if requested by the Contracting Officer.

•PAYMENTS

•FAR 52.232-5 Payments under Fixed-Price Construction Contracts Monthly Invoices An itemization of the amounts requested, related to the various elements of work required by the contract covered by the payment requested.

A listing of the amount included for work performed by each subcontractor under the contract.

A listing of the total amount of each subcontract under the contract.

A listing of the amounts previously paid to each such subcontractor under the contract.

Additional supporting data in a form and detail required by the Contracting Officer.

•RESIDENT MANAGEMENT SYSTEM (RMS)

• Comprehensive contract administration software used for ALL construction contracts.

• E.g. Submittals, schedules, pay estimates, contract modifications

Schedule (CRITICAL PATH METHOD), Payments, and RMS

• RMS is the contract administration program designed by Resident Engineers. The system provides an efficient method to plan, schedule, and control all aspects of construction.

Resident Management System (RMS)

• RMS is an automated construction management system that is PC-based and designed primarily for the daily QC/QA requirements of field construction personnel on USACE contracts.

• Built upon managing USACE style contracts, not commercial, thus it is a USACE specific construction management tool and is not an “off the shelf” program.

LEARN AT HOME BEFORE YOU START THE PROJECT

•Support and tutorials:

RMS Support Center YouTube Channel:

• https://www.youtube.com/channel/UC_ID-JmaZgePmlrb2zdUOqg

RMS 3 Contractor Mode User Manual:

• https://rms.usace.army.mil/datafiles/rmsdocwebsite/files/RMS3CM.pdf

Download RMS 3.0 Contractor Launcher:

• https://rms.usace.army.mil/datafiles/rmsdocwebsite/files/RMSLauncherSetupKtr25.exe

Installing RMS 3.0 Contractor Mode

• https://rms.usace.army.mil/datafiles/rmsdocwebsite/files/Installing%20RMS%203.pdf

Resident Management System (RMS) https://www.youtube.com/channel/UC_ID-JmaZgePmlrb2zdUOqg https://rms.usace.army.mil/datafiles/rmsdocwebsite/files/RMS3CM.pdf https://rms.usace.army.mil/datafiles/rmsdocwebsite/files/RMSLauncherSetupKtr25.exe https://rms.usace.army.mil/datafiles/rmsdocwebsite/files/Installing%20RMS%203.pdf

Final Comments / Closing Remarks / Questions

• Offerors with inquiries shall submit their inquiries to the Contracting Officer in writing: Kristina Morrow (kristina.k.morrow@usace.army.mil).

• Technical inquiries may be deferred until the formal solicitation is announced and will be handled via the “Bidder Inquiry” module in ProjNet at www.projnet.org\projnet.

• Interested firms must be SAM registered to be eligible for contract award.

• Interested firms should monitor www.sam.gov for the formal solicitation and other future announcements.

mailto:kristina.k.morrow@usace.army.mil http://www.projnet.org/projnet http://www.sam.gov/