B.07.01_W912GB19R0048_PPC_Slides_2019.07.15.pdf

PRE-PROPOSAL CONFERENCE

W912GB19R0048

DESIGN/BUILD RENOVATION OF FIRE AND

RESCUE STATIONS IN SALCININKAI AND

SVENCIONYS, LITHUANIA

Presented by:

U.S. Army Corps of Engineers Europe District

18 July 2019 Radisson Blu Hotel Vilnius, Lithuania

USACE TEAM INTRODUCTIONS

Ms. Whittni Hiscox Contract Specialist

Mr. Tarek Eljizi Project Management

Ms. Leslie Reed Office of Counsel

Information Provided for this Pre-Proposal Conference

Any content of this presentation, remarks or explanations provided are for general information and do not change the terms and conditions of the solicitation.

DISCLAIMER

AGENDA

18 July 2019

Solicitation Overview, Proposal Submissions & Source Selection 0900-0930 U.S. Procurement Law and Overseas Contracting 0930-1000 USACE/U.S. Government Specific Requirements 1000-1030 Site Visit Salcininkai 1130-1230

Lunch Break 1230-1300 Site Visit Svencionys 1530-1630

SOLICITATION, PROPOSAL

SUBMISSIONS AND

SOURCE SELECTION

• Summary Information

• Procurement Timeline

• Registrations & ID Numbers

• Federal Business Opportunities

• Pre-Proposal Inquiries & ProjNet

• Instructions: Proposal Format

• Proposal Submission Requirements and Evaluation Criteria

• Source Selection Approach

• Debriefings

OVERVIEW

• This Solicitation will result in the award of a single firm-fixed price stand-alone (i.e. C-type) contract.

• Traditional Design-Build Acquisition approach (FAR Part 36)

• Simplified Acquisition Procedures (FAR 13.106-2(b)(3))

• Magnitude of Construction is between $250k and $500k (FAR 36.204)

• Award will be made in U.S. Dollars ($)

• Proposal due date is 09 August 2019 at 14:00 CEST

SUMMARY

SOURCE SELECTION PROCESS OVERVIEW

Proposal Material Received

Individual Evaluations Consensus

SSA

Briefing

Award Decision

Discussions*Final Proposal Revisions

Contract Award

Debriefings

*If Required

Solicitation Issued

Single Phase Evaluation

Strengths Weaknesses Merit & Confidence

Ratings

REGISTRATIONS & IDENTIFICATION NUMBERS

System Description Website General Timeline

DUNS Dun & Bradstreet Number (DUNS):

Unique nine-digit identification number for each physical location of your business http://www.dnb.com 24-48 hours

CAGE /

NCAGE

Commercial and Government Entity (CAGE) Code

NATO Commercial and Government Entity (NCAGE) Code http://www.dlis.dla.mil/ cage_welcome.asp https://eportal.nspa.na to.int/AC135Public/def ault.aspx

7-11 business days

SAM System for Award Management (SAM) is a registration database required for all US Federal Government Contracts https://www.sam.gov/ 2 weeks to go active

FBO Federal Business Opportunities (FBO) a web-based portal which allows vendors to review U.S. Procurement Opportunities and submit proposals https://www.fbo.gov/ Immediate http://www.dnb.com/ http://www.dlis.dla.mil/cage_welcome.asp https://eportal.nspa.nato.int/AC135Public/default.aspx https://www.sam.gov/ https://www.fbo.gov/

• All Requests for Proposal (RFP) documents and amendments are available for viewing at the Federal Business Opportunities (FBO) website http://www.fbo.gov

• It is the Offeror’s responsibility to check the website for any amendments.

• The FBO vendor user guide has information & instructions on how to utilize FBO, accessible via the following web URL:

https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf

SOLICITATIONS & AMENDMENTS

http://www.fbo.gov/ https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf

• The Bids/Responses feature is enabled by the Buyer (USACE) for this solicitation. Offerors shall submit an electronic response through document upload.

• Pay special attention to stated proposal deadlines. Late proposals in nearly all cases will not be considered.

• Vendors must login to be able to submit/review electronic responses.

PROPOSAL SUBMISSION

FBO REGISTRATION

Enter DUNS

Offerors with technical inquiries shall submit their inquiries via “Bidder Inquiry” in ProjNet at www.projnet.org\projnet.

Bidder Inquiry Key:

RYHNC2-KM3Y3T

The Bidder Inquiry System will be closed to new inquiries ten (10) calendar days prior to proposal submission in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

PRE-PROPOSAL INQUIRIES VIA PROJNET

Select USACE

Enter Email http://www.projnet.org/projnet

• File Size Limitations. Offerors are advised to follow the FBO instructions for uploading files larger than 10MB (java upload).

• File Name. Each filename shall begin with the solicitation number, followed by the word “PROPOSAL”, followed by your firm’s name, and finally a brief file description. EXAMPLES:

(1) W912GB19R0048 PROPOSAL Firmname Volume I.pdf

(2) W912GB19R0048 PROPOSAL Firmname Volume II.pdf

GENERAL SUBMISSION INFORMATION

• File Organization, Formatting, and other instructions.

Although hard copies are not accepted, each file shall be clearly indexed, and logically assembled. Font size shall be 10 or larger. Pages shall be letter sized--larger page sizes (such as 11x17 foldouts, etc.) will be counted as two pages.

Offerors shall prepare proposals in the English language.

Proposals shall be in a narrative format, organized and titled so that each section of the proposal follows the order and format of the factors.

Information presented should be organized so as to pertain to only the evaluation factor in the section that the information is presented.

Files shall be submitted in their native format (i.e. doc, xls, ppt, etc.), or if in pdf format, shall be in searchable text.

GENERAL SUBMISSION INFORMATION (CONT)

• Upload Completion & Deadline.

Interested parties shall submit responses no later than the date specified on solicitation document.

The time & date of proposal receipt will be the upload completion / delivery time

& date recorded within FBO.

Do not assume that electronic submission will occur instantaneously. Large files

(e.g. 10MB or more) will take some time to upload. Offerors should time their upload effort with prudence by not waiting until the last few minutes—this will allow for unexpected delays in the transmittal process and troubleshooting.

• Any information, presented in a proposal that the Offeror wants safeguarded from disclosure to other parties must be identified and labeled in accordance with the requirements of Provision FAR 52.213-4, Terms and Conditions – Simplified Acquisitions (Other Than Commercial Items),” subparagraph (d)

GENERAL SUBMISSION INFORMATION (CONT)

PROPOSAL FORMAT

EVALUATION FACTORS

VOLUME I, NON-PRICE

Executive Summary. Include a one page cover letter stating the Offeror’s interest and ability to perform the work, including any applicable executed joint venture agreements or other evidence of formal teaming agreements.

Factor 1, Technical Approach. Offerors shall submit their proposed technical approach to achieve all necessary tasks covered in the SOW.

The methodology shall state at a minimum:

PROPOSAL FORMAT – VOLUME I

1) DESIGNER OF RECORD 4) SUBCONTRACTING

2) SKILLED LABOR SUMMARY 5) SCHEDULE

3) HOST NATION FAMILIARITY

VOLUME I, NON-PRICE

Factor 2, Past Performance. The Offeror must submit no more than four (4) project narratives that demonstrate experience executing work similar to the SoW.

Each project submitted for experience shall have been completed within the past eight (8) years from the date of proposal submittal and have a value between $250,000 and $500,000.

Each project shall include the following details about the work performed:

•Country and City where the project was performed

•Project value and dates of start and completion

•Percentage of work completed by the Offeror & percentage of work completed by others

•Written description of the work performed specifically its’ similarity to this SoW

•The design / build process for each project

PROPOSAL FORMAT – VOLUME I

Ref: RFP Attachment 1

Experience Information Sheet

Ref: RFP Attachment 1a

PPQ FORM

CPARS FORM

VOLUME II, PRICE PROPOSAL AND ADMINISTRATIVE MATTERS

Cover Letter. The cover letter shall include the following for this volume:

i. Identify the solicitation number

ii. Include name, address, phone/email contact information

iii. Statement of agreement

iv. Names, titles, phone/email for persons authorized to negotiate

v. Name, title, and signature of person authorized to sign the proposal

Completed Solicitation Form. Offerors shall submit a completed Standard Form (SF) 1442 using a printed copy of the SF 1442 included in this solicitation. If applicable, Offerors shall also submit a completed SF 30 for each solicitation amendment, acknowledging all the amendments.

PROPOSAL FORMAT – VOLUME II

Completed Price Schedule. Offerors shall submit a completed price schedule, including proposed prices for all Contract Line Item Numbers (CLINs) for the base and all option items. The Price Schedule is included in Section 00010 of this solicitation. A narrative shall also be provided to include the following information: a description of cost drivers to include material; labor; equipment; subcontracts; and overhead, and any price assumptions made when developing the proposal.

Bid Bond or Letter of Assurance. Offerors will be required to submit either a Bid Bond (FAR Clause 52.228-1) OR a Letter of Assurance (Section 00 43 00, Section 00 61 00, and FAR Clause 52.000-4059) in the amount of 10% of the proposed price shall be provided. FAILURE TO PROVIDE A BID BOND OR LETTER OF

ASSURANCE AS PRESCRIBED ABOVE WILL DETERMINE YOUR PROPOSAL TO

BE INCOMPLETE AND NOT EVALUATED.

SAM Registration, Representations & Certifications. Offerors shall submit the following:

completed clause FAR 52.204-8(d) copy of their current “Entity Registration” in the SAM copy of their current “FAR & DFARS Report” representations and certifications

Financial Information. (e.g. past 3 years financial statements, annual reports, Dun & Bradstreet Ratings, and or number, bank name, and POC, etc). This information will be used for the purpose of completing the Pre-Award Survey and will not be rated. The offeror shall specify the number of years the firm has been in business and a list of present commitments, including the dollar value.

The Government will evaluate the proposed technical approach to assess the Offeror’s perceived ability to implement all requirements of the SOW. Offeror’s proposed approach shall:

i. Provide Letter of Commitment and resume from a licensed professional in the Host Nation who will serve as the Designer of Record (DoR)

ii. Demonstrates an understanding of the trades required to perform the work including the number and capability of staff to perform the tasks in a cost effective manner;

additionally, any specialized equipment required

iii. Demonstrates knowledge of and experience working in the Host Nation to include personnel requirements, laws and other potential limitations to executing the project.

iv. Demonstrates a plan to staff the project with either in-house resources or through subcontract support, including the areas of work that will be self-performed and those that will be subcontracted.

v. Demonstrates an understanding of the major elements of work, including the design period and critical path to construction which demonstrates the Offeror’s ability to complete the work within the period of performance listed in the solicitation.

FACTOR 1: TECHNICAL APPROACH– EVALUATION

CRITERIA

Adjectival Rating Description

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

FACTOR 1: TECHNICAL APPROACH– EVALUATION

Offerors rated as Marginal or Unacceptable will not be considered for award.

Evaluate no more than 4 recent and relevant projects that involve a similar scope and magnitude of effort and complexities as this solicitation.

Recent and Relevant Projects are those that demonstrate the following:

• Offeror was prime contractor

• Projects completed within the last 8 years or are at least 50% complete from the date of the solicitation was posted to FBO.

• Work performed in Lithuania (also Baltics, but considered less relevant)

• Project was for (listed in order of importance)

Renovation of buildings

Repair/Replacement of major building systems (electrical, mechanical, structural, etc.)

Hazardous material abatement and disposal work

Minor earthwork and grading

Demonstrated Design / Build experience

FACTOR 2: PAST PERFORMANCE - EVALUATION

Offerors that demonstrate experience in multiple features of construction listed above will be considered more relevant.

FACTOR 2: PAST PERFORMANCE (CONT)

Past Performance Relevancy Ratings:

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Performance Confidence Assessment Rating:

Rating Definition

Substantial Confidence Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Limited Confidence Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

FACTOR 2: PAST PERFORMANCE (CONT)

Price will not be assigned an adjectival rating, but rather the Government will evaluate price in accordance with FAR 15.404-1.

Failure to submit a price and failure to complete all CLINs in Section 00 10 00 of the Solicitation may result in the Offeror’s proposal package being rejected by the Government after initial evaluation without further consideration.

FACTOR 3: PRICE - EVALUATION CRITERIA

CONTRACT LINE ITEM NUMBERS

Item No. Description Quantity Unit Unit Price Amount

Salcininkai Fire Station – Design and

Construction of the Replacement of Roofs and Roof Insulation

1 Job $ $

Salcininkai Fire Station – Design and

Construction of a Perimeter Rain Water Management System

1 Job $ $

Salcininkai Fire Station – Design and

Installation of the Replacement of Windows

1 Job $ $

Svencionys Fire Station – Design and Construction of the Replacement of Asbestos Roofs and Attic Insulation

1 Job $ $

Total of Base Items 0001 through 0004 $

CONTRACT LINE ITEM NUMBERS

Item No. Description Quantity Unit Unit Price Amount

0005 Option 1: Salcininkai Fire Station –Insulation of Exterior Walls 1 Job $ $ 0006 Option 2: Salcininkai Fire Station –Replace Radiators in Garage 1 Job $ $ 0007 Option 3: Salcininkai Fire Station –Ventilation in the Basement 1 Job $ $

0008 Option 4: Salcininkai Fire Station –Removal of Mold and New Wall in Basement 1 Job $ $

0009 Option 5: Salcininkai Fire Station –Replacement of existing Back-Up Boiler and Hot Water Tanks 1 Job $ $

0010 Option 6: Salcininkai Fire Station –Replacement of Interior Doors 1 Job $ $ 0011 Option 7: Salcininkai Fire Station –Minor Interior Space Reconfigurations 1 Job $ $ 0012 Option 8: Svencionys Fire Station –Perimeter Rain Water Management System 1 Job $ $

0013 Option 9: Svencionys Fire Station –Replacement of Vehicle Garage Exhaust Extraction System 1 Job $ $

0014 Option 10: Svencionys Fire Station –Refurbishment of Vehicle Garage Slab 1 Job $ $

0015 Option 11: Svencionys Fire Station –High Efficiency Lighting Throughout Vehicle Garage 1 Job $ $

0016 Option 12: Svencionys Fire Station –Replacement of Interior Doors 1 Job $ $ 0017 Option 13: Svencionys Fire Station –Minor Interior Space Reconfigurations 1 Job $ $ 0018 Option14: Svencionys Fire Station –Insulation on Exterior Walls 1 Job $ $

0019 Option15: Svencionys Fire Station Replacement of Vehicle Garage Windows and Doors 1 Job $ $

Total of Option Item 0005 through 0019 $

Total of Base and Optional Items 0001 through 0019 $

What is a Debriefing?

A Debriefing under FAR Part 15 is an opportunity for an offeror to better understand the basis for an agency’s selection decision.

Debriefings give you a chance to hear from the agency regarding:

the evaluation process;

how your proposal was evaluated in relation to the evaluation criteria;

what was successful in your proposal;

what was lacking in need of improvement in your proposal; and reasonable responses to relevant questions about whether the source selection procedures were followed.

Offeror must submit a debriefing request to USACE within 3 calendar days after notification of exclusion from the competitive range or contract award.

DEBRIEFINGS

FINAL COMMENTS / REMINDERS

• Offerors with technical inquiries shall submit their inquiries via “Bidder Inquiry” in ProjNet at www.projnet.org\projnet.

• You may be disqualified for submitting a proposal that does not meet all of the requirements.

• Proposals must be submitted using Bids/Responses feature on

FBO

• REMEMBER: Clearly Organize and properly label your proposal.

http://www.projnet.org/projnet

U.S. PROCUREMENT LAW &

OVERSEAS CONTRACTING

IN LITUANIA

MS. LESLIE REED

OFFICE OF COUNSEL

• US Procurement Regulations and Important Clauses

• Joint Ventures

• Bonding Requirements

• Compliance with Local Labor Laws and Defense Base Act Insurance

• Prime Contractor Project Management

• US Contracting Officers

OVERVIEW

Contracts are awarded and executed under United States Procurement laws and regulations.

Federal Acquisition Regulation (FAR) http://farsite.hill.af.mil/vffara.htm

Defense FAR Supplement (DFARS) http://farsite.hill.af.mil/vfdfara.htm

Army FAR Supplement (AFARS) http://farsite.hill.af.mil/vfafara.htm

U.S. PROCUREMENT LAW AND REGULATIONS

DFARS 252.233-7001

This contract shall be construed and interpreted in accordance with the substantive laws of the United States of America. By the execution of this contract, the Contractor expressly agrees to waive any rights to invoke the jurisdiction of local national courts where this contract is performed and agrees to accept the exclusive jurisdiction of the United States Armed Services Board of Contract Appeals and the United States Court of Federal Claims for the hearing and determination of any and all disputes that may arise under the Disputes clause of this contract.

CHOICE OF LAW (OVERSEAS)

DISPUTES AND CLAIMS REGULATIONS

41 United States Code (U.S.C.) Chapt. 71 - Contract Disputes

FAR Subpart 33.2, Disputes and Appeals

FAR 52.233-1, Disputes

Slide 40

CLAUSE 52.000-4004

The contractor agrees to indemnify and save harmless the United States Government against all claims and suits of whatsoever nature arising under or incidental to the performance of this contract by any subcontractor against the United States Government. The Contractor further agrees to waive his rights to bring suit or other legal action against the United States Government, except as provided in the Disputes clause of this contract and in the United States Federal Statutes.

IMMUNITY FROM LEGAL PROCESS

• The U.S. Government is very concerned that laborers on our projects receive working conditions and wages in accordance with Host Nation laws and regulations

• “Compliance With Local Labor Laws”, provides that contractors must comply with all host nation labor laws and regulations including laws and regulations relating to hours of work and compensation.

• Be aware that this applies to subcontractors as well as the prime contractor – the prime contractor is responsible for ensuring that all workers on the project are properly paid, regardless of whether the workers are employed directly by the prime contractor, principal subcontractor or subcontractors at any tier.

• The Government will always hold the prime responsible.

COMPLIANCE WITH LOCAL LABOR LAWS

• DBA Insurance requirements with respect to workers covered by Lithuanian “COMPULSORY WORKERS’ COMPENSATION LAWS.”

• Also, RFP clause 52.000-4133 WORKERS COMPENSATION

INSURANCE (DEFENSE BASE ACT) – COUNTRIES WITH

WAIVERS (SEPTEMBER 2017) – has a link where you can click to get a copy of the terms of the Lithuanian waiver

• This waiver does NOT apply to US citizens, lawful residents of the US, or employees hired in the US. For such employees, reference the RFP FAR Clause 52.228-3 Worker's Compensation Insurance (Defense Base Act) JUL 2014.

DEFENSE BASE ACT (DBA) INSURANCE

TAX EXEMPTIONS

United States contractors in Lithuania solely for the purpose of supporting the U.S. Government shall not be subject to any form of income or profits tax by the Government of Lithuania.

Importation of articles by any contractors acting on behalf of the U.S. shall be free of any import duties or taxes.

• Articles and services acquired by contractors acting on behalf of the U.S. are not subject to direct or indirect taxation, to include value added taxes, excise taxes, sales taxes or similar taxes.

• The VAT exemption is a Point of Sale (POS) exemption that is facilitated by the use of a VAT form.

• The contractor is responsible for properly filling out the VAT exemption forms provided by the U.S. Government.

• The contractor is responsible for providing the Government with any information necessary to certify or process VAT exemption forms.

VALUE ADDED TAX (VAT)

• Typically US government requires 100% Performance and Payment bonds issued by approved US surety companies (See FAR 52.228-15)

• If specifically allowed in the RFP (which it is here), a Bank Letter of Assurance (BLA) and after award a Bank Letter of Guarantee (BLG) may be submitted instead of bond.

• The Government must be able to draw on the BLGs upon request without the need to take any legal action or obtain the consent of the contractor or any other proof or action.

Note: If a Joint Venture (JV), the Bank Letter of Assurance must cover the JV, not just one member of the JV.

BONDING REQUIREMENTS

If submitting a proposal as a joint venture (JV), the experience and past performance for each joint venture partner will be considered for the joint venture entity. JVs shall submit the following:

– A legally binding joint venture agreement signed by an authorized officer from each of the firms comprising the JV.

– Shall identify the chief executive of each entity identified

– Shall be translated into English

– Shall include a detailed statement outlining, in terms of percentages, the relationship of the JV in terms of ownership, capital contribution, profit distro/loss sharing; bonding responsibilities; party having overall control, etc.

Note: The Contract provides that joint venture members are jointly and severally liable for any obligations under the contract.

JOINT VENTURES

See RFP Section for exact Instructions

- During Source Selection, prime contractors can receive credit for the experience, past performance and capabilities of a teaming partner provided the proposal includes an agreement with full disclosure of the teaming arrangement and company relationships, which must be signed by authorized representatives of all team members.

- The proposal must explain the major or critical aspects of the work to be performed by each team member (to include identification of team members, a full description of roles and responsibilities of team members, and the duration of the agreement).

TEAMING AGREEMENTS

• During Source Selection, prime contractors can receive credit for the experience, past performance and capabilities of a subcontractor provided the proposal includes a letter of commitment signed by authorized representatives of both the prime and subcontractor. You will be expected to use the committed subcontractors for the work you perform and failing to do so may be grounds for termination of the contract.

• Similarly, when a proposal specifies prime personnel by name you are expected to use those personnel for the work performed.

• Substitutes of key personnel or key contractors after award are allowed only with Contracting Officer approval. Proposed substitutes must be deemed equivalent to those proposed. This determination is a matter of Contracting Officer discretion

PROPOSED SUBCONTRACTORS OR KEY PERSONNEL

• The U.S. Government contracts are with the prime contractors.

• USACE expects the prime contractor to actively manage the project and ensure the work meets contract requirements and the U.S. Government will hold the prime contractors responsible for contract execution.

• When issues arise, the U.S. Government deals with primes, not subcontractors.

PRIME CONTRACTOR PROJECT MANAGEMENT

The Provision “Compliance With Host Country Rules and Customs” provides that the contractor is responsible for:

– Adequately manning and staffing the project.

– The contractor assumes the risk and cost of obtaining the necessary labor to execute the project.

– The U.S. Government will not compensate you if labor turns out to be more expensive than you expected.

– This is true even if the reason for the added expense is a change in HN laws and regulations that increases your labor cost.

– The U.S. Government may not have any influence over the HN regarding visas or work permits and may not provide any assistance.

PRIME CONTRACTOR PROJECT MANAGEMENT (CONT.)

US CONTRACTING OFFICERS

The US acts through warranted Contracting Officers (KOs).

Contracting Officers are assisted by Administrative Contracting Officers (ACOs) and Contracting Officer’s Representatives (CORs) acting within the bounds of authority delegated to them by the Contracting Officer.

Only a warranted Contracting Officer (or designated ACO) may provide direction to a contractor on a U.S.

Government contract.

QUESTIONS?

PROJECT DESCRIPTION AND

CONSTRUCTION ADMINISTRATION

Mr. TAREK ELJIZI

PROJECT MANAGER

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION

OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within three (3) calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than four hundred twenty-five (425) calendar days after issuance of the Notice to Proceed for all base and options, if exercised. The time stated for completion shall include final cleanup of the premises.

* The option item may be exercised within 90 calendar days after NTP.

PERIOD OF PERFORMANCE

52.211-12 LIQUIDATED DAMAGES--CONSTRUCTION (SEP 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $556.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor's right to proceed, liquidated damages will continue to accrue until the work is completed.

These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

LIQUIDATED DAMAGES

The purpose of the project is design and renovate two (2) existing fire and rescue stations in Svencionys and Salcininkai.

Work on these projects for Svencionys and Salcinikai include but is not limited to design, site survey, site layout, roof renovation, rain water management systems, and replacement of windows.

Options on these projects also include but is not limited to insulation of exterior walls, radiator replacement, ventilation, exhaust system, and efficiency lighting.

PROJECT DESCRIPTION

SALCININKAI CONCEPT

SVENCIONYS CONCEPT

Quality Control (QC): Contractor

Contractors comprehensive and detailed plan (written) to ensure compliance with requirements of contract (Section 01 45 00 Quality Control)

Establish Quality Control Organization with QC Manager having overall responsibility o QC manager must have completed CQC course

Basis: “Features of Work” o Three-Phase Inspections (Preparatory, Initial, Follow-Up) o Tests & Verifications o Deficiency Tracking o Submittals (Section 01 33 00 Submittal Procedures)

Includes documentation requirements (daily reports, correspondence, meeting minutes)

QUALITY CONTROL AND QUALITY ASSURANCE

Quality Assurance (QA): USACE

General observation of contractors QC Organization

Verifies contractor compliance with requirements

The QC Plan and QC Manager (with appropriate training) must be approved prior to the start of construction

Compliance with the QC Plan and contractual QC requirements are essential to continue with construction

QUALITY CONTROL AND QUALITY ASSURANCE

Section 01 33 00 Submittal Procedures

Certain items must be submitted to and approved by USACE/the Government prior to work being performed: identified in submittal register included with this section in the solicitation.

Ensure adequate resources are identified to prepare and complete the documents: failure to do so may delay the project

Note review periods, especially if variations are proposed o Do not assume a variation will be approved

SUBMITTALS AND TRANSMITTALS

Section 01 35 26 (Safety Requirements) & EM 385-1-1 (Safety & Health Req’s Manual)

Contractor

Develop and document (written) plan (APP) to ensure a safe job site

Develop and document (written) Activity Hazard Analysis (AHA) for each feature of work o Identify risks (hazards) and steps to mitigate or remove o All workers must be instructed on the contents of the AHA (in their native language)

Documentation (daily reports)

Mishaps and Safety Incidents must be immediately reported

Track and report monthly hours worked

Safety Organization with Site Safety and Health Officer (SSHO) having overall responsibility

SAFETY

Section 01 35 26 (Safety Requirements) & EM 385-1-1 (Safety & Health Req’s Manual)

Government

Provide oversight of Contractors Safety Organization

Verifies contractor compliance with requirements

Gov’t inspections do NOT absolve contractor from maintaining a safe worksite and complying with all safety and occupational health requirements

An acceptable APP (and SSHO) must be provided prior to the start of construction

Compliance with the APP and AHA’s are contractual requirements essential to continue with construction

SAFETY

Section 01 45 05 (Contractor Site Personnel Requirements)

Experience & Requirements for:

o Site Superintendent: Responsible for execution of work + quality + safety o Quality Control (QC) Manager: Responsible for quality + safety o Site Safety and Health Officer (SSHO): Responsible for safety + quality

Personnel may not be changed without Government approval

Required whenever work is ongoing: not on site, no work

Separate positions, separate duties

Must be able to communicate in English and in language of workers

Additional QC and safety personnel required for specific tasks or unique aspects

SITE PERSONNEL

01 45 01 Resident Management System Contractor Mode (RMS CM)

(Free) Software to assist the contractor and Government in administering contract o Instantaneous reporting (shared database by Government and Contractor) o Standardizes required documentation o Streamlines and standardizes payments

Quality Control verification and documentation of:

o Three-phase inspections o Deficiencies o Submittals/Transmittals: status, due dates (linked to activities from schedule)

Safety verification and reporting (labor hours, AHA’s) Imports contractor schedule Correspondence and Requests for Information (RFIs)

Information: https://rms.usace.army.mil/datafiles/rmsdocwebsite/default.html Instructional Videos: https://www.youtube.com/channel/UC_ID-JmaZgePmlrb2zdUOqg

RMS-CM

01 45 01 Resident Management System Contractor Mode (RMS CM)

Information: https://rms.usace.army.mil o Download software o User manuals, guides o Link to instructional videos (You Tube channel)

You Tube Channel : https://www.youtube.com/channel/UC_ID-JmaZgePmlrb2zdUOqg

RMS-CM

https://rms.usace.army.mil/

01 32 01 Project Schedule

Contractor required to develop a schedule using critical path method o Must identify a qualified scheduler o Detailed requirements in the specification o Use specific codes to allow for import into RMS through “SDEF”

Government will use Primavera P6 o If contractor uses a different software they will be required to provide training, licenses, and computers for Government use. Other software may not be able to generate a SDEF file which would require manual entry of data in RMS o Note: Microsoft Project will not meet the requirements

Narrative describing schedule, assumptions, and status: more than just a printout

Acceptable schedule is the basis for payment

PROJECT SCHEDULE

General

Communications o Written and verbal communication with USACE must be in English o Contractor must translate any document provided in another language before submitting to the Government

ADMINISTRATIVE REQUIREMENTS

Read and ensure you understand the requirements

Ask questions if you are not certain about something

These requirements exist to enable contractors to deliver a quality product complying with the scope of the contract, on time, within budget, and with ZERO accidents or injuries.

SUMMARY

The US acts through warranted Contracting Officers (KOs).

Contracting Officers are assisted by Administrative Contracting Officers (ACOs) and Contracting Officer’s Representatives (CORs) acting within the bounds of authority delegated to them by the Contracting Officer.

**Only a warranted Contracting Officer (or designated ACO) may provide direction to a contractor on a U.S. Government contract.**

Any remarks or explanations provided during the pre-proposal conference and site visit will not change the terms and conditions of the solicitation. Any changes resulting from today or questions received will be addressed in writing by the issuance of an amendment.

All amendments and revised attachments shall be posted on: www.fbo.gov

AUTHORITY AND DISCLAIMER

CLOSING COMMENTS