A.07.20_-_Pre-Proposal_Conf_18R0032_Serbia.pdf

BUILDING STRONGSM

WELCOME

Pre-Proposal Conference for Solicitation

W912GB18R0032:

Design/Build Secondary School Renovations Svrljig, Serbia 12 July 2018

Introduction

• Sign In Sheet for Attendance

• Questions

• As a courtesy to all attendees, request all cellular telephones are turned off

Slide 2

Agenda

• US Army Corps of Engineers (USACE) Introductions

• Design-Build Process

• One Phase Source Selection

• Volume I

• Volume II

• Basis for Award

• Submitting Your Proposal

• Legal Brief

• Construction Brief

Slide 3

Government Team

• Whittni Hiscox, Contract Specialist

• David Neal, Contracting Officer

• Adrian Rios, Project Manager

Slide 4

Special Notice Any remarks or explanations given during this pre-proposal conference and site visit will not change the terms and conditions of the solicitation.

Any changes resulting from the conference or questions received will be in writing by the issuance of amendments.

Slide 5

USACE Points of Contact

• David Neal, Contracting Officer

– E-mail: David.Neal@usace.army.mil

• Whittni Hiscox, Contract Specialist

– E-mail: Whittni.C.Hiscox@usace.army.mil

Slide 6

Design-Build Contract Process

Slide 7

Design-Build Contract Process

• What is Design-Build?

– The contractor is responsible for both project design and construction under one contract

– It is the Prime contactor’s responsibility to obtain all design documents and all local (Serbian) construction permits

Slide 8

Design–Build Contract

• What are the Benefits?

– Contractor has the freedom to create a better product by having the ability to use experience to influence the design; encourages builder innovation

– More control to correct items before the start of construction; thus ensuring that the project progresses smoothly

– Quicker delivery time (one contract for the entire project)

– Cost savings

– Grows local contractors

• Challenges

– Limited knowledge in the process and resistance to change

Slide 9

Project Program and Prescriptive Design in RFP

Design Build Process Chart Receive Tasking

Develop Design SOW

Develop Design Build

RFP

Issue Solicitation

Evaluate Bids

Award Contract Contractor Develops 100% Design for Approval after Award

Contractor Uses RFP to Develop Proposal Based on His Own Design Concept.

Slide 10

Questions

One Phase Source Selection

• A One-phase source selection process will be used to evaluate the contractors for award.

Slide 12

Volume I – Technical Proposal

Slide 13

Volume I – Technical Proposal

– Factor 1 – Past Performance

– Factor 2 – Management Plan

Slide 14

Factor 1 – Past Performance

• The Offeror must submit a Past Performance Questionnaire (PPQ), Attachment One (1), for five (5) projects. The completed Attachment One (1) shall be included in the Offeror’s proposal under Factor One (1), Past Performance. Offerors should follow-up with project owner points of contact / clients to ensure timely submittal of questionnaires.

Slide 15

IMPORTANT

• Offerors should follow-up with project owner points of contact / clients to ensure timely submittal of questionnaires.

• The project owners / clients shall not be affiliated with the Offeror in any manner.

Slide 16

EVALUATION

What Do We Want to See

• Relevancy and Confidence!

• Quality-The degree to which the Offeror has complied with the contract requirements

• Schedule/Timeliness of Performance-Whether the Offeror met contract completion dates including significant milestones

• Customer Satisfaction-The degree to which end-users were satisfied with the project

• Management Personnel/Labor-Whether the Offeror used effective business practices for on-site management for subcontractors, suppliers, materials, and labor force

• Cost/Financial Management-Whether the Offeror met the contract requirements by completing the project at the agreed to price and to which extent the offeror was responsible for cost increases.

• Safety/Security-The Offeror’s prior record for maintaining an environment of safety, and adherence to a safety plan

Slide 17

What Do We Want to See

• Other Evaluation Criteria:

– Relevance of past performance

– How recent the project was performed

– Trend in performance

– Evaluation letters/certificates of appreciation

– Positive, or negative comments impacting performance

Slide 18

No Past Performance?

IAW FAR Part 15.305(a)(2)(iv), An Offeror with no record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance.

Slide 19

Attachment 1 USACE Past Performance Questionnaire

Slide 20

Attachment 1 USACE Past Performance Questionnaire

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force? E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)? E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client E VG S M U N

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

Slide 21

Factor 2 – Management Plan

The Offeror shall provide a management plan for the successful execution of this project.

Slide 23

Evaluation Criteria What do we want to see

• Documentation: A maximum of 12 pages shall be submitted. Any pages exceeding the 12 page limitation will not be considered as part of the proposal. Double sided pages are considered two pages. The proposal shall be submitted on standard sized paper, 8 ½ x 11” or A4, with a minimum of an 12-point font type. The resumes, and letter of Commitments are not considered part of the 12 pages.

Slide 24

What do we want to see

• A narrative description of the organizational structure including roles, major responsibilities, and authorities of all JV Partners (if applicable), Key Subcontractors (if applicable), and key personnel (specifically: a) Program Manager, b) Site Superintendent, c) Quality Control Manager, d) Design Quality Control Manager, e) Designer(s) of Record and f) Safety Manager) shall be described. Offerors are encouraged to become familiar with personnel requirements located in specification sections 01 45 01 USACE Quality Control; 01 35 26 Health and Occupational Safety Requirements;

and 00 73 15 General Requirements.

Slide 25

What do we want to see

(continued) The Project Manager, or the on-site person that communicates with the U.S.

Government if the PM is not on-site, and any other personnel authorized to communicate directly with the U.S. Government shall be clearly identified.

Slide 26

What we want to see

• The Offeror’s plan for management and start-up of a design-build contract for general building construction with a total value of between $250,000 and $500,000, including mobilization of the site; how to staff the field office with key personnel currently employed by the prime, and/or JV / Subcontractor; or letters of commitment from additional key personnel required to meet the minimum standards of the contract; and in general, work that will be done by the prime and that to be accomplished by the subcontractors.

• Construction/Renovation licenses for Serbia that shows the Prime Contractor and/or JV entity hold the required licenses for all work that will be completed under this project. Offerors who do not currently hold the licenses as stated above shall describe in detail their plan to obtain the licenses within 120 calendar days after contract award.

Slide 27

What we want to see

• At a minimum qualifications (IE: a resume and letter of commitment) should be provided for the program manager, construction quality manager (QM), design quality construction manager (QCM), and designer of record. The QM and QCM positions may be fulfilled by the same individual if she or he meets both qualifications addressed in the specifications. The resumes and letters of commitment shall not count towards the 12 page maximum for this Factor. The PM should be responsible for the design and construction of the project indicated in the solicitation and must have at least one (1) year construction and construction management experience. The Designer(s) of Record must have at least one (1) year of design experience and must be able to certify designs based on local construction laws, or describe how designs will be certified under local construction laws.

Slide 28

Management Approach

• Check to ensure all required criteria is identified in the proposal

• Use the terminology required by the Specifications.

• Demonstrate knowledge of US Army Corps of engineers processes by reading the specifications and following the specifications requirements.

Slide 29

Factor 3 – Price / Administrative Proposal

Slide 31

Factor 3 – Price

Proposal Costs:

– Insert prices for every CLIN in section 00 10 00

• SubCLIN (ex. 0001AA) amounts should add up to the total for the Main CLIN

(ex. 0001)

– All pricing must be in U.S. Dollars

Slide 32

Volume II Factor 3 – Price One (1) Base Item CLIN 0001 – Renovation of Secondary School SubCLIN 0001AA - All work associated with the complete design of new windows, doors, exterior insulation finish system (EIFS) and roof to include gutters, downspouts and flashing at the Svrljig School in Svrljig, Serbia.

SubCLIN 0001AB - All work associated with the complete construction of new windows, doors, exterior insulation finish system (EIFS) and roof to include gutters, downspouts and flashing at the Svrljig School in Svrljig, Serbia.

Slide 33

Two (2) Option Items CLIN 0002 – Option 1: Multi-Purpose Gymnasium Upgrade SubCLIN 0002AA - All work associated with the design of the replacement of the gymnasium flooring and repainting of the walls and ceilings.

SubCLIN 0002AB - All work associated with the construction of the replacement of the gymnasium flooring and repainting of the walls and ceilings.

CLIN 0003 – Option 2: Bathroom Renovation SubCLIN 0003AA - All work associated with the design of the renovation of all bathrooms.

SubCLIN 0003AB - All work associated with the construction of the renovation of all bathrooms.

Slide 34

• Base vs. Option Items

– Base period of performance is 365 calendar days from issuance of

Notice to Proceed (NTP).

– Options can be awarded in any order or combination, or none at all

– The evaluation of price proposals will consist of all line items. The evaluation of options will not obligate the Government to exercise the option(s)

– Any option, if exercised, will extend the period of performance by 90 calendar days for a total period of performance of 455 calendar days from NTP.

Slide 35

REMINDER-

• Failure to complete all information may result in the Offeror’s proposal package being rejected after initial evaluation without further consideration.

• Ensure you use the most current price schedule, including all issued amendments.

Slide 36

What Do We Want to See

• The Offeror's price proposal will be evaluated to determine reasonableness, completeness, performance risk and affordability in order to assess the Offeror’s understanding of the scope of work for the project.

Slide 37

Defense Base Act (DBA) Insurance

• Defense Base Act (DBA) Insurance Coverage: DBA coverage is required for work performed on this project by all contractors and subcontractors.

DBA insurance is no longer priced separately and shall be included within the price proposal. You will be required to provide the insurance certificate no later than 14 days after the date of award. A Notice to Proceed (NTP) will not be issued prior to receiving the insurance Certificate.

• Defense Base Act (DBA) insurance is commercially available from carriers and self-insured employers authorized by the Department of Labor (DOL).

The DOL table of authorized carriers and self-insured employers is available at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

Slide 38 http://www.dol.gov/owcp/dlhwc/lscarrier.htm

Basis for Award

Slide 40

• Award will be made to one (1) Offeror,

• Responsible in accordance with the Federal Acquisition Regulation (FAR 9.1),

• Whose proposal conforms to the solicitation requirements, and is most advantageous to the Government based upon an integrated assessment of the evaluation factors

Slide 41

• The proposals will be evaluated based on the three (3) evaluation factors; Volume I: Factor One (1) Past Performance, Factor Two (2) Management Plan. Volume II: Factor Three (3) Price.

Slide 42

• The Government reserves the right to award to other than the lowest proposed price.

Slide 43

Mandatory Registration

Slide 45

DUNS Number Obtain a Data Universal Numbering System (DUNS) Number:

If you do not have a DUNS number, contact Dun and Bradstreet to obtain one.

http://fedgov.dnb.com/webform

Slide 46 http://fedgov.dnb.com/webform

SAM

Mandatory Registration in System for Award Management: The

Federal Government mandates that a contractor be registered in the System for Award Management (SAM) prior to the award of a Federal contract. Federal Acquisition Regulation (FAR) clause 52.204-7 states that in order to do business with the Government, the contractor must be registered in the SAM database. Firms interested in doing business with the Federal Government should now visit the “System for Award Management (SAM)”.

https://www.sam.gov/ The website contains a video overview briefing and user guides for assistance.

https://www.youtube.com/watch?v=9VPGVYPvch4&feature=player_emb edded

Slide 47 https://www.sam.gov/ https://www.youtube.com/watch?v=9VPGVYPvch4&feature=player_embedded

CAGE/NCAGE Codes Obtain a Contractor and Government Entity Code (CAGE)/ North

Atlantic Treaty Organization (NCAGE):

The CAGE code is a required piece of data for registering in the System for Award Management (SAM). If you are a vendor located in the United States and do not have a CAGE code, a CAGE code will be assigned to you when you register in the SAM database for the first time. Companies outside the U.S. must register with the NATO Support Agency (NSPA).

NSPA Website https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Slide 48 https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Note: You may still submit your proposal if not registered in SAM.

However, you must be registered prior to award if you are selected as a successful Offeror. If your Firm is not registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful SAMS registered Offeror.

IT IS IN YOUR BEST INTEREST TO START THIS PROCESS NOW.

Slide 49

Submitting Your Proposal

Slide 51

• The proposal shall be typed and submitted in English and easy to read.

• The proposal shall be organized, concise, and submitted as two attachments. Volumes shall be clearly identified and tabbed. Each factor shall be described in a separate tabbed section.

• Each volume shall be identified by the solicitation number, volume number, and name, address, and telephone number of the prime Offeror on the cover.

• Each volume shall contain a table of contents and include at the bottom left side of each page the volume and page number.

Proposal Format

Slide 52

• Volume I: Offerors shall verify that the information for all forms submitted is current, correct, and complete including name(s) of the point(s) of contact (POCs), email address(es), and telephone number(s), for the technical factors.

• Volume II: Section 00 10 00 shall be completed in full, including all base and option CLINs and in U.S. Dollars.

• Volume II: Offerors shall submit a signed Offer, Standard Form (SF) 1442 for this solicitation, including verification of all amendments received.

• Proposals shall completely and adequately address the requirements of this solicitation. Offerors are reminded that elaborate corporate marketing information, formatting, special reproduction techniques, etc., are not necessary.

Slide 53

• Contractors are cautioned against submitting conditional proposals.

• Failing to submit attachments or failing to complete the proposal properly may result in rejection of the offer without further evaluation. Therefore, Offerors are urged to follow instructions and speak with the Contracting Officer if instructions are not understood.

Slide 54

If applicable, required documentation:

A copy of the joint venture agreement in English, dually signed by each party, by an authorized representative of each firm.

More information regarding joint ventures can be found in the solicitation.

Joint Venture Agreement

Slide 55

• If an Offeror wishes to be credited with the experience of a key subcontractor or supplier (e.g. a firm that is not the prime contractor part of the joint venture), a letter of commitment signed by the key subcontractor and prime contract shall be submitted.

• More information regarding joint ventures can be found in the solicitation.

Letter of Commitment

Slide 56

Proposal Package

• Volume I – Technical Proposal:

– Factor One (1) – Past Performance;

• PPQ or CPARS

– Factor Two (2) – Management Approach;

• Letters of Commitment;

• Joint Venture Agreement;

• Serbia Construction/Renovation license submittal for Contracting Officer Responsibility

Determination (this must be held by the Prime Contractor and/or JV entity and translated into English)

• Volume II – Price / Administrative Proposal:

– Factor Three (3) – Price

• Section 00 10 00 CLIN Schedule

• Bank Letter of Assurance (BLA) or Bid Bond

Slide 57

Proposal Package

• Volume II- Price

The section 00 10 00 shall be completed in full, including all options.

Section 00 45 00 of the Solicitation, Representations and Certifications, fully completed

Slide 58

Bank Letter of Assurance Information

• Bank Letter of Assurance (BLA) – Please refer to Local Clause 52.000- 4059, Letter of Assurance (RFP) (Sep 1993), and Sample Bank Letter of Assurance (page 65 or 180)

Slide 59

• Complete Page 2 of the SF-1442, Blocks 14 thru 20

• This must be completed fully!

Slide 60

* Contractors commonly neglect to fill out the amendment acknowledgement portion.

Slide 61

W912GB18R0032

Offerors are to Electronically Submit their Proposals through AMRDEC:

(NO e-mail submissions will be accepted)

Slide 62

Electronic Proposal Submission Proposals may be submitted utilizing the AMRDEC SAFE https://safe.amrdec.army.mil/safe.

File names shall be titled:

• Volume I: W912GB18R0032-CompanyName-VolumeI

• Volume II: W912GB18R0032-CompanyName-VolumeII

• See Pages 41 & 42 of Solicitation for more information on AMRDEC

Submission

Slide 63

Proposals (Volume I & II) are due on

01 August 2018 14:00 Hours CEST

Wiesbaden, Germany If there is a change in the proposal due date, you will be notified by an amendment to the solicitation.

Slide 64

Proposal Submittal

• Any changes in the proposal due date will be made through an amendment of the solicitation

LATE is LATE!

Slide 65

Legal Briefing eel

Legal Briefing

Slide 67

CHOICE OF LAW (OVERSEAS)

(JUN 1997)

This contract shall be construed and interpreted in accordance with the substantive laws of the United States of America. By the execution of this contract, the Contractor expressly agrees to waive any rights to invoke the jurisdiction of local national courts where this contract is performed and agrees to accept the exclusive jurisdiction of the United States Armed Services Board of Contract Appeals and the United States Court of Federal Claims for the hearing and determination of any and all disputes that may arise under the Disputes clause of this contract.

(End of clause)

Slide 68

Breach

United States law will apply to resolve any applicable claim of breach of this contract.

Slide 69

Miscellaneous Points

• The US acts through warranted Contracting Officers (KOs).

• Contracting Officers are assisted by Administrative Contracting Officers

(ACOs) and Contracting Officer’s Representatives (CORs) acting within the bounds of authority delegated to them by the Contracting Officer.

• Only a warranted Contracting Officer (or designated ACO) may provide direction to a contractor on a U.S. Government contract.

Slide 70

The Government intends to award

WITHOUT DISCUSSIONS

(but reserves the right to conduct discussions)

Offerors shall provide their

BEST PROPOSAL

in their first submission (you may not get a second chance)

Slide 71

• All questions related to this solicitation, pre-proposal conference, and site visit must be submitted via ProjNet.

• Cut Off Date for questions is twelve (12) calendar days before the proposal due date.

• All responses will be addressed via ProjNet, please see pages 52-54 of the solicitation for information relating to submitting questions.

Slide 72

Please note:

“Any remarks or explanations provided during the pre-proposal conference and site visit will not change the terms and conditions of the solicitation. Any changes resulting from today or questions received will be addressed in writing by the issuance of an amendment.”

Slide 73

FedBizOpps

All amendments and revised attachments shall be posted on: www.fbo.gov

Slide 74 http://www.fbo.gov/

Introduction to USACE Construction Administration

Mr. Adrian Rios

Project Description

After Contract Award

Slide 76

Project Description

Slide 77

• The project requires design and construction of:

BASE BID

– Design-build project for a renovation of an existing secondary school in Svrljig, Serbia.

• The work under this item includes replacing all single pain windows, exterior doors, and a complete new roof structure and roofing. New exterior insulation finish system (EIFS) with mineral wool insulation shall be installed at all exterior walls.

Slide 78

OPTIONS

– Multi-Purpose Gymnasium Upgrade

• The work under this item includes renovating the existing storage room and one part of the Classroom #15 to be reconfigured into male and female student locker rooms and storage with new access doors.

– Bathroom Renovation

• The work under this item includes renovating all bathrooms and the main risers shall be replaced.

Slide 79

PERIOD OF PERFORMANCE (POP)

– Base Bid POP 365 calendar days from issuance of NTP

– Options POP Will be exercised up to 30 calendar days following NTP Optional work awarded shall extend the POP by 90 calendar days

– Liqudated Damages $270 per day beyond the contract POP.

Slide 80

BUILDING STRONGSM Slide 81

BUILDING STRONGSM Slide 82

After Contract Award

Slide 83

FBO View of Contract Clauses and Specifications These will be enforced in execution of a Contract

Slide 84

SECTION 00 73 15 General Conditions

1.11 REFERENCED STANDARDS

Unless specifically called out in the specifications, Host Nation Building Standards shall be used for this contract.

Slide 85

DefinitionConstruction Quality Management Specification Section 01 45 01USACE Quality Control

– The process to ensure that construction is performed:

• According to design and specifications

• On time

• Within FIRM FIXED PRICE contract amount

• Safely

Slide 86

QUALITY CONTROL vs. QUALITY

ASSURANCE

• Quality Control is the Contractor’s Responsibility, and shall be considered as a component of the overall offered price of a contract. The contractor is primarily responsible for quality of the project delivered accurately in accordance with the Contract.

• Quality Assurance is the Government’s responsibility. This includes a 3rd party construction inspector and Contracting Officer’s Representatives to ensure that the Quality Control by the awarded contractor is properly executed.

Slide 87

• The contractor is responsible for: (1) producing the quality product on time and in compliance with the terms of the contract; (2) establishing and utilizing a construction quality control program of the scope and character necessary to achieve the quality of construction outlined in the contract;

and (3) producing and maintaining acceptable records of its quality control activities.

Slide 88

• The Government is responsible for:

(1) establishing construction standards and quality control requirements; (2) construction management activities including, among others, checking adequacy of contractor’s control (quality assurance for acceptance), performing specified tests and inspections as designated in the contract, determining that reported construction deficiencies have been corrected; (3) determining payments due to the contractor; and (4) assuring timely completion.

Slide 89

QC Organization Requirements

QC Team Includes

• CQC Manager & Alternate

• Design Quality Manager (Design Build contract)

• QC Inspectors

– electrical, mechanical, civil, structural, architectural, materials

• Site Safety and Health Officer

• Submittals clerk

Slide 90

QC Manager QualificationsCQC Manger Requirements

• Employed by the prime contractor

• Graduate of engineering, architecture, or construction management, OR

• Minimum of 5 years relevant experience

• Completed USACE Construction Quality Management (CQM) course

Slide 91

QC Manager Responsibilities• On-site at all times during construction activities

• Must NOT be assigned other duties

• Has authority, in writing, to stop work

• Must be fluent in the English language and be able to communicate with the workers on site

Slide 92

Effective Quality Control ManagementCQC Manager Duties

• Review, approve submittals

• Utilize three phases of inspection

• Quality Control tests

• Track deficiencies

• Submit daily Quality Control Reports

• Implementation of QCS

Slide 93

Payments – Fixed Price Contracts

• All Awarded Contractor’s must have a qualified Quality Control

System Manager on Staff that has taken a specific Class, USACE Construction Quality Management (CQM) course offered in Wiesbaden Germany.

• Retainage on Invoices up to 10% of payment may be held for unsatisfactory progress

– Withholdings can be held for various reasons including safety issues, quality control, and deficient work.

Slide 94

SUBMITTALS

01 33 00 Submittal Procedures

Construction material and shop drawing Submittals are required by the contract in order to regulate the timely flow of materials to be incorporated in the work. Awarded Contractor prepares submittal register and submittals based on the contractor’s design deliverable.

Slide 95

Important General Conditions and Administrative Requirements

English-Speaking Representative (52.000-4038) At all times when performance of work at the site is being conducted by any member of the contractor or its subcontractors, an English-speaking shall be present. He shall be capable of explaining the work operations and receiving instruction in the English language. The Contracting Officer shall have the right to determine, without appeal of such decision, whether the proposed representative has sufficient technical and linguistic capabilities, and the contractor shall immediately replace any individual not acceptable to the Contracting Officer.

Slide 96

Administrative Requirements Continued Correspondence In English (252.225-7041)

The contractor shall insure that all contract correspondences that are addressed to the U.S. Government are in English or with English translation. This includes contractor designs and submittals.

Superintendence By The Contractor (52.236-6) At all times during performance and until contract completion and acceptance the contractor shall directly superintend the work or assign a competent superintendent who is acceptable to the Contracting Officer and has authority to act for the contractor.

Slide 97

Administrative Requirements Continued Material And Workmanship (52.236-5)

All material and equipment incorporated into the work shall be new and have the most suitable grade for the purpose intended, unless otherwise stated by the contract.

Permits And Responsibilities (52.236-7) The contractor shall, without additional expense to the government, obtain any necessary licenses and permits and for complying with all applicable laws, codes and regulations including all applicable local city codes and regulations. The contractor shall be responsible for all damages that occur as a result of his negligence.

Slide 98

SECTION 01 32 01.00 15 PROJECT

SCHEDULE

• A project schedule must be prepared and updated monthly for the contract.

• The Schedule must be a cost loaded network analysis (Critical Path

Method) using computer software.

• The cost loaded project schedule is the basis for progress payments.

Slide 99

SECTION 01 45 01.10

USACE QUALITY CONTROL

SYSTEM (QCS)

QCS is a mandated USACE computer software to administer aspects of the construction contract including:

• Progress Payments

• Daily Reporting

• Quality Tracking

• Scheduling

• Request for Information

Slide 100

PERFORMANCE EVALUATIONContractor Evaluation The rating is comprised of six major sections:

– Quality Control

– Schedule

– Cost Control

– Management

– Compliance with Safety Standards

– Regulatory Compliance

Rating is important for Future contracts with the US Government

Slide 101

Thank you for your interest & attendance!

Slide 103