Am-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

FY18 ENVIRONMENTAL COMPLIANCE MATOC - ITALY

(see continued)

1. CONTRACT ID CODE PAGE OF PAGES

J 1 36

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Dec-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912GB17R0048

X 9B. DATED (SEE ITEM 11)

03-Nov-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Dec-2017

CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

KONRAD ADENAUER RING 39

D-65187 WIESBADEN GERMANY

WIESBADEN 65187

W912GB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912GB17R0048

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001

1. CHANGES TO THE SOLICITATION:

a. Updated Items:

i. Section C, Descriptions and Specifications, Paragraph C.5.2.8

ii. Section L, Instructions, Conditions and Notices to Bidders, Paragraph 4.1

iii. Section M, Evaluation Factors for Award, Paragraph 3.1 and 4.1.1

b. New Items:

i. Responses to Bidder Inquiries via ProjNet.

2. PROPOSAL DUE DATE: The proposal due date is extended to 04 January 2018 at 1000 hrs Central

European Time (CET).

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 04-Dec-2017 10:00 AM to 04-Jan-2018 10:00 AM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

COMPLIANCE AND HAZARDOUS MATERIALS/HAZARDOUS WASTE MANAGEMENT SERVICES CONTRACT

October 2017

C.1 General

C.1.1 General Information

This solicitation will be an Indefinite Delivery Contract (IDC) Multiple Award Task Order Contract (MATOC) and multiple contracts will be awarded to provide Environmental Compliance and Hazardous Materials/Hazardous Waste Management Services under NAICS Code 541620, in support of the U.S. Army Corps of Engineers (USACE) Europe District (CENAU).

The objective of the contract is to provide environmental support to CENAU’s current and potential Clients in Italy.

Generally, the work will be on U.S. Army Europe (USAREUR) installations, although work could be extended to areas covered by other Department of Defense (DoD) components and agencies and/or other U.S. Government agencies or partners.

These contracts will include firm-fixed price features for a wide range of compliance and hazardous materials/hazardous waste management services at various known or suspected sites.

C.1.2 Location

The awarded contracts shall be for the geographic location of Italy.

C.1.3 Regulations, Guidance, and Executive Orders.

The primary documents that contain U.S. Army Europe’s (USAREUR) policies for environmental compliance and HM/HW management are USAREUR Regulation (UR) 200-1 and the country specific Final Governing Standards (FGS). UR 200-1 contains environmental compliance requirements and policy for USAREUR elements regardless of geographic location. It is based on applicable provisions of U.S. laws and Executive Orders, U.S. Department of Defense (DoD) directives, and U.S. Department of the Army (DA) regulations. Country specific FGS were developed by U.S. Navy Europe (NAVEUR) for Italy as the DoD designated Executive Agents (EA) via a comparative analysis of the standards required by the Host Nation (HN) and minimum “baseline” criteria established by the DOD, with respect to which are more protective of human health and the environment. Thus, standards contained in the country specific FGS are those which have been determined by the designated EA to be more protective. In addition to the FGS, hazardous waste management is governed by regulations such as the European Agreement Concerning the International Carriage of Dangerous Goods by Road (ADR) requirements and Defense Reutilization and Marketing Office (DRMO) procedures. Historic and cultural resources are protected and managed in accordance with the FGS, DoDI 4715.05-G, and HN regional and provincial lists equivalent to the U.S. National Register of Historic Places and those places on the World Heritage List.

C.1.4 Background

This services contract provides support for the multi-media compliance and HM/HW management requirements at installations in Italy. The Department of Defense and the U.S. Army are committed to effective environmental stewardship of air, land and water resources, and historic and cultural resources to maintain and improve mission capability. There are numerous media areas which require ongoing management. Generally this includes, but is not limited to overall management of more all-encompassing programs, as well as inspecting, testing, monitoring, evaluating, reporting and training in various media areas. Particular compliance emphasis is also given to the proper handling of hazardous materials and hazardous waste.

Project specific TOs will be issued under the basic contract. The CENAU KO will provide the Contractor with any site-specific information in the CENAU’s possession upon issuance of each TO. Information provided by CENAU on any site will be dependent on the current status of the site. Each TO will define the Contractor’s performance requirements.

C.1.5 Performance Work Statement (PWS)

It is necessary for CENAU to provide the capability to conduct Multi-Media Compliance and HM/HW services to support U.S. Forces and the installations we serve. The Contractor will assist in the management of hazardous materials and waste systems that are governed by the FGS, Overseas Environmental Baseline Guidance Documents (OEBGD) where no FGS are developed, and applicable HN and DOD/DA/EUSAREUR requirements.

The Contractor shall furnish all personnel, materials, and services required to perform compliance management support; miscellaneous compliance-related studies; and HM/HW management assistance. To accomplish these goals the Contractor will provide a wide range of services including, but not limited to:

Environmental Compliance (U.S. Army Regulation 200-1, DoDI 4105.05G, country specific Final Governing Standards, etc.):

a. Environmental management system compliance and inspections and multi-media compliance management efforts

b. Environmental performance assessment (internal/external)

c. Management plan updates

d. Environmental Baseline Surveys

e. Archaeology and cultural resource services, in terrestrial, marine, and aquatic environments, including but not limited to: formal historic and cultural resource inventories and surveys, on-site inventory plans, reconnaissance surveys and recovery (including remote sensing techniques), prepare and update ICRMPs, prepare property protection plans, architectural surveys and services, National Register assessments for eligibility, museum design, curation and display support, assessment of project impacts to cultural resources, data preparation and computer database inputs, and participate in forensic recovery assistance.

f. Environmental planning

g. GIS support/master planning

h. Noise studies

i. Environmental review of construction projects

j. Soil and planning level surveys

k. Sampling and analytical testing for sediment, soil, air, and/or surface and groundwater for chemical and geotechnical parameters

l. Sampling and analytical testing for asbestos, radon, lead on surfaces or in the air

m. Groundwater modeling, fate and transport analyses, or other technologies

n. Preparing work plans, quality control plans, quality assurance plans, and health and safety plans

o. Decision documents and sampling reports prepared using technical English and/or translated into Host

Nation language

p. Maps delineating targeted locations with GIS supported layers

q. Host Nation coordination

r. Environmental Performance Assessments

s. Implementation of Final Governing Standards (FGS) through various media monitoring

t. Environmental training

u. Energy management

v. Management plans and standard operating procedures (SOPs) development

Hazardous Materials/Waste Management Support (USAR 200-1, FGS, European Agreement Concerning the International Carriage of Dangerous Goods by Road requirements, Defense Reutilization and Marketing Office procedures, etc.):

w. Solid Waste Management (including recycling)

x. Hazardous materials/waste management (HM/HW) system support

y. HM/HW data base management and maintenance

z. Environmental reporting requirements using Enterprise Environmental, Safety and Occupational Health-

Management Information System (EESOH-MIS)

aa. EESOH-MIS training (Operations Order 14-114, 251313ZSEP14)

bb. HM/HW inspections

cc. Hazardous material reuse center operations

dd. Hazardous waste management center operations

ee. Spill Response Plans and updates

ff. Pollution Prevention (P2) program management support

gg. Pesticide management support

hh. Sampling and testing of contaminated building materials

C.1.6 Conduct of the Work

The Contractor, the Contractor’s subcontractors, and the Contractor’s suppliers shall assist in the management of hazardous materials and waste systems while respecting the FGS, applicable HN, and DOD/DA/EUSAREUR requirements.

C.1.7 Performance Base Contract Task Orders

Work will generally fall under TOs using performance-based Performance Work Statements (PWS). A performance based PWS structures all aspects of an acquisition around the purpose of the work to be performed and does not dictate how the work is to be accomplished. It is written to ensure that Contractors are given the freedom to determine how to meet the Government’s performance objectives and provides for payment only when the results meet or exceed these objectives. It maximizes contractor control of work processes and allows for innovation in approaching various work requirements. Performance based PWSs emphasize performance that can be contractually defined so that the results of the Contractor’s effort can be measured in terms of technical and quality achievement, schedule progress, or cost performance. Performance based statements use incentives and penalties where appropriate, which correspond to the performance standards set forth in the contract. Performance-based task orders, with a tailored TO-specific Quality Assurance Surveillance Plan (QASP) typically will be issued against the TO.

The goal of Performance Based Contracting (PBC) is to:

a) Save money by reducing contract costs from elimination of unnecessary effort, through innovation by the Contractor, and also by reducing Government surveillance.

b) Enable Government to shift its emphasis from processes to results.

c) Hold Contractors accountable for the end results.

e) Ensure that Contractors are given the freedom to determine how to meet Government’s performance objectives.

The description of work stated herein provides a general understanding of the Contractor functions to be performed;

individual TOs will contain the specific performance based requirements and the evaluation criteria. The evaluation criteria will be identified in each TO as lowest price or best value. Technical requirements described herein in no way limit the activities that may be required under the terms of this contract.

Exclusive of the program management functions, the Contractor may utilize subcontractors or consultants identified in the accepted proposal or subsequently approved by the CENAU KO to perform any of the functions required within the specific TOs. TOs issued under this Contract will be Firm-Fixed Price.

The Contractor shall be responsible for acquiring and following the latest version of applicable regulatory or agency guidance unless otherwise specified. Specific objectives, milestones, and pricing information under this contract will be included in each TO. The Government will require some level of detail to properly analyze the pricing on a TO by TO basis so that the KO can document that the price is fair and reasonable. The level of detail may vary depending on the level of complexity of the project. In all cases, the Government will request the Contractor provide a cost breakdown, which specifies the proposed mix of labor resources, travel costs, other direct costs, with the underlying assumptions to support those costs and their technical approach.

C.1.8 Contract Deliverables

The Contractor will provide clear, well written, concise deliverables. Any documents not so written will be returned to the Contractor for correction (i.e. non-native speaker authoring documents without review.) They will be reviewed by Government staff and comments provided to the Contractor. Acceptance of reports will be provided by the Contracting Officer’s Representative (COR) or Project Manager upon the Contractor’s fully responding to and incorporating comments into the deliverables. The majority of deliverables are expected to be reports and computer databases with some possible web-based work, following completion of the services described in Section C.2.

Submissions will be in accordance with Section C.4.5 and any additional or superseding direction provided by the individual TO.

C.1.9 Studies and Technical Reports.

The Contractor shall perform and prepare reports, investigations and studies as required to meet the scope of work in each TO and to submit the report, investigation and/or study as directed within the TO. Documents will be reviewed and comments provided by the Government typically within 30 days of receipt of the deliverable, unless specified in the TO. The comments will generally be provided for the Contractor to provide responses and incorporate into the final documentation.

C.1.10 Data Requirements.

The Contractor will use, but not be limited to, a variety of cost data, aerial photography, satellite imagery, GIS data, and computer programming to complete the work for each deliverable. All data required, used or otherwise handled remains the property of the U.S. Government, the installation and agency that provided the data. The Contractor may not use datasets or other materials relating to this contract or developed from this contract for publication without the expressed, written consent of the U.S. Government. The Contractor shall contact the KO to begin discussions with regard to data manipulations and authorship prior to conducting data analysis with the intent of publication.

The Contractor shall make available to the U.S. Government draft copies of any publications, based on work conducted or data collected under this contract, for review and comment. All equipment purchased under the TOs remains the property of the U.S. Government.

C.1.11 Appendixes When Applicable.

The Contractor shall perform all studies and other efforts in full compliance with applicable Host Nation and U.S.

federal laws & legislation. The Government will provide historical data, reports, cost information, computer data, and regulations particular to each TO as available. An example of applying environmental laws would be use of the Final Governing Standards (FGS) during the preparation of a report involving environmental investigation. TOs will clearly identify all Government orders to be issued as well as possible requirements for the orders. TOs will clearly identify all Government provided information, requirements and references.

C.1.12 Requirements/Performance Standards.

Each TO shall use the standard Quality Assurance Surveillance Plan (QASP) requirements for service contracts as set forth in FAR Subpart 37.6, and the government reserves the right to modify these documents for each project.

The QASP is a document used to ensure that systematic quality assurance methods are used in the administration of the Performance Based Contract (PBC) or TO. The QASP details how and when the Government will survey, observe, test, sample, evaluate and document Contractor performance according to the PWS. A Performance Requirements Summary (PRS) details how the Government will monitor the Contractor’s performance. The Governments QASP and the Contractor’s Quality Control Plan work together to ensure that all project performance standards are met.

The QASP focuses on the quality, timeliness, etc. of the performance outputs to be delivered by the Contractor and not on the individual steps required or procedures used to provide the product or services. The QASP should highlight key quality control activities or events that the COR will use to determine and assess progress toward and/or completion of milestones.

C.1.13 Notification of Non-Compliance.

The KO will notify the Contractor of any non-compliance on a TO. The Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the Contractor or its authorized representative at a work site, will be deemed sufficient for the purpose of notification. If the Contractor or its representative fails or refuses to comply promptly with the notice, the KO may stop all or any part of the work until satisfactory corrective action is taken at no additional cost to the Government.

C.1.14 Final Acceptance.

Acceptance of project deliverables will be made upon approval of comments and incorporation of the comments into final deliverables. Typically the Contractor will respond to comments from CENAU and/or Army customers.

Payment will be provided upon acceptance of established milestones for each TO. The KO will provide Final Acceptance to the Contractor.

C.1.15 Contractor antiterrorism/Operations Security Requirements

For contractors requiring Common Access Card (CAC). The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

For contractors who do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the

National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems.

For Contracts that Require OPSEC Training. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

For Information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

C.2 TASKS.

The Contractor, operating as an independent Contractor and not as an agent of the Government, shall provide all labor, materials, facilities and equipment and perform all work identified in each individual TO. The Contractor may be required to perform work under multiple TOs at different sites simultaneously. The Contractor shall be cognizant of all appropriate laws, regulations, and guidance for each site. The Contractor shall ensure that all work activities performed by his personnel, subcontractors and suppliers are executed as required by these laws and regulations.

Any incident of noncompliance noted by the Contractor shall immediately be brought to the attention of the KO and/or the Contracting Officer’s Representative (COR) by written notice. Nothing in this contract shall relieve the Contractor of his responsibility to comply with the US and Host Nation laws and regulations. Any conflicts between laws/regulations and contract/TO requirements shall be brought to the attention of the KO and/or COR. The following types of Tasks have been identified for possible execution under this contract as TOs.

Note - this list contains the more commonly required efforts, but other compliance-related activities may be performed, as required and (2) the example efforts below are generally for Army Garrisons, but similar TOs could be ordered for other DOD service branches.

C.2.1 Multi-Media & Compliance Management Efforts.

C.2.1.1 Compliance Support.

Under an individual “Compliance TO” the Contractor shall be required to perform activities to assure that the Garrison is acting in accordance with environmental regulations applicable to their compliance program. Although TOs may contain individual items or a mix of the items listed under this section, usually an overall compliance TO is awarded for each Garrison. Typically, under each TO, one or more persons will accomplish the work (on-site) at the Garrison by performing some or all of the tasks outlined in this subsection, or possibly other work related to compliance. The TO shall contain an estimated number of documents to be prepared/reviewed, meetings, inspections, training, etc, typically within a 3, 6, 9 or 12-month time frame. The following tasks may be included under a “Compliance TO” when relevant:

a. Sustainment and Optimization Plan.

Develop a sustainment and optimization plan for addressing the deficiencies and optimizing garrison environmental compliance media areas for future sustainability.

b. Management Plans and Standing Operating Procedures (SOPs).

Review available documents and prepare a prioritized list of compliance-related plans and SOPs that need to be updated/ prepared. Typically this list is based on the optimization plan. Following Government approval, the Contractor shall proceed with developing or updating those plans/SOPs. The following non-inclusive list of management plans or SOPs could be anticipated for review and updates: Integrated Natural Resources Management Plan (INRMP), Integrated Cultural Resources Management Plan (ICRMP), Threatened and Endangered Species (T&E) Management Plan, Integrated Pest Management Plan (IPMP), Project Environmental Review SOP, legally protected species management, and compensation and mitigation plans.

c. Program Development.

Identify potential projects, develop description of work, and degree of effort to comply with environmental project and program requirements.

d. Environmental Compliance Inspections and Optimization.

Execute environmental compliance inspections of specific facilities/media. These inspections typically include, but are not limited to hazardous material/hazardous waste storage areas, oil water separators, underground/aboveground storage tanks, and chlorination stations. As part of this effort the Contractor shall evaluate the current environmental compliance program and chart success rates for management implemented controls. The inspection data collected may be used to prepare a final report recommending future controls to increase environmental sustainment and optimization at the installation.

e. Environmental Performance and Assessment.

To assess a garrison’s overall, current compliance position, the Contractor may be required to plan and organize an internal assessment according to published U.S. Government guidance. Following the internal assessment the Contractor shall develop a table to reflect the current findings against any prior internal assessment. Before a formal external assessment is conducted by others, the Contractor shall develop a management plan of action, including recommendations for correction and improvement. This plan of action typically will be based on previous assessment findings, and on the recommendations currently developed/ implemented in the sustainment and optimization plan.

f. Environmental Management System (EMS) Compliance.

Develop or update EMS documentation to include assuring that all the above recommendations and implemented documentation is included in the EMS document control system. The Contractor shall perform an assessment of the installation’s compliance status with respect to the U.S. Army EMS metrics. The Contractor shall review internal documents to evaluate the main processes and the status of environmental management at the Garrison, to include but not be limited to the following: analysis of Environmental Program Assessment

System (EPAS) reports, participate in external EPAS, conduct internal EPAS, internal audits, conduct preparatory inspections, and all required management plans such as: Natural Resource Management Plans, Pesticide Management Plans, Drinking Water plans, Recycling Plan and similar plans. Following the review the Contractor shall prepare a brief report detailing the status of these requirements. The Contactor may be required to develop and conduct EMS awareness and competency training and/or to perform EMS related audits.

g. Database Management.

The Garrisons maintain and provide input to numerous environmental databases. Some for which updates/input may be required include Army Environmental Database – Compliance Cleanup (AEDB-CC), Army Environmental Database – Environmental Quality (AEDB-EQ), Army Europe Database – Environmental Requirements Management System (ERMS), Enterprise Environmental, Safety, and Occupational Health Management Information System (EESOH-MIS), IMCOM - Status Tool for the Environmental Program (STEP), Solid Waste Annual Report - Swarmed and Installation Status Report – Part II (ISR II) databases. Any updates would be in coordination with staff at the Garrison and headquarters level.

h. Environmental Training.

Develop, update, provide and track environmental training, including EMS awareness training, environmental competency training, environmental officers training (e.g. units, rotational forces, organizations, tenants, etc.), inspection training of rotational forces, and environmental compliance awareness training courses for military and civilian personnel. Support training and informational events for the public. Training can be live on-site, at a remote site, or via the web. Additional training may be required to ensure that Garrisons are in environmental compliance.

i. Meeting Participation.

The Contractor will be expected to participate in Garrison meetings at which compliance-related efforts are discussed. Standard meetings in which the Contractor may be required to participate include quarterly Environmental Quality Control Committee (EQCC), Cross Functional Team (CFT) meetings, and monthly Environmental Compliance Officer (ECO) meetings. Efforts the Contractor may be required to perform include:

coordinating the meetings, inviting the team, preparing an agenda, writing minutes of the meetings, and supporting the development of the meeting presentations. Other Garrison-specific meetings may require similar efforts.

C.2.1.2 Pollution Prevention (P2) Program Management Support.

Perform a number of pollution prevention related activities in individual TOs. The following tasks may include:

a. P2 Project Development - Develop and implement specific P2 projects. This shall involve preparing project specific P2 Opportunity Assessments and project plans, as needed, and evaluating those projects (detailed technical and cost analysis) with respect to their technical and economic feasibility. The Contractor shall assist the Garrison in selecting the specific projects for Opportunity Assessments, developing detailed project plans, and project implementation;

b. Hazardous Substances (HS) Review. Identify sources of Hazardous Substances and Non Hazardous Substances purchases by type & quantity, evaluate the processes (i.e. purchase, handling and disposal), identify and implement methods of HS reduction, substitution, avoidance, and handling. The Contractor shall identify annual management costs and pollution generation amounts associated with hazardous materials, hazardous waste, air emissions, energy conservation, wastewater discharges, and solid waste.;

c. Plans Update and Development. Edit and update the current Pollution Prevention Plan, policies, and related documents in accordance with the Army P2 plan guidance;

d. Garrison P2 Training/Awareness Training. Identify P2 training requirements necessary to create a Garrison wide P2 awareness among the organizations, units, activities, and tenant organizations that generate and/or manage pollution or waste - from commanders down to front line supervisors. Using this information, the Contractor shall develop a training plan and presentation materials, and achieve a 100% trained /educated

Garrison staff by the close of the contract and conduct P2 Awareness Training that includes training materials for all level of audiences, such as family members, children, commanders, supervisors, etc.;

e. P2 Garrison Coordination. Coordinate P2 efforts and initiatives with all Garrison Directorates, activities, and organizations, including DOL, DOC, DoDDs, DCA, AAFES, and MWR. The Contractor shall work effectively with the HM/HW/HSMS manager(s) to prevent pollution; and f. Information Management.

Maintain P2 and related files and historic records. This may include data entry into existing systems and databases at the Garrison, including document control systems.

C.2.1.3 Solid Waste Management.

Under an individual TO the Contractor shall be required to perform a number of activities related to solid waste. The Contractor shall analyze solid waste management within a Garrison and use the results to update their Solid Waste Management Plan (SWMP) in accordance with the appropriate regulatory criteria. The format will conform to the headquarters SWMP template. When updating the plan, the Contractor shall ensure that it incorporates the EMS and P2 process initiatives, goals, targets, and impact analysis. All existing raw data available through recent P2 and internal/external assessments must be considered and incorporated if shown to be cost effective. The SWMP will be integrated with the installation’s EMS.

C.2.2 Hazardous Materials (HM) and Hazardous Waste (HW) Management.

Under an individual TO the Contractor shall be required to perform a number of related HM and/or HW management activities. The following tasks shall contain but not be limited to the following when relevant. Again, a TO could require one or more on-site staff members to perform some or all of these tasks for a specified period of time based on the estimated number of inspections, training, etc. a. HW Inspection. Perform inspections of facilities storing hazardous substances. This will consist of the following steps:

Develop an inspection schedule for facilities such as hazardous waste storage areas and accumulation points (HWSA/HWAP) that store hazardous substances (water-endangering/hazardous waste). The schedule will be developed using judgment to identify the types of problems (e.g., malfunctions or deterioration) that are to be reviewed during the inspection (e.g., inoperative sump pump, leaking fitting, etc.). The inspection frequency should be based on the rate of possible deterioration of the equipment and probability of an environmental or human health incident if the deterioration or malfunction or any operator error goes undetected between inspections.

After the schedule has been developed, the Contractor shall inspect tenant and training units for compliance with storage requirements for HW, prepare inspection reports, enter inspection reports in a database, prepare Notices of Noncompliance for deficiencies found, and track correction of deficiencies.

Recommendations and/or a corrective action report could be prepared to determine potential remediation options.

b. Provide Hazardous Waste Training. Routinely offer hazardous waste training, in English, to the units, tenant organizations, and training units; and for local nationals (LNs) in the HN language including EESOH-MIS.; c.

Update HW Management Plan. All relevant HW results from any recent assessment/audits must be incorporated into the current Hazardous Waste Management Plan.; d. Develop/design HW-reduction solutions to support EMS. Based on the Garrison’s internal assessments, recurring findings that could be corrected with environmental engineering solutions (e.g., use of technical equipment) should be assessed in accordance with pollution prevention measures.

The Contractor shall review the Garrison’s recurring and repeat assessment findings and identify those that could be corrected. For example, the use of an aqueous-based parts washer in place of a solvent-based parts washer could be a solution to a finding.; e. Hazardous Materials Control Center (HMCC) & Hazardous Waste Management Centers.

Provide assistance at the Garrisons HMCC that serve as a central management point for all hazardous material (HM) operations and the tracking of HW operations. This includes HM procurement, storage, and issue; tracking empty container disposition and hazardous waste disposal; and performing unit area compliance inspections and training.

Provide an onsite application database manager (ADBM) who serves as the overall HMCC manager and who must ensure that the installation is compliant with the FGS, HN Requirements, and DOD/IMA-E requirements. An HMMC does not exist at all Garrisons. Here, the Contractor shall assist at HW Management Centers (disposal areas) assuming tracking, proper signage/separation, inspection and arranging for disposal of HW (by a third party) brought to the designated disposal areas; f. Hazardous Materials Management System (HMMS) Database

Management Support. Provide on-site and off-site support to the HMMS data management system under the DoD prescribed system user’s guidance. The Contractor shall be required to:

Provide status reports on activities conducted in support of HMMS such as error analysis reports, status of integrating existing HMMS data into the database, training status, and summaries of all briefings.

Manage, evaluate/assess and report on HMMS system performance following established monthly metrics.

Report on HazMat Free-Issues giving the total monthly (and annual cumulative) cost-avoidance dollar amount realized by operating the Garrison HM Reuse Center(s).

Report on Shelf-Life Management Program giving the total monthly (and annual cumulative) cost avoidance dollar amount realized based on shelf-life extensions of HM by the Garrison HMRC. This could include a break-out showing the total number of attempts to extend the batch/lot product life using the web-based DOD database; associated data related to successful/non-successful on-line updates; the number of (total batch/lot numbers) meeting/not meeting the product value economic threshold set for determining testing; the current status of batch/lots submitted; and results for the month.

Monthly Roll-ups of Contractor Activity to include number of participating/enrolled HMMP activities/units at each installation, highlighting current status and past months activities; Activity/unit HMMP management reviews conducted during past month with highlights; Activity/unit HM storage site inspections accomplished and any trend data revealed during past month; Roll-up of HM instruction and training provided participants/units during the previous month.

C.2.3 Miscellaneous Compliance-Related Efforts.

There are numerous compliance-related media areas that require management plans, monitoring, etc. A number of these are shown below; however, other compliance-related efforts as required to maintain Garrison compliance under the country specific FGS may be conducted under this services contract. Additional training requirements may be requested beyond those described under specific sections below.

C.2.3.1 Incidental GIS Support.

Perform a number of GIS related tasks which may include but are not limited to the following efforts: GIS Inventories. Perform inventories of existing installation GIS equipment and software, GIS data/layers, data accuracy, availability, format, attributes, metadata, coverage, completeness, and applicability; Needs Analysis. Based on existing conditions the Contractor shall determine the Garrison’s needs using Government-provided guidelines and develop a long range plan providing the way forward to having a fully operating GIS system should be included;

Data Development. There are between 90 and 100 GIS layers that have environmental applicability. Selected geospatial data layers will be prepared by incorporating field data including GPS data, remotely sensed data, and analog data. The effort will include analysis of data; classification, digitization, and accuracy assessment; and preparation of any required documentation. The Contractor shall compile the geospatial data layers and attribute data into formats and databases compatible with installation system requirements; Data Editing/Updating. Review and update spatial and attribute features of these existing geospatial data layers as specified by the Government and perform format conversions into formats and media type provided by the Government. Updated metadata would be provided at the conclusion of this effort; GIS Data Analysis. Conduct a spatial analysis for Army land management requirements utilizing existing geospatial and non-spatial data to produce new GIS data layers in accordance with user defined output requirements; and Training and Technical Support. Hold on-site training on the use of the full range of ArcGIS desktop software with Garrison staff and other government representatives as designated. The ArcGIS components and extensions shall include, but not be limited to ArcView, ArcInfo, ArcReader, ArcScene and ArcServer, and relational database management system (RDMS) software. In addition, provide technical assistance to the Garrison for data development; database maintenance; data analysis display; output; system configuration and maintenance; data sources and acquisition; hardware/software requirements and acquisition procedures and sources;

and Federal Geographic Data Committee Standards and SDSFIE. As part of this effort the Contractor may have to research GIS technical support questions that are posed; provide appropriate responses and references; and provide copies of references to appropriate personnel.

C.2.3.2 Noise Study.

Perform an acoustic feasibility study for facilities such as a firing range, regarding its impact on the neighborhood.

As part of this effort the Contractor may be required to develop potential noise control measures to ensure operations are in accordance with HN requirements (e.g. Germany TA Lärm – Technical Regulation on Noise Control). The feasibility study could include a digital terrain model for which the Contractor would acquire all necessary data to create a digital terrain model, collect additional specific data on site e.g. buildings, dams, trees, and incorporate them into the terrain model. Using all available data, all parameters postulated by HN Regulations (e.g.

average annual noise levels, noise peaks etc.) would be calculated. Different noise control measures would be simulated and calculated within the model with the impacts of the noise pollution on the neighborhood (emission/immision forecast) evaluated. From this the Contractor would predict whether the control measures are feasible to keep the limiting values of the HN regulations and would prepare a cost estimate of the expected construction costs for the recommended noise control measures. Recommendations and/or a corrective action report could be prepared to determine potential remediation options.

C.2.3.3 Laboratory Testing of Drinking Water, Waste Water or Point Source Discharges.

Conduct sampling and analyses of any sample (including soil, sludge, sediment, soil vapors, surface water, groundwater, etc.) in order to assess effects to the environment (human and natural) or to meet water permit/monitoring requirements. Testing will be performed by an accredited HN laboratory as selected by the Contractor. Said laboratory will be recognized for its high quality work and will offer assurance that testing is carried out in accordance with its internal quality control/assurance protocols, by providing appropriate documentation for approval by the Government KO or Authorized Representative. Laboratories not satisfactorily meeting these requirements may be rejected by the KO. Recommendations and/or a corrective action report could be prepared to determine potential remediation options based on the analysis of the laboratory results.

C.2.3.4 Spill Response Plan.

Develop a contingency plan for unexpected (emergency) spills. This may include research of the country specific FGS and USAREUR notification requirements; identify those people within a facility responsible for immediate response actions for spills involving the different types of hazardous materials/waste; determine the appropriate notification procedures to local authorities; write a spill action plan; determine recording procedures for a spill event; and develop a plan for excavating contaminated soil. Purchase of required equipment related to spill response may be possible under a specific TO.

C.2.3.5 Pesticide Management.

Conduct a facility pesticide survey, that may include research in the FGS, identify existing information on pesticides, determine pesticides currently in use within a facility through record searches and interviews; determine if the material is being properly stored and properly used (i.e., safety precautions are being carried out); offer suggestions on substitute (non-toxic) materials that could be used; and prepare a management plan on the findings including information on proper storage and use if deficiencies have been observed. Recommendations and/or a corrective action report could be prepared to determine potential remediation options. Some testing may be required as part of this effort.

C.2.3.6 Air Emission Survey/Inventory.

Conduct an air emissions inventory or survey for the facility. This may include research existing information on air emissions; determine emissions from local facilities such as heating plants; compare these emissions with appropriate standards; determine any deficiencies, develop a plan for correcting deficiencies and monitoring emissions per appropriate laws and/or regulations; and write or update a management plan. Regularly scheduled, and or ongoing monitoring of some local facilities may be required. Recommendations and/or a corrective action report could be prepared to determine potential remediation options.

C.2.3.7 Asbestos Survey.

Conduct a complete, accurate, and comprehensive survey to detect and identify all suspected Asbestos Containing Material (ACM) in selected buildings within a facility. Information gathered would be used as a basis to prioritize building maintenance, repair, demolition, and for scheduling follow-up inspections. Sampling may be a requirement for completion of the survey. Analysis will be conducted by an accredited laboratory. Sampling will comply with applicable HN regulations. Recommendations and/or a corrective action report could be prepared to determine potential remediation options.

C.2.3.8 Lead-based Paint.

Perform lead-based paint surveys to include sampling/testing and report preparation within the Garrison.

Recommendations and/or a corrective action report could be prepared to determine potential remediation options.

Sampling will comply with applicable HN regulations.

C.2.3.9 Radionuclide Surveys.

Perform radionuclide surveys (such as radon-222) at designated buildings within the Garrison. Recommendations and/or a corrective action report could be prepared to determine potential remediation options. Follow-on mitigation in areas with unacceptably high levels of radionuclides may be performed under this contract. Sampling will comply with applicable HN regulations.

C.2.3.10 Potable Water Management Plan.

Typical efforts under this task could consist of reviewing existing information; determining whether or not surveys have been conducted and, using this, determining if additional survey work is required; performing a site survey (including a possible further review of existing facility data such as water sources, water distribution, water usage, facilities, equipment, capacity, monitoring program, water quality, treatment requirements, operation, and maintenance); identifying deficiencies; evaluating the condition of the system and other variables that impact potable water supply quality and system efficiency; performing a vulnerability assessment; and developing or updating a master plan addressing short-term and long-term requirements to meet existing and projected needs within the Garrison. This information would be summarized in a management plan along with the appropriate FGS and DOD/DA/USAREUR criteria relating to operating, maintaining, updating, and monitoring requirements within a specific installation or installations of the Garrison. Actual monitoring through the taking and testing of water samples over a scheduled time frame may be required to assure the Garrison’s compliance with water quality standards.