SOW Rev 1.docx

THIS IS A COMBINED SYNOPSIS/SOLICITATION: The purpose of this synopsis/solicitation is for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; proposals are being requested and a written solicitation will not be issued.

The United States Army Corps of Engineers (USACE), Middle East Division (MED) is seeking a Request for Proposal to provide Copier/Multi-Functional Flat Rate Lease and Support services to the U.S. Army Corps of Engineers, Middle East District, 201 Prince Frederick Drive, Winchester, VA 22602.

This announcement is to Small Businesses (in accordance with the NAICS code below), HUBZone Small Business, 8(a) Small Business, and Service Disabled Veteran Owned Small Business concerns that may be interested in performing a contract for the U.S. Army Corps of Engineers, Middle East District. The work to be performed is described below. The applicable North American Industry Classification System (NAICS) Code is 532420 office machinery and equipment rental and leasing and the related small business size standard is 500 employees.

Central Contractor Registration (CCR) and Annual Representations and Certifications, as required by FAR 4.1102, apply to this procurement. Prospective contractors must be registered prior to award. Lack of registration in the CCR database will make an offeror ineligible for award. Information on CCR registration can be obtained via the Internet at http://www.ccr.gov. Information on annual Representations and Certifications can be obtained via the Internet at http://orca.bpn.gov.

Interested parties should include the following information in their response: (a) Business name, address, cage code, size classification based on NAICS size standard, socioeconomic classification (i.e. HUBZone and/or 8(a), and a point of contact; (b) Bid Schedule/Pricing Quote; (c) Evidence of your experience performing work similar in type and scope to the work in this announcement within the last five years. The evidence should include: contract numbers, project titles, dollar amounts and points of contacts with telephone numbers. Please do not include more than three past projects; and (d) Include attachments cataloging the company's equipment assets, personnel resources and financial resources that demonstrate company responsibility and capability to perform required work.

All interested parties are encouraged to respond to this notice, by e-mail to Craig.L.Carroll@usace.army.mil no later than 12 PM local EST 8 May 2020.

STATEMENT OF WORK:

Contracting Activity: U.S. Army Corps of Engineers, Middle East District, 201 Prince Frederick Drive, Winchester VA 22602

SOW REV 1

Description of Supplies/Services:

The successful offeror shall provide 5 base years lease/rental for copiers/multi-functional devices, maintenance, repair, training and logistical support at the U.S. Army Corps of Engineers, Middle East District (MED), 201 Prince Frederick Drive, Winchester VA 22602

Offerors must have a positive, proven track record in the industry and reputation for providing technically proficient and timely performance of the tasks called out in the Statement of Work including, but not limited to: ease, installation and removal; maintenance; training of operators; replenishment of consumable supplies; and relocation of configured networked copiers and multifunctional devices on facilities in the designated areas.

The Government will not take ownership of the machines provided at any time.

The principal components of the work to be performed include: Lease/Rental for a Base Year and Four (4) twelve month Option Year periods. Base Year quantities and Option Year quantities vary as described within the CLIN structure within this solicitation.

Offerors shall provide a fixed flat fee including delivery, installation, maintenance (including parts and supplies), consumable supplies, service, and training.

Maintenance response should be within a 4 hour time period when call is placed during vendor’s normal business hours. Repairs should be completed within a 24 hour time period of notification. If the repairs cannot be completed within that time frame, the offeror must provide a comparable copier replacement if the equipment repairs are estimated to exceed three (3) business days from the initial date of visit by the service technician. Copiers under this element will be delivered, set-up and picked-up by the contractor at no additional cost to the government. Repeated failure to provide timely service maintenance to all copiers within the specified time schedules (not to exceed 3 valid written complaints from different customers per month) may result in the removal of the servicing contractor from the contract.

The offeror agrees to provide all replacement parts (including photoreceptor drum), toner, and service labor in order to keep all machines in good working order using scheduled or remedial preventative maintenance procedures to ensure all copiers are lubricated, adjusted and operating correctly.

The offeror will provide and monitor all consumable supplies necessary for the operation of the equipment at no additional cost to the government. Paper and staples are excluded as a consumable supply.

Estimated consumable supply usage is:

35,000 pages per month, Color and B/W Multifunction Printer, Estimated 35,000 copies total per month 5,000 pages per month per Color Copier (22) Estimated 100,000 copies total per month

Supplies will be delivered to the designated locations outlined within the contract.

The offeror will provide a toll-free telephone number to end-users to order supplies.

Supplies are to be delivered within 48-hours after order is received by the vendor. Government space for additional stock or inventory of supplies is not available.

The following items must be returned with an offeror proposal: Complete Bid Schedule to include lease, consumable supplies, maintenance/service, delivery/installation and applicable training, Non-Pricing data listed within the evaluation factors criteria, completed clause 52.209-5, completed clause 52.212-3 and completed clause 52.219-1

Specifications needed for the copiers are listed below.

Provide and monitor all consumable supplies necessary for the operation of the equipment at no additional cost to the government. Paper and staples are excluded as a consumable supply.

Specifications needed for the Multifunction Devices/Copiers are listed below.

QTY=1 (Xerox C9065) Color and B/W Multifunction Printer with the following specifications: (one copy machine for the base bid year. The requirement is unchanged for option years)

· Copy Speed of 65 PPM Color and 65 PPM Black and White.

· 250-sheet Single Pass Duplex Automatic Document Feeder (DADF) for copying and scanning of large jobs, offering speeds of up to 139 IPM color and black-and-white. Originals up to 11 x 17 in. Scan to a variety of output options.

· Ultra Low Melt Toner Technology

· Black toner cartridges must be able to load while the copier is running, allowing to replenish the toner without interrupting the job.

· All toner will be in a cartridge. No dispensing of toner from a canister into unit is acceptable. Drums will also be in a cartridge format.

· Five standard trays with additional 2 Tray (4,000-sheet Total) Oversized High-Capacity Feeder to handle sheet sizes up to 13 x 19 in.

· Can handle media up to 350 g/sm and run a wide variety of substrates. These include coated, labels, transparencies, and synthetics. Sheet sizes can be as large as 13 x26 in. so that you can produce Banners and 12 x 18 in. full-bleed prints. Also the ability to handle a wide variety of media including coated and uncoated stocks, magnets, vinyl, and other specialty media.

· 2400 x 2400 dpi resolution for both printing and copying.

· Full-Panel Color Touch Screen using an intuitive index tab and button configuration. User interface to add important copy control functions and additional system status information on a simple view screen.

· Multi-job queuing to let you promote and delete at the touch of a button.

· Built-in Network Controller for Printing and Scanning to Network Directory.

· Professional Finisher with Decurling Media Capability. The finishing option will offer 50- sheet, multi-position stapling and hole punching 2, 3, or 4 holes plus stacking of up to 3,000 sheets with a 500-sheet top tray and include saddle stitching with center fold for easy booklet making and Bi-fold brochure assembly. C-Fold / Z-Fold unit. The finisher will have a 1,500-sheet stacker tray, and a booklet output tray.

· 300,000 Pages Per Month Duty Cycle

· Integrated Color Server with 2GB RAM Plus 500GB Hard Disk Drive (Fiery Server EX-c)

· Reduction/Enlargement from 25% - 400%

· 110-127 VAC, 50/60 Hz (Printer)

· 100-240 VAC, 50/60 Hz (Options)

· All Consumable Supplies excluding paper and staples.

· Full Service Maintenance Included

· Print First Page out time as fast as 10.4 seconds color and 8.5 seconds B/W

QTY=22 (Xerox C8045) Color Copier with the following specifications: (22 individual copy machines base year not to exceed 22 individual copy machines in the option years.)

The 22 Xerox C8045 machines will be Pooled together so that the Black impressions will be added together monthly on all 22 machines and also the Color impressions will add together on all 22 machines.

3,000 Black Included in Monthly Lease Cost (per unit) 2,000 Color Included in Monthly Lease Cost (per unit)

· Microsoft Operating Systems Compatibility

· 130-sheet Single Pass Duplex Automatic Document Feeder (DADF) for copying and scanning of large jobs, offering scanning speeds of up to 139 ipm color and 139 ipm black-and-white (Duplexed), with Paper Size Sensed of 5.5 x 8.5 in. to 11 x 17 A5 to A3. 16 lb bond to 32 lb bond./ 50 gsm to 128 gsm

· Copy Speed of 45 PPM Color and 45 PPM Black and White.

· Support up to 300 gsm and media sizes up to 12.6 x 19 in.

· Bidirectional print drivers that communicate statue information between devices to client including the job queue.

· Hi-Q LED Technology for crisp 1200 x 2400 dpi printing and energy savings.

· Two standard trays holding 520 sheets from 5.5 x 8.5 to 11 x 17 in. and tray 3 is a high- capacity 2,100-sheet holding 8.5 x 11 in.

· Can handle media 16 lb bond to 110 lb cover/ 55 to 300 gsm and run a wide variety of substrates.

· 1200 x 2400 dpi for printing and 600 x 600 dpi for copying

· Full-Panel Color Touch Screen using an intuitive index tab and button configuration. User interface to add important copy control functions and additional system status information on a simple view screen

· Scan to Network, Scan to Email, Scan to Folder, Scan to SMB or FTP, Text Searchable PDF, PDF/A, XPS, Linearized PDF, JPEG, TIFF, Scan to USB

· Memory Device, Single Touch Scanning, TWAIN Support

· Walk Up One-Line Fax for External Line (Outgoing and Incoming)

· Multi-job queuing to let you promote and delete at the touch of a button

· Built-in Network Controller 10/100/1000 BaseT Ethernet for Printing and Scanning to Network Directory or Email Recipients

· Voltage: 110 –127 VAC; 60 Hz

· 200,000 Images per Month Duty Cycle

· 2GB System Memory Plus 160GB Hard Disk Drive, 1.2Ghz Processor

· Reduction/Enlargement from 25% - 400%

· All Consumable Supplies excluding paper and staples.

· Full Service Maintenance Included

· First Page out time as fast as 7.5 color / 6.4 black & white.

· Paper Finishing Unit with Top Tray Capacity of 250 Sheets and Stacking Tray of 2,000 Sheets

· Stapling up to 50 Sheets

· Scan while the system is printing, copying, or while it is transferring scan to network

· Smart Card Enablement Kit (CAC) for Scan to Email (Microsoft Outlook) Capability Installed

· Open Architecture Platform. Able to add personalization for the user through apps. User permissions. McAfee partnership for security. Integration with cloud solutions. Simple EIP technology for ease of use. Remote control panel.

· An app on the device’s control panel that allows for requesting service and supplies as needed from the service provider without calling, emailing or submitting request online.

· An app on the device’s control panel that automatically updates firmware and security updates (with no user intervention) as they are released by the manufacturer and approved.