PreProposal_Slides.pptx

Pre-Proposal Teleconference

Architect-Engineer Services Indefinite Delivery Indefinite Quantity (IDIQ) Contract for Multi-discipline Miscellaneous Civil Works and Other Architect and Engineering (A-E) Services Within the Florida Boundaries of the Jacksonville District, Puerto Rico and the U.S. Virgin Islands

Solicitation # W912EP18R0039

Date: May 14, 2018 22 May 18 L. Labs

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AGENDA

Welcome and Introductions (Roll Call) Administrative Items Engineering and design services for predominantly civil works projects Overview of USACE A-E Selection Procedures Selection Criteria Small Business Questions 22 May 18 L. Labs

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Administrative Items

Introductions and Roll Call Phones Muted, unless taking speaking or asking questions Questions will be allowed:

General questions OK Technical questions OK if yes/no Otherwise it is the offeror’s responsibility to submit in writing to the POC Submit questions in writing via email Slides and roster will be posted 22 May 18 L. Labs

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Engineering and Design Services for Civil Works Projects

Robust District-based workload as well as Regional and National support Work under this contract encompasses Engineering and Design Civil Works Design Military Design Primarily for projects within Florida, but may be used for projects within the Commonwealth of Puerto Rico, the Caribbean, and outside the geographic boundaries of the Jacksonville District 22 May 18 D, Dudley

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Engineering and Design Services for Civil Works Projects

Work we do:

Engineering and Design Preparation of Design Reports Engineering Studies Cost estimates and construction schedules Calculations/ Analysis Construction Plan/ Specifications for use in Competitive Bidding Processes.

Civil Works Design Environmental Restoration Flood Control Erosion Control Jetties Navigation (Including Dredging) Bridges Structural design ( including pump stations, bridges, and water control structures)

22 May 18 D. Dudley

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Engineering and Design Services for Civil Works Projects

Work we do:

Civil Works Design (Continued) Levees and Dams Engineering Studies Utility systems design and relocation Value Engineering Military Design Architectural Structural Roofing Carpentry Masonry Mechanical

HVAC

Electrical Fire Protection or Life Safety Systems

D. Dudley

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Overview of A-E Selection Procedures

Selection Board Process defined in EP 715-1-7, USACE HQ publications & FAR Part 36 - Brooks A-E Act

Members are subject matter experts / licensed professionals Strict adherence to selection criteria Every point in the solicitation is evaluated Only information provided in packages submitted is used Entire package is review by all members All evaluations discussed and consensus reached Board determines most highly qualified firms Report selection rationale to chain of command to ensure process is consistent and fair Notifications sent to all applicants Debriefings

22 May 18 L. Labs

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Selection Criteria

Contract & Project Information 6 Contracts, 4 or more Unrestricted 2 Small Business Contracts,1 WOSB, 1 SB Solicitation Selection Criteria in descending order of importance Primary Criteria Specialized Experience and Technical Competence Professional Qualifications Capacity to Accomplish the Work Past Performance Knowledge of the Locality Secondary Criteria (tie breakers) Equitable Distribution of DoD Contracts Geographic Proximity Submission by 4 pm on June 13th ; 3 paper & 1 electronic copies of all proposal documents

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Key Points to Small Business Set-Asides

Register/update in SAM.gov – STAY CURRENT!

Certify business size in ORCA (On-line Reps and Certs)

Know the NAICS code and size standard assigned to the procurement

Know your performance requirements

- Limitations on subcontracting-Small Business Set-Asides

(FAR 52.219-14)

- Notice of Set-Aside for Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (52.219-30)

D. Burks

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I am going to brief key points for SB set-asides.

Small Business Requirements 52.219–8 Utilization of Small Business Concerns SB, VOSB, SDVOSB, HUBZone , SDB, WOSB concerns shall have maximum practicable opportunity to participate in performing contracts and subcontracts;

Ensure timely payment of amounts IAW terms of their subcontracts with all small business concerns;

Agrees to carry out this policy in awarding of subcontracts to the fullest extent consistent with efficient contract performance.

Agrees to cooperate in any studies to determine the extent of the Contractor's compliance with this clause.

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This clause is part of the terms and conditions of your contract should you choose to submit a proposal. In fact this clause is included in ALL our procurements that exceed $150,000.

Just because this procurement is set-aside for SB concerns does not mean you are relieved from providing maximum opportunity to veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns.

And because the clause includes this language you may be asked participate in any studies or surveys to determine the extent of the Contractor’s compliance with the clause.

Small Business Requirements – Small Business Set-Asides 52.219-14– Limitations on Subcontracting (Jan 2017)

(c)(1) Services. At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

Ensure SB firms are true beneficiaries of set-aside dollars;

Encourage small business skill development in government contract;

Build industrial base in the small business community;

Assure use of small businesses as contemplated by contract awards.

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This is the limitations on subcontracting clause that is included in the solicitation and applies to procurements that are set-aside for SB concerns.

Small Business Requirements- Women-Owned Small Business Set-Aside FAR 19.1503 “Status as an EDWOSB concern or WOSB ”

(a) Status as an EDWOSB concern or WOSB concern eligible under the WOSB Program is determined in accordance with 13 CFR part 127.

(b) The contracting officer shall verify that the offeror—

(1) Is registered in the System for Award Management (SAM);

(2) Is self-certified as an EDWOSB or WOSB concern in SAM; and

(3) Has submitted documents verifying its eligibility at the time of initial offer to the WOSB Program Repository. The contract shall not be awarded until all required documents are received.

(d) (2) The contracting officer shall file a status protest in accordance with 19.308 if--

(i) There is information that questions the eligibility of a concern; or

(ii) The concern fails to provide all of the required documents to verify its eligibility.

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Note:

This action is an WOSB set-aside. This means both EDWOSB and WOSB concerns can propose on the work.

You must ensure you are registered in SAM as a self-certified EDWOSB or WOSB concern

AND submitted the documents verifying eligibility at the time of the initial offer to the WOSB Program repository.

Very important – this section (d)!

Small Business Requirements- Women-Owned Small Business Set-Asides 52.219-30 Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015)

(a) Definitions. “Women-owned small business (WOSB) concern eligible under the WOSB Program” (in accordance with 13 CFR 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

WOSB Program Repository means a secure, Web-based application that collects, stores, and disseminates documents to the contracting community and SBA, which verify the eligibility of a business concern for a contract to be awarded under the WOSB Program.

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This clause is in the contract and it is very important you read and understand the conditions of this clause.

For purposes of this presentation, this slide highlights the definition of a WOSB eligible under the WOSB program.

Small Business Requirements – Women-Owned Small Business Set-Asides 52.219-30 Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) Continue

(d) Agreement. A WOSB concern eligible under the WOSB Program agrees that in the performance of the contract for—

(1) Services (except construction), the concern will perform at least 50 percent of the cost of the contract incurred for personnel with its own employees;

Offerors are reminded that prior to award, the apparent successful offeror must have provided all required documents to the Woman Owned Small Business (WOSB) Program Repository in accordance with FAR 52.219-30. In addition, all other requirements of FAR 52.219-30 must be met to be eligible for award.

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This paragraph of the clause states you that when you sign your proposal you agree>>>>>>

Why is this important?

Because we want to ensure that small businesses are the true beneficiaries of set-aside dollars We want to encourage small business skill development in government contracting And Assure use of small businesses as contemplated by contract awards

Small Business Requirements Women-Owned Small Businesses (WOSB) Federal Contracting Program

The WOSB Federal Contract Program was implemented in February 2011 with the goal of expanding the number of industries where WOSB were able to compete for business with the federal government. This program enables Economically Disadvantaged and Women-Owned Small Businesses to compete for federal contracts that are set-aside for in industries where women-owned small businesses are underrepresented. It also allows set-asides for WOSBs in industries where women-owned small businesses are substantially underrepresented. SBA has designated two sets of industries(EDWOSB & WOSB) according to North American Industry Classification System (NAICS). There were significant changes made in WOSB Federal Contracting Program effective March 03, 2016.

The link below will take you the changes as well as what you need to know if you are a women-owned small business.

https://www.sba.gov/content/women-owned-small-business-program

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This is information about the WOSB program and the purpose.

Small Business Requirements Systems for Award Management www.sam.gov Dynamic Small Business Search http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm SB firms keep profile current w/bonding, past performance, and capabilities Prime contractors can use many filters to locate SDB, HUBZone, WOSB, SDVOSB specific firms and their location.

FEDBIZOpps www.fbo.gov SB firms register as an interested party for the solicitation

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By all means keep your profile current. This includes your email address! I can’t say enough about dynamic small business. We use it regularly here as part of our market research.

Small Business Requirements Contact Information Beth Myers – Deputy, Office of Small Business Programs, Jacksonville

(904) 232-1150 elizabeth.r.myers@usace.army.mil Diana Jordan-Burks, Small Business Assistant Jacksonville Jacksonville District (904)-232-1745 diana.p.jordan-burks@usace.army.mil

Florida Procurement Technical Assistance Center http://www.fptac.org/contactus.htm Jacksonville District WebPages www.saj.usace.army.mil How do I contact Small Business?

FY 2018 Forecast Frequently Asked Questions Upcoming Events

22 May 18 D. Burks

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Contact information for the SB office.

Questions

General questions OK Technical questions OK if yes/no Otherwise it is the offeror’s responsibility to submit in writing to the POC Submit questions in writing via email to Solicitation’s Primary Point of Contact: Susan Forchette, Contracting Officer; susan.j.forchette@usace.army.mil Slides, roster, and Q&A will be posted to FBO

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