HHD_Pre-proposal_Slides.pdf

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“The views, opinions and findings contained in this report are those of the authors(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

Philip Mauldin, Contracting Officer

Beth Myers, Deputy of Small Business

James Tracy, Contract Specialist

La Vaughn Williams, Contract Specialist

Anelis, Nazario-Castillo, Civil Engineer

QUALITY ASSURANCE SERVICES

AT HERBERT HOOVER DIKE

PRE-PROPOSAL CONFERENCE

27 JUNE 2018

File Name

AGENDA

Welcome and Introductions (Roll Call)

Administrative Items

Contracting Process

– Source Selection

Small Business

– Small Business Opportunities

– Small Business Participation

– Right Places to Look

TELECONFERENCE - ADMINISTRATIVE

Introductions and Roll Call

Phones Muted, unless speaking or asking questions

Questions will be allowed:

– General questions OK

– Technical questions

• OK if yes/no

• Otherwise it is the offeror’s responsibility to submit in writing to the POC

– Questions at end of each section and at end of presentation

Presentation and roster will be posted on FedBizOpps.gov

File Name

SOURCE SELECTION

BASIS FOR AWARD: The award will be made based on the best overall (i.e., best value) proposal that is determined to be the most advantageous to the

Government, with appropriate consideration given to the four evaluation factors:

1. Technical Approach

2. Past Performance

3. Small Business Participation

4. Price

The Contracting Officer will use a trade-off process to determine which offer represents the best value to the Government.

SOURCE SELECTION – CONT’D

How Factors are Evaluated:

• Technical Approach and Past Performance are equal in importance.

• Technical Approach and Past Performance are significantly more important than

Small Business Participation.

• Combined, all three factors are significantly more important than Price.

• Price is not rated, rather it is evaluated for reasonableness. All evaluation factors other than price, when combined, are significantly more important than price.

• Price could become the determinative selection factor if technical, past performance and small business participation are determined to be equal

Factor One: Technical Approach

• The trade-off process allows the Contracting Officer to consider making award to other than the lowest priced offeror or other than the highest technically rated offeror

• Offerors are cautioned that the award may not necessarily be made to the lowest price offered

Technical Approach

• To receive consideration for award, a rating of no less than "Acceptable" must be achieved for the Technical Approach Evaluation Factor

• The offeror shall shall provide sufficient narrative and supporting data for each factor and supporting elements. Lack of any of these significant capabilities shall be considered sufficient cause for the proposal to be determined unacceptable

• A rating of unacceptable for any individual sub-factor/sub-element will result in any overall rating of unacceptable for the entire factor

Element A: Work Execution Plan

• Submission Requirements:

• The offeror shall describe how work will be controlled to ensure quality, timeliness, and efficiency of the full scope of contract requirements and provide a detailed plan to demonstrate their capability to manage a surge up to

300% level of effort.

• Failure to provide sufficient detail explaining how each provided demonstrated experience is similar to the work described in the solicitation may be noted as a deficiency.

• The offeror shall describe their methodology in meeting the Government’s requirements to include, their total proposed staffing, skill levels and types that will meet the Government’s needs described in the Mock SOW.

Element B: Contract Management Plan

• Submission Requirements:

• The offeror shall include discussion of any current or proposed quality control documents and/or reports that will be used to support their Quality Control

Program and Inspection System.

• The offeror shall describe in detail the procedures they would use for deficiency identification, correction, and control of all services provided for this requirement. The offeror shall describe what measures they would take to resolve any deficiencies.

• The offeror shall discuss their plan to prevent recurrence of identified performance deficiencies. The offeror shall outline their plan to respond to re-work in accordance with the performance work statement.

• Failure to provide sufficient detail explaining how each provided demonstrated experience is similar to the work described in the solicitation may be noted as a deficiency.

Element C: Business Experience

• Submission Requirements:

• Offerors must have a minimum of 5 years of Quality Assurance/Quality

Control Services experience as of the due date for submission of proposals under this solicitation.

• The offeror shall outline background, job duties, qualifications, and experience requirements of their key personnel (Contract Manager, Alternate Contract

Manager & QC Manager) as they relate to the requirements of this contract.

This includes key personnel from any business entity that will execute primary or substantial performance under this contract.

SMALL BUSINESS PARTICIPATION

FACTOR 3

POC: Beth Myers 27 Jun 2018

OBJECTIVE –

PROVIDE OPPORTUNITY -

To ensure the entire small business community (small, small disadvantage, veteran-owned, service-disabled veteran-owned, HUBzone and women-owned small business concerns) have maximum opportunity to participate in contract performance consistent with its efficient performance.

MEET STATUTORY & REGULATORY OBJECTIVES –

48 CFR 19.7, FAR 19.7, DFARS 215.304

Small Business Participation Subcontracting Plan (Large Business concerns only)

SMALL BUSINESS/SUB-CONTRACTING

SUBCONTRACTING PLAN SMALL BUSINESS

PARTICIPATION

Plan is pass/fail based on the criteria IAW the solicitation

Evaluates overall SB(all categories) participation and is a rated evaluation factor

Requires 14 items in accordance with FAR 19.704 and 52.219-9

Requires evaluation of extent to which offerors identify & commit to

SB and is separate from the subcontracting plan

Based on total subcontracted dollars Based on total value of the acquisition

Does not apply to Small Business concerns

Applies to Small Business concerns

FACTOR 3 : SMALL BUSINESS PARTICIPATION

Applies to all offerors (both large and small businesses)

Shall submit Small Business Participation Proposal (SBPP)

Shall use template enclosed in this solicitation

Mandatory minimum Total Small Business Participation goal 15% of Total

Contract Value.

Participation goals incorporated into contract

Two elements evaluated but not rate separately

1. Proposed Small Business Participation Proposal

2. Past Utilization of Small Business Concerns

Must receive rating of no less than Acceptable

EVALUATION CONSIDERATIONS

Extent SB firms specifically identified in the proposal

Identification of type of work(complexity and variety)

Extent of participation – SB Prime & SB subcontractors percentage wise compared with total value of the acquisition(TCV)

Extent to which proposed goals meet or exceeds minimum small business participation goal of 15% for overall small business.

Extent offeror supports goals proposed

Best Effort for SDB, WOSB, HUBZone, VOSB, and SDVOSB

Past performance of the Offerors

Compliance with FAR 52.219-8, Utilization of Small Business

Compliance with FAR 52.219-9, Small Business Subcontracting Plan.

Result in weakness if not addressed

PROPOSAL TEMPLATE (CONT)

(1) Check the applicable size and categories for the PRIME offeror -- Check all applicable boxes:

{ } Large Prime

OR

{ } Small Business Prime; also categorized as a { } Small Disadvantaged Business { } Woman-Owned Small Business { } HUB Zone Small Business { } Veteran Owned Small Business { } Service Disabled Veteran Owned Small Business

(2) Percentage of Total Contract Dollars/Price

(a) Total Contract Value: (Include options, etc) $___________

(b) Dollar Value of your participation as a Prime Contractor: $__________

(c) Submit the total combined percentage (must equal 100%) and dollars(must equal total contract value( 2(a)) of work to be performed by both large and small businesses (include the percentage of work to be performed both by Prime and Subcontractors):

Total percentage planned for Large Business(es) _______% = $ _________ Total Percentage planned for Small Business(es) _______ % = $__________ Total of both large and small business 100% = $ __________

(3) Indicate the total percentage of participation to be performed by each type of small business. The percentage of work performed by Small Businesses that qualify in multiple small business categories may be counted in each category:

NOTE! SDVOSBs are automatically VOSBs; however VOSBs are not automatically SDVOSBs.

Dollar Value and Percentage of Total Contract Value of Subcontracts Planned For:

Dollar Percentage of Total

Value Contract Value

Small Disadvantaged $________%_________

Woman-Owned Small $________%_________

HUB Zone Small $________%_________

Veteran Owned Small $________%_________

Service Disabled Veteran $________%_________

Owned Small

POC: Beth Myers 27 Jun 2018

PROPOSAL TEMPLATE (cont)

(c) List principle supplies/services to be performed by Small Businesses:

Name of Company Type of Service/Supply Large: ________________ ____________________ Small: ________________ ____________________ Small Disadvantage/8(a): ________________ ____________________ Women-Owned Small: ________________ ____________________

HUB Zone Small: ________________ Veteran Owned Small: ________________ Service Disabled Veteran Owned Small: ___________ ____________________

(d) Describe the extent of commitment to use each of the identified small business. Offerors do not need to submit copies of commitment instruments in their proposals. Rather, identify what types of commitments are in place with each company —i.e. a written contract, letter of commitment, verbal agreement, joint venture, mentor-protégé agreement, including how long agreement in place.

Company : Type of Commitment:

(e) Past performance of the offerors in complying with requirements of the clauses at FAR 52.219-8, Utilization of Small Business Concerns and 52.219-9, Small Business Subcontracting Plan. Offerors are required to submit verifiable information on at least three projects that demonstrate the degree (by total dollars and percentage of contract value) to which the contractor utilized small business firms in performing the project. The projects to be considered for this element do not have to be the same as those submitted for Factor 2.

For small business offerors, consideration will be given to self performance if a small business for that project, as well as for providing subcontracting opportunities to small businesses - as is the policy of the government.

For large business offerors, to evaluate compliance with FAR 52.219-9, submit ISR’s from the three most recently COMPLETED projects. The project information submitted for the small business participation proposal evaluation does not have to be the same as those listed in Factor 2.

Project 1: Title:

Company Name:

Current representative & contact info: Contract awarded amount:

Project completion date:

Dollar amount and Percent Self Performed:

Dollar amount and Percent of contract Subcontracted:

Dollar amount and Percent Subcontracted to Small Business: Dollar amount and Percent Subcontracted to Large business:

Project 2: Same as above

Project 3: Same as above

Important Note for other than U.S. Small Businesses only.

Separate from Small Business Participation Plan, other than U.S.

Small Business offerors must also submit a small business subcontracting plan meeting the requirements of FAR 52.219-9 and

DFARS 252.219-7003. Other than U.S. small businesses must submit acceptable subcontracting plans to be eligible for award.

Subcontracting Plans shall reflect and be consistent with the commitments offered in the Small Business Participation Plan.

SUBCONTRACTING PLAN

IAW FAR 19.7 Small Business Subcontracting Program

Applies to large primes $1.5 million for construction contracts

$700K for all other contracts Plan must include goals for SB, Women-Owned, Small Disadvantage

Business, HUBZone SB, Veteran Owned SB, and Service Disabled Veteran Owned SB

Based on subcontracting dollars Reviewed by Deputy of SB for recommendation Reviewed by SBA for recommendation Must be approved by the Contracting Officer prior to award

Submit reports semi-annually documenting compliance with the approved plan

Liquidated damage assessment if failure to meet goals due to lack of a “good faith effort” to comply with approved plan

TOP 5 MISTAKES

Past utilization information(ISR) not complete.

Submits HUBzone firms that are not SBA certified

HUBzone.

Verification of firm size.

Lack of documentation supporting goals.

Lack of details on ISR report regarding goal achievement.

Uses elements of SB subcontracting plan in response to SBPP

LOOKING FOR OPPORTUNITIES

IN ALL THE RIGHT PLACES

System for Award Management www.sam.gov

Dynamic Small Business Search http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm

SB firms keep profile current w/bonding, past performance, and capabilities

LB/prime contractors can use many filters to locate SDB, HUBZone, WOSB, SDVOSB specific firms and their location

FEDBIZOpps www.fbo.gov

SB firms register as an interested party for the solicitation

SMALL BUSINESS CONTACT INFORMATION

Beth Myers, Deputy for Small Business

(904) 232-1150 elizabeth.r.myers@usace.army.mil

Florida Procurement Technical Assistance Center http://www.fptac.org/contactus.htm

Jacksonville District WebPages www.saj.usace.army.mil

How do I contact Small Business?

FY2018 Forecast

Frequently Asked Questions

Factor Four: Pricing

• Submission Requirements:

• Price analysis techniques will be used to evaluate an offeror’s proposal in accordance with

FAR 15.404-1(b).

• Pricing of the Mock Task order will be evaluated for realism and the extent to which the level of effort is fair and reasonable in terms of the Government’s requirements.

• Pricing will be reviewed for minor or clerical errors. If necessary, offerors will be afforded an opportunity to resolve any such errors.

• In the event of discrepancy between a unit price and the extended amount, the unit price shall be controlling.

• The Government is interested in proposals that meet the requirements with acceptable risk, at a fair and reasonable price.

Questions