Pre-Proposal_Presentation.pdf

US Army Corps of Engineers

BUILDING STRONG®

JACKSONVILLE MOBILE SAVANNAHCHARLESTON WILMINGTON

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W912EP-17-R-0007 SFOO Facility Support Services Pre-Proposal/Site-Visit

Lisa L. Snead Contract Specialist/Contracting Officer

Jacksonville District

15 February 2017

BUILDING STRONG

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Agenda Introductions

► Contracting Officer (KO) – Carla Echols ► Contract Specialist–Lisa Snead & Remi Eggers ► USACE Customer

Gary Russ – Chief SFOO Carl Williams – Deputy Chief SFOO

► Technical Consultants Jason Chapple Barry Combs

Questions and Answers (Q&A) Process RFP Basics Evaluation Factors Evaluation Methods Performance Work Statement (PWS) Transparency Pitfalls to AVOID Locations Site Visit Information – SFOO & W. P. Franklin

Presenter Presentation Notes Verify everyone has signed in Hand out maps (if applicable)

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Q&A Process

Questions MUST be submitted IAW with the Solicitation via FBO

Questions received after COB 21 Feb 2017 may be held and addressed after award with the successful offeror

DO NOT contact Technical Personnel – this will delay getting an answer

ALL Q&A’s will be posted on FBO for all interested parties to see

Check web-site regularly and don’t forget to Refresh webpage

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RFP Basics

Primarily Firm Fixed Price IDIQ, Base Year with four (4) One-Year Options

100% Small Business Set-Aside Any changes will be in the form of an Amendment, available at www.FBO.gov. The offeror shall acknowledge receipt of any/all amendments by signing and returning the document with the proposal (Volume III) submission.

Proposal submission via FBO

Presenter Presentation Notes Discuss FBO process for proposal submission http://www.fbo.gov/

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RFP Basics Proposal Due Date

Proposal Due Date

3 March 2017 11:00 A.M.

Eastern Time

Late proposals will be rejected.

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RFP Basics Proposal Requirements

Volume I – Technical Proposal ►See Volume I, Outline in Solicitation (pg. 108)

Volume II – Past Performance Volume III – Price

• Pricing Schedule

• Proposal Data Sheet

• Completed 1449 with Amendments

• Reps & Certs

• Determination of Responsibility

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Evaluation Factors

• Factor 1 - Technical Subfactor 1 – Mobilization Approach Subfactor 2 – Technical Approach

• Factor 2 - Management Subfactor 1 – Program Management/Staffing Subfactor 2 – Performance Management/Quality Control

• Factor 3 - Past Performance

• Factor 4 - Price

Factor 1 – Technical: Factor 1 is considered more important than Factor 2.

Factor 2 –Management: Factor 2 is considered less important than Factor 1. Factor 2 is considered more important than Factor 3.

Factor 3 – Past Performance: Factor 3 is considered less important than Factor 2.

Factor 4 – Price: Price is not rated. It is evaluated for reasonableness. All evaluation factors other than price, when combined, are significantly more important than price.

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Evaluation Method

TECHNICAL & MANAGMENT RATINGS (FACTOR 1 AND FACTOR 2)

Outstanding – Proposal meets requirements and indicates an exceptional understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low. Risk Level: Very Low Good – Proposal meets requirements and indicates a thorough understanding of the requirements. Strengths outweigh weaknesses. Risk of unsuccessful performance is low.

Risk Level: Low Acceptable – Proposal meets requirements and indicates an adequate understanding of the requirements. Strengths and weaknesses are offsetting. Risk of unsuccessful performance is no worse than moderate. Risk Level: Moderate Marginal – Proposal does not clearly meet requirements and has not demonstrated an adequate understanding of the requirements. Strengths do not offset weaknesses. Risk of unsuccessful performance is high. Risk Level: High Unacceptable – Proposal does not meet requirements and contains one or more deficiencies; proposal is unawardable.

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Evaluation Method

To receive consideration for award, a rating of no less than "Acceptable" must be achieved for the Technical & Management evaluation factors.

Offerors are cautioned that awards may not necessarily be made to the lowest price offerors or the highest technically rated offerors.

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Evaluation Method

PAST PERFORMANCE RATINGS

Relevance Rating Definitions

Very Relevant – Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant - Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant - Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant - Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Performance Confidence Assessment Definitions

Substantial Confidence – Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence - Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence - Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence - Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will successfully perform the required effort.

Unknown Confidence (Neutral) - No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

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PWS

Operations Management Minor Construction Operations & Maintenance

► Infrastructure Systems ► Facility Systems

• HVAC

• Plumbing

• Electrical

• Structural

Vehicle Maintenance

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Solicitation Transparency Policy

All proposers and their representatives, under penalty of disqualification, will refrain from contacting anyone involved in this process for the purpose of influencing the process.

All questions must be directed, in writing, to Ms. Lisa Snead and/or Ms. Carla Echols.

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READ ALL DOCUMENTS POSTED

ON FBO

(Solicitation, PWS, Pricing Schedule, etc…)

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Pitfalls to AVOID Not asking questions (up-front and early)/Not Reading Government Answers Bidding on requirements not appropriate for the company’s size and capabilities Untimely proposal and / or not in the correct medium/not ensuring receipt Not understanding the rules set; i.e. FAR part 15, DFARS part 15/DOD Guide Simply not following the solicitation instructions (Section L or 52.212-1)

– Exceeded page limitations (excess pages are not evaluated)

– Failing to include the requested information and assuming the Government will consider information not contained in the proposal

– Simply repeated the Government requirement rather than demonstrating an understanding of the requirements; “I will meet all of the security requirements” without the “how I will meet the requirements”

Proposal contains extraneous and/or “marketing” information

– Didn’t focus on what was requested

– Provided details regarding a certain approach, capability, or process on a past effort, but failed to explain how it will be applied to this effort

– Described certain processes, experience, and/or internal procedures, but never provided what the benefits associated with those are to the government

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Pitfalls to AVOID

• Addressing requirements within the wrong factor/subfactor i.e. including price information in the technical factor volume or repeating the same information within each factor/subfactor.

• Not providing sufficient details to support proposed price/cost

(you are normally not limited by page counts)

– Providing a pdf version of the cost data—need actual spreadsheets with formulas still included (may provide both pdf and spreadsheet)

– Direct Labor Rates-Provide Basis for the proposed rates; support claims and explain rates selected for each labor category

– Indirect Rates-Provide sufficient details for all rates Detailed basis does not equal just providing an indirect rate n(i.e., G&A 10%) Detailed basis should include details of pools and base costs both for historical rates and budgeted rates Providing Past Performance outside the allotted time period

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Locations

Canaveral Lock St. Lucie Lock & Recreation Area Port Mayaca Lock South Florida Operations Office Moore Haven Lock Ortona Lock & Recreation Area W.P. Franklin Lock & Recreation Area Herbert Hoover Dyke & Trail

Presenter Presentation Notes Visiting W.P. Franklin; however, all others are open to the public for them to visit on their time. Government personnel will not be available to provide additional site visits. Do not ask local Government employees for access to secured areas.

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Key Points to Small Business Set-Asides

1. Register/update in SAM.gov – STAY CURRENT!

2. Certify business size in ORCA (On-line Reps and Certs)

3. Know the NAICS code and size standard assigned to the procurement

4. Limitations on subcontracting (FAR 52.219-14)

READ! READ! READ!

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Small Business Requirements

Beth Myers 16 May 16

52.219-8 – Utilization of Small Business Concerns

a) It is the policy of the United States that small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns shall have the maximum practicable opportunity to participate in performing contracts let by any Federal agency, including contracts and subcontracts for subsystems, assemblies, components, and related services for major systems. It is further the policy of the United States that its prime contractors establish procedures to ensure the timely payment of amounts due pursuant to the terms of their subcontracts with small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns.

(b) The Contractor hereby agrees to carry out this policy in the awarding of subcontracts to the fullest extent consistent with efficient contract performance. The Contractor further agrees to cooperate in any studies or surveys as may be conducted by the United States Small Business Administration or the awarding agency of the United States as may be necessary to determine the extent of the Contractor's compliance with this clause.

Presenter Presentation Notes This clause is part of the terms and conditions of your contract should you choose to submit a proposal.

Just because this procurement is set-aside for SB concerns does not mean you are relieved from providing maximum opportunity to veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns.

And because the clause includes this language you may be asked participate in any studies or surveys to determine the extent of the Contractor’s compliance with the clause.

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Small Business Requirements

Beth Myers 16 May 16

52.219-14 – Limitations on Subcontracting (Jan 2017)

(c)(1) Services. At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

► Ensure that SB firms are true beneficiaries of set-aside dollars;

► Encourage small business skill development in government contract;

► Build industrial base in the small business community;

► Assure use of small businesses as contemplated by contract awards.

Presenter Presentation Notes

This is the limitations on subcontracting clause that is included in the solicitation and the contract.

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Small Business Requirements

Beth Myers 16 May 16

Systems for Award Management www.sam.gov Dynamic Small Business Search http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm SB firms keep profile current w/bonding, past performance, and capabilities Prime contractors can use many filters to locate SDB, HUBZone, WOSB, SDVOSB specific firms and their location.

FEDBIZOpps www.fbo.gov SB firms register as an interested party for the solicitation

Presenter Presentation Notes By all means keep your profile current. This includes your email address!

http://www.sam.gov/ http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm http://www.fbo.gov/

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Small Business Requirements

Beth Myers 16 May 16

Contact Information Beth Myers – Deputy, Office of Small Business Programs, Jacksonville

► (904) 232-1150 ► elizabeth.r.myers@usace.army.mil

Diana Jordan-Burks, Small Business Assistant Jacksonville ► (904) 232-1745 ► diana.p.jordan-burks@usace.army.mil

Florida Procurement Technical Assistance Center ► http://www.fptac.org/contactus.htm

Jacksonville District WebPages ► www.saj.usace.army.mil

How do I contact Small Business?

FY 2017 Forecast Frequently Asked Questions mailto:elizabeth.r.myers@usace.army.mil mailto:diana.p.jordan-burks@usace.army.mil http://www.fptac.org/contactus.htm http://www.saj.usace.army.mil/

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Site Visit

W.P. Franklin

Beginning 1:00 P.M. EST

Bldg. SF-34, Visitor Center 1660 South Franklin Lock Rd

Alva, FL 33920