Appendices_A_-_O.pdf

APPENDIX A

DAM OPERATION PERFORMANCE REQUIREMENTS

1.0. APPLICABILITY. These performance requirements relate to dam operation. Also, see Section E for additional information concerning the application of these requirements.

2.0. FACILITIES TO BE SERVICED. Lindy Claiborne Boggs Lock and Dam, John H. Overton Lock and Dam, Lock and Dam No. 3, Russell B. Long Lock and Dam, and Joe D. Waggonner, Jr., Lock and Dam on the J. Bennett Johnston Waterway. A list of the lock and dam facilities is provided in Appendix N.

3.0. DESCRIPTION OF WORK. The work includes dam operation at each facility identified above. Dam operations include, but are not limited to, pool regulation, emergency operations, data recording and reporting, and equipment operations.

3.1. Operation of Spillway Gates and Hinged Crest Gates. The Contractor shall operate the gated spillways of dams and hinged crest gates in accordance with the Standing Instructions to the Project Manager for Water Control and operation and maintenance manuals for each lock and dam.

3.2. Emergency Operations. The Contractor shall operate the dam under emergency conditions in accordance with the Standing Instructions to the Project Manager for Water Control and also the lock and dam operation and maintenance manuals, while maintaining close communication with the COR. Operation of the dam under emergency conditions may require the Contractor to deviate from the procedures set forth in the above-mentioned manuals. Any deviations that are not associated with the prevention of loss of life or damage to property shall be coordinated with the COR in advance. The Contractor may deviate from the Standing Instructions to the Project Manager for Water Control only when immediate action is necessary to prevent loss of life or damage to property. The Contractor shall assist in rescue and recovery operations within the confines of Government property when such operations involve either life or property and then only to the extent allowed by his resources contained in the accepted proposal. These emergency rescue and recovery operations may require the Contractor’s personnel to enter dangerously turbulent waters. However, the Contractor shall never undertake rescue or recovery actions without appropriate safety equipment or in a matter that risks the safety of his employees or others.

3.3. Data Recording and Reporting. The Contractor shall monitor and report gate settings, pool stages, piezometer levels, weather data, and water quality as specified in Appendix C.

3.4. Dam Equipment and Machinery Operation. The Contractor shall operate all dam equipment and machinery in accordance with the equipment manufacturer’s operation manuals and lock and dam operation and maintenance manuals, whichever is applicable. Any deviation from the procedures and guidance contained in these documents shall be coordinated with the COR prior to implementation.

APPENDIX A

TABLE A-1

DAM OPERATION PERFORMANCE REQUIREMENTS

SERVICE

REQUIREMENT

PARAGRAPH

REFERENCE

ACCEPTABLE

QUALITY LEVEL

SURVEILLANCE

METHODS(S)

PERCENTAGE OF

CONTRACT COST

Operation of Spillway Gates & Hinge Crest

Gates 3.1

0 error/month with attributable property damage or accident

Random Inspection 12%

1 error/month without attributable property

Emergency Operations 3.2 0 error/month with damage or accident

Random Inspection 4%

Customer Complaint

Data Recording and Reporting 3.3

0 error/month with attributable property damage or accident

Random Inspection 2%

Dam Equipment & Machinery 3.4

0 error/month with attributable property damage or accident

Random Inspection 2%

APPENDIX B

NAVIGATION LOCK OPERATION PERFORMANCE REQUIREMENTS

1.0. APPLICABILITY. These performance requirements relate to lock operation. Also, see Section E for additional information concerning the application of these requirements.

3.0. DESCRIPTION OF WORK. The Contractor shall perform navigation lock operation at each facility identified above. Navigation lock operations include, but are not limited to, normal operations, emergency operations, data recording, and reporting, and equipment operations.

3.1. Normal Navigation Lock Operation. Under normal operating conditions, the Contractor shall operate the navigation locks in accordance with the applicable sections of the lock and dam operation and maintenance manuals for each lock and Code of Federal Regulations, Title 33, Chapter II, particularly the reach of the J. Bennett Johnston Waterway prescribed under Part 207.

3.2. Emergency Operations. The Contractor shall operate the lock under emergency conditions in strict accordance with the lock and dam operation and maintenance manuals for each lock and Code of Federal Regulations, Title 33, Chapter II, particularly the applicable reach of the J.

Bennett Johnston Waterway prescribed under Part 207, while maintaining close communication with the COR. Operation of the lock under emergency conditions may require the Contractor to deviate from the procedures set forth in the above-mentioned manuals and regulations. Any deviations that are not associated with the prevention of loss of life or damage to property shall be coordinated with the COR in advance. The Contractor may deviate from the above-mentioned instructions only when immediate action is necessary to prevent loss of life or damage to property. The Contractor shall assist in rescue and recovery operations within the confines of Government property when such operations involve either life or property and then only to the extent allowed by his resources contained in the accepted proposal. These emergency rescue and recovery operations may require the Contractor’s personnel to enter dangerously turbulent waters. However, the Contractor shall never undertake rescue or recovery actions without appropriate safety equipment or in a matter that risks the safety of his employees or others.

3.3. Lock Equipment and Machinery Operation. The Contractor shall operate all lock equipment and machinery in accordance with the equipment manufacturer’s operation manuals and lock and dam operation and maintenance manuals, whichever is applicable. Any deviation from the procedures and guidance contained in these documents shall be coordinated with the COR prior to implementation.

APPENDIX B

TABLE B-1

LOCK OPERATION PERFORMANCE REQUIREMENTS

SERVICE

REQUIREMENT

PARAGRAPH

REFERENCE

ACCEPTABLE

QUALITY

LEVEL

SURVEILLANCE

METHODS(S)

PERCENTAGE OF

CONTRACT COST

Normal Lock Operation 3.1

0 error/month with attributable property damage or accident

Random Inspection

12% Customer Complaint

1 error/month without attributable property damage or accident

Emergency Lock Operation 3.2

0 error/month with attributable property damage or accident

Random Inspection

5% Customer attributable property

Equipment Machinery Operation 3.3

0 error/month with attributable property damage or accident

Random Inspection

3% Customer attributable property

Customer Quality Control Section E

0 error/month with attributable property damage or accident

Random Inspection

5% Customer attributable property

APPENDIX C

ADMINISTRATIVE SERVICES PERFORMANCE REQUIREMENTS

1.0. APPLICABILITY. These performance requirements relate to administrative services.

Also, see Section E for additional information concerning the application of these requirements.

3.0. DESCRIPTION OF WORK. The Contractor shall perform administrative services for each facility identified above. Administrative services include, but are not limited to, data collection and transmission during normal operation; the maintenance of lock performance statistics;

gathering and maintaining gage, rainfall, and gate position data, gathering piezometric, water quality, and confined-space atmospheric data; analyzing hydraulic oil and reporting results; and transmitting emergency operations data and recording and maintaining records of all maintenance and repairs to each lock and dam and related facilities and reimbursable procurement services.

3.1. Data Collection and Transmission Services – Normal Operation. The Contractor shall prepare all forms, logs, and records required by the lock and dam operation and maintenance manuals and as specified herein. Depending upon conditions and circumstances, it may be necessary for the Contractor to communicate this information to either the Monroe Navigation Project Office or the River Operations Branch District Office, or to both. Communications by telephone, radio, facsimile transmission, computer modem transmission, postal delivery of hard copy, hand delivery of hard copy, or any combination of these forms of transmission may be necessary. The Contractor may use Government-furnished equipment to help fulfill this requirement.

3.2. Maintaining and Reporting Lock Performance Monitoring Statistics (LPMS). The Contractor shall enter lockage data into the Corps of Engineers automated LPMS system while lockage is in progress. This process constitutes a continuous update of the LPMS program and shall be performed by the Contractor’s on-duty operations personnel using a Government-furnished computer terminal located in the lock control house. In the event the automated system malfunctions, the Contractor shall provide this data in hard copy form to the Monroe Navigation Project Office. Subsequently, when the automated system is repaired, the Contractor shall post the accumulated hard-copy data in the system.

3.3. Collecting and Reporting Gage, Rainfall, and Gate Position Data. The Contractor shall collect and submit data on rainfall, headwater and tail water elevations, and tainter gate and hinged crest gate positions. The Contractor shall enter this data into a computerized data system at the end of each work shift. In the event the communications system malfunctions or otherwise prevents data entry or transmission, the Contractor shall provide this data by radio or telephone communications systems. Also, the Contractor shall provide the National Weather Service data by telephone to the National Weather Service at 7 a.m. each day on a 7-day per week basis.

3.4. GATHERING, RECORDING, AND REPORTING PIEZOMETRIC, WATER QUALITY,

AND CONFINED-SPACE DATA.

3.4.1. Piezometric Data Collection. The Contractor shall collect, record, and report lock and dam piezometer readings. The Contractor shall obtain piezometric data in accordance with the Instrumentation Program of the Periodic Inspection Report for each lock and dam. A sample instrumentation program for Lock and Dam No. 2 (Overton Lock and Dam) is included as Exhibit S, Section J. Current instrumentation programs and procedures for all locks will be furnished to the Contractor after notice-to-proceed has been issued.

3.4.2. Water Quality Data Collection. The Contractor shall collect, record, and submit water temperature and dissolved oxygen measurements to the Monroe Navigation Project Office.

These measurements shall be taken weekly in the upper pool and in the channel downstream of the tainter gates using Contractor-furnished instruments.

3.4.3. Confined-Space Atmosphere Data Collection. The Contractor shall perform atmospheric testing of confined spaces. This testing shall be performed quarterly and also prior to and during entry into these spaces by any personnel. All data shall be transmitted to the COR by the tenth day of the first month of each quarter.

3.5. REPORTING GOVERNMENT-FURNISHED EQUIPMENT UTILIZATION. The Contractor shall provide the COR with an equipment utilization report for Government-furnished equipment by the tenth of each month. The report format will be furnished by the Government and will include basic information such as identification numbers and hours of utilization per month.

3.6. HYDRAULIC OIL ANALYSIS AND DATA REPORTING. The Contractor shall take separate samples of hydraulic oil from each hydraulic system at each lock and dam on a frequency of once every 6 months. The Contractor shall obtain a qualitative analysis of each sample from a laboratory that specializes in oil analysis. These analyses shall quantify the concentrations, in parts per million, of aluminum, chromium, copper, iron, lead, tin, nickel, silicon, sodium, magnesium, molybdenum, calcium, phosphorus, and zinc. These analysis shall also quantify the percentage of water and also provide a contaminant particle size count for >5, >15, >25, >50, and >100 micron particle sizes. The Contractor shall communicate the analytical results to the COR within 30 days of sampling. Analytical results will determine the need to either provide additional filtration of a system’s oil or replace this oil with new clean oil.

Analytical results may also identify the need to perform other maintenance of repairs to a hydraulic system.

3.7. DATA COLLECTION AND TRANSMISSION SERVICES DURING EMERGENCY

CONDITIONS. The Contractor may be required to provide additional data collection and reporting services in the areas specified above and as emergency conditions warrant.

Additionally, the Contractor shall measure and monitor the build-up of silt in the miter gate swing paths and report these conditions to the COR when requested. Any build-up of silt in these areas which either interferes with or threatens to interfere with miter gate operation shall be immediately reported to the COR.

3.8. EQUIPMENT AND FACILITY MAINTENANCE AND REPAIR RECORDS. The Contractor shall prepare and maintain records of all lock and dam machinery inspections and preventive maintenance and repair actions as required by the operation and maintenance manuals for each lock and dam. Maintenance reports shall be prepared in accordance with the schedules contained in the operation and maintenance manuals and submitted to the COR. Also, the Contractor shall enter this maintenance data into a Government-furnished computerized facility maintenance program. Records from this program shall be provided to the COR when requested.

During the term of this contract and at the Government’s discretion, the Government-furnished computerized facility maintenance program may be updated or replaced, and the Contractor shall continue to perform the above required services at no additional cost to the Government.

3.9. REIMBURSABLE PROCUREMENT SERVICES. The Contractor shall provide reimbursable procurement services for materials and supplies in accordance with paragraph C.5.

of this section. The Contractor shall provide timely, effective, economic, and legal execution of all procurement actions. All costs associated with procurement services shall be included in the Administrative Services bid items.

APPENDIX C

TABLE C-1

ADMINISTRATIVE SERVICES PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENT PARAGRAPH

REFERENCE

ACCEPTABLE

QUALITY

LEVEL

SURVEILLANCE

METHODS(S)

PERCENTAGE OF

CONTRACT COST

Data Collection & Transmission - Normal

Operation

3.1 2 errors/month Random

Inspection 0.4%

Maintaining Reporting Lock Performance Monitoring

Statistics

3.2 1 error/month Random

Inspection 0.4%

Collecting & Reporting Gage, Rainfall, & Gate Position Data 3.3

0 error/month with attributable property damage or accident

Random Inspection 0.7%

2 errors/month attributable property damage or accidents

Gathering, Recording, & Reporting Piezometric Water quaility, & Confined space

Atmospheric data

3.4

0 error/month with attributable property damage or accident

Inspection 0.8%

2 errors/month attributable or accidents

Reprting Government- Furnished Equipment

Utilization

3.5 1 error/month Random

Inspection 0.3%

Hydraulic Oil Analysis & Data Reporting 3.6 1 error/6 months Random

Inspection 0.3%

Data Collection & Transmission - Emergency

Conditions

3.7 0 error/month Random

Inspection 0.4%

APPENDIX D

LOCK AND DAM MAINTENANCE AND REPAIR PERFORMANCE STANDARDS

1.0. APPLICABILITY. These performance requirements relate to lock and dam maintenance and repair. Also, see Section E for additional information concerning the application of these requirements.

3.0. DESCRIPTION OF WORK. The Contractor shall provide all plant, labor, equipment, materials, supplies, and/or services necessary to perform preventative maintenance, operational tests, painting, and general maintenance and at each facility identified above. All maintenance and repair work shall equal or exceed the quality levels that are generally accepted within the respective trades. Also, all maintenance repair work shall equal or exceed the quality required for the original construction as set forth in the construction contract specifications. Construction contract specifications are on file at the Monroe Navigation Project Office and will be made available to the Contractor for reference and use during maintenance and repairs. If a particular specification is not available, then the generally accepted quality levels for the respective trades will control.

3.1. Preventive Maintenance. The Contractor shall perform preventive maintenance and inspection as specified in the lock and dam operation and maintenance manuals and equipment manufacturer’s maintenance manuals on all lock and dam equipment and facilities. The Contractor shall prepare and retain maintenance and inspection records in accordance with Appendix C and shall submit these records to the COR when requested.

3.2. Operational Tests of Emergency Generators and Cranes. The Contractor shall perform periodic operational tests of emergency generators and emergency stop log cranes at each lock and dam facility. The Contractor shall maintain a fuel reserve of not less than 75 percent of the rated fuel capacity at each lock and dam for the emergency generators and emergency cranes at these facilities. All fuel quality shall be maintained in a manner that the fuel stays fresh and will not adversely affect the performance, reliability, and effective life of the emergency equipment.

3.3. Painting. The Contractor shall maintain all painted surfaces on each item of equipment and machinery, concrete, piping, handrail, structural features, hazardous striping, gage boards, parking lot striping, signs, or any other items that have been painted at the time of the Contractor’s receipt of notice-to-proceed. However, the Contractor is not required to paint items suspended over water that require the construction of special scaffolding systems by the

Contractor to allow painting access. However, the Contractor is expected to paint items suspended over water when other means of access (barges, boats, walkways, ladders, etc.) are either available or the Government provides and erects scaffolding for this purpose. All painted items shall be inspected and repainted as necessary to maintain the protection of the painted items from corrosion, rot, mildew, and water penetration and to maintain uniform coloration. All surface preparation and painting shall be performed in accordance with the lock and dam as-built construction drawings and specifications. Paint and primer containing either lead or polychlorinated biphenols (PCB’s) shall not be used. Damage done to paint systems as a result of operation, maintenance and repair, high water conditions, and environmental exposure shall be repaired by spot painting immediately upon discovery.

3.4. GENERAL MAINTENANCE AND REPAIRS. The Contractor shall be responsible for performing general maintenance and repair to all locks and dams and related facilities. General maintenance and repairs include, but are not limited to, removing water and other liquids from barge compartments; clearing plugged waste drain lines; removing or installing hand rails;

digging trenches preparing locks and dams for high water; patching cracks in concrete; cleaning hydraulic oil reservoirs; performing miscellaneous concrete patching; performing metal fabrication; removing, repairing, or reinstalling floating guide walls; repairing or replacing timbers on floating guide walls; painting hydraulic piping; and cleaning miter gate girders. No diagnostic tests or repairs shall be performed on electrical components by the Contractor higher than 120 volts. The Government will perform all diagnostic test and repairs to electrical components higher than 120 volts. However, the Contractor shall make general determinations that electrical components are operating properly and notify the COR or his authorized representative immediately when any electrical component has either malfunctioned or is exhibiting symptoms of imminent failure. The Contractor is also responsible for the replacement of light bulbs, fluorescent tubes, and outdoor lamps, as well as exercising electrical equipment in accordance with equipment O&M manuals. General maintenance and repairs also include, but are not limited to, the adjustment, maintenance, repair and replacement of the items in the following table entitled “General Maintenance and Repairs Items.”

3.5. MAINTENANCE. The contractor shall ensure that the remaining level of maintenance has not increased due to his/her performance under this contract. The COR will assess contract maintenance needs at start, and conclusion for compliance with this requirement, and prior to final contract payment. A copy of the assessment reports will be provided to the contractor.

General Maintenance and Repairs Items

Buoy lines and buoys Signs Cylinder rod packing seals Wood components and structures Coupler and belt guards on equipment Wind socks Lines on barges Water distribution piping and fixtures Life rings Helicopter landing area markings Eye wash facilities Doors, windows, and related hardware, including lock sets.

Relief and counter balance valves Proximity switches (mechanical components only) Brakes on tainter gates Hydraulic oil lines Lubrication system lines

Heating, ventilation, and air conditioning (HVAC) systems (mechanical components only)

Gas lines Grating Fuel filters Bolts and other fasteners Horns (mechanical components only) Hazardous material inventory Tainter gate limit switches (mechanical component only) Buoy anchors Flag pole ropes and pole hardware Safety blocks and ropes Hydraulic pumps (mechanical components only) Valve O-rings Staff gages Rack and sector gear bumper pads Tainter gate trunnion grease lines

Roadway guard railing Water well pumps and motors

(mechanical components only) Crane batteries Gallery ventilation fans (mechanical components only) Potable water pipe insulation Vinyl control cabinet covers Hydraulic oil filters Protective coating on cable trays and other galvanized surfaces Fire extinguishing systems Hydraulic piping and components Air compressors (mechanical components only) Compressed air receiver tanks Vehicular access bridges Programmable controller batteries Emergency lighting systems (lamp replacement only) Emergency generators and related equipment

(mechanical components only) Security fencing Signal lines Oil Seals Servo boards on hydraulic pumps

(mechanical components only) Check valves Bolts Compressor valves Bubbler valves Air release valves on compressors Gate timbers Sewage grinders (mechanical components only) Sacrificial anodes

Float wells Compressor control tubing Day tank equipment Generator starter Hydraulic pumps

Flexible hydraulic pump couplers Relief valves Pressure gauges Miter gate latch mechanisms

(mechanical components only) Keeper bars on strut arms Shear pins on strut arm failure devices Lubricators (mechanical components only) Sump pumps (mechanical components only) Flexible hydraulic hoses Stainless steel grease lubrication lines and fittings Wash-down hoses Fire hoses Hose cabinets

Stop log crane load indicators Handrails Hinged crest gates Silt flush systems Boat docks Crane cable Crane power and drive train components Floating mooring bits Grease lines Lamps in high mast lights (lamp replacement only) Lamps in lighted signs lamp replacement only) Mule barges and propulsion units Timber in I-wall extension

General Maintenance and Repairs Items (continued)

APPENDIX D

TABLE D-1

LOCK AND DAM MAINTENANCE AND REPAIR PERFORMANCE REQUIREMENTS

SERVICE

REQUIREMENT

PARAGRAPH

REFERENCE

ACCEPTABLE

QUALITY LEVEL

SURVEILLANCE

METHODS(S)

PERCENTAGE OF

CONTRACT

COST

Preventative Maintenance 3.1

0 malfunctions per month attributable to deficient preventative maintenance

Inspection 4%

0 errors/month with attributable property damage or accident

1 error/month without and attributable property damage or accident

Operational Tests of Emergency Generators &

Crane

3.2 0 malfunctions per month attributable to deficient testing

Inspection 3%

0 accident/month attributable to deficient testing

1 error/month without and attributable property damage or accident

Painting 3.3 1 error/month Random Inspection 2%

General Maintenance &

Repairs 3.4 malfunctions/month attributable to deficient maintenance or repairs

Inspection 4%

0 accident/month attributable to deficient maintenance or repairs

APPENDIX E

MAINTENANCE AND REPAIR OF BUILDINGS

1.0. APPLICABILITY. These performance requirements relate to maintenance and repair of buildings. Also, see Section E for additional information concerning the application of these

2.0. FACILITIES TO BE SERVICED. Lindy Claiborne Boggs Lock and Dam, John H.

Overton Lock and Dam, Lock and Dam No. 3, Russell B. Long Lock and Dam, and Joe D.

Waggonner, Jr., Lock and Dam on the J. Bennett Johnston Waterway. A list of the lock and dam facilities is provided in Appendix N.

3.0. DESCRIPTION OF WORK. The Contractor shall perform preventative maintenance, painting, and general maintenance and repairs to all buildings at each facility identified above.

All maintenance and repair work shall equal or exceed the quality levels that are generally accepted within the respective trades. Also, all maintenance and repair work shall equal or exceed the quality required for the original construction as set forth in the construction contract specifications. Construction contract specifications are on file at the Monroe Navigation Project Office and will be made available to the Contractor for reference and use during maintenance and repairs. If a particular specification is not available, then the generally accepted quality levels for the respective trades will control.

3.1. Preventive Maintenance. The Contractor shall perform preventive maintenance and inspection as specified in the lock and dam operation and maintenance manuals and equipment manufacturer’s maintenance manuals. The Contractor shall prepare and retain the inspection, maintenance, and service records provided in the lock and dam operation and maintenance manuals for each item of inspection or maintenance. The Contractor shall maintain a repair log for all maintenance and repairs and provide copies of this information to the COR when requested.

3.2. Painting. The Contractor shall be responsible for maintaining all of the painted surfaces both within and on buildings including, but not limited to, doors, thresholds, door frames, building trim, piping, concrete, bollards, window frames and trim signs, hazard striping, walls, ceilings, or any other items that have been painted at the time of the Contractor’s receipt of notice-to-proceed. All painted items shall be inspected and repainted as necessary to maintain the protection of the painted items from corrosion, rot, mildew, and water penetration and to maintain uniform coloration. All surface preparation and painting shall be performed in accordance with the lock and dam as-built construction drawings and specifications. Paint and primer containing either lead or PCB’s shall not be used. Damage done to paint systems as a result of operation, maintenance and repair, high water conditions, and environmental exposure shall be repaired by spot painting immediately upon discovery.

3.3. General Maintenance and Repairs. The Contractor shall perform general maintenance tasks and repairs as necessary. Examples of such tasks include, but are not limited to, the following items. No diagnostic tests or repairs shall be performed on electrical components by the Contractor higher than 120 volts. The Government will perform all diagnostic test and repairs to electrical components higher than 120 volts. However, the Contractor shall make general determinations that electrical components are operating properly and notify the COR or his authorized representative immediately when any electrical component has either malfunctioned or is exhibiting symptoms of imminent failure. The Contractor is also responsible for the replacement of light bulbs, fluorescent tubes, and outdoor lamps as well as exercising electrical equipment in accordance with equipment operation and maintenance manuals.

General Maintenance and Repair Items

Doors and windows and related hardware Roofs and exterior and interior walls and wall coverings Plumbing and plumbing fixtures Sewage treatment system mechanical components HVAC system mechanical components Drinking fountain mechanical components Shelving and storage cabinets Venetian blinds Overhead hoist mechanical components Refrigerator mechanical components

Floor, mats, and floor coverings Diesel fuel transfer pump mechanical components Louvers and ventilation equipment mechanical components Furniture Stairs, hand rails, ladders, and walkways Day tanks Towel dispensers Roll-up doors Trash receptacles Fire extinguishers Gutters and drainage systems

TABLE E-1

MAINTENANCE AND REPAIR OF BUILDINGS PERFORMANCE REQUIREMENTS

SERVICE

REQUIREMENT

PARAGRAPH

REFERENCE

ACCEPTABLE

QUALITY

LEVEL

SURVEILLANCE

METHODS(S)

PERCENTAGE

OF

CONTRACT

COST

Preventative Maintenance 3.1 malfunction/month attributable to deficient

Preventative Maintenance

Random Inspection 4%

Painting 3.2 1 error/job Random Inspection 4%

General Maintenance

Repairs 3.3

2 errors/month without an attributable malfunction or accident due to deficient preventative maintenance

Random Inspection 4%

Contractor Quality Control Section E

0 error/month attributable to malfunction or accident

APPENDIX F

MAINTENANCE AND REPAIR OF WATER TREATMENT FACILITIES

PERFORMANCE STANDARDS

1.0. APPLICABILITY. These performance requirements relate to the maintenance and repair of water treatment facilities. Also, see Section E for additional information concerning the application of these requirements.

Overton Lock and Dam, Russell B. Long Lock and Dam, and Joe D. Waggonner, Jr., Lock and Dam on the J. Bennett Johnston Waterway. A list of the locks and dam facilities is provided in Appendix N.

3.0. DESCRIPTION OF WORK. The Contractor shall operate, maintain, and repair the potable water treatment and distribution systems at each facility identified above.

3.1. System Operations. The Contractor shall operate each system in accordance with the facility operation and maintenance manuals and also all Federal and state laws and regulations, including the Environment Protection Agency (EPA) regulations contained in Title 40, Code of Federal Regulations. All system operators shall possess the appropriate certifications and licenses required by the Louisiana Department of Health and Hospitals.

3.2. Preventive Maintenance. The Contractor shall perform preventive maintenance and inspection as specified in the water treatment facility operation and maintenance manuals and equipment manufacturer’s maintenance manuals. The Contractor shall prepare and retain at each facility the inspection, maintenance, and service records provided in the water treatment facility operation and maintenance manuals for each item of equipment. The Contractor shall maintain a repair log for all work performed. The Contractor shall enter maintenance data into a computerized facility maintenance program.

3.3. Periodic Inspection, Maintenance and Repairs. The Contractor shall provide all plant, labor, equipment, materials, supplies, and/or services necessary to conduct maintenance services required to assure proper operation of the water treatment facility. The Contractor shall perform periodic inspection and maintenance in accordance with the operation and maintenance manuals and state and Federal regulations. The Contractor shall perform troubleshooting diagnostic procedures in order to locate a component failure in the event of a system malfunction and take appropriate action to correct the problem. The Contractor shall maintain sanitary conditions in and around these facilities.

TABLE F-1

POTABLE WATER TREATMENT SYSTEM OPERATION, MAINTENANCE, AND REPAIR

PERFORMANCE REQUIREMENT

SERVICE

REQUIREMENT

PARAGRAPH

REFERENCE

ACCEPTABLE

QUALITY

LEVEL

SURVEILLANCE

METHODS(S)

PERCENTAGE

OF CONTRACT

COST

System Operation 3.1

0 error/month with attributable service interruptions

Inspection 0.5% attributable service interruptions

Customer Complaints

Regulatory

Agency Inspections

0 regulatory violations/month Analytical Results

Preventative Maintenance 3.2

0 service interruptions per month attributable to deficient preventative maintenance

Inspection 0.2% attributable service interruptions

Periodic Inspection

Maintenance Repair

3.3

0 service interruptions per month attributable to deficient maintenance or repair

Random Inspection 0.2%

Contractor Quality Control Section E

0 error/month with attributable malfunction

Inspection 0.1% attributable malfunction

APPENDIX G

DRIFT AND DEBRIS REMOVAL

1.0. APPLICABILITY. These performance requirements relate to drift and debris removal.

Also, see Section E for additional information concerning the application of these requirements.

2.0. FACILITIES TO BE SERVICES. Lindy Claiborne Boggs Lock and Dam, John H. Overton

Jr., Lock and Dam on the J. Bennett Johnston Waterway. A list of the locks and dam facilities is

3.0. DESCRIPTION OF WORK. The Contractor shall remove drift and debris from the facilities identified above.

3.1. Drift Removal - Lock Chamber and Approaches. The Contractor shall keep the lock chamber and approaches substantially free of floating drift accumulations using the flushing methods outlined in the lock and dam operation and maintenance manuals for each lock and dam.

Each lock and dam often collects a large amount of floating drift during periods of high flow conditions that cannot be flushed. The Contractor shall remove this drift using mule barges and/or skiffs or other methods approved by the COR. Limbs, trees, and woody vegetation removed shall be piled and burned at a location approved by the COR. Trash and other debris shall be disposed in accordance with waste disposal requirements contained in Section H.

3.2. Drift Removal - Dam Tainter Gate Bays, Hinged Crest Gates, Upstream Pier Extensions, Miter Gate Girders, Closure Dams, Boat Ramps, Docks, Guide Walls, and Tainter Gate Girders.

The Contractor shall keep the dam tainter gate bays, hinged crest gates, upstream pier extensions, miter gate girders, closure dams, boat ramps, docks, guide walls, and tainter gate girders substantially free of drift accumulations with flushing methods outlined in the lock and dam manuals for each lock and dam or by use of chain saws, axes, spike poles, and mule barges.

Limbs, trees, and woody vegetation removed shall be piled and burned at a location approved by the COR. Trash and other debris removed shall be disposed in accordance with waste disposal requirements contained in Section H.

TABLE G-1

DRIFT AND DEBRIS REMOVAL PERFORMANCE STANDARDS

REQUIREMENT

PARAGRAPH

REFERENCE

ACCEPTABLE

QUALITY LEVEL

SURVEILLANCE

METHODS(S)

PERCENTAGE OF

CONTRACT COST

Drift Removal Lock Chamber

Approaches 3.1

0 errors/month with attributable service interruptions attributable service interruptions

Customer Complaints

Drift Removal Gates and Gate

Bays 3.2

0 errors/month with attributable property damage

Inspection 2% damage

Contractor Quality Control Section E

0 errors/month with attributable service interruptions or accident

Inspection 1% attributable service interruptions or accidents

APPENDIX H

HOUSEKEEPING AND JANITORIAL SERVICES

1.0. APPLICABILITY. These performance requirements relate to housekeeping and janitorial services. Also, see Section E for additional information concerning the application of these

Overton Lock and Dam, Lock and Dam No.3, Russell B. Long Lock and Dam, and Joe D.

Waggonner, Jr., Lock and Dam on the J. Bennett Johnston Waterway. A list of the locks and dam facilities is provided in Appendix N.

3.0. DESCRIPTION OF WORK. The Contractor shall provide housekeeping and janitorial services at the facilities identified above.

3.1. Cleaning - Locks and Dams. The Contractor shall maintain the cleanliness of all features of the locks and dams at all times. This work includes, but is not limited to, the removal of insect accumulations, insect nests, dead wildlife, wildlife excretions, dust, dirt, spider webs, trash and debris, algae formations, graffiti, calcium deposits, spilled oil and greases, and rust. The Contractor may use the lock wash-down water supply as necessary to help clean areas that are not damaged by this method. After periods of inundation by high water, the Contractor shall remove all trash, silt, and debris from recesses, pipe trenches, machinery pits, and other areas where this material is deposited and shall otherwise restore the cleanliness of the lock and dam facilities to that which existed prior to inundation.

3.2. Cleaning - General. The Contractor shall maintain the cleanliness of all features of the water treatment facility, generator building, petroleum, paint, oil, and lubricants storage facilities, loading dock, warehouse facilities, offices, restrooms, compounds, shops, well houses, chlorine storage building equipment rooms, dam machinery rooms or platforms, and control houses at all times. In particular, offices, restrooms, and control house floors shall be free of all foreign material, waxed and/or buffed to maintain a lustrous shine. All trash receptacles shall be emptied as necessary to avoid accumulation. Restroom lavatories and water closets shall be cleaned and sanitized daily. Cleaning shall include, but is not limited to, the removal of insect accumulations, insect nests, dead wildlife, wildlife excretions, dust, dirt, spider webs, trash and debris, algae formations, graffiti, calcium deposits, spilled oil and grease, and rust.

HOUSEKEEPING AND JANITORIAL SERVICES PERFORMANCE REQUIREMENTS

REQUIREMENT

PARAGRAPH

REFERENCE

ACCEPTABLE

QUALITY LEVEL

SURVEILLANCE

METHODS(S)

PERCENTAGE

OF CONTRACT

COST

Cleaning Lock and Dam 3.1 2 errors/month Random

Inspection 3%

Customer Complaints

Cleaning/General 3.2 2 errors/month Random Inspection 3%

Customer Complaints

Contractor Quality Control Section E 1 error/month 100% Inspection 1%

APPENDIX I

INSPECTIONS, TOURS, PICKUP AND DELIVERY, AND SECURITY SERVICES

1.0. APPLICABILITY. These performance requirements relate to inspections, tour, pickup and delivery, and security services. Also, see Section E for additional information concerning the application of these requirements.

2.0. FACILITIES TO BE SERVICED. Lindy Claiborne Boggs Lock and Dam, John H. Overton Lock and Dam, Lock and Dam No. 3, Russell B. Long Lock and Dam, and Joe D. Waggonner, Jr., Lock and Dam on the J. Bennett Johnston Waterway. A list of the locks and dam facilities is provided in Appendix N.

3.0. DESCRIPTION OF WORK. The Contractor shall provide all plant, labor, equipment, materials, supplies, and/or services necessary to perform inspections, provide tours, provide pickup and delivery services, and provide security services at the facilities identified above.

3.1. Inspection. The Contractor shall carefully monitor all structural and mechanical features of the locks and dams and closure dams for evidence of distress or failure.

Typical indicators of distress include potential problems such as:

a. Equipment overheating.

b. Excessive equipment noise or vibration.

c. Abnormal gate movement or noise.

d. Energy holes.

e. Cracks.

f. Earth slides.

g. Concrete movement.

h. Seepages and/or sand boils

If the Contractor encounters any of these potential problems or any other indication of a developing or otherwise serious problem, then he shall immediately contact the COR and report on the conditions found. If the COR cannot be contacted, the Contractor shall immediately notify other office staff of the Monroe Navigation Project Office. The Contractor shall not be reluctant to contact the Corps of Engineers under such circumstances or report seemingly minor problems. However, the Contractor and his employees shall maintain composure under such circumstances and not incite panic or undue public alarm. Public notification of such circumstances shall be the responsibility of the Government. The Contractor's performance will not be considered in any way deficient due to his identification of a problem that is late deter- mined to not be a problem.

3.2. TOURS. The Contractor shall provide tours of the lock and dam facilities for the public, Corps of Engineers personnel, and other officials/approved groups when requested. Tours shall be conducted in accordance with needs determined by the Government.

3.3. PICKUP AND DELIVERY SERVICES. The Contractor shall provide all necessary management, supervision, personnel, labor, transportation, and general and specialized equipment required to:

a. Load, unload, and move materials, supplies, and equipment from Government and commercial carriers. Loading and unloading of materials, supplies, and equipment shall be accomplished using any means as necessary to include, but not be limited to, manual methods, overhead cranes, forklifts, dollies, ramp boards, front-end loaders, etc.

b. Pickup or delivery of materials, supplies, and equipment to off-project locations within a 200-mile radius of each of the project locations.

3.3.1. Loading and Unloading Materials, Supplies, and Equipment. The Contractor shall accept and perform all loading and unloading of materials, supplies, and equipment described in the paragraph above entitled "Pickup and Delivery Services."

Loading and unloading shall be accomplished in a safe and rapid manner to minimize carrier delays. Care shall be exercised to avoid damage to any supplies, materials, or equipment during loading or unloading or transport. The Contractor shall provide restitution to the Government for such damage in accordance with the contract clause entitled "Government Property." All such damages shall be immediately reported to the COR.

3.3.2. Pickup and Delivery of Materials, Equipment, and Supplies at Off-Project Location. The Contractor shall perform pickup and delivery of materials, equipment, and supplies to off-project locations within a 200-mile radius of project locations when necessary for the operation, maintenance, or repair of the locks and dams and related facilities. Emergency conditions may necessitate only very short notice to the Contractor that these services are needed. In addition, pickup and delivery services may be required outside normal working hours and workdays. The Contractor will not be required to provide pickup and delivery services when the item or items exceed the capacity and capability of a long-wheel-base pickup truck with a cargo weight rating of not less than 1,600 pounds and cargo box volume of not less than 65 cubic feet. Pickup and delivery shall include loading and unloading at the off-project location. Also, all loads shall be properly secured, and care shall be exercised to avoid damage to transported materials, supplies, and equipment. In the event the Contractor damages any of these items during transportation, then the Contractor shall provide restitution to the Government for such damage in accordance with the contract clause entitled "Government Property." All such damages shall be immediately reported to the COR.

3.4. SECURITY. The Contractor’s on-site personnel shall be responsible for providing surveillance and security for all features of the facilities at the locks and dam and follow FPCON measures. These services shall be provided 24 hours per day and 7 days a week without any interruptions throughout the duration of this contract.

The Contractor shall establish and maintain the physical security of all facilities to help prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and fire and to provide safeguards for the security of all Government-furnished property and all property in the possession of the Contractor for performance of required services.

The security requirements of this contract shall include the requirement for personal contact by the on-site personnel with all visitors to the locks and dams to determine the purpose of their visit and offer any appropriate assistance of information needed.

Visitors who are sightseeing shall be treated with courtesy and offered accompaniment during their visit to the facilities. However, this assistance shall not interrupt or delay locking of boats or dam adjustments. A record of all visitors to the site shall be maintained including names of visitors along with the date, time, and purpose of the visit.

3.4.1. Physical Security Plan Submission. The Contractor shall develop a formal physical security plan and provide a copy to the COR no later than 30 calendar days after receipt of notice-to-proceed. The physical security plan shall specifically address all phases of security including the method of recording of visitors to each lock and dam.

3.4.2. Notification of Security Breach. The Contractor shall notify the COR or his designated QA Representative immediately in the event of vandalism, theft, or any other criminal or adverse action on Government property.

3.4.3. Key Control. The Government shall maintain a record of the assignment of all keys issued on LMK Form 782. Extra keys shall be kept in a locked and secure cabinet. Discharged employees shall be required to turn in all project keys. Keys shall not be duplicated. Any occurrence of lost keys shall be reported to the COR no later than the beginning of the work day following the loss. In the event a key to any secure area is lost, the Contractor shall replace the affected lock cores within 24 hours of reported loss. All lock cores and keys will be furnished by the Contractor.

Upon termination of the contract, all keys shall be returned to the COR. Removal and replacement of cores shall be accomplished jointly by the Contractor and the COR’s authorized QA Representative. The Government’s core key will remain in the possession of the Government at all times.

INSPECTIONS, TOURS, PICKUP AND DELIVERY, AND SECURITY SERVICES

REQUIREMENT

PARAGRAPH

REFERENCE

ACCEPTABLE

QUALITY

LEVEL

SURVEILLANCE

METHODS(S)

PERCENTAGE

OF

CONTRACT

COST

Inspections 3.1

0 error/month with attributable property damage or accident

Inspection 0.9% attributable or accident

Tours 3.2

0 error/month with attributable property damage or accident

Random Inspection 0.2%

Customer Complaint

Security 3.4 1 error/month Random Inspection 0.9%

Customer

APPENDIX J

MOWING AND BUSH-HOGGING SERVICES

1.0. APPLICABILITY. These performance requirements relate to mowing and bush-hogging.

2.0. MOWING OPERATIONS. The Contractor shall accomplish all lawn mowing and field mowing services in the areas as described below. The mowing frequency will be based on grass heights/aesthetic appearance in each area and the work load at the Lock and Dam.

When the grass in any area reach a below average aesthetic appearance or grass around lock and dam, lock office and buildings measure heights above 4 inches the Contractor will begin mowing the area/s. The Contractor shall cut each lawn mowing area so that grass heights after mowing averages 2.5 inches. This requirement in summary provides that the Contractor must maintain the grass from 2 ½ - 5 inches in height around the lock and dam, lock offices and buildings. In the growing season the field mowing areas are to be bush-hogged once a month to keep an aesthetic appearance.

2.1. Mowing Procedures. Prior to beginning mowing operations the Contractor shall provide to the COR a written frequency of the areas that work is to be performed. Upon approval of the frequency by the COR the Contractor may begin the scheduled work. Mowing in a given area shall be conducted concurrently and grass will be cut to a uniform height to maintain an aesthetic appearance. Any damp areas, rutting, rocks, mud, washes, dirt slides or other debris does not alleviate the Contractor of the requirement to cut the vegetation in any portion of an area. Also of special note is the requirement that the Contractor shall mow/trim the grass and vegetation, which grows adjacent to and along the edge of riprap areas. These areas will be cut to provide an aesthetic and uniform appearance where other mowed areas adjoin areas, which are covered with riprap. Grass found growing under and directly adjacent to guard railing and grass found growing through cracks in asphalt parking areas, sidewalks, expansion joints and other similar areas must also be cut or may be sprayed with herbicide with approval of the COR. Grass or vegetation growing in or through dirt or gravel parking areas and roads must also be cut or be sprayed with an herbicide with approval of the COR.

2.2. Mowing near Project Features. Mowing operations shall be conducted in a prudent manner to protect the grass sod, project features, equipment, buildings, trees, shrubbery, and ground cover, and also to insure the safety of all persons and equipment near the mowing operations.

The Contractor shall not allow the alignment or facing of any mower discharge in the general direction of buildings, vehicles, or persons within the potential range of heavy objects, which might be thrown from the mower. Any damages to persons, public or private property that is caused by the Contractor in the performance of work under this contract are the sole responsibility of the Contractor. Reference Sections H.16.1 and H.16.2.

3.0. Herbicide Use. The Contractor may discretely apply herbicide, in lieu of trimming, around non-living objects with prior approval of the location, type and method of application by the COR. The Contractor shall provide all herbicide at his/her own expense. Prior to commencing any herbicide application, the Contractor shall submit copies of certifications and licenses indicating that all herbicide applicators proposed for use on the job are qualified and licensed in accordance with State of Louisiana and/or Federal requirements.

Reference Sections H.8.3 and H.9.8

Lawn Mowing and Field Mowing Acreage Each Locations

Lindy C. Boggs - 27.94 Acres

John H. Overton - 29.21 Acres

Lock and Dam #3 - 2.73 Acres

Russ…