RFQ W912DY-24-Q-0215 Amend 0002 NAVY MULTI LOCATIONS APPLIANCES.pdf

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W912DY-24-Q-0215 Navy, Multiple Locations, Appliances
Solicitation number
W912DY-24-Q-0215
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About this file

This document is an Amendment to a Request for Quote (RFQ) for the Navy to procure replacement appliances across multiple locations. The key details are:

The purpose of this amendment is to provide additional responses to vendor questions, extend furniture install dates for several locations, and clarify that microwaves produced in China will be accepted even though they are not TAA compliant. The RFQ covers appliances required to be delivered and installed at various Navy locations from December 2024 through March 2025. Quotes are due by 10:00 AM CDT on September 20, 2024 and must be submitted through the Procurement Integrated Enterprise Environment (PIEE) system. Pricing, technical data sheets, and other required documents must be provided. The successful contractor will be selected based on the technically acceptable quote providing the best value to the government.

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Other files

File Type Posted
RFQ W912DY-24-Q-0215 Amend 0001 NAVY MULTI LOCATIONS APPLIANCES.pdf PDF
ATT 1 - RFQ - Navy Region NW - NBK Bangor - B2306 - Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Navy Region SE Ft. Worth Bldg. 1566 Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Navy Region SE Kings Bay Bldg. 1045 Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Jacksonville - Bldg 846 - Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - NAVSTA Great Lakes Bldg 634 Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Naval Base Guam - Building 19 - Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Yokosuka - Bldg 3387 - Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Naval Base Guam - Building 584 - Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Naval Base Guam - Building 12 - Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Naval Base Guam - Building 24 A Wing - Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Navy Region SE Guantanamo Bay Warehouse Bldg. 2317 Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Navy Region SE Beaufort NAVHOSP Bldg. 148 Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Navy Region SE Kings Bay Bldg. 1042 Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Navy Region NW - NBK Bremerton - B1131 - Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Norfolk - Bldg O-22 - Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Naval Base Guam - Building 72 Warehouse - Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Naval Base Guam - Building 24 B Wing - Appliances.xlsx XLSX spreadsheet
ATT7 TechReview W912DY-24-Q-0215.docx DOCX document
ATT 1 - RFQ - Navy Region NW - NS Everett - B2029 - Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - NAVSTA Great Lakes Bldg 631 Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - NAVSTA Great Lakes Bldg 633 Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - NAVSTA Great Lakes Bldg 632 Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Naval Base Guam - Building 11 - Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - NAS Pensacola - Bldg 3910 - Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Navy Region SE Ft. Worth Bldg. 1565 Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Navy Region SE Kings Bay Bldg. 1044 Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - Navy Region NW - NBK Bangor - B2302 - Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - JEB Little Creek Ft. Story - Bldg 3604 - Appliances.xlsx XLSX spreadsheet
ATT 1 - RFQ - NAVSTA Great Lakes Bldg 635 Appliances.xlsx XLSX spreadsheet
RFQ W912DY-24-Q-0215 NAVY MULTI LOCATIONS APPLIANCES.pdf PDF
ATT 1 - RFQ - JEB Little Creek Ft. Story - Bldg 3603 - Appliances.xlsx XLSX spreadsheet
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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

a. Provide additional responses to vendor questions.

b. Extend Guam’s Furniture Install Start Date (FISD) to 3 February 2025 and Furniture Install Completion Date to 28 February 25.

c. Extend Great Lakes’ Furniture Install Start Date (FISD) to 3 March 2025 and Furniture Install Completion Date to 14 March 2025.

d. This adjustment are an accord and satisfaction and constitute compensation in full on behalf of the contractor and its subcontractors and suppliers, and for all costs and markups directly or indirectly attributed to the changes ordered herein, and for any delays caused by the Government prior to the execution of this modification.

e. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912DY24Q0215

X 9B. DATED (SEE ITEM 11)

16-Sep-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0002

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Sep-2024

CODE

US ARMY ENGINEERING & SUPPORT CENTER

300 SECURE GATEWAY

REDSTONE ARSENAL AL 35808

W912DY 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DY24Q0215

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

INSTRUCTIONS TO QUOTER

1. FURNITURE INSTALL INFORMATION:

A. Estimated award date is: 30 September 2024

B. Required install dates are as follows:

Navy Region SE Install Start not earlier than: 02 December 2024 Install Completion not later than: 17 January 2025

Navy Region SE Contractor Furniture Install Start Date (FISD):

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD):

(insert date, not After Receipt of Order)

Navy Region NW Install Start not earlier than: 20 January 2025 Install Completion not later than: 7 February 2025

Navy Region NW Contractor Furniture Install Start Date (FISD):

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD):

(insert date, not After Receipt of Order)

Naval Base Guam Install Start not earlier than: 03 February 2025 Install Completion not later than: 14 February 2025 28 February 2025

Naval Base Guam Contractor Furniture Install Start Date (FISD):

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD):

(insert date, not After Receipt of Order)

JEBLCFS 3603, 3604

Install Start not earlier than: 10 February 2025 Install Completion not later than: 14 February 2025

JEBLCFS 3603, 3604

Contractor Furniture Install Start Date (FISD):

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD):

(insert date, not After Receipt of Order)

Yokosuka, Building 3387 Install Start not earlier than: 10 February 2025 Install Completion not later than: 28 February 2025

Yokosuka, Building 3387 Contractor Furniture Install Start Date (FISD):

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD):

(insert date, not After Receipt of Order)

NAVSTA Great Lakes Install Start not earlier than: 17 February 2025 3 March 2025 Install Completion not later than: 26 February 2025 14 March 2025

NAVSTA Great Lakes Contractor Furniture Install Start Date (FISD):

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD):

(insert date, not After Receipt of Order)

Norfolk O-22 Install Start not earlier than: 27 February 2025 Install Completion not later than: 28 February 2025

Norfolk O-22 Contractor Furniture Install Start Date (FISD):

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD):

(insert date, not After Receipt of Order)

Jacksonville Building 846 Install Start not earlier than: 3 March 2025 Install Completion not later than: 14 March 2025

Jacksonville Building 846

Contractor Furniture Install Start Date (FISD):

NAS Pensacola, Building 3910 Install Start not earlier than: 17 March 2025 Install Completion not later than: 28 March 2025

NAS Pensacola, Building 3910 Contractor Furniture Install Start Date (FISD):

C. Specific install instructions are contained in the Statement of Work (SOW), Attachment # 3.

2. SHIPPING/STORAGE INFORMATION

A. The Contractor shall ship goods on an FOB Destination basis.

B. Contractors shall quote six month’s storage cost to be considered eligible for award. If a storage fee is not included in pricing, the Contractor’s quote may be considered a non-conforming response to the solicitation. This option for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage. Storage needed for partial shipments will be prorated by the price of the items stored relative to the total price of all of the items ordered. Storage will only be funded by modification and at the discretion of the Contracting Officer. Storage will be a firm fixed price amount. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie.

double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location. If storage is required in excess of 6 months, a new storage amount will be negotiated. If the storage cost is incurred, fast payment procedures may be implemented in accordance with FAR 52.213-1. If storage is required, payment may be approved for 85% of the total supplies only. Installation and the remaining 15% of supplies will be approved for payment once all responsibilities have been completed as set forth in the contract. Contractors shall coordinate delivery and installation with Government Technical Representative (TR) shown in the SOW, and save records of these communications with the goal of successful delivery and installation. This requirement for coordination includes, but is not limited to, communicating with the Government TR prior to shipping items in order to prevent unnecessarily expensive storage costs.

C. The Contractor shall provide a Certification of Conformance for any order that will be stored in a warehouse for which the Contractor desires partial payment in advance of installation of the furnishings. FAR 52.246-15 addresses how to complete a certificate of conformance, and can be found in Clauses.

D. Destination/Ship to Address and Transportation Information: See Table 1 in SOW, Attachment # 3.

3. INSPECTION AND ACCEPTANCE

Inspection and Acceptance must be by the Government TR. See Table 1 in SOW, Attachment # 3.

4. LIST OF ATTACHMENTS

ATTACHMENT # 1 – LINE ITEM PRICING – 29 LOCATIONS 29 pages ATTACHMENT # 2 – FURNITURE ITEM DESCRIPTIONS (FID) 7 pages ATTACHMENT # 3 – DELIVERY STATEMENT OF WORK 7 pages ATTACHMENT # 3 – INSTALLATION STATEMENT OF WORK 15 pages ATTACHMENT # 3 – OFFLOAD STATEMENT OF WORK 8 pages ATTACHMENT # 3 – REMOVAL STATEMENT OF WORK 49 pages ATTACHMENT # 4 – CONTRACTOR PERFORMANCE EVALUATION 2 pages ATTACHMENT # 5 – ACCIDENT PREVENTION PLAN 7 pages ATTACHMENT # 6 – ORDER COMPLETION STATEMENT 1 page ATTACHMENT # 7 – TECHNICAL DOCUMENTS CHECKLIST 6 pages

5. CONTRACTING OFFICER’S INSTRUCTIONS AFTER AWARD

A. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO) or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

B. The Contractor shall be responsible to coordinate the installation of its items with the site Technical Representative at least 30 days before the installation start date. At this time any special security/install instructions will be provided by the Government to that Contractor. The Contractor shall refer to the Statement of Work (Attachment #3) for additional installation instructions. If additional days for installation are needed, a justification should be provided at the time of quote for approval by the Contracting Officer.

C. Security issues (e.g. getting on and off post), logistical discussions of the installation process shall be coordinated with the Furniture Management Officer (FMO).

D. Safety Plans. The Contractor shall be responsible for submitting a completed safety plan within one month after contract award, or where expedited installation is required NLT 10 days before installation. NO installation will be permitted without an approved safety plan. The Contractor shall not begin installing items until a safety plan has been submitted to and approved by the Government. All safety plans shall be emailed to:

furnishinginvoices@usace.army.mil

E. The Contractor shall comply with all laws, rules and regulations of the installation, including but not limited to, the following: No weapons of any kind are to be carried by any person or transported in any vehicle entering an Army installation. Truck drivers carrying any kind of weapon will be denied access to the Army installation.

F. If requested by the Contracting Officer, the Contractor shall provide reports for quoted items.

6. INVOICES

A. Partial order invoices will not be accepted. Invoices may be submitted for one building of a multi-building delivery order only with the approval of the Contracting Officer, following the complete installation of the one building by the Contractor and acceptance by the Government.

B. All invoices shall be emailed to the following email address for processing: FurnishingInvoices@usace.army.mil

C. The Contractor shall return a signed Attachment # 7, Order Completion Statement, with its final invoice.

Invoices shall not exceed the contract amount. A final invoice submitted without a signed Order Completion Statement will be rejected.

7. INSTRUCTIONS TO CONTRACTORS

A. The Contractor shall provide pricing for all items listed in the RFQ for the quote to be accepted by the Government.

B. The Contractor shall complete the furniture installation schedule under FURNITURE INSTALL INFORMATION and include in the quote submission.

C. All quoted items shall meet the specifications defined in the Furniture Item Description (FID), Attachment # 2.

D. Name brand, model numbers, shall be provided for all quoted items, including pass-thru items and those manufactured by the Contractor.

E. At the time of quote, Contractors shall provide the most current documentation that is highlighted or contains other markings, which brings immediate attention to the information, and enables the Government to remove all doubt whether the Contractor has or has not met the specifications shown in the FID.

F. Technical Data Sheets Required. Current and complete cut sheets for all items specified in the FID shall be provided by the Contractor, unless otherwise specified. All salient features of items specified in the FID shall be addressed on the cut sheets. When the Contractor provides more than one cut sheet for an item specified in the FID, the cut sheets and supporting documentation shall be highlighted or contain other markings, which bring immediate attention to information, and enables the Government to remove all doubt whether a Contractor has or has not met the specifications shown in the FID. The burden of providing information, which shall be organized and sequential according to the FID, shall be the responsibility of the Contractor. The Government shall not be held responsible for Contractor information that is not organized and sequential according to the FID, or not highlighted (if within a larger document and used as proof), which prevents conclusive comparisons between the Contractor’s quoted items and the requirements during technical review.

G. Electronic Price Quote is Required. Attachment #1, “Line Item Pricing,” will be provided in an Excel spreadsheet format by the Government. The Contractor shall submit the completed Attachment #1 in Excel format to the Government by the deadline for submission of quotes set forth in this RFQ. The completed spreadsheet shall include model numbers for all items. Attachment 1 shall reflect only items provided through a teaming agreement, unless specified as open market items. Contractors shall provide pricing for all line items, even if the amount is $0. Contractors are encouraged to provide discounts off of schedule contract prices on the items quoted. Contractors shall include both the schedule contract unit price as well as the unit price offered in response to this solicitation on the Attachment 1 in the appropriate columns. Quotes from Contractors that fail to do so may be considered non-conforming responses to the solicitation.

I. Attachment # 7, “Technical Documents Checklist,” will be provided in Word format by the Government. The Contractor shall submit a completed Attachment # 7 in Word format to the Government by the deadline for submission of quotes set forth in this RFQ.

J. Product samples are not acceptable for this RFQ, unless otherwise directed by the Contracting Officer.

K. Multiple quotes are not acceptable for this RFQ. If multiple quotes are received, only one quote (as determined by the Contracting Officer) will be evaluated by the Government.

L. The Contractor shall list any specific special features, warranty, and environmental and energy efficiency features applicable to its quoted products.

M. The Contractor shall be bound by the monthly storage fee quoted for an option for a maximum period of six months that may be unilaterally exercised by the Contracting Officer in one month increments. If a storage fee is not included in the Contractor’s Quote, the Contractor’s Quote may be considered a non-conforming response to the solicitation.

N. When drawings are included as attachments, they are for visualization purposes only. The FID takes precedence over drawings unless otherwise stated. Site conditions may not align with drawings. Post-award site verifications are the responsibility of the Contractor.

O. The Contractor shall submit the following with its quotation:

P. Please include the following information:

Cage Code:

Taxpayer Identification Number:

UEI Number:

POC Name:

Email Address:

Phone Number:

Q. The Contractor shall be actively registered in the System for Award Management (SAM) with no exclusions.

8. SUBMISSION, MODIFICATION AND REVISION OF QUOTES

A. Contracting documents (RFQ, SF30, Attachment # 1 in Excel format, Attachment # 7 in Word format) and technical documents (testing results, cut sheets, and other supporting documents) together create the quote. The terms, “quote,” “RFQ response,” and “response” have the same meaning in this section.

B. Quotes shall be submitted by the Contractor to the Government in email, using as many emails as required to deliver a complete quote. When multiple emails are used to deliver a complete quote, Contractors shall state their number to the Government. Currently, Huntsville Center supports up to 10MB of content per email.

C. It is recommended that Contractors use the Procurement Integrated Enterprise Environment (PIEE). A vendor portal for solicitations was introduced as an enterprise-level service for the Department of Defense (DoD) within the Procurement Integrated Enterprise Environment (PIEE) platform. This capability allows DoD to have a more automated and secure process for capturing solicitations and their attachments and responses from industry.

To obtain additional information please visit:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml

i. PIEE Size Limit. Each uploaded attachment can be up to 1.9 gigabytes (GB) in size. The application supports different file extensions.

ii. Notifications when an amendment to the solicitation is posted: Within a solicitation, click the checkbox next to ‘Please notify me of amendments to this solicitation’ on the top left corner of the screen. You will receive email and system notification when an amendment is posted.

iii. Upload Multiple Documents in PIEE, multiple attachments may be uploaded at one time. After you click ‘Choose File,’ highlight all the files you want to upload and click ‘Open.’ If the total size of all the attachments exceeds 1.9GB (see 4.A above), upload the multiple attachments in batches that keeps each batch under the 1.9GB limit. Please contact your company’s Account Administrator for any account related issues. If you are experiencing technical problems with Procurement Integrated Enterprise Environment, please contact the DISA DECC Ogden Electronic Business Service Desk at link below:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml

D. The Government must have in its possession the Contractor’s entire quote by the RFQ due date and time.

E. Contractors shall return to the Government in the same Word version format received, their responses to the Government’s requests for clarification.

F. Contractors shall not merge into a single PDF document both the technical documents (testing results, cut sheets, and other supporting documents) and the contracting documents (RFQ, SF30, Attachment #1 in Excel format, Attachment # 7 in Word format).

G. Contractors shall not intentionally quote items that do not meet the specifications of the Primary Requirements.

The Primary Requirements for Administrative Office Furniture (ADMIN) are defined as office furniture systems and, if included in the FID, wood case goods. The Government’s intent is to receive timely quotes that are organized, complete, and technically acceptable, with no need or a minimal need for clarifications. Quotes that do not meet the specifications of the primary requirements (documented during technical review) may receive no further consideration for award.

9. NON-CONFORMING RESPONSES

The Government is not required to accept non-conforming responses. Non-conforming responses may not receive a technical evaluation, and may not receive consideration for award. The following types of responses are considered non-conforming:

A. A Contractor’s quote that does not meet the specifications of the Primary Requirements.

B. A Contractor’s submittal of technical documents (testing results, cut sheets, and other supporting documents) and contracting documents (RFQ, SF30, Attachment # 1 in Excel, and Attachment # 7 in Word) merged into a single PDF document.

C. A Contractor’s submittal of technical documents that is incomplete, or is not organized and sequential according to the FID, which would prevent a conclusive comparison between the Contractor’s Quote and the Government’s requirement.

D. A Contractor’s failure to respond to the Government’s request for clarifications in the same Word format received, in order for the Government to be able to continue to record communications with the Contractor on the same form.

E. A Contractor’s submittal of electronic documents whose file names do not reflect their general content, which do not enable the reader to locate information without opening documents repeatedly to be reminded of their contents, and which harm the Government’s ability to perform technical review or other examination.

10. LATE RESPONSES / NON-RESPONSIVENESS

A. Late responses are in all cases Contractor responses that are not in the Government’s possession by the requested due date and time.

11. AMENDMENTS

The Government may amend the RFQ for reasons that include extending the due date for submission of quotes, in response to construction delays on buildings to be furnished, in response to market conditions, or for other reasons that clarify the needs of the Government.

12. QUESTIONS

A. All questions shall be submitted to the Contract Specialist no later than 17 September 2024 12:00PM CST at Cheryl.C.Smith@usace.army.mil. All answers to question's received will be posted and made available to all interested parties via an rfq amendment. The Contracting Officer will not address any questions received following expiration of the aforementioned time in this paragraph. when the term “hour” is used to describe the time period for questions, then it means sequential hours without interruption (24 hours = 1 calendar day), unless otherwise specified.

B. Notifications to the Government from Contractors regarding limited- or non-available items, or potential errors in the Government’s specifications are welcomed.

C. A Contractor’s request to change the Government’s requirement before quotes are due, may not be addressed because it does not clarify the requirement for all potential quoters, and if accepted would change the requirement.

13. DOWN-SELECT PROCESS

A. It is the Government’s intent to select a target of three (3) quotes for a complete technical evaluation to determine whether the quoted products in fact comply with the FID. The Contracting Officer has discretion to include more or less than three (3) quotes in the down-select. The down-select will be based on price, receipt of completed Attachment #7 - Technical Documents Checklist.

B. At any time following the down-select, the Government may, at the discretion of the Contracting Officer, engage in exchanges with one or more of the Contractors whose quotes were down-selected, or consider additional quotes for evaluation.

14. EVALUATION CRITERIA

A. Technical Evaluation – Technical will be rated “Acceptable” if all line items meet the specifications shown in the Furniture Item Description (FID).

B. Schedule – Schedule will be rated “Acceptable” if the Contractor install dates are within the dates shown below.

Navy Region SE Install Start not earlier than: 02 December 2024 Install Completion not later than: 17 January 2025

Navy Region NW Install Start not earlier than: 20 January 2025 Install Completion not later than: 7 February 2025

Naval Base Guam Install Start not earlier than: 03 February 2025 Install Completion not later than: 14 February 2025 28 February 2025

JEBLCFS 3603, 3604

Install Start not earlier than: 10 February 2025 Install Completion not later than: 14 February 2025

Yokosuka, Building 3387 Install Start not earlier than: 10 February 2025 Install Completion not later than: 28 February 2025

NAVSTA Great Lakes Install Start not earlier than: 17 February 2025 3 March 2025 Install Completion not later than: 26 February 2025 14 March 2025

Norfolk O-22 Install Start not earlier than: 27 February 2025 Install Completion not later than: 28 February 2025

Jacksonville Building 846 Install Start not earlier than: 3 March 2025 Install Completion not later than: 14 March 2025

NAS Pensacola, Building 3910 Install Start not earlier than: 17 March 2025 Install Completion not later than: 28 March 2025

C. Past Performance – Past Performance will be rated “Acceptable” or “Unacceptable.” The Government will use any available information to evaluate past performance.

D. Price – Price will be evaluated based on the Contractor’s total quote, which includes supplies, services, shipping and storage.

E. The Government may, at the discretion of the Contracting Officer, engage in exchanges with Contractors.

However, the Government reserves the right to make award without further exchanges.

15. SELECTION OF QUOTES FOR AWARD

The successful Contractor will be the one whose quote is rated acceptable on technical, schedule, and past performance, and provides the best value to the Government. Best value will be determined by the quote that is technically acceptable and has the lowest total price.

RESPONSES TO QUESTIONS

Vendor Questions and Answers Navy, Multi Locations - Appliances

RFQ W912DY-24-Q-0215

Amendment 0002

1. Vendor Question: This is listed in the cut sheet document, j. Products shall be manufactured in a TAA compliant country, where applicable. Will microwaves made in China be accepted for this bid, or thrown out because of not being TAA compliant?

HNC RESPONSE: Due to there being no companies in TAA compliant countries that produce microwaves, yes microwaves produced in China will be accepted. As far as I know, ALL microwaves are produced in China.

2. Vendor Question: On this RFQ, the FID doesn't specify any model numbers in the specs, which is making it take longer for us to compare it to the products we carry. Is there any possibility you could provide the model numbers the customer is potentially looking for? This would help us ensure that we either source that exact model or something nearly identical. Normally, we quote Sharp, (one of the largest manufacturer of microwaves in the world), but they came back with small variances against the FID specs this time. This was a bit discouraging, as Sharp products usually align with the FID specs we've seen in recent months.

They have variations with the dimensions compared to the FID and we know we have to be in the exact range, or we will get called out in the technical review. We work with all the major microwave brands, and we've sent the specs to them for review. However, gathering that feedback takes time, and we want to be certain we meet every specification point.

HNC RESPONSE: We are not allowed to provide a model number for this RFQ. Propose your best solution for evaluation during technical review.

3. Vendor Question: The delivery timeline you've provided is from December 2nd, 2024, to March 28th, 2025, giving us 116 days to deliver and install a total of 2,781 units across 29 locations, including Guam. We feel this timeline in the RFQ may not be realistic for success under the current schedule.

HNC RESPONSE: Please see updated dates on Amendment 0002

(End of Summary of Changes)

File details come from the government source that posted it. Updated .