ATTACHMENT C - PWS for Sample Task Order 22 January 2021.pdf

Performance Work Statement Third Party Validation Seeding

Removal Action at Impact Area and Buffer Area Munitions Response Sites

Camp Victory (fictional) 23 November 2020

Revision: 01 Revision Date: 22 January 2021

All revisions are noted in red bold text.

1.0 OBJECTIVE:

1.1 The objective of this task order is to perform Third Party Validation Seeding for the Removal action at the Impact Area Munitions Response Site (MRS) and the surface clearance at the Buffer Area MRS, Camp Victory Formerly Used Defense Site (FUDS) in compliance with Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), as amended, National Contingency Plan (NCP), 40 CFR Part 300, and Department of Defense, Army, U.S. Army Corps of Engineers (USACE) and State Regulations. The objective of the seeding program is to provide ongoing monitoring of the quality of the geophysical data collection and target selection process for the Government.

1.2 The Contractor shall perform this work in accordance with (IAW) with all applicable laws, regulations and guidance to include Interim Guidance and Data Item Descriptions (DID). The Contractor shall be responsible for acquiring the latest version of applicable regulatory or agency guidance, including but not limited to the referenced documents cited in the Base Contract, unless otherwise specified.

1.3 Work performed under this task order will include conducting required validation seeding in support of the remedial action; addressing any and all explosive safety, scheduling, and regulatory issues; and, assuming contractual liability and responsibility for the achievement of the performance objectives at the Camp Victory identified in this Performance Work Statement (PWS). The contractor must possess all the required expertise, knowledge, equipment, materials, and tools required to meet or exceed the government’s objectives identified in this PWS in accordance with established industry standards. Work will include preparing a Validation Seeding Plan, fieldwork to include subsurface and surface seeding and MEC avoidance, advanced geophysical classification, document preparation, and close coordination with USACE.

2.0 BACKGROUND:

2.1 Work under this PWS falls within the Military Munitions Response Program (MMRP). All activities involving work in areas potentially containing explosives, and health and safety hazards are regulated by the Occupational Safety and Health Administration, USACE, Department of the Army (DA), Department of Defense (DOD), and the State of Texas.

2.2 Camp Victory (fictional) Impact Area MRS consists of 100 acres and Buffer Area MRS consists of 50 acres, located in Texas. Munitions and Explosives of Concern (MEC), Material Potentially Presenting an Explosive Hazard (MPPEH), and Explosive Hazards may be located within either MRS. A Remedial Action (RA) is being performed under a separate USACE contract IAW the signed DD. The selected remedy consists of surface and subsurface removal of MEC to depth of detection using AGC for the Impact Area MRS, and surface clearance of all metal >= four inches in any dimension for the Buffer Area MRS. AGC selection criteria will be determined based on site-specific noise levels to maximize detection depth while minimizing false positives, and will be chosen to detect and classify 37mms to at least 20 cm.

2.3 The contractor shall assume the following:

The fictional site is given a location so contractors can research required information. Camp Victory is located near Austin, Texas.

Worksheets #10 and #11 will not be provided by the Government.

The following munitions may be present on site: 37mm projectiles; and 60mm, 81mm and 4.2 inch mortars.

Most of the Impact Area MRS acreage is open grassland; however, 20 acres are made up of residential parcels ranging between 0.5 acres to 5 acres. The Buffer Area MRS is open grassland.

ROEs have been obtained by USACE and in time for fieldwork to commence.

Vegetation 4” or less in diameter at chest height may be cleared, if needed.

The site is generally open and allows for the use of RTK-GPS (i.e. no trees blocking view of the sky).

Fieldwork for Remedial Action will start 4 months from start of this award.

This TO will be awarded May 2021.

Previous work at the site has shown impacts due to variable geology.

The RA contractor will establish the survey control and provide to the Seed contractor.

This TO will not provide archeological and/or biological services and will be handled by the RA contractor.

No surface validation seeding will be required in the Impact Area for this TO.

For this TO, surface QA seed rates will follow EM 200-1-15 (October 2018 version) Table 11.6.

A surface clearance will not be performed prior to validation seeding and AGC data collection.

Grassland areas are accessible by 4x4 pickup trucks.

Storage will not be provided by the RA Contractor, but space is available for the seeding contractor to place a conex if needed.

The Third Party Seeding Contractor may not work under the RA Contractor's APP/SSHP.

For the Sample TO, it is expected that the noise levels are sufficiently low to meet the detection/classification depth per section 2.2; however, AGC data is not available. The Contractor shall state their assumptions regarding the need for additional data, and how they would establish RMS and seeding depth levels.

Use the most current industry/DAGCAP guidance. Any contradictions on a real TO would be discussed and worked out during planning and document review. For the purposes of this sample TO, the offeror should note any perceived contradictions, state their assumptions based on those perceived inconsistencies and demonstrate an understanding of current guidance.

AGC data quality shall conform to the AGC QAPP requirements.

Average anomaly density is 500 anomalies per acre.

The RA contractor expects the following production rates:

o Dynamic Data Collection- 0.5 acres/team/day

- 2 teams will be utilized.

- Metal Mapper 2x2 with RTK GPS positioning o Cued Data Collection- 300 cues/team/day

- 2 teams will be utilized.

- Metal Mapper 2x2 with RTK GPS positioning o Surface Clearance - 8 acres/7 man team/day

- Assume all 7 people will be sweeping

- 2 teams will be utilized.

3.0 GENERAL REQUIREMENTS:

3.0.1 Contractor Methods: This is a performance based task order. The performance objectives and standards included herein are the basis of the task order requirements. The technical approach and level of effort expended to achieve task order objectives and standards are the responsibility of the Contractor. Any changes to the technical approach shall comply with all provisions stipulated in this PWS, shall be made in accordance with (IAW) the approved plans, and shall meet all project objectives and gain government Quality Assurance acceptance.

3.0.2 Performance Standards: Performance standards are addressed in each task.

3.0.3 Task Incentives/Disincentives: Satisfactory or greater Contractor Performance Assessment Reporting System (CPARS) rating is an incentive. A less than satisfactory CPARS rating and re-performance of work at Contractor’s expense is a disincentive.

3.0.4 Acceptance Criteria (AC): A task will be considered complete and acceptable once all task objectives are achieved, all minimum quality requirements are met, and all task-specific deliverables receive Army approval, through the Contracting Officer’s Representative (COR).

3.0.5 The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to support the USACE with AGC quality assurance (QA) activities on an existing Remedial Action (RA) contract at the Camp Victory FUDS as defined in this Performance Work Statement (PWS). The contractor shall perform to the standards in this contract.

3.0.6 MATOC holders are reminded that IAW Section "C", Performance Work Statement (PWS) for Third Party Blind Validation Seeding and Advanced Geophysical Classification Data Collection and Processing Support to USACE, paragraph 1.2, "A Contractor that has been awarded a Prime Contract, or is supporting the Prime Contractor as a Sub-contractor, for a given project site, installation, Munitions Response Area (MRA) and/or Munitions Response Site (MRS) shall not be eligible to submit a task order proposal in support of that project under this MATOC. In addition, any Contractor personnel who are associated with the remediation or “primary” Task Order may not work on the QA Seeding Task Order project in any capacity.”

3.0.7 Only a warranted Contracting Officer (either a Procuring Contracting Officer [PCO] or an Administrative Contracting Officer [ACO]), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. The Contractor shall accept directions only from the USACE KO or the duly authorized COR. Requests made directly to the Contractor by anyone other than the KO or COR will be immediately brought to the attention of the KO and COR. The KO must authorize any changes to the project scope or other provisions of this PWS in writing. In the event the Contractor makes any changes at the direction of any person other than the KO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs.

4.0 SPECIFIC TASKS

4.1 Task 1 – Project Management and Project Planning: This is a Firm Fixed Price task.

4.1.1 Objective: Manage the lifecycle of the project IAW the approved Project Management Plan (PMP) and prepare, submit, and gain USACE acceptance of required planning documents.

4.1.2 Performance Standards: Prepare and achieve acceptance of a PMP IAW USACE Huntsville Center Data Item Descriptions (HNC DIDs), Engineer Regulation (ER) 5-1-11 and Engineer Manual (EM) 200-1-15 (October 2018 version).

4.1.3 Specific Task Requirements:

Prepare for and attend a virtual project kick-off meeting. At minimum, Contractor attendees shall include the project manager and project geophysicist.

Prepare, submit, and gain USACE approval of a PMP that is detailed and comprehensive, covering all aspects of the Task Order, including payment milestones. This document is a living document and shall be updated as necessary.

The schedule will be updated and provided to the government within seven days of any changes to critical path activities or key milestones.

The schedule will ensure that initial seeding will meet the RA contractor’s schedule and not cause delays.

Prepare for and attend virtual monthly in-progress review (IPR) meetings. IPR meetings shall include regular feedback to the Government, as determined in the PMP, on the progress of the Contractor’s work, through email and regularly scheduled telephone conversations.

Include all Basic Contract Section C and DID HNC-009.03 Periodic Status Report requirements.

Provide a data delivery system (SharePoint® or similar) or discuss with Project Delivery Team (PDT) a method to deliver all interim and final electronic data. https://safe.apps.mil/ is an acceptable method to share information.

4.2 Task 2 – Third Party Validation Seeding Work Plan: This is a Firm Fixed Price task.

4.2.1 Objective: Prepare, submit, and gain USACE acceptance of a Blind Validation Seeding Plan.

4.2.2 Performance Standard: Prepare and achieve acceptance of a Validation Seeding Plan IAW DIDs, the Engineer Manual (EM) 200-1-15 (October 2018 version), EM 385-1-1, EM 385-1-97 including Change 1 and errata, DESR

6055.09 Volume 7, AGC QAPP, and the Department of Defense Quality System Requirements for Advanced Geophysical Classification (DoD QSR).

4.2.3 Specific Task Requirements:

The Work Plan shall describe the specific work proposed in order to meet the objectives and requirements of this PWS and DIDs.

All revisions to the Work Plan are subject to Contracting Officer’s approval and shall be made at no additional cost to the Government.

The Blind Validation Seeding Plan shall follow the layout per the Validation Seeding Plan DID and not the AGC QAPP worksheets, but it is intended that the standard data quality requirements for performing AGC for a final remedy be met.

4.3 Task 3 –Seeding and AGC Collection and Processing: This is a Firm Fixed Price task.

4.3.1 Objective: Conduct subsurface seeding and collect and process AGC cued data on emplaced seeds at the Impact Area MRS, and conduct surface seeding at the Buffer Area MRS, IAW accepted Third Party Validation Seeding Work Plan.

4.3.2 Performance Standard: Validation/QA seeding and AGC data collection and analysis are performed IAW the accepted Third Party Validation Seeding Work Plan, with no delay to the RA Contractor.

4.3.3 Specific Task Requirements:

The contractor shall provide USACE with the resources necessary to adequately assist QA duties in support of the RA activities at the Camp Victory FUDS as part of the Geophysical System Verification. The AGC validation seeds are blind to the RA contractor, and should be numerous enough to be encountered on a daily basis, should be selected as potential targets, and their signals should be consistent with both historical measurements and physics-based model predictions. The QA Surface Seeds are blind to the RA contractor and shall meet the requirements of EM-200-1-15 (October 2018 version). Specific tasks will include the following:

The Contractor shall mobilize all equipment and personnel required to complete the tasks included in the PWS shall not commence until the government has approved/accepted the Validation Seeding Work Plan.

The Contractor shall acquire and deliver to the project site all seeds required to implement the seeding plan.

The Contractor shall establish an instrument verification strip (IVS) and instrument test strip (ITS).

The Contractor shall submit an IVS Technical Memorandum for USACE review and acceptance.

The Contractor shall emplace validation seeds in all Impact Area MRS areas designated as subsurface removal. areas excluded include analog surface areas, areas within 4 feet of either side of the utility pipelines, burial pits, berm, and stockpiled soil.

The Contractor shall emplace QA seeds in all Buffer Area MRS areas designated as surface removal.

All Impact Area MRS seeds shall have cued AGC data collected over them, which shall be used to verify the seeds are detectable and classifiable.

The Contractor shall submit the Seed Tracking Log.

The Contractor shall submit all raw and processed geophysical data (compatible with Oasis Montaj) The Contractor shall include geospatial data of the seeds in an ArcGIS compatible format.

4.3.4 Optional Task 3a – Additional Subsurface Seeding and AGC Collection and Processing: This is a Firm Fixed Price task. The contractor shall emplace an additional forty (40) seeds. The Government may exercise this option up to ten (10) times.

4.3.5 Optional Task 3b – Additional Surface Seeding: This is a Firm Fixed Price task. The contractor shall emplace an additional forty (40) seeds. The Government may exercise this option up to ten (10) times.

4.3.6 Optional Task 3c – Additional Surface Mobilization/Demobilization: This is a Firm Fixed Price task. The Government may exercise this option up to ten (10) times.

4.3.7 Optional Task 3d – Additional Subsurface Mobilization/Demobilization: This is a Firm Fixed Price task.

The Government may exercise this option up to ten (10) times.

4.4 Task 4 – Validation Seeding Report: This is a Firm Fixed Price task.

4.4.1 Objective: Prepare, submit and gain USACE acceptance of a Validation Seeding Report.

4.4.2 Performance Standard: All required documentation and data is delivered to the Government that meets the requirements IAW the Work Plan.

4.4.3 Specific Task Requirements: Specific sections of the report and appendices include the following:

The Contractor shall detail all work completed under this Task Order.

The Contractor shall give an account of all personnel involved and their tasks.

The Contractor shall detail all deviations from the Validation Seeding Plan.

The Contractor shall include a Data Usability Assessment.

The Contractor shall include all final seed details.

Appendices shall include all interim deliverables, such as the weekly status reports.

5.0 KEY PERSONNEL

The following Personnel are considered key personnel by the Government for this Task Order: Project Manager, Project Geophysicist and QC Geophysicist. Qualifications for all key personnel are in the Base Contract, Section C Part 4.

6.0 SUBMITTALS:

Even if draft and draft final submittals are requested, the term “draft” shall not reflect upon the quality of the submittal being provided by the Contractor. Submittals shall include all supporting materials including supporting data whether electronic or hardcopy. Submittals not meeting the requirements of applicable guidance or Data Item Descriptions or missing supporting data may be rejected and revised by the contractor at the contractor’s own expense.

The deliverables for this task order are listed in Attachment 1 and shall only be released to the personnel listed and following the Firewall Plan.

6.1 Period of Performance: The Completion Date for this Task Order is 3 years from date of award.

7.0 MILESTONE PAYMENTS: Milestones will be considered met or completed when the required QC documentation has been submitted, QA completed and the submittal and/or product is accepted by the Government.

Any payment vouchers submitted that do not include the appropriate QA acceptance documentation will be rejected.

All payments will be made utilizing the Payment Milestone Schedule approved by the COR/Project Manager. The Contractor shall provide suggested Payment Milestone Schedule in the PMP for approval by the COR/Project Manager. Payment Milestones shall be shown on the project schedule.

8.0 REFERENCES:

8.1 Refer to “Base Contract.”

8.2 Data Items Descriptions – all applicable DIDs shall be implemented.

8.3 Site Specific References – (Fictitious site, no documentation will be provided)

8.4 The Sample Task Order Pricing Worksheet is provided in Section J, Attachment I.

9.0 GENERAL CONDITIONS: See the Base Contract Section C and the following addendums:

9.1 The Contractor will be evaluated periodically during performance of this task order to ensure compliance with the proposed and accepted performance goals, regulations and guidance; and to document that AC, performance metrics, delivery schedule, and the overall schedule for completion are being met. This evaluation will be performed according to the Quality Assurance Surveillance Plan (QASP) which will be provided by the Government. Failure to adequately complete any service or product to at least a satisfactory level of quality or timeliness may result in a repeat of the work, and/or a less than satisfactory performance evaluation, or both.

9.2 If the Government at its sole discretion chooses to modify the performance standard the parties to this task order will assess the impact on the estimated amount of field work required to achieve the new performance standards and will negotiate a price adjustment.

9.3 The Contractor attests that it applied due diligence in the research and development of its proposal has priced reasonable estimates of the site conditions and the associated risks into the price. The Contractor accepts full and sole responsibility for identifying and considering all factors that may affect the cost to execute the work. The act of signing this task order signifies that the Contractor has been given ample opportunity to assess the conditions under which the work will be performed and the Contractor either fully understands those conditions or has factored the risk into the price.

10.0 ARMY CONTRACTOR MANPOWER REPORTING:

10.1 Implementation.

10.1.1 The contractor shall submit manpower reporting data relating to the performance of services contracts into the System for Award Management, consistent with existing service contract reporting requirements under FAR Subpart 4.1703 which meet the reporting threshold. Further information on reporting guidelines can be found at the following web address: https://www.sam.gov/SAM/transcript/SCR_QSG.pdf. The contractor shall submit all the information required in the format specified at the following web address:

https://www.sam.gov

10.1.2 Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 15 October of each calendar year.

10.1.3 If your particular contract crosses fiscal years, 2 entries must be made to capture the data for the contract period; for example if the contract start date is 1 January 2020 and ends 31 December 2020, the data for the period from 1 January 2020 through 30 September 2020 shall be entered not later than 15 October 2020 and the period 1 October 2020 through 31 December 2020 shall be entered not later than 15 January 2021.

Attachment 1 List of Submittals

All deliverables shall be electronic format. Submission shall be confirmed during the kickoff meeting.

Frequency of days are business days unless otherwise stated. Assume the following business days for review time: 15 days PDT review, 15 days for Comment Resolution, 15 days for EM CX.

Deliverable Frequency Submit To

PMP Within 15 days of contract award USACE PM and USACE Geophysicist

Third Party Validation Seeding Work Plan

Within 15 days of contract award USACE PDT, EM

CX

Monthly Periodic Status Reports

IAW DID HNC-009.03 USACE PM

Weekly Periodic Status Reports

IAW DID HNC-009.03 USACE PDT

Seeding Database Daily update while seeding ongoing

USACE PM and USACE Geophysicist

IVS Technical Memorandum

Within 5 days of IVS installation USACE PM and USACE Geophysicist

Validation Seeding Report

Within 30 days of completion of seed emplacement

USACE PDT, EM

CX

Validation Seeding Raw and Processed Data

Within 30 days of completion of seed emplacement

USACE Geophysicist