Attachment 5 - Questions and Answers Medical AE IV IDC - Amendment 01.pdf

UNCLASSIFIED\\FOR OFFICIAL USE ONLY

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Project: Medical AE IV Review: Medical AE IV (00001) (sorted by CommentID ) Displaying 16 inquiries.

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8982763 Other Synopsis Page 4 of

Strength of Key Projects Section 4e

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Per page 4 of 15 of the Solicitation, under section 4e. Age of Project; reference is made as follows: "A key project will only be considered "recently completed" if the completed product has completed within the last five (5) years from the proposal due date of this acquisition."

Where the word product is used does this apply to a product such as design development or was your intention to use the word project?

Secondly, we are confirming that completion is defined as the completion of the A/E's Task Order and / or Contract.

On: Dec 29 2020.

Government Response. . Section 4e, page 4, of the synopsis has been updated to read: "A key project will only be considered "recently completed" if the final completed product was accepted within the last five

(5) years from the proposal due date of this acquisition. Key projects that were completed more than five years ago or are currently less than 100% complete will still be evaluated, however, they will be considered considerably weaker than a recently completed key project." The "completed product" refers to the final version of the engineering, architecture, or planning deliverable described in the scope of work of the of the contract or task order (e.g. 100% design, 35% Design-Build RFP, Facility Utilization Study, 100% work plan, infrastructure study, etc.). Completion dates of any resulting construction project are not counted or considered. "Key project" refers to the individual project being submitted for evaluation which will include the required product. "Completion" in this paragraph is defined as the point at which the government accepts the final completed product. Unaccepted final deliverables are therefore not yet completed. On: Jan 06 2021

Current Request Status: Request Closed

Information for this report is procurement sensitive.

8982847 Other Synopsis Page 10 of

Key Personnel Resumes Section E

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Per page 10 of 15 of the Solicitation, under Section E: Key Personnel Resumes; reference is made as follows: "The Lead Program Manager, Lead Project Manager, and Lead Engineer must be a registered PA in at least on U.S. state or territory."

Could you please clarify what "registered PA" means?

On: Dec 29 2020.

Government Response. . Section E, page 10, of the synopsis has been revised to read: "Each Lead Engineer must be a registered PE in at least one U.S. state or territory." On: Jan 06 2021

Current Request Status: Request Closed

Information for this report is procurement sensitive.

8982850 Other Synopsis Page 4 of

Specialized and Technical

Competance Section 4 e

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Per page 4 of 15 of the Solicitation, under section 4e. Age of Project; reference is made as follows: "A key project will only be considered "recently completed" if the completed product has been completed within the last five (5) years from the proposal due date of this acquisition."

Does 100% complete refer to construction or would 100% design completion also qualify?

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1/6/2021https://www.projnet.org/projnet/binKornHome/index.cfm?strKornCob=BicPublicReportAll...

On: Dec 29 2020.

Government Response. . See ProjNet question 8982763. Completion dates of any resulting construction project is not counted or considered. We only consider the date that the corresponding engineering, architecture, or planning deliverable was accepted by the customer. On: Jan 06 2021

Current Request Status: Request Closed

Information for this report is procurement sensitive.

8982860 General Sheet 10 of 15 Preparation Instructions Section F: Key Example

Projects

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

With regards to Section 4 (Preparation Instructions), Part F. (Part I – Section F: Key Example Projects; submission of five (5) key projects (no more/no less). If a team submits more than five key projects, only the first five projects in the proposal will be evaluated – Our firm currently holds two prime A/E medical contracts with USACE. Our prior DHA A-E breadth of experience exceeds that of the five (5) key projects. Can additional qualitative projects be added to the submission, but not evaluated without prejudice or penalty.

On: Dec 29 2020.

Government Response. . Please reference Section 4F (1), page 10, which reads: "Each proposing team must submit five (5) key projects (no more/no less). If a team submits more than five key projects, only the first five projects in the proposal will be evaluated."

Please only submit five projects. On: Jan 06 2021

Current Request Status: Request Closed

Information for this report is procurement sensitive.

8983487 Other General Information

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Is it possible to extend the due date due to the holidays and availability of the team.

On: Dec 30 2020.

Government Response. . Unfortunately at this time, an extension for this synopsis can not be granted.

On: Jan 06 2021

Current Request Status: Request Closed

Information for this report is procurement sensitive.

8983488 Other Preparation Information

Part I: Key Example Projects

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Is there a page limitation on the projects submitted?

On: Dec 30 2020.

Government Response. . The projects fall into the 50 page limit for Part I of the SF330. Please do not exceed 50 pages total. Reference Part I – Contract Specific Qualifications on page 9 of the synopsis: "The contents of Part I shall not exceed 50 printed pages (8.5" X 11"). Pages that extend beyond this limit will be removed from the submittal and will not be evaluated. This page limitation only applies to the official contents of Sections A through I of Part I. Cover letters, tab pages, acronym tables, and other such pages do not count against this limit." On: Jan 06 2021

Current Request Status: Request Closed

Information for this report is procurement sensitive.

8983489 Other Part I Contract Specific Quals, Section D Org Chart

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

This is an electronic submittal but the instructions state "The sheet may be as large as 11x17 which must be folded to ensure the edge of the fold does not extend beyond the other pages" Is the 11x17 format still permissible in the electronic submittal?

On: Dec 30 2020.

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Government Response. . Yes. Section 4D on page 9 of the synopsis has been revised. The following has been removed: "which must be folded to ensure the edge of the fold does not extend beyond the other pages". On: Jan 06 2021

Current Request Status: Request Closed

Information for this report is procurement sensitive.

8983540 Architectural page 12 of 15

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Does a signed CPARS constitue as a finalized CPARS in the digital system that is then printed and included in the packet?

On: Dec 30 2020.

Government Response. . Yes. Please pull the CPARS data straight from PPIRS if such data exists.

Please do not submit a substitute (PPQ) if CPARS data exists in PPIRS already. On: Jan 06 2021

Current Request Status: Request Closed

Information for this report is procurement sensitive.

8983541 Architectural page 8 of 15

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

How will Criteria G Volume of DoD Contract Award be evaluated? For example is a lower amount evaluate more favorably?

On: Dec 30 2020.

Government Response. . Please note that this is a Secondary Selection Criteria (defined in middle of page 8). Reference the bottom of page 8, Section G: "Greater consideration will be given to those firms who have been awarded a lesser total dollar amount of stand-alone DoD contracts and task orders in the last twelve (12) months than those who have been awarded a greater total amount. This will be evaluated via the firm's total dollar value of all stand-alone contracts and task orders as provided in Part I, section H of the SF330..." On: Jan 06 2021

Current Request Status: Request Closed

Information for this report is procurement sensitive.

8983542 Architectural page 8 of 15

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

4. How should a JV without past work respond to Criteria G Volume of DoD Contract Awards? Does each JV member need to respond separately?

On: Dec 30 2020.

Government Response. . If the Joint Venture partnership is a new legal entity with no work experience, it would have no DoD Contract Awards. Please do not respond separately. On: Jan 06 2021

Current Request Status: Request Closed

Information for this report is procurement sensitive.

8983543 Architectural page 7 of 15

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Will both prime and subcontractor experience be weighted equally when it comes to knowledge of locality?

On: Dec 30 2020.

Government Response. . Since key subcontractors are part of the proposed team, their geographical experience counts. However, the proposal should be clear and not mislead the reader into thinking that the prime has geographical experience that only one or two specialized subcontractors have. On: Jan 06 2021

Current Request Status: Request Closed

Information for this report is procurement sensitive.

8983633 Contracting RFQ n/a Factor 4. E.

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

In Section 4.E.(page 10, Synopsis) it states that "...each Lead Engineer must be a registered PA ..." Please clarify that this should be "PE" to be consistent with Section 3.B.3)a.

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On: Dec 30 2020.

Government Response. . See ProjNet question 8982847. On: Jan 06 2021

Current Request Status: Request Closed

Information for this report is procurement sensitive.

8983634 Contracting RFQ n/a Factor 5

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Is there a maximum size for electronic files transmitted by e-mail that we should be aware of prior to sending the proposal? If our proposal exceeds this size, can we send multiple e-mails for our response?

On: Dec 30 2020.

Government Response. . Multiple emails are allowed but must be clearly labelled & numbered. All emails must be received by the due date & time. On: Jan 06 2021

Current Request Status: Request Closed

Information for this report is procurement sensitive.

8983668 Other Synopsis Page 10 of

Key Personnel Resumes Section E

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

Per page 10 of 15 of the Solicitation, under Section E: Key Personnel Resumes; reference is made as follows: "The Lead Program Manager, Lead Project Manager, and Lead Engineer must be a registered PA in at least on U.S. state or territory."

Could you please clarify what "registered PA" means? Does the Lead Program Manager and Lead Project Manager have to be a registered PA - or just the Lead Engineer?

On: Dec 29 2020.

On: Dec 30 2020.

Government Response. . See ProjNet question 8982847. On: Jan 06 2021

Current Request Status: Request Closed

Information for this report is procurement sensitive.

8983778 Architectural Key Personnel

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

For Key Personnel, can the Lead Program Manager and the Lead Project Manager be either a PE or RA?

On: Dec 30 2020.

Government Response. . Yes. Part I – Section E: Key Personnel Resumes, on page 10, has been revised to read: "The Lead Program Manager and Lead Project Manager must be either a registered PE or registered RA." On: Jan 06 2021

Current Request Status: Request Closed

Information for this report is procurement sensitive.

8983836 Engineering Support Part I - Section E: Key Personnel Resumes

Comment Classification: Unclassified\\For Official Use Only (U\\FOUO)

The solicitation states: "The submitting A-E firm shall also submit a letter of commitment signed by each of the key personnel identified." Does this apply personnel currently employed by the firm? This would seem more appropriate for personnel not currently a full-time employee of the company, but were proposed personnel not currently employed by the firm. If it applies to both, should there be a distinction between personnel currently employed versus proposed hires if awarded?

On: Dec 30 2020.

Government Response. . Section E: Key Personnel Resumes, on page 10 of the synopsis, has the following added language: "This letter of commitment is applicable to key personnel employed by a subcontractor or those not currently employed by the prime contractor." On: Jan 06 2021

Current Request Status: Request Closed

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