Attachment 4 - Medical A-E Statement of Work _16DEC20.pdf

Section A - Solicitation/Contract Form

EXECUTIVE SUMMARY

1. U.S. Army Engineering and Support Center, Huntsville (CEHNC) has received a requirement for the Medical Division Architect-Engineer Services for the Department of Defense Health Agency (DHA) and its subordinate medical services (U.S. Army Medical Command (MEDCOM), U.S. Navy Bureau of Medicine (BUMED), and the Air Force Medical Support Agency (AFMSA)). CEHNC intends to award a firm, fixed-price (FFP), Indefinite Delivery Contract (IDC) with a proposed aggregate capacity of $200M, which will be shared among all awardees. The period of performance will be a seven-year ordering period consisting of one-36 month base period with two-24 month option periods and will include FAR 52.217-8, Option to Extend Services and FAR 52.217-9, Option to Extend the Term of the Contract. Services will be implemented through firm-fixed, price task orders (TOs). Work under this multiple award IDC will be in support of diverse locations within the contiguous United States, Alaska, Hawaii, U.S. Territories and possessions; and the following overseas locations: Afghanistan, Germany, Italy, Japan, and the Republic of Korea.

2. Task Orders will be firm-fixed price (FFP) which will include all labor, travel, and other direct costs (ODCs) for each TO. Travel costs will be evaluated and used in accordance with FAR 31.205‐46 (a)(2)(i) - (iii)

3. The negotiated hourly labor rates and indirect rates contained in Section B of the contract will be binding maximum rates. Hourly labor rates can be lower however will not exceed the proposed rate at the time of award when preparing a TO proposal.

4. Labor rates may be escalated annually as provided in Contract Schedule B; however, the labor rates in effect at the time a TO effort is awarded will remain in effect through completion of the awarded effort with the exception of an increase in the Department of Labor wage rates.

5. All contractors will receive fair consideration for award. The selection of an A/E firm to perform work will be based on an evaluation of their technical qualifications at the base and TO level.

6. Request for price proposals (RFPPs) require sufficient detail with regard to labor categories and hours, material, travel, and proposed profit. Sub-contracted work (sub-contractors) must provide the same sufficient detail. In many cases, a template may be provided by the government to ensure a fair and accurate comparison of proposal to Government estimate.

7. CEHNC will remain the administrating office for the base IDCs. CEHNC will allow capacity to be borrowed by other programs within CEHNC, and other USACE Districts can request capacity use through Transfer of Contract Capacity Agreements (TCCAs).

If capacity is shared outside of CEHNC, the borrowing district will maintain all TO responsibility.

8. All contracts will be awarded the estimated amount of $200M for contract administration purposes; however, this does not imply that the contractor will be funded the entire value in work. The value is only the programmatic capacity.

9. The guaranteed minimum per contract will be $2,500 and will be awarded during the base year of the contract.

10. The Scope of Work (SOW) will define all deliverables, as well as milestones and submittal requirements. A Contracting Officer Representative will be identified and appointed at the base contract and on individual TOs to ensure conformance with the scope requirements, quality standards, and schedule constraints of each deliverable.

11. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you will not proceed with the change and will immediately notify the Contracting Officer.

Section C - Solicitation/Contract Form

SCOPE OF WORK

MEDICAL DIVISION ARCHITECT ENGINEER SERVICES

INDEFINITE DELIVERY CONTRACT (IDC)

16 December 2020

1.0 GENERAL

1.1 Objective

The objective of this contract is to provide quick-response healthcare facility engineering and architectural services primarily in support of the Defense Health Agency’s (DHA) facility sustainment, restoration, and modernization (SRM) program. Requirements may also be requested by DHA’s subordinate medical services (U.S. Army Medical Command (MEDCOM), U.S. Navy Bureau of Medicine (BUMED), and the Air Force Medical Support Agency (AFMSA). The contractor is expected to provide all labor, materials, logistical, and administrative support in the performance of the TOs awarded under this contract and will perform and deliver all work in keeping with commonly accepted practices, quality, and professional standards for the architect-engineer industry and in keeping with all applicable local, installation, state, federal, and host-nation requirements.

1.2 Location of Work

Work under this multiple award IDC will be in support of diverse locations within the contiguous United States, Alaska, Hawaii, U.S. Territories and possessions; and the following overseas locations: Afghanistan, Germany, Italy, Japan, and the Republic of Korea. The firms must perform all work in accordance with commonly accepted practices, quality, and professional standards for the A-E industry including adherence with all applicable codes, regulations, technical standards, instructions, specifications, and installation, local, state, and federal and international requirements. The work will, in some cases, necessitate travel to work sites and Government installations for the purposes of data collection, meetings, etc. However, the bulk of the work is anticipated to be performed in the home offices of the A-E Firm.

2.0 DESCRIPTION OF SERVICES

2.1 Facility Types

This contract will provide full-service specialized medical facility architecture, engineering, and planning services primarily to support renovation, additions, alterations, and demolition of medical clinics, dental clinics, hospitals, medical laboratories, veterinary clinics and similar facilities and their supporting infrastructure and related systems.

2.2 Scope of Deliverables

Word products may include (but are not limited to) the preparation of: architectural and engineering designs or work plans (all direct and supporting disciplines); transition plans; schedules; specifications; design criteria; sustainable design; engineering analyses; engineering studies; cost estimates; economic analyses; facility planning;

value engineering; facility condition assessments and investigations; as-built development; hazardous materials surveys and abatement plans; bid-phase services;

construction phase services (submittal review, RFIs, engineering during construction);

surveying and mapping; testing; construction inspection services; preparation of documentation and permits; and facility commissioning.

2.3 Specialty Considerations

To emphasize the distinction with DoD SRM healthcare projects, the following will need to be considered in the execution of work: design of Interim Life Safety Measures (ILSM); implementation of Infection Control Risk Assessment (ICRA) programs; design for construction phasing for active healthcare facilities; designing for continuous environmental controls during construction; hazardous materials surveys and assessments; and Joint Commission of Accreditation of Health Care Organization (JCAHO) Environment of Care Standards.

3.0 TASK ORDERS

3.1 The general requirements outlined in the contract will be implemented by the Government's issuance of TOs under this contract. Each TO will provide specific requirements and supplemental information in the execution of the work. TOs will be firm-fixed price (FFP) which will include all labor, travel, and other direct costs (ODCs) for each TO. Each TO will include (at a minimum):

(1) Details of specific tasking, expectations, exceptions, and deliverables;

(2) TO schedule and milestones to include deadlines and constraints;

(3) Points of contact;

(4) Government-furnished information helpful or necessary for the execution of the project (by inclusion or reference);

(5) Format of deliverables, number of copies, and delivery addresses.

3.2 The Contracting Officer will furnish to the Architect-Engineer preliminary criteria together with the desired period of performance when the Government requests work.

3.3 The Architect-Engineer will submit to the Contracting Officer within the time required in the proposal request a list of the personnel needed, an estimate of the time required by each of such personnel for performance of the work and an itemized list of the cost of materials and travel. He will at the same time submit his proposal for the work, including the time for its completion.

3.4 The Contracting Officer will issue a TO setting forth the completion date and a lump sum price for the work which are mutually agreeable.

3.5 Selection of an A-E Firm under this IDC will be based on qualifications among those who have been awarded this IDC contract.

3.6 Unless otherwise expressly stated in the TO issued, all work performed under each TO will abide by the requirements of this this base contract. Where there is a conflict, the requirements of the TO will take precedence over the requirements of the base contract.

3.7 The A-E Firm will initiate the services within 10 calendar days after the TO is issued, unless otherwise indicated on the order, and will complete all work and services under each TO within the period of performance specified in the TO. During the execution of the work the A-E Firm will promptly notify the Contracting Officer in writing of any discrepancies, ambiguities, or lack of clarity in the materials or instruction furnished. Such notification will be made in writing within 10 days of the event.

3.8 The performance schedule and required delivery date for each product produced under this contract will be reflected in the appropriate TO. Optional services may be exercised in accordance with the schedule established for each project under each TO.

4.0 TECHNICAL CRITERIA & STANDARDS

4.1 All work will be in full compliance with the most current version of all codes, criteria, standards, and regulations at the time of TO award, as relevant and applicable to each project. Additional references may be provided in the scope of each TO for the purposes of brining awareness to A-E Firm. This will not preclude the contractor from the responsibility of possessing, acquiring, understanding, and applying a professional understanding of codes, criteria, and regulations associated with the tasking.

4.2 The Whole Building Design Guide and tools to be used for projects awarded under this contract, as applicable. Two specific sources that must be consulted include the Unified Facilities Criteria and the Unified Facilities Guide Specifications. Both can be found at: www.wbdg.org

4.3 Additionally, the U.S. Army Corps of Engineers maintains a repository of Technical Letters (ETL’s), Construction Technical Letters), Construction Technical Letters (CTL’s), Technical Manuals (TM’s), Technical Instructions (TI’s), Engineering Regulations (ER’s), etc. which may be applicable to work performed under this contract. Also, the USACE Huntsville Design Center Design Manual (CEHNC 1110-1-1) will be an important resource for design requirements. The following link contains follow-on links to the information mentioned above:

http://www.hnc.usace.army.mil/Missions/EngineeringDirectorate/TECHINFO.aspx

4.4 The following information and criteria are made a part of this contract by reference, as applicable to the requirements of the specific TO. Some applicable Federal, state/commonwealth, and industry standards are referenced below. All applicable standards, including those that are not referenced or listed, constitute criteria for designs delivered under this contract:

a. CEHNC 1110-1-1 or the District Design Manual for Military Construction for the geographic USACE district (http://www.hnd.usace.army.mil/engr/), including all applicable publications listed in the Design Manual.

b. A/E/C CADD Standards (https://cadbimcenter.erdc.dren.mil).

c. Base Installation Design Guides (base specific)

d. Federal Acquisition Regulation (FAR) (http://farsite.hill.af.mil).

e. ICC IPC International Plumbing Code

f. I3A Technical Guide for Installation Information Infrastructure Architecture

g. Core UFC’s (listed in UFC 1-200-01 DoD Building Code--General Building Requirements):

a. UFC 1-200-02, High Performance and Sustainable Building Requirements

b. UFC 3-101-01, Architecture

c. UFC 3-110-03, Roofing

d. UFC 3-120-10, Interior Design

e. UFC 3-201-01, Civil Engineering

f. UFC 3-201-02, Landscape Architecture

g. UFC 3-201-10, Low Impact Development

h. UFC 3-220-01, Geotechnical Engineering

i. UFC 3-230-01, Water Storage and Distribution

j. UFC 3-230-03, Water Treatment

k. UFC 3-240-01, Wastewater Collection

l. UFC 3-301-01, Seismic Design for Buildings

m. UFC 3-401-01, Mechanical Engineering

n. UFC 3-410-01, Heating, Ventilating and Air Conditioning

o. UFC 3-420-01, Plumbing Systems

p. UFC 3-490-06, Elevators

q. UFC 3-501-01, Electrical Engineering

r. UFC 3-420-01, Interior Electrical Systems

s. UFC 3-530-01, Interior and Exterior Lighting Systems and Controls

t. UFC 3-540-01, Engine-Driven Generator Systems for Backup Power Applications

u. UFC 3-550-01, Exterior Electrical Power Distribution

v. UFC 3-560—01, Electrical Safety, O&M

w. UFC 3-580-01, Telecommunications Building Cabling Systems Planning and Design

x. UFC 3-600-01, Fire Protection Engineering for Facilities

y. UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings

z. UFC 4-010-06, Cybersecurity of Facility-Related Controls Systems

aa. UFC 4-021-01, Design and O&M: Mass Notification Systems

h. Specialized UFCs:

a. UFC 4-510-01, Design: Medical Military Facilities

b. UFC 1-300-09N Chapter 9 Design Procedures

c. UFC 1-900-01 Selection of Methods for the Reduction , Reuse, and

Recycling of Demolition Waste

d. UFC 3-130-01, General Provisions – Arctic and Subarctic Construction

e. UFC 3-130-094 Foundations for Structures – Arctic and Subarctic

Construction

f. UFC 3-301-01 Structural Engineering

g. UFC 3-400-01 Design: Energy Conservation

h. UFC 3-400-02 Design: Engineering Weather Data

i. UFC 3-450-01 Noise and Vibration Control

j. UFC 3-470-01 Lonworks Utility Monitoring and Control Systems

k. UFC 3-535-01 Visual Air Navigation Facilities

l. UFC 4-020-01FA Security Engineering: Project Development

m. UFC 4-020-02FA Security Engineering: Concept Design

n. UFC 4-020-03FA Security Engineering: Final Design

o. UFC 4-023-03 Design of Buildings to Resist Progressive Collapse

p. UFC 4-510-01 Medical Military Facilities

i. AR 200-2, Environmental Effects of Army Actions

j. AR 415-15, Army Military Construction Program Development and Execution

k. Military Standard 1691 (MIL-STD-1691), Construction and Material Schedule for

Military Medical and Dental Facilities

l. Architectural and Engineering Instructions – Medical Design Standards (AEI- MDS). Not applicable for Fire Protection Engineering.

m. Department of Defense Medical Equipment Room Guide Plates

n. National Fire Protection Association (NFPA) standards and codes

o. Americans with Disabilities Act Accessibility Guidelines (ADAAG)

p. Uniform Federal Accessibility Standards (UFAS)

q. Headquarters, U.S. Army Corps of Engineers Standard Detail No. 40-06-04, and changes thereto, February 1991, Lighting fixtures (STD DET 40-06-04).

r. ANSI/EIA/TIA standards.

s. U.S. Army Corps of Engineers Engineer Technical Letters (ETL’s), Construction Technical Letters (CTL’s) Technical Manuals (TM’s), Technical Instructions (TI’s) and Engineering Regulations (ER’s).

t. Model Request for Proposal for Medical Design-Build Projects developed by USACE Medical Facilities

u. AF Medical Interior Design Guide

v. U.S. Green Building Council, LEED Rating Systems.

w. Air Force Medical Systems Infrastructure Modernization (MSIM) Program Design and Implementation Guidelines

x. American Institute of Architects (AIA) – Guidelines for Design and Construction of Hospitals and Health Care Facilities

4.5 In the event that a code, criteria, standard, regulation, or instruction changes during design, the A-E Firm will make a reasonable attempt to accommodate the changes as the design progresses. If such a change requires significant re-work to the design, the A-E Firm will first contact the Contracting Officers Representative or Contracting Officer to discuss possible resolution options, to include TO modification. In some cases a particular standard may be replaced by something more relevant to the service customer or installation. In these cases, the substitution will be specifically addressed in the TO.

4.6 Other documents identified as necessary to the performance of this contract will be called out in specific TOs. Such documents may include, but not be limited to, standards, specifications, host nation agreements and other reference documents needed to identify and clarify the specific work tasks or deliverable products.

4.7 The A-E Firm will assure that all designed systems be compatible and integrate with existing or proprietary government systems, as applicable.

4.8 The A-E Firm will participate in VE studies of facility designs developed by the A-E that have a construction working estimate of $2M or more.

5.0 MANAGEMENT & ORGANIZATION

5.1 Program Manager

The contractor must designate a company officer or responsible representative as A-E Program Manager. The A-E Program Manager is responsible for the complete coordination and execution of all work under this contract to include work provided by sub-contractors and consultants.

5.2 Project Manager

The contractor must designate a Project Manager for each TO awarded. The Project Manager is responsible for the coordination and execution of all work under each TO to include work provided by sub-contractors and consultants.

5.3 Contractor Key Personnel Replacement

The contractor will not replace any personnel without the written concurrence of the Contracting Officer. Prior to utilizing other than previously specified personnel in awarded TOs, the contractor will notify the Government Contracting Officer and the Contracting Officer Representative for that TO. This notification will be no later than 10 calendar days in advance of any proposed substitution and will include justification (including resume(s) and labor category of proposed substitution(s)) in sufficient detail to permit evaluation of the impact on TO performance. Substitute personnel qualifications will be equal to, or greater than those of the personnel being substituted.

If the Government Contracting Officer and the Contracting Officer Representative determine that the proposed substitute personnel is unacceptable, or that the reduction of effort would be so substantial as to impair the successful performance of the work under the contract, the A-E Firm may be subject to default action as prescribed by FAR 52.249- 8, Default (Fixed-Price Supply and Service).

5.4 Organizational Conflicts of Interest

The work to be performed may create an actual or potential organizational conflict of interest on future acquisitions. Contractors should refer to FAR 9.5 – organizational and consultant conflicts of interest. An organizational conflict of interest can arise when a contractor possesses an economic incentive that renders it unable, or potentially unable, to provide impartial assistance or advice; or an unfair competitive advantage in obtaining a contract as a result of access to nonpublic information about a competitor or procurement. When an organizational conflict of interest arises it can have serious implications for the contractor that can range from disclosure obligations to disqualification from an award. Contractors should also refer to FAR subpart 36.209 -- Construction Contracts With Architect-Engineer Firms. “No contract for the construction of a project will be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.”

Accordingly, some restrictions on the future activities of the contractor and its subcontractors may be required. And, these restrictions may include prohibiting the contractor or its subcontractors from participating in a contract or a TO. However, in future procurements, the contractor or its subcontractors may request a determination of its ability to participate in a particular procurement from the Contracting Officer.

6.0 QUALITY CONTROL

The A-E Firm is responsible for the professional quality, technical accuracy, and coordination of all designs, drawings, specifications, and other work or materials produced and furnished by the A-E’s Firm’s staff as well as that of any sub-consultants.

The A-E Firm must perform and deliver all work in keeping with commonly accepted practices, quality, and professional standards for the architect-engineer industry. All work must be accomplished with adequate internal controls and review procedures to ensure quality and technical adequacy of all deliverables in accordance with ER 1110-1- 12 Engineering Quality Management. The A-E Firm will correct or revise any error or deficiencies in the work, regardless of review, approval, acceptance, or payment by the Government. The responsibility to assure product quality continues even after final payment is made to the A-E Firm. Corrections and changes resulting from review of the submitted work are for the A-E Firm to correct without additional compensation. The A- E Firm may be liable for damages to the Government caused by negligent performance, pending a review of the situation. The submittals will be reviewed by appropriate Government agencies to evaluate conformance and AE Firm’s effective quality control.

The A-E Firm will conduct all project reviews in the Dr. Checks system, unless otherwise stated in the TO. Dr. Checks is a part of the Projnet database and can be accessed at https://www.projnet.org. The A-E Firm will provide written notification of resolution actions for each comment in the Dr. Check system.

6.1 Quality Management Plans

Within 30 days of base contract award, submit a Quality Management Plan (QMP) for review and acceptance by the Contracting Officer. The QMP will broadly describe the processes by which the A-E Firm intends to ensure quality as broadly applied to each potential TO. The QMP will be written with sufficient detail as to determine fault, generate lessons learned, and recommend internal improvement in the event that a failure in quality occurs. The QMP will be reviewed annually and resubmitted as improvements are made and submitted for acceptance by Contracting Officer.

A TO-specific QMP will be written and submitted within 15 days of TO award. It will discuss the items described in the base QMP, but with details specific to how the A-E Firm intends to ensure quality on the TO. Work will not begin until the task-level QMP is approved and accepted by the Contracting Officer Representative. .

6.2 Government Review & Evaluation

The Government will review project submittals and work processes in accordance with each task order’s Quality Assurance Surveillance Plan (QASP). The purpose of this review is to evaluate the adequacy of the contractor’s quality control system as applied to the products and methods employed on each task order. No less than annually, and at the conclusion of each task order, the Contracting Officers Representative will evaluate the contractor’s performance though the Contractor Performance Assessment Reporting System (CPARS) in the following categories (as applicable): Management, Quality, Schedule, and Cost. Other factors may be evaluated as applicable.

The A-E Firm will implement, maintain, and control a system for identification, preparation, reproduction, distribution, and maintenance of all documentation, data, and information necessary for the A-E Firm’s internal management as well as Government management of this project.

Each task order will define the submittals of draft, progress, and final deliverables that will be reviewed by appropriate Government agencies to evaluate conformance and A-E Firm’s effective quality control. The time frame for Government review varies however;

this process is typically completed within 14-21 calendar days. At the conclusion of the government’s review, the A-E Firm will evaluate each comment and provide written notification of resolution actions for each comment in the Dr Check system. After a complete evaluation of each comment, a design review meeting will be held (either in-person or telephonically) to review the disposition of each comment and how it will be addressed. A submittal with a significant number of errors may necessitate a complete re-submission in lieu of review. All comments are expected to be addressed and resolved in the next submission. This will necessitate a government back check of old comments as well as a review for new comments (except for the final revised submittal which should only require back check). The A-E Firm may choose to perform work, at its own risk, during the Government review and comment resolution period, however, comments resulting from that review must be incorporated into the design prior to the next submittal. In the event a subsequent design phase is not authorized, the A-E Firm will incorporate all available review comments into the design to complete the current phase. The lack of review or quality of review by the Government does not preclude the A-E Firm from being completely responsible for the quality of all deliverables.

6.3 DrChecks Design Review Process

The detailed procedure for product reviews using the ProjNet DrChecks system is described below:

1. Step 1. Architect-Engineer (A-E): Transmit design submittals by letter to Contracting

Officer per the Scope of Work (SOW) to the Project Manager (PM) and the Lead Engineer (LE)

2. Step 2. Lead Engineer:

a) Place electronic submittals on the tera1 server.

b) Contact PM for review information (e.g. suspense dates, internal HNC reviewers, and external reviewers.)

c) Go to (www.projnet.org) and login to create a review in DrChecks. Assign the appropriate people/offices to the review (including external customers, contractors, and A&Es, as applicable) In Part 1, Review Phase Description, give the review a name using the title supplied by the A-E, assign a review start date and a review end date (suspense date), open the review in DrChecks for comments, use DrChecks Email to notify reviewers that submittal is posted to server, that review is ready for access in DrChecks. And the suspense date.

d) Notify PM via e-mail of DrChecks reviews name and number.

e) Prepare HNC Form 890 and distribute through Service Branch to HNC

Reviewers. Include in HNC Form 890 the following: Assignments, DrChecks Review name/number and location on tera server, labor codes, and suspense date.

3. Step 3. HNC Reviewer:

a) Access DrChecks

b) Comments will refer to some specific action to the document under review. Input all comments associated with the submittal by filling in the required fields, annotating your comments, and clicking on Add Comment. If you review the submittal and have no comments, document this fact with a “no comment” on HNC Form 7, rather than adding a comment to the DrChecks database.

4. Step 4. Lead Engineer:

a) When hard copy comments are received from Service Branch, confirm that all in-house reviewers and external customers/reviewers have annotated their comments into DrChecks and completed their review.

b) Notify PM that comments are ready to be released to A-E.

5. Step 5. Project Manager:

a) Notify A-E that review is complete and ready for evaluation. Notification should include a required completion date for the A-E to finish the evaluation of comments in DrChecks.

6. Step 6. Lead Engineer: (Concurrent with Step 5)

a) Close the review for comments and subsequently open it for evaluation in

DrChecks.

b) Assign the appropriate people/offices to evaluation. Only reviewers who made original comments should be assigned to backcheck those comments.

c) Send DrChecks e-mail to assigned evaluators that review is open for evaluation and provide suspense date for completion of evaluation.

d) Send DrChecks e-mail to all reviewers that the review has been closed for comment and opened for evaluation and provide suspense date.

7. Step 7. Architect-Engineer:

a) Annotate comments under the evaluation section of the specific review in DrChecks. The annotations will resolve all design submittal review comments in writing, indicating one of the following:

i) Concur and action taken

ii) Concur with modifications and action taken, including the rationale

iii) Alternative resolution and action taken, including the rationale

iv) Non-concur, including the rationale

b) In cases other than unqualified concurrence, the AE will provide a statement as to why the reviewer’s objection or recommendation is inappropriate.

c) If any comments require a “non-concur” response, contact the individual reviewer, the Lead Engineer, or the Design Liaison directly to discuss prior to entering a “non-concur” into the system.

d) Notify PM of any comments affecting schedule, scope, or price of the project.

e) The AE will respond to the comments within 5 working days of receiving them.

f) Notify LE and PM that evaluation is complete.

8. Step 8. Lead Engineer:

a) Close the review for evaluation and subsequently open it for backcheck in DrChecks.

b) Notify all reviewers and HNC Branch Chiefs via e-mail and HNC Form 890 that the backcheck has been opened in order to review the A-E's annotations.

9. Step 9. Architect-Engineer:

a) The AE will coordinate with the individual reviewer and develop a mutually agreeable resolution prior to incorporation into DrChecks.

b) If a mutually agreed upon resolution cannot be met contact the LE or PM directly to discuss prior to entering into DrChecks.

10. Step 10. HNC Reviewer:

a) Backcheck all applicable annotations (only annotations related to reviewer's original comments). If annotations are satisfactory, indicate that comment is closed.

b) Notify LE of all annotations receiving a “non-concur” from the evaluator. Non- Concurrence of annotations will be resolved by the LE, the reviewer, and the A-E off-line of the DrChecks system.

11. Step 11. Architect-Engineer:

a) Comment resolutions will be transmitted to the Government no later than 15 days from receipt of the comments.

b) Final resolution of comments will be documented through DrChecks Backcheck.

c) Notify the LE and PM that comment resolution is complete. If there are still open comments that have not been resolved, a listing of these comments will be provided.

12. Step 12. Project Manager: When design submission is contractually and technically acceptable recommend acceptance/conditional acceptance of submittal to the Contracting Officer.

13. Step 13. Contracting Officer: Notify A-E that all comments have been resolved and submittal has been accepted/conditionally accepted. If there are unresolved open comments, a listing of these comments will be provided. The AE will provide schedule providing path forward to resolve these open comments.

6.4 Certification of Work

All design drawings and specifications submitted under the contract will contain the seal of a professional engineer registered in the state in which the A-E Firm’s work was performed. Other documentation will contain certification required by the state in which the work was performed.

7.0 COMMUNICATION

7.1 Meetings & Teleconferences

Periodic meetings will be scheduled whenever requested by the A-E Firm or directed by the Contracting Officer or the Contracting Officer’s Representative for the resolution of questions or problems encountered in the performance of the work. The A-E Firm and/or the appropriate representative(s) will be required to attend and participate in all conferences, working groups, and committees pertinent to the work required under this contract as directed by the Contracting Officer or the Contracting Officer’s Representative. The A-E Firm and/or the appropriate representative(s) will be required to attend and participate in all conferences, working groups, and committees pertinent to the work required under this contract as directed by the Contracting Officer.

7.2 Written Records

Maintain (and provide upon request) a written record of all significant conferences, meetings, discussions, verbal directions, telephone conversations, etc., with Government representative(s) relative to this contract per TO in which the A-E Firm and/or a designated representative(s) participates. These records will be dated and will identify the contract number, the TO number, and the SOW paragraph references, if applicable, participating personnel, subject discussed, and conclusions reached.

Minutes of significant meetings will be provided to participants.

The A-E Firm will serially number all correspondence issued on for each TO. All correspondence on the TO will reference the contract number and TO number.

7.3 Monthly Status Reports

Provide a monthly progress report of each TO currently in progress no later than the 5th calendar day of every month. Include a copy of the report as an attachment to each official invoice and electronically transmit copies to the A-E Contracts & Criteria Branch, USACE, as well as the government Project Managers and Contracting Officer Representatives associated with the individual TO. Status must include the following but may contain other useful information:

(1) Salient project information (project title, description, TO number, and location);

(2) Period of performance of the TO,

(3) Name of project team members, their role, and contact information;

(4) A concise narrative on the current status of work performed;

(5) Current schedule (major milestones only);

(6) Areas of risk or concern;

(7) Requested government actions and due-outs;

(8) Recommendations for problem resolution; and

(9) 30-day look ahead

(10) Status of actual cost expenditures and technical progress as compared with projections and to review the schedule milestones (for Cost-Plus TOs)

If any information in the technical progress report is classified, this section of the monthly progress report will be sent under separate cover.

Electronically transmit copies of the reports to the COR and all project stakeholders associated with the individual TOs currently in progress.

7.4 Proactive Communication

When responding to RFPPs and during the prosecution of the work the A-E Firm will promptly advise the Contracting Officer of any discrepancies, ambiguities, or lack of clarity in the materials or instruction furnished.

7.5 Critical Issues

If, during the execution of work, the A-E Firm becomes aware of critical information which has an immediate, significant, and compelling impact to the project in terms safety, scope, schedule, cost, quality, or timely execution, as soon as practical, inform the government Project Manager, Contracting Officer’s Representative, and/or Contracting Officer of the concern and its potential impacts. While such communication is immediate, is distribution must be limited. This is to ensure the concern is properly vetted before a broader discussion takes place.

7.6 Contractual Direction & Authorized Changes to the Contract/Task Order

ONLY the Contracting Officer may authorize changes to the scope of the base contract or awarded TO. The A-E Firm will immediately notify the Contracting Officers Representative or Contracting Officer in the event that anyone except the Contracting

Officer requests that work be performed that is contrary to, in excess of, or less than the scope and intent of the awarded TO. The A-E Firm will not execute such changes unless concurrence is given by the Contracting Officer, normally through a TO modification. The government Project Manager or Contracting Officer Representative is authorized to coordinate routine technical matters. The A-E Contractor will consult the Contracting Officer Representative or Contracting Officer before proceeding with any work where it is unclear whether a request is within the scope of the TO.

7.7 Public Disclosure of Information

The A-E Firm will make no public announcement or disclosure relative to information contained or developed under this contract, except as authorized by the Contracting Officer.

8.0 SUBMITTAL FORMATTING

8.1 Reports & Studies

Formal narrative and tabular data will be typed and printed on 8-1/2 x 11-inch sheets with fold outs for maps, sketches, schematics, charts, graphs, and other illustrative material, as necessary. Generally, all formal narrative text will be typed in lines perpendicular to the longest axis of the sheet. Data, which cannot be clearly described in narrative form, will be graphically shown. Legible reproducible drawings and sketches exceeding 8-1/2 x 11 inches will be submitted to CEHNC in the number of copies stated in the individual TO. Typed and formal documents 11 x 17 inches or less in size will be securely bound in hard paper or a flexible material in a durable and attractive manner. The title of the document will appear on the cover of all submittal documents. All final documents will be bound in a manner which will facilitate repeated disassembly and reassembly, and the title will appear on the bound edge, in a secure manner, as well as on the cover. Narrative contents of the document(s) will be arranged in a logical sequence and organized by sections, unless otherwise specified.

A table of contents and index are required for each document. Tabs and/or dividers will clearly and distinctly divide sections, subsections, appendices, etc. Pages, paragraphs, charts, and graphs will be numbered with master pagination across all pages of the document. References to information contained elsewhere within the contents of the document(s) will be properly noted. All data sources used in preparing the information presented in the document(s) will be appropriately referenced.

For each study, investigation, or analysis, the A-E Firm will document its findings in a report that includes an executive summary, the approach, descriptions of each alternative considered, assumptions, rationale, costs, back-up data, and recommendations. Data sources will be identified. Assumptions will be clearly stated, adequately justified and provided with each required submittal.

8.2 Design Deliverables

All CAD and GIS data for formal submittals will be provided on a compact disk (CD).

With prior approval, other digital media may be used for the submissions. All final drawings will be computer generated, plotted and provided in a format and medium that will permit their loading, storage, and use without modification or additional software on workstations running MicroStation or AutoCAD latest version as specifically directed in each TO. The A-E Firm will furnish drawings in compliance with the Tri-Service CADD Standards. Final drawings will also be delivered in a compatible format. Each submittal will contain an index of all drawings and will be viewable in MicroStation or AutoCAD latest version as specifically directed in each individual TO. All reference files will be included in the submittal with appropriate pointers allowing the files to be run on a standalone computer with no requirement for other data files to be resident on the hard drive. Submittals will not contain any irrelevant drawings or extraneous elements and will have all necessary files in the correct directories as required by the index sheet.

Additionally, the A-E Firm will furnish drawings in the size formats indicated in the individual TO. CDs will be labeled on the front of the CD and on the spine of the jewel case.

8.3 Specifications

Current United Facilities Guide Specifications (UFGS) will be the basis of project specifications provided under this project. All specifications will be processed and delivered using SpecsIntact software. The automation features of SpecsIntact will be fully utilized for production of associated registers and reports.

8.4 Design Analysis and Project Information Sheet

The design analysis for each design submittal phase will contain information as required by CEHNC 1110-1-1.

8.5 Cost Estimates

Cost estimates must be prepared using PC Cost, PACES, and/or the Corps of Engineers Micro Computer Aided Cost Estimating System (MCACES) as appropriate for each TO.

8.6 Electronic Bid Sets

Plans and specifications will be provided, as required in a TO, in the electronic formats that are compatible with the Government’s electronic solicitation protocol.

9.0 SAFETY & ACCIDENT REPORTING

All Federal, State, and local (including host nation laws), e.g., the Occupational Safety and Health Administration (OSHA) requirements (29 CFR 1910 and 1926), and installation/site safety requirements will be followed (as applicable to work lawfully performed by an A-E firm). The most stringent requirements will govern. Prior to the performance of any work on site, the A-E Firm will prepare, submit, and will have obtained approval from the Contracting Officer on the appropriate type of Accident Prevention Plan as specified in each TO. These plans are to be prepared and executed in accordance with the EM 385-1-1 as appropriate. There are three potential types of plans.:

(1) Site-Visit Abbreviated Accident Prevention Plan (SV-AAPP): This plan would be used when the firm is visiting either an actual construction site or data-gathering location only for the purposes of data-gathering or meetings. There would be no direct participation in construction activities and interaction with hazardous equipment.

(2) Abbreviated Accident Prevention Plan (AAPP): This plan would be used when the firm is visiting an actual construction site and where there may be some limited interaction with construction and associated equipment. This could include regular involvement at the site's resident office, and some commissioning activities.

(3) Accident Prevention Plan (APP): This plan would be used when the firm is fully involved in a number of construction-related activities. This could include continuous involvement at the construction site, the performance of hazardous materials surveys, and measurement & verification work involving commissioning activities.

Contractor will follow all mishap reporting requirements per EM 385-1-1 Section 01. D.

All accident reports will be submitted to the contracting officer.

10.0 ANTI-TERRORISM (AT)/OPERATIONS SECURITY (OPSEC) PROVISIONS

Paragraph 10.0 applies only to projects associated with a U.S. Army installation in accordance with the most current signed AT-OPSEC Class Approval for MFAES.

Otherwise, anti-terrorism and security provisions will be specifically provided in the language of each task order, as applicable.

Paragraphs 10.2 through 10.8 apply to all task orders for which contractor employees have an area of performance within a U.S. Army-controlled installation, facility or area.

Paragraphs 10.9 through 10.10 apply to all task orders requiring U.S.-based contractor employees and associated sub-contractor employees to travel overseas. Additional security requirements may be delineated in individual task orders.

10.1 E-Verify Program

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

10.2 AT-Level 1 Training

All contractor employees, to include subcontractor employees, requiring access to DoD installations, facilities, controlled access areas, or require network access, will complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor will submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

10.3 Access and General Protection/Security Protection/Security Policy and Procedures

All contractor and all associated sub-contractors employees will comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor will also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

10.4 Common Access Card (CAC)

The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

10.4.1 The Government will provide a CAC to a core group of individuals working under this contract who would be expected to visit military installations on a regular basis. The contractor will provide a list of names and duties to the COR for review and approval.

Additional CACs may be provided based upon individual TO requirements. To obtain or renew a CAC, contact the COR for an electronic copy of CEHNC’s “Request for CAC” form and instructions on where to send completed form(s). The following information will be required to obtain a CAC: Full name, Social Security Number, Date and Place of birth, TO number, and the name of the Huntsville Center Contracting Officer’s Representative for the TO. Also include the name and phone number of the Contractor agency’s Security Manager.

10.4.2 The CAC is the property of the U.S. Government and is issued by Huntsville Center’s Security and Law Enforcement Office (CEHNC-SL) in accordance with HSPD- 12 for the period of contract performance. A CAC issued as a requirement of this contract will not be used on any other contract or to the personal benefit of the assigned individual. The KO, COR or CEHNC-SL may at any time require that a CAC be returned and the contractor will comply within 48 hours. For all CACs issued as a result of this contract, the contractor will:

10.4.2.1 Maintain comprehensive roster of all individuals (including team members) who have been issued a CAC as a requirement of this contract. The information should include name, primary duty location, date issued, expiration date, and CAC number;

10.4.2.2 Conduct a physical inventory of issued CACs by card number on a regular basis (but at least every 6 months) and report the results to the COR;

10.4.2.3 Immediately report any CAC that is lost, stolen, damaged or otherwise not available to the KO, COR and/or CEHNC-SL. CAC reporting will be in accordance with DD Form 1423-1, DIN A014.

10.4.2.4 Secure and return to the Government the CAC of any individual who leaves the employ of the firm (including team members), is reassigned to duties not involving this contract or is not required the continued use of the CAC to perform duties associated with this contract . The contractor will return all CACs issued at the termination or expiration of the contract.

10.4.3 For contractors who do not require CAC, but require access to a DoD facility or installation, the contractor and all associated sub-contractors employees will comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at locations Outside the Contiguous United States, in accordance with status of forces agreements and other theater regulations.

10.5 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something)

The contractor and all associated sub-contractors will receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity.