Amendment 01 to Synopsis_MedDiv AE IV.pdf

Medical Division Architectural-Engineering IV Multiple Award Indefinite Delivery Contract

SYNOPSIS AMENDMENT 01

06 JANUARY 2021

GENERAL INFORMATION

Document Type: Combined Synopsis/Solicitation (AMENDMENT 01) Solicitation Number: W912DY-20-R-0015

Posting Date: 18 December 2020 Response Date & Time: 21 January 2021 by 12:00 Noon Central Standard Time

Title: Medical Division Architect and Engineering (A-E) Services IV NAICS Code: 541330 Engineering Services

Product Service Code (PSC):

C211 - Architect and Engineering - General: Landscaping, Interior Layout, and Designing

CONTRACTING OFFICE ADDRESS:

US Army Corps of Engineers, Huntsville Center P.O. Box 1600, Huntsville, AL 35807-4301

The purpose of Amendment 01 is to provide the Government’s responses to the questions and answer phase, which closed on 30 December 2020 at 13:00pm CST.

There are strikethrough changes or changes in red. There will be no extension to the response date at this time.

1. CONTRACT INFORMATION. This is not a Request for Price Proposal.

This acquisition is being procured In Accordance With (IAW) the 40 United States Code (U.S.C) Chapter 1101 et seq, “Selection of Architects and Engineers” statute (formerly known as the Brooks Act) as implemented per the Federal Acquisition Regulation (FAR) Subpart 36.6, Subpart 236.6 of the Defense Acquisition Regulations Supplement (DFARS) and Subpart 5136.6 of the Army Acquisition Regulation Supplement (AFARS); the USACE Acquisition Instructions (UAI); and Engineering Pamphlet (EP) 715-1-7, “Architect-Engineer Contracting in USACE”.

The U.S. Army Engineering and Support Center (CEHNC) Huntsville, plans to award a multiple award Indefinite Delivery Contract (IDC) suite on a restricted basis. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work.

The multiple award IDC suite will have one, thirty-six (36) month base ordering period and two, twenty-four (24) month optional ordering periods, for a possible total of seven (7) years. FAR 52.217-9, “Option to Extend the Term of the Contract” will be evaluated and included in the IDC. FAR 52.217-8, “Option to Extend Services” not to exceed six (6) months of services will be evaluated and included in the IDC. Work will be issued by negotiated Firm-Fixed-Price

(FFP) task orders. It is anticipated that this acquisition will result in the awards of at least five

(5) IDCs; however, the Government reserves the right to award more, less, or none at all if it is determined to be in the best interest of the Government.

The North American Industrial Classification System (NAICS) code is 541330, which has a small business size standard of $16,500,000. The applicable PSC for this acquisition is “C211 - Architect and Engineering - General: Landscaping, Interior Layout, and Designing”. This will be a restricted 100% small business set-aside competitive acquisition. The total capacity amount to be shared among all awardees will be $200,000,000.00. The Government’s minimum obligation shall not exceed the minimum guarantee of $2,500.00 for the life of each IDC.

To be eligible for an IDC award, a firm must be registered in System for Award Management (SAM) at the time their submission is submitted. Register via the SAM Internet site at http://www.sam.gov.

IAW FAR 52.236-23, Responsibility of the Architect-Engineer Firm, the A-E firm shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished by the Firm under this multiple award IDC. The Firm shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services.

The main activities that comprise the selection process for this A-E multiple award IDC suite:

1. Public Announcement

2. Receipt of Standard Form (SF) 330, Architect-Engineer Qualifications

3. Conduct Pre-Selection Evaluation Board (if needed)

4. Conduct Selection Evaluation Board

5. Approval of Selections

6. Issuance, Evaluation, and Negotiation of Price Proposals

7. Preparation of Contract Award Documents

2. REQUIREMENTS INFORMATION.

A-E Firms will be required to provide all personnel, equipment, supplies, facilities, transportation, and supervision to perform medical architecture, engineering, and planning services with focus on the sustainment, restoration, and maintenance of existing Department of Defense healthcare facilities and medical laboratories. A-E services are required for site investigation, planning, engineering studies, concept design, final design, and construction phase services primarily for sustainment, restoration, and maintenance of Department of Defense medical facilities. Services may include: Design development (full plans and specifications);

design-build Request for Proposal (RFP) development; engineering surveys and studies; site investigations; medical facility planning; commissioning; construction phase services; and technical review assistance.

A. Location. Work under this multiple award IDC will be in support of diverse locations within the contiguous United States, Alaska, Hawaii, U.S. Territories and possessions;

and the following overseas locations: Afghanistan, Germany, Italy, Japan, and the Republic of Korea. The firms must perform all work in accordance with commonly accepted practices, quality, and professional standards for the A-E industry including adherence with all applicable codes, regulations, technical standards, instructions, specifications, and installation, local, state, and federal and international requirements.

The work will, in some cases, necessitate travel to work sites and Government installations for the purposes of data collection, meetings, etc. However, the bulk of the work is anticipated to be performed in the home offices of the A-E Firm.

B. Security Considerations. All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

3. SELECTION CRITERIA.

Firms that demonstrate higher aggregate qualifications relevant to the primary selection criteria are considered to be the most highly qualified firms. If two or more firms are technically equal, the secondary criteria will be used as “tie-breakers” and the final ranking of the most highly qualified firms will be decided after interviews are conducted. If justified by the submissions, a sufficient number of firms will be recommended to ensure that at least two (2) most highly qualified firms remain “in reserve” when negotiations commence on the final contract.

Negotiations for fully burdened labor rates in each labor category will take place with the most highly qualified firms. The selection process for this acquisition will be IAW EP 715-1-7, FAR Subpart 36.6, DFARS Subpart 236.6 and AFARS Subpart 5136.6, utilizing the selection criteria listed below:

PRIMARY SELECTION CRITERIA

The primary criteria are listed in descending order of importance:

CRITERIA DESCRIPTION

Criteria a. Specialized Experience & Technical Competence Criteria b. Professional Qualifications Criteria c. Past Performance Criteria d. Capacity

Criteria e. Knowledge of Locality

A. Specialized Experience & Technical Competence

1) Proposals that have fewer than five relevant and recent projects will be considered non-responsive and will be rated “Unsatisfactory” for this criterion.

2) Each project must be in support of one or more of the following facility types:

Medical Clinic, Dental Clinic, Hospital, Veterinary Clinic, or Medical Laboratory. If a key project is not associated with one or more of these types of facilities it will NOT be considered relevant and will be excluded from evaluation.

3) Key projects may include the following types of projects: Design development (full plans and specifications); design-build RFP development; engineering surveys and studies; site investigations; medical facility planning; commissioning; construction phase services; and technical review assistance. A key project that does not fall into one of the above categories will not be considered relevant and will be excluded from evaluation.

4) Strength of key projects will be evaluated in terms of: Project Complexity, Depth of Involvement, Customer, Project Type, and Age of Project. The weight of each of these measures are of equal importance to one another.

a. Project Complexity: Large, complex projects will be more relevant than smaller, less complex projects.

b. Depth of Involvement: A team that has been directly involved in a greater number of critical disciplines on a project will be considered stronger than if the team has been directly involved in fewer, less critical disciplines on the project.

c. Customer: Department of Defense healthcare projects will be considered stronger projects than other federal healthcare or non-federal healthcare projects.

d. Project Types: The following project types are considered in descending order of project strength: Design development (full plans and specifications); design-build RFP development; engineering surveys and studies; site investigations; medical facility planning; commissioning; construction phase services; and technical review assistance. However, a team that has demonstrated a variety of project types will be considered stronger than those who have only demonstrated fewer.

e. Age of Project: A key project will only be considered “recently completed” if the completed final completed product was accepted has completed within the last five (5) years from the proposal due date of this acquisition. Key projects that were completed more than five years ago or are currently less than 100% complete will still be evaluated, however, they will be considered considerably weaker than a recently completed key project.

B. Professional Qualifications

1) If the firm has not provided a Certificate of Authorization, an equivalent certification, or (otherwise) a letter explaining why the firm may, by law, practice architecture and/or engineering in at least one state, territory, or jurisdiction of the United States as required by FAR 36.601-4(b), the firm will be disqualified for further consideration.

2) If the firm has not provided a resume for each of the required key disciplines the proposal will be considered non-responsive and will be rated Unsatisfactory for this criterion.

3) The Government will evaluate the relevant experience and required credentials of each person submitted for each key position. The qualifications of the proposed key personnel will be evaluated in terms of:

a. Their possession of a required professional credential (as described above) and the possession of other relevant, non-required credentials or education. The lack of a Professional Engineer (PE), Registered Architect (RA), or Registered Communications Distribution Designer (RCDD) credential for any key position that requires it will constitute an Unsatisfactory rating for this criterion.

b. The longevity of their work experience of their having performed relevant work on relevant projects.

c. The strength and relevance of their experience in the overall portfolio of projects that they have worked.

d. Any specialized skills or experience derived from the resume that the Government believes to be valuable.

4) Evaluation of Key Project Teaming Experience: A team will be rated stronger whose matrices demonstrate team experience where a greater percentage of its members have worked together on more key projects.

5) Evaluation of the Organization Chart: The organization chart will be evaluated for potential performance risks and opportunities related to organizational structure.

C. Past Performance

1) Past Performance will be evaluated primarily upon official information available about the key projects submitted. However, the Government reserves the right to evaluate past performance evaluation information from any other relevant sources for recent and relevant projects performed by the prime A-E Firm, Key Subcontractors and Joint Venture Partners. The Government may elect to consider any credible and reliable information obtained from other sources. The relevance of such past performance information will be evaluated prior to consideration. In the event that adverse past performance information is obtained from the Past Performance Questionnaire (PPQ) or other sources, the firm will have the opportunity to respond to any adverse information received which it had not had a previous opportunity to comment.

2) A firm’s overall past performance will be evaluated from the degree of confidence that the Government anticipates the A-E Firm will perform successfully based on the information provided. Additionally, the confidence ratings will be adjusted based on the relevance of the projects. A Limited or No Confidence rating for one or more evaluation(s) will weigh more heavily than higher past performance ratings for this criterion.

3) Past performance submitted must match the key project period of performance described in the respective Key Project fields provided in SF330 Part I, Section F.

More relevant past performance will be treated as a stronger predictor of future success and will therefore have more influence on the overall performance confidence assessment than past performance of lesser relevance.

Past Performance will be evaluated using the following adjectival rating methodology:

ADJECTIVAL DEFINITIONS

Very Relevant Past/present performance effort involved essentially the same cope and magnitude of effort and complexities this solicitation requires.

Relevant Past/present performance effort involved similar scope and magnitude of effort and complexities this solicitation requires

Somewhat Relevant Past/present performance effort involved some scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Substantial Confidence

Based on the firm’s recent/ relevant performance record, the Government has a high expectation that the firm will successfully perform the required effort.

Satisfactory Confidence

Based on the firm’s recent/ relevant performance record, the Government has a reasonable expectation that the firm will successfully perform the required effort.

Limited Confidence Based on the firm’s recent/ relevant performance record, the Government has a low expectation that the firm will successfully perform the required effort.

No Confidence Based on the firm’s recent/ relevant performance record, the Government has no expectation that the firm will successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available or the firm’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

D. Capacity

1) The A-E Firm, at a minimum, must demonstrate the capacity to perform two (2) additional $500K task orders per year above and beyond work on other contracts projected to be performed during the period of performance of this IDC. Those firms which cannot demonstrate this capacity, will be rated Unsatisfactory for this criterion.

2) More consideration will be given to firms who can effectively demonstrate a greater capacity for their proposed team to effectively handle additional work of the type demanded of this contract relative to their present workload.

3) Capacity is not simply a measure of the depth of the overall resources available to the A-E firm, but rather a measure of the proposed team’s ability to provide the expertise required under this specific contract (i.e. architecture and engineering services supporting the sustainment, restoration, and modernization of DoD medical facilities).

E. Knowledge of Locality

1) Greater consideration will be given to firms with the experience and capability of performing work in diverse locations rather than only in fewer geographic areas due to the geographical diversity anticipated of the task order requirements.

2) Firms that have demonstrated experience in working in the anticipated locations outside the contiguous United States will be stronger than those who have not. This work under this award will be in support of diverse locations within the contiguous United States, Alaska, Hawaii, U.S. Territories and possessions; and the following overseas locations: Afghanistan, Germany, Italy, Japan, and the Republic of Korea.

3) Firms that have demonstrated experience in a variety of international settings will be stronger than those who have not.

Criteria a, b, d, and e will be evaluated using the following adjectival rating methodology:

Outstanding Submission meets requirements and indicates exceptional qualifications and an understanding of the requirements.

Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good

Submission meets requirements and indicates adequate qualifications and an understanding of the requirements.

Submission contains strengths which outweigh any weaknesses.

Risk of unsuccessful performance is low.

Acceptable

Submission meets requirements and indicates adequate qualifications and an understanding of the requirements.

Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal

Submission does not clearly meet requirements and has not demonstrated adequate qualifications and an understanding of the requirements. The submission has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable Submission does not meet requirements and contains one or more deficiencies. Submission is un-awardable.

SECONDARY SELECTION CRITERIA

The secondary criteria will be used as “tie-breakers. The secondary criteria will only be used as a "tie-breaker,” if necessary, in ranking the most highly qualified firms. The secondary criteria will not be commingled with the primary criteria in the evaluation. The secondary criteria are listed in the order of importance.

CRITERIA DESCRIPTION

Criteria f. Small Business and Small Disadvantaged Business Participation Criteria g. Volume of DoD Contract Awards

F. Small Business and Small Disadvantaged Business

The firm must provide their intended subcontracting targets (as a percentage of Total Acquisition Value of the contract) in the following categories:

1) Small Business (SB)

2) Small Disadvantaged Business (SDB)

3) Woman-Owned Small Business (WOSB)

4) HUBZone Small Business (HUBZone)

5) Service-Disabled Veteran-Owned Small Business (SDVOSB)

6) Historically Black Colleges and Universities (HBCU)

7) Minority Institutions (MI)

G. Volume of DoD Contract Awards

Greater consideration will be given to those firms who have been awarded a lesser total dollar amount of stand-alone DoD contracts and task orders in the last twelve (12) months than those who have been awarded a greater total amount. This will be evaluated via the firm’s total dollar value of all stand-alone contracts and task orders as provided in Part I, section H of the SF330. This consists of those requirements awarded by the Department of Defense in the last twelve (12) months to the Prime Contractor or Joint- Venture Partnership. Indefinite Delivery Contract capacity or capacity of unawarded options will not be considered under this criterion.

4. PREPARATION INSTRUCTIONS:

The A-E Firm’s SF330 documentation must conform to the following special instructions. See Engineering Pamphlet 715-1-4 for further instructions and tips for preparing your submission:

Part I – Contract Specific Qualifications: The SF 330 Part I presents the corporate team members and their roles in the proposed contract, an organization chart, resumes of the key personnel to be assigned to the contract, projects which illustrate the team’s experience in the required type of work, the key personnel’s participation in the example projects, and any other qualifications relevant to the announced contract. A single SF 330 Part I is submitted for the entire team. The contents of Part I shall not exceed 50 printed pages (8.5” X 11”). Pages that extend beyond this limit will be removed from the submittal and will not be evaluated. This page limitation only applies to the official contents of Sections A through I of Part I. Cover letters, tab pages, acronym tables, and other such pages do not count against this limit. Firms may use no smaller than 10 point font for narrative, organizational charts, graphs, tables, or matrices. Charts, graphs, etc., may have only that amount of text to explain the item.

A. Part I – Section A: General Information. Fill out completely.

B. Part I – Section B: General Information. Fill out completely. Include the prime A-E firm’s POC name, email address, and contractor DUNS number and in this Section.

C. Part I – Section C: Partner Firms. Fill out completely. Only the Prime contractor, Joint Venture Partners, and Key Subcontractors are required to be listed. A Key Subcontractor is a firm that is being proposed on this contract as performing one or more of the following engineering or architectural disciplines: Architecture, Mechanical/Plumbing, Electrical, Structural, Fire Protection, or Medical Facility Planning. For work not performed by the prime, Joint Venture Partner or Key Subcontractor, the A-E will not be required to commit to use any particular firm in the accomplishment of the work.

D. Part I – Section D: Organization Chart. The firm shall submit an organization chart of the proposed team that clearly demonstrates the team and organizational relationships among key personnel, delineates responsibility, and identifies for which firm each person directly works. The organization chart must not exceed a single side of one sheet of paper. The sheet may be as large as 11x17. which must be folded to ensure the edge of the fold does not extend beyond the other pages. Non-key personnel may also be referenced on the organization chart.

E. Part I – Section E: Key Personnel Resumes. The A-E Firm must submit one resume for each of the following key personnel (preferably in the following order):

a. Lead Program Manager

b. Lead Project Manager

c. Lead Architect

d. Lead Mechanical Engineer

e. Lead Electrical Engineer

f. Lead Structural Engineer

g. Lead Fire Protection Engineer

h. Lead Communications Systems Professional

i. Lead Medical Facility Planner

Each resume shall not exceed one printed page. Each field in the resume form should be filled out (or otherwise indicate that the field is not applicable). Each key person may not necessarily develop the work products required in each task order but will be directly responsible for overseeing any work associated with their discipline under this IDC. While allowable, it is requested that the firm not submit any resumes for other positions beyond what is being requested. (If necessary, please indicate additional personnel in the organization chart without a resume.) Multiple personnel shall not be submitted for a single key personnel position. Dual-hatting of key personnel positions is not allowed.

The Lead Program Manager and, Lead Project Manager must be either a ,registered PE or registered RA.and e Each Lead Engineer must be a registered PEPA in at least one U.S. state or territory. The Lead Architect must be a RA in at least one U.S. state or territory. The Lead Communications Systems Professional must have attained the RCDD credential. The submitting A-E firm shall also submit a letter of commitment signed by each of the key personnel identified. This letter of commitment is applicable to key personnel employed by a subcontractor or those not currently employed by the prime contractor. A sample letter of commitment for key personnel is provided (Attachment 1).

F. Part I – Section F: Key Example Projects. Firms shall submit key projects that demonstrate the proposed team’s relevant and recent experience as follows.

1) A project is defined as efforts leading to the completion of a specific requirement that was ordered at one point in time. Multiple projects (even if performed under the same contract or task order) may not be submitted as a single key project and will be disqualified from further evaluation. Each proposing team must submit five (5) key projects (no more/no less). If a team submits more than five key projects, only the first five projects in the proposal will be evaluated.

2) Each project must be in support of one or more of the following facility types:

Medical Clinic, Dental Clinic, Hospital, Veterinary Clinic, or Medical Laboratory. If not obvious, the proposal must explain the relationship of the project to one of these facility types.

3) Key projects may include the following types of work: Design development (full plans and specifications); design-build RFP development; engineering surveys and studies; site investigations; medical facility planning; commissioning; construction phase services; and technical review assistance. If not obvious, the proposal must explain the relationship of the project to one of the above work products.

4) Key projects submitted must be performed by the prime contractor A-E Firm, Joint- Venture partners, or Key Subcontractors that are being proposed as team members on this proposal. A Key Subcontractor is defined as a firm that is being proposed on this contract as performing one or more of the following engineering or architectural disciplines: Architecture, Mechanical/Plumbing, Electrical, Structural, Fire Protection, or Medical Facility Planning.

G. Part I – Section G: Key Personnel Participation Matrix. Fill out completely.

H. Part I – Section H: Additional Information. The contractor may provide any additional information the A-E Firm feels would help in describing their qualifications. It may also be used to provide information specifically requested by the Government.

Information specifically requested to be provided in Section H includes:

1) Capacity Demonstration: The firm must provide a logical narrative explanation

(with charts or other aids as necessary) to analytically demonstrate their capacity to perform two (2) additional $500K task orders per year above and beyond work on other contracts projected to be performed during the period of performance of this IDC. This is not simply a measure of the depth of a team’s resources, but a measure of the proposed team’s ability to provide the expertise required under this specific contract (i.e. architecture and engineering services supporting the sustainment, restoration, and modernization of DoD medical facilities).

2) Knowledge of Locality: The firm must provide a logical narrative explanation (with charts or other aids as necessary) to demonstrate their familiarity and capability of working in multiple geographic locations.

3) Small Business and Small Disadvantaged Business: The firm must provide their intended subcontracting targets (as a percentage of Total Acquisition Value of the contract) in the following categories:

a. Small Business (SB)

b. Small Disadvantaged Business (SDB)

c. Woman-Owned Small Business (WOSB)

d. HUBZone Small Business (HUBZone)

e. Service-Disabled Veteran-Owned Small Business (SDVOSB)

f. Historically Black Colleges and Universities (HBCU)

g. Minority Institutions (MI)

4) Volume of DoD Contract Awards: The firm must provide the total dollar value of all stand-alone contracts and task orders awarded by the Department of Defense in the last twelve (12) months to the Prime Contractor or Joint-Venture Partnership. Do not count Indefinite Delivery Contract capacity or capacity of unawarded options.

I. Part I – Section I: An authorized representative of the firm must sign the document confirming that the information in Part I of the SF330 is factual.

Part II: Architect-Engineer General Qualifications: Part II provides basic information about the capabilities and experience of a firm and is not specific to a contract. The firm must provide one updated and signed form for each Prime Contractor, Joint-Venture Partnership, and Key Subcontractor on the proposing team and is prepared on a branch office basis. It must include the type of ownership, small business type (if applicable), point of contact, number of personnel in each discipline, profile of the firm’s experience, and annual volume of work. There is no page limit to Part II, however, it must only include Architect-Engineer General Qualifications information.

Supplemental Information: Supplemental information being requested by the Government will be provided after the Part II information in a separate tabbed section. There is no page limit to Supplemental Information section, however, it must only include the information specifically requested below (as applicable). The following items will be included in the bound volume in the following order, with each identified and separated by tabs:

A. Certificate of Authorization: The submitting A-E firm (as Prime Contractor or each

Joint-Venture Partner) shall provide a Certificate of Authorization, an equivalent certification, or (otherwise) a letter explaining why the firm may, by law, practice architecture and/or engineering in at least one state, territory, or jurisdiction of the United States as required by FAR 36.601-4(b).

B. Past Performance Information: For each Key Example Project provided in Part I –

Section F, the A-E will provide past performance information (described below) in the order provided in Section F (above).

1) For each Key Project performed for the U.S. Federal Government by any team member of the A-E Firm in the role of the Prime Contractor or Joint-Venture Partner, the A-E Firm shall provide a copy of the most recent (preferably “final”) signed performance evaluation from the Contract Performance Assessment Reporting System (CPARS).

2) For each Key Project performed by any team member of the A-E Firm in the role of Prime Contractor or Joint-Venture Partner which DID NOT require a CPARS evaluation, the A-E Firm shall solicit a PPQ to be completed by the customer representative of the project who was directly involved in the oversight of the A-E firm’s work.

3) For each Key Project performed by any team member of the A-E Firm in the role of a subcontractor to the prime, the A-E Firm shall solicit a PPQ to be completed by the ultimate customer representative of the project who was directly involved in the oversight of the A-E firm’s work (NOT the prime A-E firm). The customer representative shall be requested to focus their evaluation to that of the specific subcontractor’s contribution rather than the project as a whole. The prime contractor of the project may not fill out the PPQ.

4) In lieu of requesting a new PPQ from the customer, the A-E may include a PPQ previously provided by the customer for the same key project from a previous proposal.

5) These questionnaires must include instructions to send the responses back to the A-E firm for timely inclusion into their proposal. A PPQ template (Attachment 2) has been provided for use. The solicitation number and A-E Firm’s name shall be clearly indicated on the PPQ. Ensure correct phone numbers and email addresses are provided for the customer point of contact.

6) The A-E Firm must include a list detailing customer POC information for each PPQ sent. This list will include the following information (as applicable): Key Project Title; Dates of Project Performance; Solicitation/Contract Number; Customer Company Name; POC Name; POC Title; POC Telephone Number; and POC E-mail Address. This list will be included as the first page of the Past Performance section.

Each A-E Firm should follow-up with clients/references to ensure timely submittal of questionnaires. The purpose of the list is to allow the Government an opportunity to investigate performance in the event that a PPQ is not returned by the customer representative in a timely manner.

7) The Government reserves the right to evaluate past performance evaluation information from any other relevant sources for recent and relevant projects performed by the prime A-E Firm, Key Subcontractors and Joint Venture Partners.

The Government may elect to consider any credible and reliable information obtained from other sources. The relevance of such past performance information will be evaluated prior to consideration. In the event that adverse past performance information is obtained from the PPQ or other sources, the firm will have the opportunity to respond to any adverse information received which it had not had a previous opportunity to comment.

C. Joint-Venture Partnership Agreement: If proposing as a joint venture, all members of the joint venture shall sign a written agreement designating one firm with the authority to bind the other member(s) of the joint venture. Failure to comply with the foregoing requirements may eliminate the proposal from further consideration. If this is an 8(a), HUBZone, or Service-Disabled Veteran-Owned joint venture, the Offeror should ensure that it complies with the applicable requirements of 13 CFR Part 124, 13 CFR Part 125, and 13 CFR Part 126 respectively.

D. Mentor-Protégé Agreement: If proposing as part of a Mentor-Protégé Agreement, include a signed copy of the agreement and the Small Business Administration approval of the agreement with the SF330.

E. Unconditional Letters of Commitment: The submitting A-E contractor shall submit unconditional letters of commitment signed by each key subcontractor. (A key subcontractor is defined as a subcontractor that will perform the following types of tasks:

Architecture; Mechanical/Plumbing; Electrical; Structural; Fire Protection; or Medical Facility Planning). A Sample Letter of Commitment for Key Subcontractors is attached to this synopsis. (Attachment 3).

5. SUBMISSION REQUIREMENTS

A. Interested parties are to submit an SF330 Architect-Engineer Qualifications package.

SF330’s and supporting information shall be submitted electronically only to Contract Specialist Shawn M. Baer at shawn.m.baer@usace.army.mil and Contracting Officer LaShonda C. Smith at lashonda.c.smith@usace.army.mil. All submissions shall be submitted in word searchable Adobe PDF format. It is the responsibility of the firm to ensure that all files contained therein are readable, complete, and accessible without a password.

B. The Government will not be responsible for SF330 Architect-Engineer

Qualifications package to be delivered to any location or to anyone other than those designated to receive the package on its behalf. Offerors are responsible for ensuring that SF330 Architect-Engineer Qualifications package are submitted so as to reach the designated recipient within the required suspense date and time. Offerors are responsible for allowing sufficient time for the package to be received in accordance with the instructions provided.

C. Facsimile transmissions Will Not be accepted.

D. It is the Offeror’s responsibility to check the internet address provided as necessary for any posted changes to this solicitation and all amendments.

E. The penalty for making false statement in the SF330 Architect-Engineer Qualifications package is prescribed in 18 U.S.C. 1001.

F. Questions in reference to this notice are to be submitted to the Government by

Wednesday, 30 December 2020 at 13:00 PM Central Time via ProjNet www.projnet.org using bidder inquiry key D8WI6V-NS8IZK. Responses to the questions will be posted on ProjNet and beta.SAM.gov. No questions shall be answered by email or telephonically; and no additional questions shall be received on ProjNet after Wednesday, 30 December 2020 at 13:00 PM Central Time.

6. POINTS OF CONTACT

Shawn Baer (Contract Specialist) Office Number: (256) 895-1114 Email: Shawn.M.Baer@usace.army.mil

LaShonda Smith (Contracting Officer) Office Number: (256) 640-6052 Email: Lashonda.C.Smith@usace.army.mil

ATTACHMENTS:

1. Sample Letter of Commitment for Key Personnel

2. Past Performance Questionnaire (PPQ)

3. Sample Letter of Commitment for Key Subcontractor

4. Medical A-E Statement of Work

5. Questions and Answers Medical AE IV IDC – Amendment 01