Attachment_1_-_Performance_Work_Statement_TFP_15Nov2018.docx

PERFORMANCE WORK STATEMENT

Electrical Safety Assessments, Repairs Program, Materials Management and Control Services For U.S. Forces-Afghanistan (USFOR-A)

15 November 2018

Objective: The objective of this service contract is for the Contractor to inspect, update and repair electrical Life, Health, Safety (LHS) hazards for low voltage electrical power systems (low voltage as defined by Unified Facilities Criteria (UFC) 3-520-01 appendix D-2: Definitions of Terms (Attachment A), i.e. electrical systems having a root mean square [rms] voltage of less than 1,000 volts) in Afghanistan. The Contractor shall provide the necessary labor and the workman’s tools and inspection, update and repair equipment, to include safety equipment, with the government procuring the Electrical Bill of Material (EBOM). Additionally, the Contractor shall operate and perform stock control functions at two EBOM yards with one currently located at Bagram Airfield (BAF), Afghanistan and another to be established at Kandahar Air Field (KAF). The work will take place at existing established facilities with Department of Defense (DOD) presence. The Contractor is required to maintain a minimum 90% staffing level for the duration of the contract. This is to accommodate for Rest and Recuperation (R&R) and unforeseen medical emergencies. Any person leaving the contract is to be replaced with a permanent replacement within 60 days of the departure of the original worker. The Contractor shall maintain sufficient personnel to ensure no impact to operations resulting from R&R leave, emergency leave, and attrition.

The Contractor’s performance on all Tasks and Subtasks within the Performance Work Statement (PWS) will be rated using the Contractor Performance Assessment Reporting System (CPARS). The Government will measure the contractor’s performance by the number of facilities inspected and identified problems mitigated or repaired. Performance metrics are listed in the PWS and in the Quality Assurance Surveillance Plan (QASP).

1. Task 1 - Initial Reports, Phase-in, and Mobilization (FIRM FIXED PRICE)

The Contractor shall execute the overall strategy and approach for ensuring a smooth and seamless transition of personnel and equipment, from current contract, for effective and efficient operations and without any disruption in services. The timeline for phase-in is within 60 days following award. During the phase-in, the Contractor shall complete all required and associated tasks to be fully mission capable (FMC) and meet the requirements for the Contracting Officer (KO) to issue the notice to proceed (NTP), which includes:

Complete hiring, personnel mobilization, and associated actions, for all awarded tasks;

Obtain badging for all mobilized personnel in accordance USFOR-A and/or installation directives; badging to include but not limited to Flight line and Resolute Support (R.S.) Badge (NATO Badge).

Complete the contract Work Plan with all associated sub-plans, appendices and addendum, and obtain Government approval;

Complete 100% accountability audit and transfer of Government property;

Complete mobilization of Contractor provided materials and equipment associated with awarded tasks;

Install and functions check the contract internet and communications package;

Procure Defense Base Act (DBA) insurance for mobilized personnel; and Any additional and justifiable phase-in tasks required for the Contractor’s successful execution of the PWS requirements.

Prior to mobilizing any personnel to the Combined Joint Operations Area-Afghanistan (CJOA-A), all required certificates/licenses shall be reviewed and approved by the Contracting Officer Representative (COR). These certificates/licenses will provide sufficient confirmation that the minimum standards are met for each individual proposed to be sent forward or assigned to the project for support from the continental U.S. (CONUS) or elsewhere. Additionally, cut sheets for all proposed meters and measuring equipment shall be submitted to the COR for concurrence prior to sending forward.

Contractor’s U.S. personnel newly deploying to CJOA-A will be required to report to an authorized DOD deployment center for in processing at date(s) and location set up by the Contractor prior to deployment. Permanent U.S. employee departure from CJOA-A, whether from completion of work or otherwise, will require out-processing through the same center (or qualified deployment center).

The Contractor’s proposal will be inclusive of all costs associated with movement of personnel from their Home of Record (HOR) to the deployment center and onward movement to CJOA-A. Method of mobilization from the deployment center will be through MILAIR unless a waiver letter is approved by the KO.

Work Plan

The Contractor shall review existing work plans in the Government’s possession and update the plans as needed to assure sufficient detail to indicate successful completion of all tasks within the period of performance. As a minimum, the Work Plan will include:

Mobilization/Demobilization Plan Property Management System, approved by the Government Property Administrator and KO Personnel qualifications/training/experience Quality Control Plan Technical approach with timeline Site Safety and Health Plan (SSHP) Environmental Protection Plan Accident Prevention Plan Organizational Chart Government Property (GP) Property Control Plan

Task 2 - Electrical Assessment, Update and Repair (FIRM FIXED PRICE)

Included in this task and all Optional Subtasks are the inspection, update, and repair personnel along with the requisite management, technical, and administrative support to accomplish the work indicated herein. Changes in support may be required due to changes in OP TEMPO, and will be executed upon written request from the KO.

DBA Insurance:

The Continental Insurance Company (CNA) single-provider, DBA requirements contract, that supported U.S. Army Corps of Engineers (USACE), the U.S. Central Command Joint Theater Support Contracting Command (C-JTSCC), and the 408th Contracting Command, expired on 30 September 2013. No additional options or extensions are available. USACE did not replace its requirement contract. Therefore, contractors will obtain DBA insurance from either a Department of Labor (DOL) authorized insurance carrier or utilize a self-insurance program.

The DOL has approved multiple insurance carriers which promote a competitive market environment. Therefore, USACE or Defense Microelectronic Activity (DMEA) contractors will obtain commercially available DBA insurance, from a DOL authorized insurance carrier unless the Contractor is under a self-insurance program approved by the DOL or subject to a waiver. The DOL approved carriers and selfinsured employers are available at http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

Electrical Tasks Task 2A Base Year: The Contractor shall field at least one (1) electrical assessment, update, and repair group of fifteen (15) teams. The group shall be comprised of independently operating teams (one master and one journeyman electrician per team), capable of implementing the requirements of this task simultaneously at fifteen (15) facilities throughout Afghanistan for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein.

Option Task 2B Base Year, increase group with addition of up to five (5) teams. The Contractor shall field at least one (1) but up to five (5) electrical assessment, update and repair teams, comprised of independently operating teams (one master and one journeyman electrician per team), capable of implementing the requirements of this task simultaneously at facilities throughout Afghanistan equal to the number of teams added for a period of up to twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein.

Option Task 2C Base Year, increase group with addition of up to 20 helpers/laborers. The Contractor shall field at least one (1) but up to twenty (20) electrical repair laborers. The laborers will be capable of completing electrical repairs identified by a qualified electrician (master or journeyman) at facilities located throughout Afghanistan for a period of up to twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein.

Option Task 2A, Option Year 1, 12-months extension. The Contractor shall field at least one (1) electrical assessment, update, and repair group, of fifteen (15) teams. The group shall be comprised of independently operating teams (one master and one journeyman electrician per team), capable of implementing the requirements of this task simultaneously at fifteen (15) facilities throughout Afghanistan for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein.

Option Task 2B, Option Year 1, increase group with addition of up to five (5) teams. The Contractor shall field at least one (1) but up to five (5) electrical assessment, update and repair teams, comprised of independently operating teams (one master and one journeyman electrician per team), capable of implementing the requirements of this task simultaneously at facilities throughout Afghanistan equal to the number of teams added for a period of up to twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein.

Option Task 2C Option Year 1, increase group with addition of up to 20 helpers/laborers. The Contractor shall field at least one (1) but up to twenty (20) electrical repair laborers. The laborers will be capable of completing electrical repairs identified by a qualified electrician (master or journeyman) at facilities located throughout Afghanistan for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein.

Option Task 2A, Option Year 2, 12-months extension. The Contractor shall field at least one (1) electrical assessment, update, and repair group, of fifteen (15) teams. The group shall be comprised of independently operating teams (one master and one journeyman electrician per team), capable of implementing the requirements of this task simultaneously at fifteen (15) facilities throughout Afghanistan for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein.

Option Task 2B Option Year 2, increase group with addition of up to five (5) teams. The Contractor shall field at least one (1) but up to five (5) electrical assessment, update and repair teams, comprised of independently operating teams (one master and one journeyman electrician per team), capable of implementing the requirements of this task simultaneously at facilities throughout Afghanistan equal to the number of teams added for a period of up to twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein.

Option Task 2C Option Year 2, increase group with addition of up to 20 helpers/laborers. The Contractor shall field at least one (1) but up to twenty (20) electrical repair laborers. The laborers will be capable of completing electrical repairs identified by a qualified electrician (master or journeyman) at facilities located throughout Afghanistan for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein.

The Contractor shall provide all necessary labor, workman’s tools, and inspection, update and repair equipment necessary to perform Task 2 - Electrical Assessment, Update and Repair. Prior purchased EBOM will be furnished by the Government, however the Contractor will manage the inventory, distribution, and usage of this property in accordance with (IAW) the Property Management System approved by the Government Property Administrator and KO. Work generally envisioned is electrical safety inspections and immediate corrective actions for imminent LHS hazards. The Contractor shall be required to repair to the code(s) described in Section 2.4, and IAW the TFP Operations Manual 2013-03-18. The Contractor shall inspect the mounting of electrical equipment to ensure that it is secured to prevent shifting or movement that creates a hazard to personnel.

Personnel Qualifications for Key Personnel. Key personnel consists of the positions listed below and these individuals must be deployed fulltime. The individuals that fill these positions may not be dual-hatted with each other. These key personnel must be U.S. citizens. They shall have a minimum of 1-year experience managing multiple teams working in remote environments. The Contractor shall submit a DD FORM 254 to the KO for approval since a secret clearance is required for certain Key Personnel.

Project Manager (PM): The Contractor shall designate a qualified PM for the overall contract who provides a single Point of Contact (POC) for the KO, provides programmatic reporting to USACE, and can address overall management and contracting issues. This individual will have at least three (3) years of experience in general contract project management on programs similar in size and complexity to the effort described in this PWS. The PM must have a Secret Security Clearance throughout the deployment. Any subsequent change in PM must be approved by the KO.

Quality Control Manager: The Contractor shall designate a Quality Control Manager with documented training and at least three (3) years of experience in directly related work, and who can address overall quality management, quality control/assurance, quality auditing, and process improvement. The Quality Control Manager assures overall quality of contract deliverables and general contract compliance. The Quality Control Manager must have a Secret Security Clearance throughout the deployment. The ratio of Quality Control Managers should be one (1) Quality Control manager per ten (10) electrical inspection teams.

Property Manager: The Contractor shall designate a Property Manager who will, in conjunction with designated Government representatives, be required to maintain up-to-date Government property records and inventory of property for all GP/Contractor Acquired Purchases (CAP). The Contractor’s Property Manager will maintain accounting documentation regarding the issuance of GP/CAP to all Contractor employees or subcontractors IAW Federal Acquisition Regulation (FAR) Clause 52.245-1 and 52.245-9. The Contractor’s Property Manager will coordinate with other Contractor property personnel, and designated Government representatives, as applicable, regarding the management and accounting of GP/CAP. The Contractor’s Property Manager will at a minimum be a Certified Professional Property Administrator (CPPA); however, a Certified Professional Property Manager (CPPM) is preferred. The Property Manager must have 3-5 years of property management experience on US Government projects, and a familiarity with asset management software for property and materials.

Site Safety and Health Officer (SSHO): The Contractor shall designate a SSHO in accordance with Engineer Manual (EM) 385-1-1 Safety and Health Requirements Manual. Individual site SSHO need not be a full-time responsibility. However, the position shall not be in conjunction with one of the three positions above.

Contract Staffing: The totality of all inspection and repair teams shall have a minimum of one Master Electrician for every one Journeyman Electricians (a 1:1 ratio). To satisfy safety considerations and to ensure the work is in compliance with code, each electrical team will consist of at least two personnel meeting one of following qualifications:

· Master Electrician. Master Electrician/ Skilled Person (Electrically) UK: The United Kingdom (UK), does not specifically call out title(s) of Journeymen or Master Electricians. The following shall apply. Qualifications and Credit Framework (QCF): Has successfully completed the "Level Three (3) National Vocational Qualification (NVQ), or recognized approved apprenticeship (4 years), or Scottish Vocational Qualification (SVQ) Diploma in Installing Electro technical Systems and Equipment (Buildings, Structures and Environment)" from an accredited organization registered with the Office of Qualifications and Examinations Regulation in the United Kingdom. Minimum 5 years electrical working experience (not including apprenticeship).

Master Electrician/ Skilled Person (Electrically) US: Licensed Master Electrician by U.S. state, municipality, or territory or equivalent qualifications/certifications and at least five (5) years of experience. For states that do not issue licenses, equivalent qualifications and at least five (5) years of experience in one of the electricians' trade occupations directly applicable to the electrical systems related to commercial and industrial buildings.

· Journeyman Electrician/ Instructed Person (Electrically) UK: The United Kingdom (UK), does not specifically call out title(s) of Journeymen or Master Electricians. Qualifications and Credit Framework (QCF): Has successfully completed the "Level Three (3) National Vocational Qualification (NVQ), or recognized approved apprenticeship (4 years), or Scottish Vocational Qualification (SVQ) Diploma in Installing Electro technical Systems and Equipment (Buildings, Structures and Environment)" from an accredited organization registered with the Office of Qualifications and Examinations Regulation in the United Kingdom.

Journeyman Electrician/ Instructed Person (Electrically) US: Holds an active "Journeyman Electrician" license, "Master Electrician" license, or "General Electrician" license (for California only) and equivalent qualifications/certifications for states that do not issue licenses with at least five (5) years of experience in one of the electricians' trade occupations directly applicable to the electrical systems related to commercial and industrial buildings issued by a U.S. Governmental body, including a license issued by a city, county, State, territory or possession.

· A ratio of U.S. / UK experience and work is expected to be approximately 70% / 30%. For work that is U.S. associated (i.e., National Electrical Code (NEC) referenced), at a minimum, a licensed journeyman or master U.S. electrician must sign the respective inspection reports. Conversely, for work that is UK associated (i.e., British Standard), at a minimum, a licensed journeyman or master UK electrician must sign that respective inspection reports.

The Contractor shall provide an Organization Chart showing key personnel and how they support the Contractor’s Teams. At a minimum, the organizational chart will identify the key personnel identified above and any subcontractors along with their responsibilities, structure and lines of authority. All Key Personnel shall be forward deployed. Every Key Personnel Position must be filled with one person, dual-hatting is not acceptable.

Standards will include the following as applicable (subject to change based on prevailing policy in CJOAA):

· UFC 3-520-01, 2015, Interior Electrical Systems,

· National Fire Protection Association (NFPA) 70-2017, NEC for 60 Hz systems,

· British Standard 7671, 17th edition (BS7671, 17th Ed) for 50 Hz systems.

The Contractor shall staff an operations center at BAF (unless otherwise directed by the KO). The distribution of personnel to support the operations center will be based on the operational priorities provided by Task Force Project Our Warfighters and Electrical Resources (TF POWER) via the COR. Staffing under this task will include all requisite electricians, project managers, administrative support, property management, safety, and quality control personnel. The regional operations center is intended to function as a major hub for movement of electrical teams for all assigned tasks to outlying bases. Upon completion of assessments, updates and/or repairs on any base, personnel may be shifted at the direction of the COR based on TF POWER priorities. Personnel movement from one location to another will be under the direction of the COR based on TF POWER priorities for coordination of base support and anticipated work completion schedules. The Contractor shall maintain existing office facilities and storage facilities for operations at the operations center. The Contractor shall provide the operations center office facilities with communications uplink, phone, internet service, and a working office environment including computers and office equipment, as required.

The work (electrical inspection and repair) will be on infrastructure, buildings, structures, and facilities from the interface with the exterior electrical distribution system to the connection/termination point for each end use branch circuit load on U.S. bases within Afghanistan. The interface with the exterior electrical distribution system is the service entrance conductor termination point at the nearest low voltage system power source (or separately derived system) providing the electrical service entrance to the facility. The work will include electrical distribution equipment switch boards, distribution boards, panel boards, load centers, motor control centers, disconnect switches, transfer switches, transformers, electrical equipment and premise wiring as defined in NEC Article 110. The work shall include all commercial and tactical power systems for all temporary and permanent structures. In this PWS, Low Voltage refers to the definition of “Low Voltage System” in UFC 3-520-01 appendix D-2: Definition of Terms.

Work will be conducted across Afghanistan at all U.S. military installation sites in the CJOA-A. The sites are distributed throughout Afghanistan and will necessitate travel between the sites. The Contractor personnel will travel on available Military and Military Controlled Aircraft or Military controlled convoys while in country.

While there is not a design element in this contract, the Contractor shall serve as subjectmatter-expert (SME) to review, provide recommendations of special electrical issues, interpret the NEC/BS, and inspect electrical installations to ensure code compliance for new construction that is inprogress or completed.

Weekly Status Reports: Provide consolidated comprehensive weekly status reports consisting of full identification of the personnel performing work under this contract, their location, the number of facilities inspected, numbers of flashes and priorities, square footage of facilities inspected, number of panels inspected, updated status on each LHS issue reported, and any impacts to the effective performance of the assigned tasks encountered by the crew. This will include any health issues, enemy contact, transportation delays, indirect fire warning system responses, injuries, improper encounters with U.S. Military or civilian Contractor personnel, or other items that are of importance to the staff. Significant events will be reported with an initial report, followed up as soon as possible with a detailed report. Reports formats and additional reported information are subject to change by the COR via TF POWER. Programmatic Reporting includes but is not limited to executive summary “dashboard” information showing trend analysis and projections for each location where TF POWER personnel are working. This report will be tailored to the information requirements of the COR and the Officer In Charge (OIC) of TF POWER and may change based on operational needs.

Inspection and Repair Reports: Directed reports will include a summary of activities, deficiencies noted, photographs (before and after), and any immediate protective measures taken to isolate personnel from any identified LHS hazards with their locations. Reports of repairs made and EBOM consumed will be submitted daily to the COR (excluding days not worked). The Contractor shall maintain a database or spreadsheet to include but not limited to facilities inspected, date, and location to track progress of inspection of facilities in CJOA-A.

Situational Report (SITREP): The Contractor shall provide daily SITREP report for all working days and will meet with the COR as requested to discuss any concerns and update the current status of the teams and program.

Provide daily Personnel Status (PERSTAT) Report for theater reporting requirements.

Independent Inspections: A TF POWER designated representative (e.g., Liaison Officer – Electrical Inspector) may conduct random quality assurance inspections and will document any issues observed associated with the quality of work completed by the Contractor’s electricians. Every deficiency noted by the TF POWER representative will mandate a meeting between the COR and the Contractor’s PM to resolve the issue.

Facilities over 10,000 square feet (ft2) will be assessed for manpower and time requirements to execute the task. The Contractor shall provide a rough order of magnitude estimate of materials and labor required to complete the task. Contractor shall proceed upon authorization from TF POWER via the COR for electrical inspections and LHS hazard and on-going electrical distribution repair services.

Consult the TF POWER Operations Manual for guidance (provided by the COR/incumbent Contractor).

Internet Services: The Contractor shall have a reliable internet subscription to support the Electrical Inspections and Repairs Program, Afghanistan for each regional operations center identified in the PWS under Task 2, 3, and 4 and several other locations, such as KAF, that the Inspect/Repair Mission will have a major presence for an extended duration. This internet subscription will be completely independent from and not interfere with, violate, interconnect with or otherwise be associated with any other internet or other communications systems present (e.g., Non-Secure Internet Protocol Router (NIPR), Secret Internet Protocol Router (SIPR), CENTCOM Regional Intelligence Exchange System (CENTRIX) or others). The use of this internet subscription at several different locations is intended solely for the purpose of supporting the work of the Electrical, Inspections and Repairs Program, in Afghanistan. The Contractor shall provide office facilities with internet service to support the one Government COR and/or PM Forward.

Note: It is understood that the Contractor is expected to perform all maintenance, repair, update and upgrades to the IT system. This is expected to be included in the FFP for Task 2- Electrical Assessment, Update and Repair.

Task 3 – Bill of Materials (Firm Fixed Price – Over & Above Task)

The Government expects the following to support the Electrical Safety Assessments with Training and Repairs Program, Afghanistan. This cost is associated with the replenishing and purchasing for the EBOM. Costs for this CLIN are estimated to be $750,000 every twelve (12) months. This task will only be funded as the requirement is identified. No costs are to be incurred by the Contractor under this task without recommendation from the COR and by approval of the KO. This estimated amount will be tracked by the contractor, COR, and KO. If the contractor’s requests reach 75% of this estimated amount, a written notification shall be sent to the COR, Government Project and Program Managers, and the KO. If recommended by the COR, the contractor will submit a purchase order request (POR), outlining the costs for the replenishing and purchasing for the EBOM, which will be reviewed by the PM, the Government Property Administrator, and approved by the KO. After the KO has approved the POR, the Contractor shall execute the POR as approved. All work shall be performed in accordance with the PWS and the approved WP/APP.

Base Year EBOM funds. The Contractor shall provide the services under this task for a period of twelve (12) months. Assume $750,000 to be the amount anticipated for this subtask.

Option Year 1. The Contractor shall provide the services under this task for a period of twelve (12) months. Assume $750,000 to be the amount anticipated for this subtask.

Option Year 2. The Contractor shall provide the services under this task for a period of twelve (12) months. Assume $750,000 to be the amount anticipated for this subtask.

Special Equipment (if needed). At the KO’s direction, any special equipment need that arises, which is required to support the Electrical Assessments and Repairs Program, Afghanistan, may be added to this contract by recommendation of the COR and approval of the KO. Special Equipment consists of diagnostic equipment, any equipment required to support the work effort, equipment needed, but not normally used to provide the services under this contract.

Any open market item that exceeds $3,000.00 requires at least three competitive quotes for each item in order to determine price reasonableness. The information will be provided to the KO for evaluation, fair and reasonableness determination, and approval prior to it being provided via this contract line item number (CLIN). If there is no competition available, other information such as historical pricing, published catalog pricing, etc. must be provided to support the quoted price(s) unless it is considered sole source at which time other documentation may be required.

Intra-Theater Transportation of EBOM:

The Contractor shall provide management and operation of intra-theater transportation operations. The Contractor shall be responsible for managing the intra-theater transportation program of EBOM for all TF POWER inspection/repair teams. Transportation Movement Requests (TMRs) through the regional Movement Control Team (MCT) will be the primary source for intra-theater transportation. However, the Contractor shall provide transportation using host nation trucking companies when necessary for time sensitive delivery as approved by TF POWER, the COR and the KO. No costs are to be incurred by the Contractor under this task without recommendation from the COR and by approval of the KO. Responsibilities under this task include:

· Submit TMRs through regional MCTs.

· Submit remission, rerouting, and cancellation requests through the MCTs, as necessary.

· Submit Host Nation Trucking (HNT) information requests and complaints, as necessary.

· Maintain and report status of all EBOM movements until received by teams at destination.

· Establish transportation support with host nation trucking companies for delivery of time sensitive material when approved by the government. As a basis for proposal, plan for an average of two movements per week directly using host nation trucking companies, not to exceed 130 movements total in the base period of performance (POP). This number does not negate the ability to add additional movements if the need is identified and approved by the KO at a later time. Coordination with the host nation trucking company will be the sole responsibility of the Contractor.

Task 4 - Other Direct Costs (ODC) (Firm Fixed Price – Over & Above Task)

The Government expects the following Other Direct Costs (ODC) to support the Electrical Safety Assessments with Training and Repairs Program, Afghanistan. Anticipated cost are for vehicle maintenance contracts, operation of the property website, and rental equipment for property operation. Costs for this CLIN are estimated to be $350,000 every twelve (12) months. This task will only be funded as the requirement is identified. No costs are to be incurred by the Contractor under this task without recommendation from the COR and by approval of the KO. This estimated amount will be tracked by the contractor, COR, and KO. If the contractor’s requests reach 75% of this estimated amount, a written notification shall be sent to the COR, Government Project and Program Managers, and the KO.

If authorized by the KO, the Contractor will submit a purchase order request (POR), outlining the costs for support of the electrical assessments with training and repairs program services, which will be reviewed by the PM, the Government Property Administrator, and approved by the KO. After the KO has approved the POR, the Contractor shall execute the POR as approved. All work shall be performed in accordance with the PWS and the approved WP/APP.

Any open market item that exceeds $3,000.00 requires at least three competitive quotes for each item in order to determine price reasonableness. The information will be provided to the KO for evaluation, fair and reasonableness determination, and approval prior to it being provided via this contract line item number (CLIN). If there is no competition available, other information such as historical pricing, published catalog pricing, etc. must be provided to support the quoted price(s) unless it is considered sole source at which time other documentation may be required.

Base Year, ODC in support of twelve (12) months service. The Contractor shall provide the services under this task for a period of twelve (12) months. Assume $350,000 to be the amount anticipated for this subtask.

Option Year 1, ODC in support of twelve (12) months extension. The Contractor shall provide the services under this task for a period of twelve (12) months. Assume $350,000 to be the amount anticipated for this subtask.

Option Year 2, ODC in support of twelve (12) months extension. The Contractor shall provide the services under this task for a period of twelve (12) months. Assume $350,000 to be the amount anticipated for this subtask.

Note: The Government may award one or more of the subtasks at a time depending on funding availability and predictability of the future requirement. Subtasks may be descoped as required.

Task 5 - Phase-Out and Demobilization (Firm Fixed Price)

The Contractor shall execute the overall strategy and approach for demobilization to ensure a smooth and seamless transition of personnel and equipment for the next contract. The timeline for phaseout is 30 days after the required service end date. During the phaseout, the Contractor shall complete all required and associated tasks to completely demobilize and/or transition personnel and assets.

At a minimum, this task will include:

· Demobilization of personnel and any associated actions.

· Turn-in badging for all project personnel.

· This includes DOD Common Access Cards (CAC), and all applicable Base, Flight line, Escort, entry control point (ECP), Meal Card, etc. badging documents and/or cards project personnel were issued for this project.

· The Contractor shall ensure that base specific badging is turned into the appropriate base POC.

· 100% accountability audit and transfer of Government Property.

· Demobilization of contractor provided equipment, database/spreadsheet and materials.

The proposed firm fixed price should include all of the Contractor’s phase-out to include demobilization costs as recovery of costs will be limited to only those proposed. For clarification the Contractor shall provide the unit cost to demobilize one (1) electrical assessment, update, and repair team comprised of one master and one journeyman electrician. Also the Contractor shall provide the unit cost to demobilize one (1) laborer. The unit cost for these subtasks will be shown in the Task Table.

Task 6 - Contractor Manpower Reporting (Firm Fixed Price)

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report contractor manpower information (including subcontractor manpower information) required for performance of this contract. The Contractor shall submit all the information required in the format specified at the following web address: https://cmra.army.mil/default.aspx

The Contractors will fill in the required information on the website, fields are shown below:

· Contract Number;

· Requiring Activity Unit Identification Code (UIC);

· Command;

· Contractor Contact Information;

· Federal Service Code (FSC);

· Direct Labor Hours;

· Direct Labor Dollars; and

· Location Information (where contractor and subcontractors (if applicable) performed the services.

Reporting period will be the POP not to exceed twelve (12) months ending 30 September of each government fiscal year and must be reported by 15 October of each calendar year.

If a particular contract crosses fiscal years, two entries must be made to capture the data for the contract period; for example, if the contract start date is 1 January 2007 and ends 31 December 2007, the data for the period from 1 January 2007 through 30 September 2007 will be entered not later than 15 October 2007 and the period 1October 2007 through 31 December 2007 will be entered not later than 15 January 2008.

Subtask 6A, manpower reporting in support of Base Year.

Optional Subtask 6B Option Year 1, manpower reporting in support of Option Year 1.

Optional Subtask 6C Option Year 2, manpower reporting in support of Option Year 2.

Other Requirements. The following requirements are applicable to all Tasks.

Addressees/POCs: The following addressees will be used in mailing submittals as directed by the Contracting Officer:

ADDRESSEE (all identified are subject to change)

Ms. Pamela McDougald – Project Manager and Rear COR U.S. Army Engineering and Support Center, Huntsville

ATTN: CEHNC-OE-IO

5021 Bradford Drive East, Huntsville, Alabama 35805 Pamela.L.McDougald@us.army.mil Office: (256) 895-1209

Ms. Suzanne M. Wear – Procuring Contracting Officer (PCO) US Army Engineering and Support Center, Huntsville

ATTN: CEHNC-CT-A

5021 Bradford Drive East, Huntsville, Alabama 35805 Suzanne.Wear@usace.army.mil Office: (256) 895-1577

Mr. Earl R. Oberholtzer – Administrative Contracting Officer (ACO) US Army Engineering and Support Center, Huntsville

ATTN: CEHNC-CT-A

5021 Bradford Drive East, Huntsville, Alabama 35805 Earl.R.Oberholtzer@usace.army.mil Office: (256) 895-7433

Dewey Mclean –US Forces Afghanistan (USFOR-A) dewey.q.mclean.civ@mail.mil.

318-481-9341

Mr. Andrew Brand, PM/COR Forward Andrew.M.Brand@usace.army.mil Commercial: (256) 469-8694

Mr. Monty Spicer, USACE Government Property Administrator Monty.Spicer@usace.army.mil Office: (256) 895-1211 Cell: (256) 274-7787

Deliverables and Other Miscellaneous Information

Reference

DATE DUE

(calendar days and work weeks)

All personnel will be required to have a valid passport valid for the entire POP of the individual’s presence in Afghanistan. Contractor is responsible for ensuring that all personnel have all appropriate documentation and meet requirements to enter and work in Afghanistan.

Kick-off meeting - a one day meeting will be held to brief key personnel on background information relevant to the assessments and to coordinate contract efforts. To save travel efforts, this will be done via video teleconferencing (VTC) at key locations, prior to personnel pushing out from hubs to the work areas.

USFOR-A Camp Access Procedures - the Contractor shall obtain temporary installation access passes through the KO or the COR. The Contractor will allow a minimum of five (5) working days to process passes through the Pass and Identification (ID) section. To obtain temporary passes; the Contractor must submit a copy of the Civil ID with a Level 18 working code for each worker, a copy of the workers’ passport showing the Afghanistan Visa, and a completed Pass Request Form. The aforementioned form can be obtained at the Pass and ID Section. Additionally, the Contractor must identify all the workers’ sponsors and have an individual letter for each applicant from their sponsor authorizing their employees to work for the Contractor and accepting responsibility. It is the responsibility of the Contractor to screen employees for countries of concern. Citizens of the following countries Cuba, Iran, Iraq, Libya, Democratic People’s Republic of Korea, Sudan and Syria are prohibited access to the installation unless granted an exception by the USFOR-A Commander. For each exception to policy, a name-check with the U.S. Embassy will be conducted and kept on file at the Bagram PMO Installation Access Office. Citizens of the following countries Russia, People’s Republic of China, and Socialist Republic of Vietnam are permitted to apply for installation access; however, a name-check with the U.S. Embassy must be conducted. The Contractor shall obtain CACs for all US Citizen employees. For those personnel using the Continental United States Replacement Center (CRC) or Individual Replacement Deployment Operations (IRDO), personnel should make every attempt to get issued their CAC before coming to the CRC at a local Real-time Automated Personnel Identification System (RAPIDS) site (http://www.dmdc.osd.mil/rsl/owa/home). The CAC Card will provide an acceptable form of identification for Meals at many locations and specific access to base facilities and support functions. The Contractor will carry a Letter of Authorization (LOA) issued by the KO through Synchronized Predeployment Operational Tracker (SPOT) along with the CAC.

To minimize excessive travel time, personnel may be housed and messed at the various sites for the duration of the contract period. The personnel will be dispersed across CJOA-A per the above detailed requirements. Government lodging and meals will be provided at no cost, unless otherwise provided for in this contract. The Contractor may provide their own lodging in the CJOA-A at no cost to the US Government. Government lodging will likely be exigent field conditions (same as the equivalent US Military and civilian personnel), environmentally controlled tents or re-locatable buildings (RLBs), with gang showers and heads or porta-potties, as available at each camp. Cell phones and commercial wireless internet service must be provided by the Contractor. The cell phone and wireless internet service available in Afghanistan is owned and operated by Iranian corporations, and is routinely monitored for sensitive information. Access to the US Government server network will not be authorized. On extremely remote sites with limited wireless internet access, specific files will be transferred via US Government computer access, on a case by case basis. Some sites may have open Internet service available for contractor use.

The Contractor is authorized Non-Tactical Vehicles (NTVs) in accordance with CJOA-A registration policies. Contractor shall lease or purchase (based on a lease vs purchase analysis) vehicles for use on specified Forward Operating Bases (FOBs), as required, for their in country teams. Electrical inspection teams will be required to carry typical electrical tools, equipment, and material, therefore each 2 person team will be equipped with a vehicle to ensure that the requirements of Task 2, 3 and 4 are met. Additionally, the PM and Quality Control personnel are each authorized a NTV. Contractor’s personnel will only move between locations when in U.S. approved convoys or aircraft for security reasons.

Security for Contractors will be provided by the Government. The Government will provide escorts at each site so that the work will not be inhibited. Some restricted areas will be involved. Escorts must accompany the teams in these areas with a minimum 24 hours advance request. Contractor personnel will remain flexible with the security areas in the event of mission change that preempts the assessment process.

Period of Performance - the contract is made up of a number of option periods and as such the period of performance will depend on the duration of the awarded options. It is the Government’s intention that the Base POP will be a full twelve (12) months of effort for the required 15 team group. In accordance with FAR Clause 52.237-??, Continuity of Services, the 60 day-PhaseIn/ Mobilization and the 30 day-Phase-Out/De-Mobilization tasks will be in addition to the full twelve (12) months of service required.

Work schedules in-country are anticipated to be six (6) days per week with 72 hours per week.

Contractor personnel will comply with the existing Contractor escort policies. Violations of these policies may result in terminating the contract. Contractor personnel found outside of the prescribed work area will be detained and then removed from the site and Afghanistan.

Contractor shall only take direction from the KO. Contractor personnel will never take direction regarding any aspect of the project from escorts or other unit personnel regardless of rank. No changes to the terms of the contract can be made by anyone other than the KO. Any scope issues that may result in a change in cost or price must be raised to the KO immediately.

Safety requirements - the Contractor shall comply with requirements of EM 385-1-1. Contractor will provide and ensure that employees are supplied with and use proper safety equipment (e.g., proper gloves, safety glasses and boots while on the jobsite and required Interceptor Body Armor (IBA), Advanced Combat Helmet (ACH), ballistic glasses, gloves etc. while in transport between FOBs) and follow safety procedures in accordance with the approved Safety Plan, which protects the Contractor personnel, the Military and other personnel in close proximity to the job site. Contractor shall establish a safety work zone around the assessment areas and maintain that zone to prevent injury to Contractor and other personnel in the vicinity.

Government Property (GP) - The ongoing contracts for this service include a listing of previously procured GP that the contractor will have access to and hold stewardship responsibility. Attachment B provides the list of GP available at the time that the Request for Proposal is issued. Additional GP may be procured under Tasks 3&4. The Contractor shall control all GP in accordance with FAR 52.245-1, 52.245-9, Defense Federal Acquisition Regulation Supplement (DFARS) 252.211-7003, 252.211-7007, 252.242-7005, 252.245-7001, 7002, 7003, 7004 and the Contractor’s Property Management System.

The Contractor shall provide for the maintenance and repair of all GP/CAP in their possession.

The Contractor shall maintain a purchasing and distribution system at the Administrative Office to provide the GP/CAP to the sites and associated housing areas.

The Contractor shall designate a Property Manager who shall, in conjunction with designated Government representatives, be required to maintain up-to-date Government property records and inventory of property for all GP/CAP. The Contractor Property Manager shall maintain accounting documentation regarding the issuance of GP/CAP to all Contractor employees or subcontractors in accordance with FAR 52.245-1, 52.245-9, DFARS 252.211-7003, 252.211-7007, 252.242-7005, 252.245-7001, 7002, 7003, 7004, and the Contractor’s Property Management System. The Contractor Property Manager shall coordinate with other program Contractor property personnel, and designated Government representatives, as applicable, regarding the management and accounting of GP/CAP.

The Contractor shall establish and implement property management plans, systems, and procedures at the contract, program, site or entity level to enable the outcomes outlined in FAR 52.245-1(f). Failure to maintain an acceptable property management system, as defined in DFARS 252.245-7003, may result in disapproval of the system by the KO and/or withholding of payments.

The Contractor shall process expendable/durable and non-expendable property item requisitions as needed. The Contractor shall review and verify that the requisitions are completed with required information. The Contractor shall have the KO and the designated representatives sign all property requisitions. The Contractor shall establish a hard-copy supporting document file for each document register entry. The Contractor shall process the requisition in accordance with their established Property Management System.

The Contractor shall process receipts of complete and partial shipments, and prepare material receiving reports to be provided to the Property Manager and forwarded to the Government Property Administrator (GPA) and the KO.

The Contractor shall provide property accounting and material management services to include providing accounting for and controlling personal property (Contractor owned property); providing inspection and inventory support; providing special program management for, and maintenance and repair for GP/CAP.

The Contractor shall maintain up-to-date Government property records for all GP/CAP. All maintenance parts are accountable on the property listing. The Contractor shall maintain a receipt and issue listing, in accordance with FAR Clause 52.245-1. Additionally, CRC issued equipment does not become a part of the Contractor’s property accountability report, as they are accountable by the individual that they are issued to. The Contractor however, will track these items on a separate listing.

The Contractor shall process lateral transfers and change document lateral transfers as directed and approved by the KO and/or GPA by the use of an SF 30 (Amendment of Solicitation/Modification of contract).

The Contractor shall process turn-ins of GP/CAP, to include any excess during the life of this contract through the use of the Plant Clearance Automated Reutilization Screening System (PCARSS) IAW DFARS 252.245-7004.

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