RFQ_W912DY-18-T-0208.pdf

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W912DY18T0208 12-Jun-2018 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

SEE SCHEDULE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ [ ] IS X[ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

US ARMY ENGINEERING & SUPPORT CENTER

HUNTSVILLE ENGINEERING & SUPPORT CENTER

P.O. BOX 1600

HUNTSVILLE AL 35807-4301

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

12-Jul-2018(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

256-895-2507LOURDES R ROMAN

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W912DY18T0208

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

Furnishings: Shipping: Ft. Hood B28000

FFP

The contractor shall provide furnishings in support of the Huntsville Center Centrally Managed Furnishings Program for Army, Fort Hood, Texas, Building 28000, in accordance with the attached Line Items, Item Descriptions and Statement of Work.

**** This package is SUBJECT TO THE AVAILABILITY OF FUNDS. No award will be made until funds are available.

****Please submit quotes valid for 120 days.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 6 Months OPTION Option:Storage: Ft. Hood B28000

FFP

*** Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $___________ per month, for a total amount of $____________ for six months. Storage should take into account all costs necessary to store furnishings secure from theft, damage, and weather elements.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

NET AMT

Section L - Instructions, Conditions and Notices to Bidders

INSTRUCTIONS TO QUOTERS

1. FURNITURE INSTALL INFORMATION:

A. Required install dates are as follows:

ARMY FORT HOOD, TEXAS BUILDING 28000

Install Start not earlier than: 28 January 2018 Install Completion not later than: 18 February 2018

ARMY FORT HOOD, TEXAS BUILDING 28000

Contractor Furniture Install Start: ___________________________ (date, not After Receipt of Order) Install Completion not later than: ____________________________ (date, not After Receipt of Order)

B. Specific install instructions are contained in the Statement of Work (SOW), Attachment # 3.

2. SHIPPING/STORAGE INFORMATION

A. The contractor must ship goods on an FOB Destination basis.

B. Contractors must quote six month’s storage cost in the SF-18 form to be considered eligible for award. If a storage fee is not included in pricing, the contractor’s quote may be considered a non-conforming response to the solicitation. This option for storage can be unilaterally exercised by the Contracting Officer for a total maximum of six months of storage. Storage needed for partial shipments or production runs will be prorated by the price of the items stored relative to the total price of the items ordered. Storage will only be funded by Modification and at the discretion of the Contracting Officer. Storage will be a Firm Fixed Price amount. Contractors should take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. If storage is required in excess of 6 months, a new amount will be negotiated.

If the storage cost is incurred, fast payment procedures may be implemented in accordance with FAR 52.213-1. If storage is required, payment may be approved for 85% of the total supplies only. Installation and the remaining 15% of supplies will be approved for payment once all responsibilities have been completed as set forth in the contract.

Contractor shall coordinate delivery and installation with Government Technical Representative (TR) shown in the SOW, and save records of these communications with the goal of successful delivery and installation. This requirement for coordination includes, but is not limited to, communicating with the Government TR prior to shipping items in order to prevent unnecessarily expensive storage costs.

C. A Certification of Conformance must be provided by the contractor for any order that will be stored in a warehouse for which the contractor desires partial payment in advance of installation of the furnishings. FAR 52.246-15 addresses how to complete a certificate of conformance, and can be found in Attachment # 4, “Order Clauses.”

D. Destination/Ship to Address and Transportation Information: See Table 1 in SOW, Attachment # 3.

3. INSPECTION AND ACCEPTANCE

Inspection and Acceptance must be by the Government TR. See Table 1 in SOW, Attachment # 3. 4.

LIST OF ATTACHMENTS

ATTACHMENT # 1 – LINE ITEM PRICING 1 page ATTACHMENT # 2 – FURNITURE ITEM DESCRIPTIONS (FID) 08 pages ATTACHMENT # 3 – STATEMENT OF WORK 14 pages ATTACHMENT # 4 – ORDER CLAUSES 22 pages ATTACHMENT # 5 – CONTRACTOR PERFORMANCE EVALUATION 2 pages

ATTACHMENT # 6 – ACCIDENT PREVENTION PLAN 7 pages ATTACHMENT # 7 – ORDER COMPLETION STATEMENT 1 page ATTACHMENT # 8 – TECHNICAL DOCUMENTS CHECKLIST 30 pages

5. CONTRACTING OFFICER’S INSTRUCTIONS AFTER AWARD

A. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO) or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

B. The contractor is responsible to coordinate the installation of its items with the site Technical Representative at least 30 days before the installation start date. At this time any special security/install instructions will be provided by the Government to that contractor. The contractor should refer to the Statement of Work (Attachment #3) for additional installation instructions. If additional days for installation are needed, a justification should be provided at the time of quote for approval by the Contracting Officer.

C. Security issues (e.g. getting on and off post), logistical discussions of the installation process must be coordinated with the Furniture Management Officer (FMO).

D. If a subcontracted GSA item is found to be unavailable after award, and Government acceptance of a substituted item is requested, the contractor must submit to the Contracting Officer copies of the GSA contract terms and conditions along with the technical data sheets for the proposed substitute item.

E. Safety Plans. The contractor is responsible for submitting a completed safety plan within one month after contract award, or where expedited installation is required NLT 10 days before installation. NO installation will be permitted without an approved safety plan. The contractor must not begin installing items until a safety plan has been submitted to and approved by the Government. All safety plans must be emailed to:

furnishinginvoices@usace.army.mil

F. The contractor must comply with all laws, rules and regulations of the installation, including but not limited to, the following: No weapons of any kind are to be carried by any person or transported in any vehicle entering an Army installation. Truck drivers carrying any kind of weapon will be denied access to the Army installation.

G. If requested by the Contracting Officer, the contractor shall provide reports for quoted items.

6. INVOICES

A. Partial order invoices will not be accepted. Invoices may be submitted for one building of a multi-building delivery order only with the approval of the Contracting Officer, following the complete installation of the one building by the contractor and acceptance by the Government.

B. All invoices must be emailed to the following email address for processing: FurnishingInvoices@usace.army.mil

C. The contractor shall return a signed Attachment # 7, Order Completion Statement, with its final invoice.

Invoices shall not exceed the contract amount. A final invoice submitted without a signed Order Completion Statement will be rejected.

THE FOLLOWING PARAGRAPHS WILL DROP OFF WHEN AN AWARD IS MADE ON THIS RFQ.

7. SUBCONTRACTING/JOINT VENTURE PARTNER

A. Contractor Teaming Arrangements (CTAs– see http://www.gsa.gov/cta) and subcontracting will be acceptable to provide a total solution for this requirement.

B. Contractor Teaming Arrangements (CTAs) by General Services Administration (GSA) Multiple Award Schedule (MAS) contractors are strongly encouraged to ensure success. If an entity is identified as a team member (which means a Schedule contractor working with another Schedule contractor, and is distinguished from working as a subcontractor), their quote shall be priced based on their GSA schedule, minus any contractor discount that may be provided at the delivery order level.

C. Subcontractors, whether they hold an MAS or not, are not part of the team for CTA purposes, and are not a party to the CTA agreement. Subcontractors (even if the subcontractor holds a GSA MAS) must utilize the labor categories/items rates/prices of the GSA MAS prime contractor under which they are subcontracting; the same conditions apply to a CTA member who would perform as a subcontractor for a specific delivery order, and not as a CTA member.

D. In the case of small business set-asides, all CTA members must be small businesses.

8. INSTRUCTIONS TO CONTRACTORS

A. The contractor must provide pricing for all items listed in the RFQ for the quote to be accepted by the Government.

B. The contractor must complete the furniture installation schedule under FURNITURE INSTALL INFORMATION and include in the quote submission.

C. All quoted items must meet the specifications defined in the Furniture Item Description (FID), Attachment # 2.

D. Name brand, model numbers, and GSA contract numbers must be provided for all quoted GSA items, including pass-thru items and those manufactured by the Contractor.

E. At the time of their quote, contractor shall provide the most current GSA documentation that is highlighted or contains other markings, which brings immediate attention to the information, and enables the Government to remove all doubt whether the contractor has or has not met the specifications shown in the FID.

F. Technical Data Sheets Required. Current and complete cut sheets for all items specified in the FID must be provided by the contractor, unless otherwise specified. All salient features of items specified in the FID must be addressed on the cut sheets. When the contractor provides more than one cut sheet for an item specified in the FID, the cut sheets and supporting documentation shall be highlighted or contain other markings, which bring immediate attention to information, and enables the Government to remove all doubt whether a contractor has or has not met the specifications shown in the FID. The burden of providing information, which must be organized and sequential according to the FID, is the responsibility of the contractor. The Government shall not be held responsible for contractor information that is not organized and sequential according to the FID, or not highlighted (if within a larger document and used as proof), which prevents conclusive comparisons between the contractor’s quoted items and the requirements during technical review.

G. Contractors that quote items not listed in the contractor’s current published GSA contract must provide proof prior to award that GSA has added the item (s) to the contract. Quote must clearly identify that the referenced item is not on GSA at the time of quote. Failure to provide proof a required item has been added to the contractor’s GSA schedule will eliminate its quote from final consideration for award.

H. Electronic Price Quote is Required. Attachment #1, “Line Item Pricing,” will be provided in an Excel spreadsheet format by the Government. The offeror must submit the completed Attachment #1 in Excel format to the Government by the deadline for submission of quotes set forth in this RFQ. The completed spreadsheet must include GSA contract and model numbers for all items. Attachment 1 should reflect only items provided through a teaming agreement, unless specified as open market items. Offeror shall provide pricing for all line items, even if the amount is $0. Offerors are encouraged to provide discounts off of schedule contract prices on the items quoted.

Offerors must include both the schedule contract unit price as well as the unit price offered in response to this solicitation on the Attachment 1 in the appropriate columns. Quotes from offerors that fail to do so may be considered non-conforming responses to the solicitation.

I. Attachment # 8, “Technical Documents Checklist,” will be provided in Word format by the Government. The contractor must submit a completed Attachment # 8 in Word format to the Government by the deadline for submission of quotes set forth in this RFQ.

J. Inclusion of non-GSA items (open market): Contractors are highly encouraged to propose only those items available on their GSA schedule contracts; however it may be occasionally necessary to include non-GSA (open market) items on the delivery order. Open market/non-schedule items must be separately identified in the quote and on the delivery order and should not exceed $3,500 per line item. Any open market item that exceeds $3,500 (per line item total) requires at least 3 competitive quotes for each item in order to determine price reasonableness. If there is no competition available, other information such as historical pricing, published catalog pricing, etc. must be provided to support the quoted price(s). The total price of all open market items quoted in response to the subject RFQ must not exceed $25,000 per order.

K. Product samples are not acceptable for this RFQ, unless otherwise directed by the Contracting Officer.

L. Multiple quotes are not acceptable for this RFQ. If multiple quotes are received, only one quote (as determined by the Contracting Officer) will be evaluated by the Government.

M. The contractor should list any specific special features, warranty, and environmental and energy efficiency features applicable to its quoted products.

N. The contractor is bound by the monthly storage fee quoted for an option for a maximum period of six months that may be unilaterally exercised by the contracting officer in one month increments. If a storage fee is not included in the contractor’s quote, the contractor’s quote may be considered a non-conforming response to the solicitation.

O. When drawings are included as attachments, they are for visualization purposes only. The FID takes precedence over drawings unless otherwise stated. Site conditions may not align with drawings. Post-award site verifications are the responsibility of the Contractor.

P. The contractor must submit with its quotation its GSA Number, Cage Code, Taxpayer Identification Number, Duns Number, and POC name, phone number, fax number, mailing address, & email address.

Q. Please include the following information:

GSA #: _________________ POC Name: _______________ Phone Number: ___________ Tax ID #: _________________ CAGE Code: _____________ Email Address: ____________ DUNS Number: __________

R. The Contractor must be actively registered in the System for Award Management (SAM) with no exclusions.

S. All quoted items shall comply with current GSA test requirements and be on the GSA contract schedule, unless specified as open market items. Contractors are NOT required to submit testing documentation with quotes;

however, the Contracting Officer reserves the right to request actual copies of test reports at any time prior to or after award.

T. If the total price of the order exceeds $150,000.00, the contractor is requested to include a price reduction in their quote IAW FAR 8.405-4.

The ordering activity contracting officer shall ensure that all quotes received are fairly considered and award is made in accordance with the basis for selection in the RFQ. Ordering activities may request a price reduction at any time before placing an order. Schedule contractors are not required to pass on to all schedule users a price reduction extended only to an individual ordering activity for a specific order.

9. SUBMISSION, MODIFICATION AND REVISION OF QUOTES

A. Contracting documents (SF18, SF30, Attachment # 1 in Excel format, Attachment # 8 in Word format) and technical documents (testing results, cut sheets, GSA documentation, and other supporting documents) together create the quote. The terms, “quote,” “RFQ response,” and “response” have the same meaning in this section.

B. Quotes shall be submitted by the contractor to the Government in email, using as many emails as required to deliver a complete quote. When multiple emails are used to deliver a complete quote, contractors shall state their number to the Government. Currently, Huntsville Center supports up to 10MB of content per email.

C. It is recommended that contractors use AMRDEC SAFE, a File Transfer Protocol (FTP) site located at https://safe.amrdec.army.mil/SAFE/ as a backup method of submitting their quotes. If an FTP site is used, the contractor shall inform the Contract Specialist in email no later than the due date and time for quotes, as well as provide a functioning link, username, and password.

D. The Government must have in its possession the contractor’s entire quote by the RFQ due date and time.

E. Contractors shall return to the Government in the same Word version format received, their responses to the Government’s requests for clarification.

F. Contractors shall not merge into a single PDF document both the technical documents (testing results, cut sheets, GSA documentation, and other supporting documents) and the contracting documents (SF18, SF30, Attachment #1 in Excel format, Attachment # 8 in Word format).

G. Contractors shall not intentionally quote items that do not meet the specifications of the Primary Requirements.

The Primary Requirements for Administrative Office Furniture (ADMIN) are defined as office furniture systems and, if included in the FID, wood case goods. The Government’s intent is to receive timely quotes that are organized, complete, and technically acceptable, with no need or a minimal need for clarifications. Quotes that do not meet the specifications of the primary requirements (documented during technical review) may receive no further consideration for award.

10. NON-CONFORMING RESPONSES

The Government is not required to accept non-conforming responses. Non-conforming responses may not receive a technical evaluation, and may not receive consideration for award. The following types of responses are considered non-conforming:

A. A contractor’s quote that does not meet the specifications of the Primary Requirements.

B. A contractor’s submittal of technical documents (testing results, cut sheets, and other supporting documents) and contracting documents (SF18, SF30, Attachment # 1 in Excel, and Attachment # 8 in Word) merged into a single PDF document.

C. A contractor’s submittal of technical documents that is incomplete, or is not organized and sequential according to the FID, which would prevent a conclusive comparison between the contractor’s quote and the Government’s requirement.

D. A contractor’s failure to respond to the Government’s request for clarifications in the same Word format received, in order for the Government to be able to continue to record communications with the contractor on the same form.

E. A contractor’s submittal of electronic documents whose file names do not reflect their general content, which do not enable the reader to locate information without opening documents repeatedly to be reminded of their contents, and which harm the Government’s ability to perform technical review or other examination.

11. LATE RESPONSES / NON-RESPONSIVENESS

A. Late responses are in all cases contractor responses that are not in the Government’s possession by the requested due date and time.

B. If a contractor states in their quote that a GSA schedule modification is pending, then the contractor shall email the Contract Specialist the approved modification prior to award. A contractor’s failure to email the Contract Specialist the required GSA schedule modification prior to award will result in their quote being determined incomplete and/or technically unacceptable.

C. After award is made, if the Contract Specialist receives from the contractor a GSA schedule modification, even if its date preceded the date of the award, then the contractor’s completed quote will be determined late, and will have no effect on the existing award.

12. AMENDMENTS

The Government may amend the RFQ for reasons that include extending the due date for submission of quotes, in response to construction delays on buildings to be furnished, in response to market conditions, or for other reasons that clarify the needs of the Government.

13. QUESTIONS

A. Questions may be submitted by contractors within the time period specified in the RFQ package. When the term “hour” is used to describe the time period for questions, then it means sequential hours without interruption (24 hours = 1 calendar day), unless otherwise specified.

B. Notifications to the Government from contractors regarding limited- or non-available items, or potential errors in the Government’s specifications are welcomed.

C. A contractor’s request to change the Government’s requirement before quotes are due, may not be addressed because it does not clarify the requirement for all potential quoters, and if accepted would change the requirement.

14. DOWN-SELECT PROCESS

A. It is the Government’s intent to select a target of three (3) quotes for a complete technical evaluation to determine whether the quoted products in fact comply with the FID. The Contracting Officer has discretion to include more or less than three (3) quotes in the down-select. The down-select will be based on price, receipt of completed Attachment # 8 - Technical Documents Checklist, acceptable past performance, and the Contractor Furniture Install Completion Date (FICD).

B. At any time following the down-select, the Government may, at the discretion of the Contracting Officer, engage in exchanges with one or more of the contractors whose quotes were down-selected, or consider additional quotes for evaluation.

15. EVALUATION CRITERIA

A. Technical Evaluation – Technical will be rated “Acceptable” if all line items meet the specifications shown in the Furniture Item Description (FID).

B. Schedule – Schedule will be rated “Acceptable” if the contractor install dates are within the dates shown below.

ARMY FORT HOOD, TEXAS BUILDING 28000

Install Start not earlier than: 28 January 2018 Install Completion not later than: 18 February 2018

C. Past Performance – Past Performance will be rated “Acceptable” or “Unacceptable.” The Government will use any available information to evaluate past performance.

D. Price – Price will be evaluated based on the contractor’s total quote, which includes supplies, services, shipping, storage and optional items. Quoted items from GSA contractors must be on GSA Schedule contract and be at or below GSA pricing, unless specified as open market items.

E. The Government may, at the discretion of the Contracting Officer, engage in exchanges with contractors.

However, the Government reserves the right to make award without further exchanges.

16. SELECTION OF QUOTES FOR AWARD

The successful contractor will be the one whose quote is rated acceptable on technical, schedule, and past performance, and provides the best value to the Government. Best value will be determined by the quote that is technically acceptable and has the lowest total price.

Attachment #1 Page 1 of 1

W D H

1 2 ea CL1 Bolt-Down Auditorium Seating, Cluster of 6 2.1 (2) in: 205 $0.00

2 8 ea CL2 Bolt-Down Auditorium Seating, Cluster of 14 2.2 (8) in: 205 $0.00

3 1 ea CL3 Bolt-Down Auditorium Seating, Cluster of 20 2.3 (1) in: 205 $0.00

4 3 ea TB14 Bolt-Down Table, Curved 3.1 (3) in: 205 $0.00

$0.00

LS $0.00

LS $0.00

LS $0.00

$0.00 *NOTE 1: Shipping is only allowed on ancillary items.

GRAND TOTAL:

Admin RM, Ft. Hood Bolt-Down Furniture, PN AD015411P

FID Items

HNC Total Cost

Item #DescriptionUnit

HNC Unit CostLocation

Product Line Quoted# Qty

Project Management Fee.

Dimensions

Furniture Subtotal:

Model Quoted

Item Code

Vendor Quoted

Evaluated Items - Installation & Shipping:

Installation of Furniture.

Shipping. Per Note 1 below.

Furniture Item Descriptions (FID) Ft. Hood, TX – Bolt-Down Furniture, PN AD015411P

Attachment #2 Page 1 of 8

Attachment #2

ADMIN RM

Attachment #2 Page 2 of 8

TABLE OF CONTENTS PAGE NO.

1.0 GENERAL

1.1 Submittal Requirements

1.1.1 RFQ Response

1.1.2 Non-Conforming RFQ Response

1.2 Submittal and Clarifications Format

1.3 Post Award Submittal

1.4 Contractor General Notes

2.0 Bolt-down Auditorium Seating

TYP-CH5: Bolt-Down Auditorium Seat, Upholstered

2.1 Item No. CL1: Bolt-Down Auditorium Seating, Cluster of 6

2.2 Item No. CL2: Bolt-Down Auditorium Seating, Cluster of 14

2.3 Item No. CL3: Bolt-Down Auditorium Seating, Cluster of 20

3.0 Bolt-Down Laminate Tables, Metal Bases

3.1 Item No. TB14: Bolt-Down Table, Curved

Attachment #2 Page 3 of 8

1.0 General

Item descriptions and quality requirements, as described in the FID (Furniture Item Descriptions), are for the quality, functional performance and design intent of the furnishings required for this project. Products quoted that meet all functional and quality requirements, including all salient features listed in the product descriptions, will be considered responsive provided they are fully compliant with the RFQ requirements.

Compliance shall be determined by performance, features, quality, design intent, and value. Any item descriptions, salient features or quality requirements listed within this document are not intended to be proprietary.

1.1 Submittal Requirements

All manufacturers shall provide manufacturer’s technical documentation and manufacturer’s construction specifications for each item quoted for verification the proposed products meet all requirements listed in the FID. The RFQ response shall be submitted in the format outlined below.

1.1.1 RFQ Response

RFQ technical responses are the documents which, together with contractual documents (SF18, SF30, Attachment 1 in Excel), make up an overall RFQ response (the quote). RFQ technical responses shall be clearly organized into (1) Adobe Acrobat (PDF) document. The PDF document shall be searchable and include book marks for each item number and be organized per item number of the FID. Each RFQ is a separate contract activity, and specifications from previous projects will not be retrieved and reviewed. All product specifications and information presented shall be legible.

All technical documentation related to each item number shall be located within the same tab in the RFQ response and shall be submitted in the following order:

1. Product Information Required for Each Item Number:

a. Item number for each product submitted in the RFQ response.

b. Manufacturer, product line, and model number for each item and its components.

c. Overall dimensions.

d. Product image.

e. Fabric and finish options proposed for RFQ pricing that have been priced for each item.

2. Drawings:

a. Provide plan view drawings clearly legible and labeled showing legend of components and dimensions for each freestanding desk and panel-supported work station, including clusters.

b. Provide elevations or isometrics.

i. Elevations required with stacking/segmented drawings for panel tiles

c. Electrical and data shall be on a separate drawing from itemized component drawing. Drawing shall be clearly legible and labeled, identifying all locations of electrical and data/communication outlets.

Attachment #2 Page 4 of 8

3. Product Specific Compliance Documentation:

a. Provide published, detailed, technical documentation including, but not limited to, specification guides, price catalogs, and manufacturer’s published GSA Price List to demonstrate compliance with requirements.

b. Highlight, circle, or mark the model, size, type, and any optional features proposed in the RFQ response.

4. Technical Supporting Compliance Documentation:

a. Provide manufacturer’s technical and construction specifications demonstrating compliance to requirements.

b. Documentation shall only be submitted once for multiple items from the same product line.

c. Clearly indicate the item numbers that submitted documentation supports.

5. Testing Documentation:

Contractors are NOT required to submit testing documentation with quotes;

however, the Contracting Officer reserves the right to request actual copies of test reports at any time before or after award.

6. Environmental Documentation:

a. Provide certification for Indoor Air Quality (GREENGUARD or equivalent).

b. Provide documentation regarding recycled content and recyclability for all products submitted.

7. Warranty Documentation:

a. Warranty documentation is required for chairs only.

b. Although all other items do not require warranty documentation, the contractor is responsible for providing warranty coverage as required in the FID.

c. Provide any additional or extended warranty that exceeds manufacturer’s standard warranty; extended warranty shall be clearly stated on manufacturer’s letterhead and include a verifiable digital signature containing encryption or handwritten signature, date, and title of the company official accepting technical responsibility.

d. Some warranties may exceed GSA warranties. Refer to item descriptions for specific warranty requirements by product type.

1.1.2 Non-Conforming RFQ Response

Submittal of product brochures shall not be acceptable in place of technical documentation or construction specifications. Submittal of a general price list containing large amounts of items not relevant to the procurement is not acceptable. Extended warranties shall not be typed onto the manufacturer’s current warranty. Submittals not in compliance with Section 1.1.1 of the FID shall be considered non-conforming and declined.

1.2 Submittal and Clarifications Format

The RFQ shall be submitted via electronic communications as stated in Section 1.1.1.

The technical supporting documentation shall be submitted in a searchable Adobe Acrobat (PDF) document and organized and bookmarked by item number of the FID.

Attachment #2 Page 5 of 8

Embedded objects, i.e. embedded links, files, images within clarification responses, shall be considered non-conforming.

1.3 Post Award Submittal

Documentation shall be submitted to the end user 6 weeks after post award meeting, and shall include the following information:

1. Product information as listed in Section 1.1.1.1

2. Warranty documentation as listed in Section 1.1.1.7

3. Care and maintenance instructions for each item

4. List of manufacturers with a Point of Contact for every item awarded

5. 8” x 11” Sample boards with actual fabrics/finishes organized by item number

1.4 Contractor General Notes

1. All products proposed to be installed within Briefing Room shall consist of items of one style and finish. All products shall be free of rough or sharp edges. Proposed products shall include all components necessary to provide a complete and stable unit. Items shall have consistent quality standards as described and required in the

FID.

2. Although such work is not specifically indicated, furnish and install all supplementary or miscellaneous items, appurtenances, and devices incidental to, or necessary for, sound, secure, and complete installation.

3. Awarded contractor is responsible for verifying all existing field conditions.

4. Provide end user with a full color way with a minimum of five options of different patterns solid and/or textured textiles and varying colored fabrics within the same manufacturer or graded in range for selection after award.

5. Where equivalent fabric and finishes have been proposed, bidders shall provide actual samples or color images and specifications for the alternate fabric or finish.

The Government retains the right to reject any alternates that are not equal to the required specification.

6. Plans provided may not match project requirements in all instances. Follow FID descriptions and configurations and Attachment 1 quantities and locations.

END OF SECTION

Attachment #2 Page 6 of 8

2.0 Bolt-down Auditorium Seating

Warranty Requirements:

1. 5 year

General Requirements:

1. Seating shall be bolt-down style and shall attach to building. Verify field conditions after award and prior to order.

2. Provide support or anchoring to secure unit to building structure as required. Provide manufacturer’s recommended number of supports based on furniture configuration shown on floor plan.

TYP-CH5: Bolt-Down Auditorium Seat, Upholstered Single Chair Dimension: 21”W x 36”H

a. Fully upholstered bolt-down auditorium chair

b. Polypropylene or plastic seat bottom

c. Wood back, and arm coverings

d. Self-rising gravity lift seat

e. Tablet arm

Finish:

a. Upholstery: Manufacturer’s standard or graded-in selection equivalent to Maharam

Rule - Night Sky

b. Metal: Manufacturer’s standard selection shall include black

Researched product lines:

Irwin - Andante Seating Concepts - Performers Sedia Systems - Mercury

Item image is for general illustration purposes only, and it is not an exact representation of the requirement.

Attachment #2 Page 7 of 8

c. Tablet: Manufacturer’s standard selection shall include phenolic if available

d. Polypropylene: Manufacturer’s standard selection shall include black

e. Wood Veneer: Chair back and end panel: Manufacturer’s standard selection

2.1 Item No. CL1: Bolt-Down Auditorium Seating, Cluster of 6

Cluster Components:

a. (6) TYP-CH5

b. Wood veneer end panel at each end

c. Refer to floor plans for configuration; provide dimensioned drawings of proposal

2.2 Item No. CL2: Bolt-Down Auditorium Seating, Cluster of 14

a. (14) TYP-CH5

2.3 Item No. CL3: Bolt-Down Auditorium Seating, Cluster of 20

a. (20) TYP-CH5

3.0 Bolt-Down Laminate Tables, Metal Bases

Warranty Requirements:

1. 10 year.

2. 5 year – Laminate.

3. Table tops shall be constructed of a Grade M2 or M3 particleboard or a 45 lb.

medium density fiberboard core with a minimum VGS General Purpose Grade High- Pressure Laminate on the face and a backer material on the underside.

4. Laminates shall be bonded to the core with a PVA adhesive in a cold press or hot press process to prevent separation of the laminate from the core.

5. Low pressure laminate and thermally fused laminate shall be considered non-conforming.

6. Table top edges shall be totally finished and sealed against moisture.

7. The edge profiles shall be ABS/vinyl edge banding.

8. Laminate self-edges shall be considered non-conforming.

9. The leg shaft shall be welded to a formed steel plate, and the plate shall be attached to the bottom of the table with mechanical fasteners in metal inserts.

Attachment #2 Page 8 of 8

10. Table shall be bolt-down style and shall attach to building. Verify field conditions after award and prior to order.

11. Provide support or anchoring to secure unit to building structure as required. Provide manufacturer’s recommended number of supports based on furniture configuration shown on floor plan.

3.1 Item No. TB14: Bolt-Down Table, Curved

Overall Dimensions: 10’ Curved

Researched product lines:

Irwin - Solo Continuous Work surfaces KI - Seminar Tables Global - Academic Classroom

Item image is for general illustration purposes only, and it is not an exact representation of the requirement.

a. Curved radius table

b. High pressure laminate top with vinyl/ABS edge

c. Laminate modesty panel

d. Steel bolt-down legs

e. Refer to floor plan for configuration; provide dimensioned drawings of proposal

Finish:

a. High Pressure Laminate: Manufacturer’s standard selection shall include gray, and a variety of wood grain selections

b. Edge: Manufacturer’s standard vinyl/ABS selection shall coordinate with top color

c. Metal: Manufacturer’s standard powder coat paint selection shall include silver

END OF SECTION

Statement Of Work - Installation Of Furnishings Ft. Hood, TX, Bolt Down Furniture, PN Ad015411P

6/8/2018 Attachment #3 – Statement Of Work Page 1 of 14 Form Revision Date: 10 June 2013

1. GENERAL

1.1. Purpose: The purpose of this solicitation is to purchase and install a bolt-down seminar classroom style furniture for a three (3) story building at Ft. Hood with no freight elevator. The furnishings and ancillary items shall be provided as specified in Attachment 1 (Line Items) and Attachment 2 (Furniture Item Descriptions).

1.2. The Contractor shall provide all necessary furnishings, materials, equipment, labor, supervision, and management to: coordinate delivery, load and unload new items, place/install items in Attachment 1 in designated rooms, assemble items as required, secure and store, as designated and properly dispose of all associated packaging/crating materials. All quotes shall include field verification, electrical verification, project management services, delivery and installation.

1.3. Site Visit - See RFQ for specific information concerning Site Visit.

1.4. Not Used.

1.5. Not Used.

1.6. Project Management Services - The contractor shall provide a Project Manager that will be used as an interface between the installation of the furniture and the Government Technical Representative (TR) identified in the Table 1. This person shall be required to attend, by phone or in person, coordination meetings set up by the Government TR. These coordination meetings will determine schedule, when access to various areas of the building is available and timelines.

The following reporting is required by the Project Manager:

• Order Confirmation – Order confirmation for all products identified on the contract Attachment 1’s are required within two (2) weeks of the post award kick-off meeting. The confirmation document(s) shall be submitted to the HNC Project Manager and TR via email.

• Manufacturing Schedule – Manufacturing schedule shall be provided bi-weekly once the order confirmation is submitted. The manufacturing schedule shall be submitted to the HNC Project Manager and TR via email.

• Shipping Schedule – The initial shipping schedule shall be provided three (3) weeks prior to trucks departing the manufacturing facilities. Subsequent shipping schedules shall be provided bi-weekly until all product has arrived in country for install. The shipping schedules shall outline the total number of containers to be shipped, what is included in those containers along with a shipping schedule for those containers. This information must also detail the size of the containers and the shipping company used. The shipping schedule(s) shall be submitted to the HNC Project Manager and TR via email.

• Installation Schedule –The installation schedule any issues or delays, and a detailed update on replacement punch list items. The installation schedule(s) shall be submitted to the HNC Project Manager and TR via email.

6/8/2018 Attachment #3 – Statement Of Work Page 2 of 14 Form Revision Date: 10 June 2013

1.7. The TR for this project is shown in Table 1 of this document.

1.8. After contract award and prior to finalizing the order, the contractor must field verify all existing building conditions, document field conditions, document product dimensions that require changes due to field conditions, and submit written documentation to the HNC Contracting Officer, the HNC Project Manager, the FT. Hood Point of Contact (POC), TR, and the local USACE District office POC for review and final coordination. All unexpected conditions shall be documented and coordinated with the HNC Contracting Officer, the HNC Project Manager, the FT. Hood POC, TR and the local USACE District office POC. This verification meeting, often referred to as the post award kick-off meeting, shall be scheduled by the furniture manufacturer with the TR and shall occur within two weeks after award.

During this meeting the furniture Contractor shall coordinate all final finish, fabric, and color selections with the FT. Hood POC and/or the USACE District office POC as applicable.

2. DELIVERY

2.1. The Contractor shall contact the TR at least twenty (20) business days (Monday-Friday) prior to product shipment to ensure the building will be ready and is available for installation by the furniture install start date(s) listed in the delivery order. The Contractor shall coordinate item delivery from all sub-contractors and ship the goods only if the TR confirms that the building is ready. The Contractor shall ensure they fully understand all site security regulations and initiate any required procedures to minimize the impact on installation personnel. The Contractor shall notify HNC Project Manager of any issues related to the install schedule as defined in the contract.

2.2. Not Used.

2.3. The Contractor shall provide the TR with a minimum of 48 hour notification as to the date and time the trucks will arrive on site. The Contractor shall provide email notification as to the date and time the trucks will arrive to the HNC Project Manager, or call 256-895-2515 at least 48 hours prior to scheduled arrival time.

2.4. The Contractor must ensure the drivers of the delivery vehicles have copies of either form SF 1449 or DD Form 1155, as applicable, for the items being delivered in order to gain entry to the facility.

2.5. Furniture shall be delivered to the job site in the manufacturer’s original packaging with the item identification and project clearly shown.

2.6. Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday, unless alternate arrangements are pre-approved by the TR.

2.7. Shipping Label shall read as specified in Table 1 of this document.

2.8. Items shall be labeled with the building number(s) provided in Contract Line Item (CLIN) 0001.

3. NOT USED

4. RECEIVE AND UNLOAD

mailto:furnishingdeliveries@usace.army.mil

6/8/2018 Attachment #3 – Statement Of Work Page 3 of 14 Form Revision Date: 10 June 2013

4.1. Not. Used.

4.2 Contractor shall start assembling and installing items in rooms upon delivery between the hours specified in Table 1. The Contractor may work outside this time frame with prior approval of the TR.

4.3. If the Contractor is unable to complete the assembly and placement of all unloaded items before end of the work day, the contractor will transport those remaining items to a location within the building as identified by the TR for storage until the next work day. The Contractor will be responsible for moving the items from the overnight storage location to the designated positions in the building. Should product designated for the secure work areas need to be stored, product must be stored within these designated secure work areas. The Government TR will verify the product placed within the secure work area, those respective areas will remain locked with the keys held by the Government.

4.4. The Contractor shall verify and inspect all items. Any deficiencies (damage/overage/shortage) shall be brought to the attention of the TR. The Contractor shall store damaged items off base storage/staging area provided by the contractor.

4.5. The Contractor shall maintain a complete file of all documents relating to each discrepancy.

Copies of discrepancy reports shall be forwarded to the TR on a daily basis.

4.6. The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items. A list of these items shall be maintained by the contractors on site Project Manager, and the TR.

This list shall be updated weekly and sent to the HNC Project Manager. This list of discrepancies shall be completed with-in 90 days of the contract Furniture Installation Completion Date (FICD).

4.7. NOT USED

5. PLACE AND INSTALL

5.1. Contractor shall place items in building(s) noted in all CLINs of the contract. Items shall be placed in the rooms in accordance with the drawings provided with the RFQ and according to paragraph

5.3 below. If no drawings are provided or the drawings do not accurately represent actual field conditions, the furniture shall be placed as directed by the TR or as directed in paragraph 1.7. Information about the building may be found in Table 1.

5.2. The Contractor shall complete installation of furnishings under this Statement of Work in the time period specified per the contract.

5.3. The Contractor shall install systems furniture first to ensure the electrical and telecommunications requirements can be installed by the contractors. As electrical and telecommunications are completed, components and work surfaces may follow.

5.4. The contractor shall clean and polish all items that have been installed.

5.5. The Contractor shall ensure all light fixtures have the appropriate bulbs as identified in the contract and ensure they are in working order.

6/8/2018 Attachment #3 – Statement Of Work Page 4 of 14 Form Revision Date: 10 June 2013

5.6. The Contractor shall remove all protective coverings off of any item (such as protective film on the furniture, protective wrapping on light fixtures, etc.).

5.7. The Contractor shall ensure that all stickers and labels are removed, and no adhesive residue remains on the surface.

5.8. The Contractor shall ensure items which require batteries are provided with new alkaline batteries, and the items are working properly.

5.9. If powered furniture is provided in this procurement, the contractor shall be responsible for providing equipment, material and expertise needed to assemble and properly install the furniture to include connections to the building electrical system per local and/or national codes.

5.10. The contractor shall provide power cords for all electrical items and other accessories required to have a fully functioning unit. The cords shall be appropriate for the item and the building’s electrical service.

5.11. If marker boards or other hanging items are provided in this procurement, the Contractor shall provide equipment and material needed to install those items in the rooms identified in the contract. The TR will provide locations for placement of those items. Mount items at an appropriate height for each item.

5.12. The Contractor shall be responsible for installing other items that have been shipped to and/or stored at the installation as noted in block 13 of Table 1. If no items are identified in these blocks, then there are no other items that must be installed under this contract.

5.13 The Contractor shall be responsible for notifying the TR and Contracting Officer of any discrepancy between the actual placement of furnishings against the provided floor plans, as also referenced in paragraph 1.7

5.14 If appliances are provided in this procurement, the Contractor shall install the appliances. In addition, the Contractor shall be responsible for providing all equipment and material to install the ice machines, refrigerators, electric ranges, microwaves, clothes washers, and electric dryers as identified in the contract. The contractor shall provide power cords for all electrical items, which are appropriate for the item and the building’s electrical service, as well as hoses, vent kits, and/or other accessories required to have a fully functioning unit.

5.15 If artwork is provided in this procurement, the Contractor shall install the artwork. In addition, the Contractor shall be responsible for providing equipment and material needed to install artwork in TV rooms, dayrooms, game rooms, etc., of each building as identified in the contract. The TR will provide locations for placement of artwork. Mount artwork at standing eye-level height of 5’-6” on center above finished floor, or at seated eye-level height of 4’-4” on center above finished floor, per direction from TR.

6. ASSEMBLY

6.1. The Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers' instructions.

6/8/2018 Attachment #3 – Statement Of Work Page 5 of 14 Form Revision Date: 10 June 2013

6.2. All furniture, equipment and accessories…