Amendment_0001_W912DY-17-R-0102.pdf

DIRECTORATE OF CONTRACTING - HNC

ATTN: MEGHAN STEWART

256-895-1435

HUNTSVILLE AL 35816

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

PROJECT: Army Phase 2

Please refer to the Summary of Changes (Block 14 Continuation) on Page 2.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Oct-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DY17R0102

X 9B. DATED (SEE ITEM 11)

26-Sep-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Oct-2017

CODE

US ARMY ENGINEERING & SUPPORT CENTER

4820 UNIVERSITY SQUARE

HUNTSVILLE AL 35816-1822

W912DY 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W912DY

FACILITY CODECODE

EMAIL:TEL:

W912DY17R0102

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT PURPOSE

The purpose of this amendment is to make the following corrections:

1. Update FAR 52.212-1 Instructions to Offerors – Commercial Items (Jan 2017).

2. Update cost elements listed under Equipment/Supplies/Materials for Recurring Maintenance in Tab A – Prime

Contractor Price Proposal/Pricing Worksheet of Volume 3, Factor III Price in the Addendum to FAR 52.212-2 Evaluation – Commercial Items.

3. Remove Lambert Field, MO (LAM) as a site for this solicitation.

4. Replace Attachment 1, Army Phase 2 PWS, including the following changes:

a. Update Appendix A, Paragraph 3.1.

b. Remove site Lambert Field, MO (LAM).

c. Add real property lists for Fort Meade, MD (MEA); MD ARNG AVN SPT Facility (Weide), MD (WAA);

and AASF#1 Lexington, OK (LEX).

5. Replace Attachment 3, Army Phase 2 Wage Determination, removing Lambert Field, MO (LAM).

6. Replace Attachment 5, Army Phase 2 Pricing Worksheet, including the following changes:

a. Update the Prime Contractor SO Fee to display as a percentage on the Summary tab.

b. Update the Service Order Fee Breakdown tab.

c. Remove site Lambert Field, MO (LAM).

Except as provided herein, all other terms and conditions of this Solicitation remain the same.

SECTION SF 1449 - CONTINUATION SHEET

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 01 Army Phase 2 PWS 174 17-SEP-2017 Attachment 02 Army Phase 2 QASP 5 15-SEP-2017

Attachment 03 Army Phase 2 Wage Determinations

1 15-SEP-2017

Attachment 04 Army Phase 2 Small Business Participation Plan

2 16-JUL-2017

Attachment 05 Army Phase 2 Pricing Worksheet

14 26-SEP-2017

Attachment 06 Army Phase 2 PPQ 3 15-SEP-2017 Attachment 07 UFC 3-460-03 417 11-APR-2016 to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 01 Army Phase 2 PWS 177 17-OCT-2017 Attachment 02 Army Phase 2 QASP 5 15-SEP-2017 Attachment 03 Army Phase 2 Wage

Determinations

1 17-OCT-2017

Attachment 04 Army Phase 2 Small Business Participation Plan

2 16-JUL-2017

Attachment 05 Army Phase 2 Pricing Worksheet

14 17-OCT-2017

Attachment 06 Army Phase 2 PPQ 3 15-SEP-2017 Attachment 07 UFC 3-460-03 417 11-APR-2016

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Reserved.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

1. Offerors shall submit only one (1) offer in response to this RFP. Therefore, the Offeror’s submission should demonstrate the optimal capability in response to the requirements. Offers for the requirement to be provided shall be submitted via AMRDEC SAFE by 10:00 AM CST, 26 October 2017. Do NOT submit hardcopy proposals.

2. All questions shall be submitted, in writing via PROJNET by 10:00 AM CST, 3 October, 2017. The

Government does not anticipate extending the due date for receipt of proposals, therefore, review the RFP and these instructions thoroughly so all of your concerns/questions can be addressed.

3. NOTE: WE ARE USING PROJNET AS THE METHOD FOR RECEIVING AND

http://www.sam.gov/ http://www.sam.gov/ https://www.acquisition.gov/

ADJUDICATING PROPOSER'S SOLICITATION QUESTIONS. The bidder key is: GFQGY3-

6JCIY2

4. Offerors shall submit the following with their proposal:

(a) RFP – W912DY-17-R-0102. A completed and signed copy of the solicitation, and all solicitation amendments, indicating agreement to the provisions and clauses therein. Submit the RFP SF1449 attached to this request to the Contract Specialist’s name under block 7a. Block 17a should be completed with company name, address, POC and email, CAGE Code, DUNS number, TIN number and phone and fax numbers. CLIN schedule Unit and Extended Price shall be filled. Failure to follow directions could cause the Offeror’s quote to be non-responsive. No other form of quotation will be accepted. Submit your RFP response no later than 10:00 AM CST, 26 October 2017.

(b) Offeror’s Proposal, (Technical, Past Performance, Price, Small Business and Administrative) submitted in accordance with Addendum to FAR provision, 52.212-2 EVALUATION, located herein, describing in detail your company's approach and how it satisfies the technical requirements specified in the RFP. Offeror shall submit one (1) electronic format copy of the entire proposal (Technical, Past Performance, Price, Small Business and Administrative Volume) via AMRDEC SAFE (https://safe.amrdec.army.mil/safe/guide.aspx). The proposal should contain separate files for each of the Volumes (Technical, Past Performance, Price, Small Business and Administrative Volume). The electronic copy of the pricing proposal must be in Excel format.

(c) In an effort to reduce paperwork and reduce cost, all proposals shall be submitted via AMRDEC

SAFE (https://safe.amrdec.army.mil/safe/). The proposal should contain separate files for each of the Volumes (Technical, Past Performance, Price, Small Business Participation Plan and Administrative Volume). The electronic copy of the pricing proposal must be in Excel format.

a. At the AMRDEC SAFE website, select the box “Click Here” on the side for Non-CAC users. The website will require offeror to enter Personal Information, upload files (PDF format required), and include a brief description with the RFP number. In Recipient Information type in the Contract Specialist and the Contracting Officer’s email addresses (see below) and click the “Add” tab.

No other boxes are required to be checked. Click Upload, click I Agree to the SAFE Usage policy, and you should see the spinning wheel that says “uploading”. Once uploading is complete, the website will tell you that your files were successfully (or unsuccessfully) uploaded. In order to complete the proposal submission you must check your email for further instructions. Once you verify your email address the Government will be able to download the files.

Contract Specialist, Meghan Stewart, email:

meghan.m.stewart@usace.army.mil

Contracting Officer, Hector Vega, email:

hector.g.vega@usace.army.mil

NOTE: Save all emails received from SAFE.Team@amrdec.army.mil for your records.

AMRDEC SAFE WEBSITE IS NOT DESIGNED FOR LAST MINUTE SUBMISSIONS OF

PROPOSALS. YOU ARE ADVISED TO NOT WAIT UNTIL THE LAST MINUTE. Proposals received after the date and time will be handled in accordance with FAR 15.208 – Submission, Modification, Revision and Withdrawal of Proposals.

b. The Price proposal and Technical proposal shall be submitted as separate single files. Offerors may uses compression utility software such as WinZip or PKZip to reduce file size and facilitate transmission when necessary.

mailto:meghan.m.stewart@usace.army.mil mailto:hector.g.vega@usace.army.mil

Title the files in the following format:

W912DY-17-R-0102_Company Name_Technical W912DY-17-R-0102_Company Name_Price W912DY-17-R-0102_Company Name_Small Business W912DY-17-R-0102_Company Name_Past Performance W912DY-17-R-0102_Company Name_Administrative

c. When completing the information for transmittal at the AMRDEC SAFE website and verifying your email address, send a separate email notification to the Contract Specialist stating that you have successfully submitted (and uploaded) a proposal at the AMRDEC SAFE website. Include the solicitation number in the subject line of your email.

Offers, modifications thereto, or cancellations of offers received by telegraph, facsimile or by email will not be accepted.

5. Contractor must provide full performance at one site within 30 days of award and must provide full performance at all sites within 90 days of award.

6. Copies of Solicitation Documents and Amendments

Copies of the solicitation are available by INTERNET ACCESS ONLY. All solicitation documents will be posted to the FedBizOpps website. The website address is: www.fbo.gov. All amendments will also be posted to FedBizOpps.

It shall be the contractor’s responsibility to check the websites for any amendments. The Offeror should submit in the proposal all requested information specified in the Request for Proposal (RFP) solicitation. Failure to submit required information may result in a finding that the Offeror’s proposal is ineligible for award.

7. Proposal Submission

The proposal shall be prepared clearly and concisely to demonstrate that the Offeror has a complete understanding of the requirements. Offerors shall prepare proposals on the presumption that the Government has no previous knowledge of the Offeror’s capabilities. Proposals will be evaluated only on the information specifically presented in respective submittals, with the exception of the past performance information. See FAR 52.215-1 for rules concerning submission of offers and late proposals. Proposals will not be returned (except for timely withdrawals), but will be retained by the Government for official record purposes. Offerors are requested to cross reference to the solicitation by annotating solicitation reference in parenthesis, (i.e. Sec C, Para 4.0).

8. Written Materials

Use 8 ½” x 11” format, using 12 point or larger font size, single spaced, in binders. Page Size spreadsheets, table, charts, etc. may be 11” x 17” but will count as two pages. Each factor shall be submitted in a separate binder. Files shall be set up using the following page setup parameters:

Margins: Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, 8 ½” x 11”

9. Paragraphs Each paragraph shall be separated by at least one blank line. Arial font is required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape oriented. Offerors are strongly discouraged from using tables, charts, etc. to incorporate extra narrative content. Substantive narrative contained in charts and tables, will be evaluated at the sole discretion of the Government, and could impact the overall page count if the Government chooses to extrapolate the content out at a font size of 12. Pages exceeding the allowable page count will be removed from the proposal volumes and will not be evaluated. Headers and footers may be increased to 14 or reduced to 10 font size. The use of hyperlinks in proposals is prohibited. Double sided printing is preferred. Each volume shall include the following:

a. A cover page that includes the volume number, solicitation number, firm name and address, business size, CAGE code, team members and a point of contact for all correspondence related to proposal (include phone number and email address)

b. Table of Contents

c. List of tables/figures

d. Solicitation Number shall appear on each page

e. Volume number and page number shall appear in the bottom right corner of each page.

10. Submissions. It is the responsibility of the Offeror to ensure that the electronic files submitted via AMRDEC

SAFE are readable, complete, and accessible without password. The digital files shall be PDF format and MS- Excel Spreadsheet for the pricing worksheet. Each file shall be labeled with the naming conventions listed above in 4(b). Submit each Volume/Factor as a separate file.

**Please note – Self extracting exe files are not acceptable.**

11. The Proposal Volumes are as follows:

a. Volume 1 – Factor I: Technical Approach

(1) Tab (A) – Management Plan

(2) Tab (B) – Performance Plan

b. Volume 2 – Factor II: Past Performance

(1) Tab (A) – Contractor Performance Assessment Reporting System (CPARS) Report(s) and/or

(2) Tab (B) – Past Performance Questionnaire(s)

c. Volume 3 – Factor III: Price

(1) Tab (A) –Pricing Worksheet

a. Cover Sheet

b. Summary

c. Assumptions

d. CLIN Roll Up

e. Service Order Labor Rates and Markup

f. CLIN 1 Quarterly Recurring Maintenance

g. CLIN 2 Semi-annual Recurring Maintenance

h. CLIN 3 Annual Recurring Maintenance

*Pricing should reflect Fully Burdened Rate including Overhead, G&A, Profit, escalation and any Subcontract Handling Fee or Other Prime Contractor Markups

(2) Tab (B) – Pricing Narrative

a. Professional and Non-professional labor

b. Equipment/Supplies/Materials for Recurring Maintenance

c. Travel for Recurring Maintenance

d. Other Prime Contractor total proposed price (Service Order Pricing)

e. Total Price Proposed

f. Narrative of all fee calculations

d. Volume 4 – Factor IV: Small Business

(1) Tab (A) – Small Business Participation Plan (e.g., Attachment 4: Small Business Participation Plan

Worksheet)

(2) Tab (B) – Small Business Subcontracting Plan [for large (under NAICS 213112) businesses only]

e. Volume 5 – Administrative Volume

(1) Tab (A)

a. Signed SF Form 1449, Solicitation/Contract/Order for Commercial Items

b. Signed SF Form 30 for all amendments

(2) Tab (B)

a. Section B of the 1449 – All CLINs populated with Price

(3) Tab (C)

a. Teaming Agreements

b. SB Mentor Protégé Agreements

c. Subcontract Reporting (eSRS Reports, SF294s/295s, Letters of Commitment, etc.)

(4) Tab (D) – Joint Venture (JV) Agreements

(5) Tab (E) – Representations & Certifications populated

a. FAR 52.212-3 or Reps & Certs from System for Award Management (SAM)

b. FAR 52.223-3 Hazardous Material Identification and Material Safety Data

*Only provide filled-in FAR clause. Do NOT provide individual Material Safety Data sheets.

12. Offerors must be registered in the System for Award Management (SAM) with their DUNS Number. To complete this registration, go to the SAM website at https://www.sam.gov. If assistance is needed with SAM registration, contact either the SAM Helpdesk (1-888-606-8220) or use website assistance at www.fsd.gov. The System for Award Management (SAM) database consolidates the functionality of the following systems:

(a) Central Contractor Registry (CCR), (b) Federal Agency Registration (Fedreg), (c) Online Representations and Certifications Application and (d) Excluded Parties List System (EPLS).

13. Proposals must set forth full, accurate, and complete information as required by this solicitation (including exhibits and attachments). The penalty for making false statement in proposals is prescribed in 18 U.S.C. 1001.

14. Offerors shall submit their best proposals initially. The Government intends to make awards without discussions (except clarifications, as described in FAR 15.306(a)). The Government reserves the right to conduct discussions, should the contracting officer deem it necessary.

15. When proposing as a joint venture, all members of the joint venture shall sign the SF1449 unless a written agreement by the joint venture is furnished with the proposal designating that the entities intend and agree to perform the contract resulting from this solicitation as a single entity, one firm, and that written agreement designates the party(ies) with the authority to bind the other member(s) of the joint venture. In addition, a copy of the joint venture shall be submitted with the proposal in Volume V. Failure to comply with the foregoing requirements may eliminate the proposal from further consideration.

16. Offerors are advised that technical and price data submitted to the Government in response to this solicitation may be released to non-government personnel for routine/administrative contracting functions. The non- government personnel will not be serving as evaluators or advisors to the Source Selection Board. If non-government personnel perform these functions, a non-disclosure agreement will be signed by Tope Technology, LLC., and the employees of each such company which precludes any unauthorized disclosure, reproduction or release in any format of any information submitted in response to this solicitation to other Government employees, non-government personnel or any other sources. Submission of proposal demonstrates consent to these terms.

17. Page Limitation – Only pages within the respective page limits as follows will be evaluated:

a. Volume 1, Factor 1 – Technical Approach shall not exceed 20 single sided pages. The resumes are excluded from the page count.

b. Volume 2, Factor 2 – Past Performance, no page limitation

c. Volume 3, Factor 3, Price, no page limitation. Must use the Excel pricing worksheet provided at

Attachment 05.

d. Volume 4, Factor 4, Small Business Participation, no page limitation. Must use Small Business Participation Worksheet provided at Attachment 04.

e. Volume 5, Administrative Volume, no page limitation.

18. Page Limitation Notes

a. Proposal Cover; Table of Contents; Title Page; List of Tables/Figures, or Acronyms; Separator Tabs;

Cross- Reference to the Solicitation Paragraphs; key-personnel resumes; commitment letters; and teaming arrangement documentation are excluded from page count.

b. The price proposal cover sheet must include a recap of your proposal (i.e. overall total proposed, proposed base FFP, proposed option years, and FFP for Continuity of Services CLIN and/or for any exercise of the option to extend services under Clause 52.217-8). In the event of a discrepancy between your price proposal and coversheet, the price proposal will govern.

(End of Addendum)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical Approach

2. Past Performance

3. Price

4. Small Business Participation

All non-price factors, when combined, are significantly more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS

The Government intends to evaluate proposals in accordance with the criteria described within the solicitation. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. The Government will not award a contract to a firm whose proposal contains a deficiency, as defined in FAR 15.001. Before award to a higher priced offer when a lower priced, conforming Offer(s) remains, the Source Selection Authority (SSA) must affirmatively determine that the higher priced offer’s technical superiority justifies award to that Offeror and offers the best value to the government. Innovations in proposals will be evaluated to determine if creative ideas of the Offeror are a better value to the Government compared to the minimum criteria. Innovations must be clearly delineated in the price proposal, and if awarded, will be incorporated into the resulting contract. This contract will be awarded to the Offeror whose proposal represents the best value to the Government, noting that as proposals become increasingly technically equal and are awardable in other non-price areas, the proposed price will become increasingly determinative in the best value decision. The following evaluation factors will be used:

1. Technical Approach - Most important factor;

2. Past Performance - Somewhat less important than technical approach;

3. Price Proposal – Slightly less important than past performance;

4. Small Business Participation - Significantly less important than technical, past performance and price, considered individually.

1. Technical Approach.

Technical approach is the most important factor. All the non-price factors, when combined, are significantly more important than price.

However, as proposals become increasingly technically equal (and at least awardable in the other non-price areas), the proposed price will become increasingly determinative in making best value decision for award.

The adjectival rating scale to be applied for Factor I, Technical, will use a combined technical/risk rating of Outstanding, Good, Acceptable, Marginal or Unacceptable in conjunction with the significant strengths, strengths, weaknesses, significant weaknesses, uncertainties and deficiencies in determining technical ratings. Proposals must receive a technical rating of acceptable or better to be eligible for award. See Table 1 below for descriptions of the adjectival ratings.

TABLE 1

Adjectival Rating Description

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths and the risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and the risk of unsuccessful performance is low to moderate.

Acceptable* Proposal indicates and adequate approach and understanding of the requirements and the risk of unsuccessful performance is no worse than moderate.

Marginal – not eligible for award

Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable – not eligible for award

Proposal does not meet the requirements of the solicitation and, thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

*Technical proposals shall receive an adjectival rating of Acceptable or better to be eligible for award.

2. Past Performance.

Factor II, Past Performance, will be evaluated for recency, relevancy and quality. Past Performance is limited to projects and/or contracts that are relevant to the type of work being solicited and were performed within the last three (3) years prior to the RFP release date. Past Performance portions of the proposals will receive a Recency Rating, a Relevancy Rating, and a Confidence Assessment, as detailed below:

a. Recency of work (within the last 3 years) – The Government will only review work performed during the last 3 years.

b. Relevancy of work (including context of data)—evaluated as very relevant, relevant, somewhat relevant, and not relevant. Further evaluation/consideration will only be given to work that is somewhat relevant or better.

TABLE 2

Adjectival Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

c. Quality – evaluated to determine how well offerors performed on past contracts based on information from customers.

d. Overall confidence Rating assigned to Past Performance in its Entirety--Substantial Confidence, Satisfactory Confidence, Neutral Confidence, Limited Confidence, or No Confidence. Neutral Confidence or better required will be required for award. If no recent/relevant performance record is available or if the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror will be given a “Neutral Confidence” assessment rating.

TABLE 3

Adjectival Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

3. Price

Factor III (Price) will not be assigned an adjectival rating but the Government will evaluate all aspects of the price proposal for fairness, reasonableness, and balance. Offers found to be unreasonably high may be considered unacceptable and may be rejected solely on that basis. The proposed prices in Factor III Price, will be evaluated to assure that the final agreed to price is fair and reasonable in accordance with FAR 15.404-1(b) and FAR 15.404- 1(c). In accordance with FAR 15.306, the Government intends to make an award without discussions; however, the Government reserves the right to hold discussions, if necessary. Again, to be eligible for award, the price proposal will be evaluated for fairness, reasonableness and balance to determine the best value to the Government.

4. Small Business Participation

Factor (IV), Small Business Participation evaluators will evaluate proposals and an adjectival rating of Outstanding, Good, Acceptable, Marginal, or Unacceptable, as defined in the DOD Source Selection Procedures (DFAR PGI

215.3 dated 31 March 2016) and the Army Source Selection Supplement (AS3) to the Department of Defense Source Selection Procedures dated 21 December 2012.

Ratings Definition/Description Outstanding Proposal indicates an exceptional approach and understanding of the government’s small business objectives in the extent to which it: specifically identifies small businesses proposed for participation in this procurement; demonstrates substantive commitment to small business firm(s), e.g., an enforceable commitment with small business firms; identifies complexity and variety of work small businesses are to perform; demonstrates a commitment to offer 30% or more of its proposed total contract value* toward overall small business participation and proposes a percentage that meets or exceeds three (3) or more subcategory small business goals (see Volume 4, Factor IV below); states its proposed percentage and dollar values for its proposed amount toward small business in terms of offeror’s proposed total contract value/total proposed price* as reflected in the Price Volume of the proposal.

NOTE: Small businesses are not required to subcontract to other small business firms and may be rated Outstanding based on offering 30% or more for self-performance as prime contractor toward overall small business participation and meeting the remaining criteria within this adjectival rating definition.

Good Proposal indicates a thorough approach and understanding of the government’s small business objectives in the extent to which it: specifically identifies small businesses proposed for participation in this procurement; demonstrates substantive commitment to small business firm(s), e.g., an enforceable commitment with small business firms; identifies complexity and variety of work small businesses are to perform; demonstrates a commitment to offer 25% or more of its proposed total contract value* toward overall small business participation and proposes a percentage that meets or exceeds two (2) or more subcategory small business goals (see Volume 4, Factor IV below); states its proposed percentage and dollar values for its proposed amount toward small business in terms of offeror’s proposed total contract value/total proposed price* as reflected in the Price Volume of the proposal.

NOTE: Small businesses are not required to subcontract to other small business firms and may be rated Outstanding based on offering 25% or more for self-performance as prime contractor toward overall small business participation and meeting the remaining criteria within this adjectival rating definition.

Acceptable Proposal indicates an adequate approach and understanding of the government’s small business objectives in the extent to which it: specifically identifies small businesses proposed for participation in this procurement; demonstrates substantive commitment to small business firm(s), e.g., an enforceable commitment with small business firms; identifies complexity and variety of work small businesses are to perform; demonstrates a commitment to offer 20% or more of its proposed total contract value* toward overall small business participation; states its proposed percentage and dollar values for its proposed amount toward small business in terms of offeror’s proposed total contract value/total proposed price as reflected in the Price Volume of the proposal. NOTE: Small businesses are not required to subcontract to other small business firms and may be rated Outstanding based on offering 20% or more for self-performance as prime contractor toward overall small business participation and meeting the remaining criteria within this adjectival rating definition.

Marginal=not eligible for award

Proposal does not demonstrate an adequate approach and/or understanding of the government’s small business objectives in the extent to which its proposal inadequately (one or more): specifically identifies small businesses proposed for participation in this procurement; demonstrates substantive commitment to small business firm(s), e.g., an enforceable commitment with small business firms;

identifies complexity and variety of work small businesses are to perform;

demonstrates a commitment to offer 20% or more of its proposed total contract value* toward overall small business participation; states its proposed percentage and dollar values for its proposed amount toward small business in terms of offeror’s proposed total contract value/total proposed price as reflected in the Price Volume of the proposal.

Unacceptable=not eligible for award

Proposal fails to meet small business objectives, in one or more of the following ways; fails to specifically identify small businesses proposed for participation in this procurement; fails to demonstrate substantive commitment to small business firm(s), e.g., an enforceable commitment with small business firms; fails to identify complexity and variety of work small businesses are to perform; fails to demonstrates a commitment to offer at least 20% of its proposed total contract value* toward overall small business participation; fails to state its proposed percentage and dollar values for its proposed amount toward small business in terms of offeror’s proposed total contract value/total proposed price as reflected in the Price Volume of the proposal.

*See definition of Total Contract Value/Total Acquisition Value/Total Proposed Price located within this RFP.

Eligibility for Award:

To be eligible for award, a proposal must receive a rating of 1) Acceptable or better on Factor I, Technical Capability, 2) Neutral Confidence or better on Factor II, Past Performance, and 3) Acceptable or better for Factor IV, Small Business Participation Plan. Of course, to be eligible for award, a proposal must be found to offer fair and reasonable pricing, and price reasonableness of offers will be evaluated as stated herein.

Basis for Award

This is a full and open competition that will be awarded based upon the best value to the Government. The Government intends to award without discussions, however, it reserves the right to enter into discussions if deemed necessary.

The price proposal will include binding labor rates across a series of labor categories. Offeror shall provide hourly burdened rates for ALL labor categories provided on the Pricing Worksheet. Offeror shall NOT provide additional labor categories. This factor will not receive an adjectival rating, as with Factors I, II and IV. The Government may reject an offer if evaluation reveals a lack of price fairness or reasonableness.

1. Volume 1 Factor I– Technical Approach

The technical approach narrative will be evaluated for clarity, technical feasibility and integration of a holistic systems engineering approach. Sufficient details should be provided to allow the government to assess the nature and quality of services being proposed. Specifically, the technical proposal shall address the following elements:

A. MANAGEMENT PLAN –Description of the offeror’s proposed plan for managing personnel, team members, and subcontractors including:

1. Organizational chart:

a. Include all key personnel.

b. Signify the dividing line between corporate level and contract level.

c. Signify if an individual will be shared across multiple contracts or supporting this contract with no other duties.

2. List of Key Personnel:

a. Project Manager. Provide Resume documenting relevant experience.

b. Quality Control Manager. Resume not required.

c. Safety Manager. Resume not required.

d. Project Engineer. Resume not required.

3. Recurring Maintenance (Preventive Maintenance) Subcontractors

Provide the following for any subcontractor the offeror plans to utilize for 50% or more of the recurring maintenance at a single site to be utilized

a. Location

b. Capabilities and capacity

c. Contractor’s management strategy of subcontractor

4. Corporate Resources – The Offeror should include a description of any corporate resources that will be used or otherwise made available in the performance of this contract. Also, identify how these charges are priced in the firm fixed price (FFP) CLINs and/or Minor Repair CLINs. This information should address the Offeror’s organization and describe specific information on how they will manage contracts with multiple simultaneous maintenance and repair activities over a wide geographic area. The Offeror should demonstrate an understanding of the risk management process associated with petroleum systems maintenance and repair.

5. Management Controls – The Offeror shall provide in narrative form the management techniques and controls that will be implemented to manage and control the work. The Offeror should include the following information:

a. Work management system

b. Document control

c. Financial reporting

d. Field and home office reporting

e. Field implementation of safety and quality control plans

f. Approach for managing subcontractors

g. Allocating responsibility between joint venture members if applicable.

6. Quality Control: Offerors shall describe in narrative form their team’s capabilities to assure quality control. Offerors should describe the quality control approach, corporate systems, and capabilities to maintain quality control of petroleum systems maintenance and repair.