A.07.23_CSS.RFP_Final_6.27.2019.pdf

COMBINED SYNOPSIS/SOLICITATION

Amended: 27 June 2019

General Information

Action Code: Combined Synopsis/Solicitation

Solicitation Number: W912DY-17-R-0028

Posted Date: 04 June 2019

Response Date: 10 July 2019

Classification Code: R499

Set Aside: Small Business Set-Aside (Restricted)

NAICS Code: 561210

Contracting Office Address

US Army Corps of Engineers

P.O. Box 1600

Huntsville, AL 35807-4301

Objective

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation. Proposals are requested, and a system-generated solicitation document will not be issued.

This solicitation is a Request for Proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101. The associated North American Industrial Classification System (NAICS) code for this procurement is

561210 – Facilities Support Services. The Product Service Code (PSC) code is R499 – Other

Professional Services. This RFP contains no Architect/Engineering (A/E) or construction services.

Description

This is a non-personal services requirement. The Contractor will provide all personnel, services, equipment and transportation required to complete each effort. Task orders will be executed for one, some or all efforts for project support services, facility support services, project development support services, and/or commissioning services on behalf of DoD and other designated Federal agencies. The Contractor shall perform these services to meet the requirements of that order;

specific tasks, requirements, and period of performance will be unique to each individual task order.

Contractors must have extensive experience related to military medical facility operations. In addition, specific requirements that apply at a task order level will be included at that time. These may include:

Specific Federal and/or State Regulations

The Joint Commission (TJC)

Occupational Safety and Health Administration (OSHA)

Defense Medical Logistics Standard Support (DMLSS)

Environmental Protection Agency (EPA)

Infection Control Requirements

Asbestos

Lead Base Paint

Hazardous Material

Hazardous Waste (to include medical waste)

Medical Equipment and Related Equipment Procurement

The specific requirements will be set out in the Task Order PWS.

Scope of Work

The U.S. Army Engineering and Support Center, Huntsville (CEHNC) intends to solicit proposals on a Small Business Set-Aside (restricted) Multiple Award Task Order Contract (MATOC) to provide medical project support services. This requirement provides timely medical facility project support services including, but not limited to Project Management (PM) support, Quantity

Verification Analysis (QVA), Project Integration support, transition support and other medical support services in support of the DoD medical enterprise and their mission to give medical care to the war fighter(s) and their families. Offerors must possess extensive experience related to military medical facility support services and operations, and comply with mandatory Federal, State, and military regulations and standards.

Location

Locations will be specific in each task order and include Department of Defense installations in the

United States, Hawaii, Alaska and other U.S. territories.

Security Considerations

When work is performed at a military installation, the Contractor its Subcontractor employees shall comply with applicable installation, facility and area Commander Installation/Facility access and local security policies and procedures. The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation

Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Additional security requirements may apply such as those required to fulfill

United States Army OPORD 2013-74 (Integrating Antiterrorism (AT) and Operations Security

(OPSEC).

Type of Contract and Period

The Government intends to award a Firm Fixed Price (FFP) Indefinite Delivery/Indefinite Quantity

(ID/IQ) Multiple Award Task Order Contract (MATOC) with a target of five Contractors, although the Government reserves the right to award more, less or none at all. The MATOC will have a two-year base and three one-year options; for a total of five (5) years. A six-month extension of services in accordance with FAR clause 52.217-8, Option to Extend Services, is also included. The minimum guarantee will be $1,200.00 and the Government does not offer a guarantee that the options will be exercised on any or all of the awarded contracts. The maximum capacity, to be shared collectively, for this effort is $125M and the only authorized ordering office is CEHNC.

Contract capacity may be moved forward and backward between the base and option years as required to support fluctuation in the demand, requirement and fund availability from one year to the next.

All work will be ordered by FFP task orders and are subject to fair opportunity through each contract period; concurrent task orders may be issued. Orders may be issued orally and followed up in writing by email or electronic commerce methods.

A warranted CEHNC Contracting Officer within the limits of their warrant may award and administer a task order for work covered by this contract. If an individual other than the

Contracting Officer attempts to make changes to the terms and conditions of this solicitation any resultant contract you must not proceed with the change(s) and shall immediately notify the

Contracting Officer.

Task Order Selection/Competition

Task orders will be awarded by CEHNC against the basic ID/IQ contract. The evaluation will be developed IAW the evaluation criteria identified in each TO RFP and documented IAW FAR, local policy, and procedures. The Government will provide a specific PWS describing at a minimum the work required to be performed, performance metrics, schedule requirements, and types and numbers of submittals.

Upon receipt and the technical team analysis of contractor proposals, the KO will make a determination as to which Contractor is best value given the specific requirements of the TO and the capabilities of the pool. Fair consideration will be given to each contractors’ capabilities in general and specifically in relation to the TO at hand. The contractor shall, upon award of a TO, supply all personnel, tools, equipment, communications, transportation, materials, and supervision to integrate, manage, and execute all specified aspects of the TO.

Administration of Individual Task Orders

Individual Task Orders will be placed under these contracts and will be a separate contract. Each

Individual Task Order is separate to the extent that it will be initiated, performed, administered, completed and closed independently. Individual Task Orders may have separate Contracting

Officers, Contracting Officer Representatives, and Inspectors. The Contractor shall refer all questions to the Contracting Officer if clarification is needed regarding the application of contract clauses to Individual Task Orders. Individual Task Orders will have separate payments.

Wage Determinations

Individual task orders to be issued under this contract are for services as defined by FAR 37.101 and are subject to the Service Contract Act (FAR 52.222-41). Wage Decisions/Determinations for the geographic area where the awarded work is to be performed will be in the individual task order.

A copy of the decision/determination is available at www.wdol.gov. The labor rates in effect at the time a task order is awarded will remain in effect through competition of the project, unless modified due to an increase in the Department of Labor wage rates.

Offer due date

Send your proposal to the US Army Engineering and Support Center- Huntsville, 5021 Bradford

Dr., Huntsville, AL 35805. The package exterior shall contain the solicitation number W912DY-

17-R-0028 and the following points of contacts: Kendra Taylor and Stephanie Davis. Hand carried proposals must be delivered to the Mail Room at 5021 Bradford DR. Huntsville, AL 35805 and time-stamped prior to the closing time. Electronic submissions will NOT be accepted. Proposal shall be received no later than 1400 Central Standard Time (CST) on Wednesday, 10 July 2019.

http://www.wdol.gov/

Deadline for submission of Questions

Interested offerors may submit technical inquiries and questions relating to the solicitation commencing 0800 Central Standard Time (CST) on Tuesday, 4 June 2019 through Friday, 14 June

2019 not later than 1500 CST. Questions shall be submitted through www.projnet.org using Bidder

Inquiring Key 84S78P-6JTFIV. Answers to questions and inquiries will be posted no later than

Friday, 21 June 2019.

http://www.projnet.org/

PERFORMANCE WORK STATEMENT (PWS)

MEDICAL FACILITIES SUPPORT SERVICES

IIa

8 March 2019

1.1 GENERAL INFORMATION

This is a non-personal services contract to provide medically-related project and program support services including general project support services, facility operations & maintenance support, facility support services, project development services, quantity verification and analysis services, commissioning, occupancy support services, and facilities system support in support of the

Department of Defense (DoD) medical enterprise within the United States (U.S.), to include Alaska, Hawaii, and other U.S. territories in support of U.S. Government medically-related activities.

1.2 DESCRIPTION OF SERVICES/INTRODUCTION

The Contractor shall provide all personnel, services, equipment, and transportation required to perform project support services for DoD.

1.2.1 The Contractor shall provide project support services for various DoD medical facilities and related ancillary facilities. These services may be provided in a variety of functional areas including, but not limited to: inpatient facilities support; clinical area support; ancillary support areas such as warehousing, power plants, transition and space planning.

1.2.2 Project support may include, but not be limited to: general project support services, facility operations & maintenance support, facility support services, project development support services, commissioning support services, quantity verification and analysis services, occupancy support services, and facilities system support as outlined below. Duties extensively require coordination skills and contractual compliance requirements are incidental in nature.

1.2.3 General Project Support Services include, but are not limited to: facilities management support, project management support, Quantity Verification and Analysis (QVA) support, technical coordination support, and project development scheduling support services.

1.2.4 Facility operations and maintenance support. Examples of these services include: Real

Property Installed Equipment (RPIE) Inventories, Mechanical, Electrical and Plumbing (MEP)

System Inspection & Functional Evaluation, and Operational Systems Functional Review Assistance.

1.2.5 Facility Support Services including facilities coordination, property and facilities management support, scheduling quality control software support services, and computer/facilities management systems support. Examples of these services include: Space Schematics/Flow Concepts, Space

Equipment Configuration Support, Functional Operations Support, Contingency Operations Support, and Transition Operations Support.

1.2.6 Project Development Support Services including facility coordination support.

1.2.6.1 Project Documentation Preparation Support. Assisting Government authorities in the process of the development, implementation and finalizing activities across all or part of project process groups. Collecting and distributing project-related information to applicable parties.

1.2.6.2 Joint Commission Statement of Condition Plan for Improvement (PFI) Development &

Update Support.

1.2.6.3 Project/Program Preliminary Scheduling and Phasing Support – Once the project management plan is published, assisting Government authorities in the documentation and tracking of project schedule activity.

1.1.7 Commissioning Support Services. Support services to the process for achieving, validating and documenting that the performance of the total unit, building, and/or its systems meet the functional needs and requirements of the owner and to ensure the facilities/systems are operating as efficiently as possible.

1.1.7.1 Initial Commissioning Support Services. Support services to verify that systems and assemblies operate in a manner that will achieve the Owner’s Project/Quality requirements and assures the operational requirements are met for new construction and facility modernization/repair/renewal efforts.

1.1.7.2 Continuous Commissioning Support Services. Support services to maintain building performance throughout the useful life of the facility. Systems, assemblies, equipment and components will tend to shift from their as-installed conditions over time. In addition, the needs and demands of facility users typically change as a facility is used. Continuous Commissioning allows for the continued adjustment, optimization and modification of building systems to meet specified requirements. Continuous Commissioning activities also include issues resolution, seasonal testing, etc.

1.1.8 Occupancy Support Services. Examples include: Occupancy/transition Coordination, maintenance and operational programming support, start-up assistance, record drawings modification

& update, warranty review and post-occupancy evaluation support.

1.1.9 Facilities System Support for computer and facilities management systems and databases.

Examples include: Standard Electronic Processing System (SEPS), Defense Medical Logistics

Standard Support (DMLSS), MAXIMO Asset Management software, and General Fund Enterprise

Business System (GFEBS).

1.2 STAFFING

1.2.1 The Contractor shall provide qualified personnel with the appropriate background and skill level needed to perform all task order requirements and schedule specified in any task order issued as part of this basic contract. The Contractor labor rates proposed for the base contract (which will become maximum binding rates for orders placed under this contract) labor categories shall ensure personnel meet the minimum qualifications outlined in section 1.2 of this PWS. There is no limitation on the use of employees with qualifications exceeding those listed. The Contractor will be responsible for ensuring that personnel are properly qualified (i.e., have the necessary certifications) to certify any work requiring certification. The required labor categories are as follows:

1.2.1.2 Project Management (Levels I and II). Responsible for planning and operational management support assistance of one or more project support projects having objectives and execution requirements ranging from simple to complex. Assists in the responsibility for establishing an organizational structure for the project team; establishing/monitoring project schedule and budget; and ensuring programmatic and coordination requirements are met. Assists in providing expertise in development of applicable task execution methods; implementation of best business practices; and facilitation of required training, organizational development and work process implementation. Assists in performing periodic reviews of selected organizational structures to evaluate performance relative to project objectives. Assists in continuously evaluating business strategies and work methods to ensure constant project focus on client requirements. Assists in serving as interface with the customer(s), ensuring prompt response to stated concerns, but maintaining project coordination for the Scope of Work’s actual requirements.

1.2.1.2.1 Minimum qualifications.

Project Manager Assistant Level I - Bachelor degree with five (5) years’ experience, or 15 years’ experience directly related to assigned tasks/discipline.

Project Manager Assistant Level II - Bachelor degree and 10 years or more experience.

1.2.1.3 Functional Specialist (Levels I, II and III). Responsible for assisting in the assessment of a particular project/task organization’s work coordination challenges, utilizing knowledge gained through similar, prior engagements. Contributes his/her expertise in the required functional areas to the execution planning of a particular project/task, leveraging his/her “prior engagement” knowledge in the impact assessment of industry trends; policies/codes/standards requirements; and/or operational methodologies. Assists in conducting coordination activities in support of the project team’s objectives. The Contractor may be required to assist in providing functional specialists with expertise in various fields to include, but not be limited to: CAD, DMLSS and/or GFEBS, facilities management support, health facility configuration support, nursing methods analysis support, quality coordination support, and safety and transition coordination support.

1.2.1.3.1 Minimum qualifications.

Functional Specialist Level I - Bachelor degree with 2 years’ experience, or 5 years’ experience directly related to assigned tasks/discipline.

Functional Specialist Level II - Bachelor degree with 5 years experience, or 10 years experience

Functional Specialist Level III - Bachelor degree with 10 years experience, or 20 years experience

1.2.1.4 Quantity Verification and Analysis Support (Levels I and II). Personnel under this labor category shall assist in ensuring project coordination activities and requirements are conducted with all hospital clinical and operational staffs, contractors and other relevant personnel in the execution of projects. Additional duties include materials quantity verification, computing quantities, the application of cost factors in determining project costs, verification and analysis of satisfactory completion of required tests, certifications, permit requirements, system and equipment testing; and preparation of reports upon completion of a repair, maintenance, and/or construction projects.

Minimum requirements include American Society for Healthcare Engineering (ASHE) Healthcare

Construction Certification (HCC) training, or an equivalent medical coordination type course, or have as a minimum, two years experience in working coordination issues within an active healthcare environment.

1.2.1.4.1 Minimum qualifications.

Quantity Verification and Analysis Representative Level I – 2 or more years demonstrated specialized experience in job description area and completion of ASHE Healthcare Construction Certification

(HCC) training, or 5 years or more demonstrated specialized experience in job description area.

Quantity Verification and Analysis Representative Level II - Bachelor degree and completion of

ASHE Healthcare Construction Certification (HCC) training, or 10 or more years demonstrated specialized experience in job description area.

1.3. KEY PERSONNEL

1.3.1 The following personnel are considered key personnel by the Government: Program Manager, Quality Control (QC) Manager, and Safety Manager.

1.3.1.1 Program Manager. Has overall responsibility for the contract and serves as the single point of contact and liaison between the Contracting Officer and the Contractor. Program Manager proposed shall have a Bachelor degree from an accredited college/university with five years experience in medical facility support services, or fifteen years experience directly related to medical facility support services. Program manager proposed shall have substantial experience managing and supervising medical facility support projects, to demonstrate familiarity with the various codes and standards applicable to the medical environment. The Contractor shall provide a program manager who shall be responsible for the performance of the work. The name of this person and alternate who shall act for the Contractor when the Program Manager is absent shall be designated in writing to the Contracting

Officer. The Program Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Program Manager and/or alternate shall be available between the hours of 0800 to 1700, Monday thru Friday except Federal holidays.

1.3.1.2 Quality Control (QC) Manager. This individual shall have five years relevant experience in the quality control field, including experience as a Quality Control Manager. The person proposed shall have a Bachelor’s degree from an accredited university or college, in a related field or 10 years QC experience.

1.3.1.3 Safety Manager. This individual shall have direct responsibility for the Safety Program. The

Safety Manager shall have five years experience and shall have experience in medical facility support service type projects. The Safety Manager shall be familiar and conversant with the various codes and standards applicable to medical facility and facility support service requirements.

NOTE: Offerors shall consider one year equivalent to a period of twelve consecutive months.

1.3.2 Contractor Key Personnel Replacement. The Contractor shall notify the Government of any key personnel changes. For temporary and/or permanent replacement of key personnel (Program

Manager, QC Manager and Safety Manager), the Contractor shall provide a resume for each individual to the Contracting Officer. Resumes shall be provided at least two weeks (or as mutually agreed upon) prior to making any personnel changes. The Government reserves the right to disapprove any changes that are not in the best interest of the Government. Any replacement personnel shall have equal or better qualifications than the individual being replaced.

1.3.3 Conflict of Interest. The Contractor shall not employ, hire, or contract with employees of the

United States Government or the DoD, either military or civilian, if such employment would create a conflict of interest. The Contractor shall not employ any person who is an employee of the DoD, unless such person receives prior approval, in writing, from the Contracting Officer or designated representative.

1.3.4 Conduct of Personnel. The Contracting Officer or designated representative may require the

Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security violations, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is in the best interests of the

Government. Such removal from the job site or dismissal from the premises shall not relieve the

Contractor of the requirement to provide sufficient personnel to perform the services as required by this contract.

1.3.5 Training. The Contractor shall develop a training program ensuring Contractor personnel are trained, certified, and/or licensed to accomplish the requirements of this contract. This training does not relieve the Contractor from ensuring that Contractor personnel are qualified to perform their assigned tasks when they begin employment under this contact. The Contractor shall maintain records of all scheduled and completed training. Unless identified as an emerging training requirement, or otherwise designated by the Government, all training and costs associated with required training are the responsibility of the Contractor with no additional cost to the Government.

1.4 LOCATION

The work will require the Contractor to have a current capability to respond to multiple requests for work at diverse locations within the United States, to include Alaska, Hawaii, and other U.S.

territories in support of U.S. Government medically-related activities.

1.5 QUALITY AND SAFETY

The Contractor shall maintain an effective quality control program to ensure services are performed in accordance with the contract terms and conditions. The Government will provide quality assurance.

1.5.1 Quality Control. Quality control procedures must adhere to industry standards for logistical support within a hospital or clinic setting. The Contractor shall implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

Provide a Corporate QC Plan within thirty calendar days after contract award to the Contracting

Officer or designated Government official. Provide task order specific QC plans within the time frame outlined in the individual task order(s).

1.5.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards (Performance Requirement Summary). This plan defines how the performance standards will be applied, the frequency of surveillance, and the maximum acceptable defect rate(s).

1.5.3 Safety and Health Program. The contractor is required by regulation to develop and maintain a written safety and health program in compliance the requirements of the Occupational Safety and

Health Administration (OSHA) and the U.S. Army Corps of Engineers (USACE) safety and health requirements. The contractor shall submit this plan to the contracting officer for review prior to the award of any task orders under this contract.

1.5.4 Abbreviated Accident Prevention Plan Limited Scope (AAPP-LS). If applicable, the

Contractor will be required to submit an AAPP-LS to the Contracting Officer and Project Manager prior to commencement of any work activity. AAPP-LS shall address applicable items listed in

Appendix A of the US Army Corps of Engineers Safety and Health Requirements Manual (EM

385-1-1 (latest version) in addition to the other applicable requirements of EM 385-1-1 and OSHA requirements. The AAPP shall be adapted to sites specified in the individual task/delivery orders and shall be prepared prior to each site visit. The AAPP shall be submitted to the Huntsville Center

Safety Office for acceptance before any work under this contract is awarded. NOTE: AAPP-LS is at the discretion of the Huntsville Center Safety Office and contractor must have acceptance prior to submittal. If contractor deems an AAPP-LS is not required; they can submit a variance/waiver to the Safety Office per the EM 385-1-1 Appendix D. The variance/waiver shall be submitted to the

Government by cover letter from the Contractor.

1.5.5 Accident Prevention Plan (APP): If applicable, the Contractor shall submit an accident prevention plan to the Contracting Officer and Project Manager 30 days prior to commencement of any work activity. The Contractors APP shall be submitted and accepted by the Government prior to starting any onsite activities. Accident Prevention Plans shall address applicable items listed in

Appendix A of the US Army Corps of Engineers Safety and Health Requirements Manual (EM

385-1-1, latest version) in addition to the other applicable requirements of EM 385-1-1 and OSHA requirements. The plan shall be site specific and shall also address any unusual or unique aspects of the project or activity for which it is written. The Contractor shall coordinate with the facility representatives or facility contractor, on first aid, emergency phone numbers, response plans, site evacuation plans, evacuation drills, etc. The APP shall include site specific Activity Hazard

Analysis (AHAs) for the project (DID0001 Section 10.4). The APP is the contractor’s site-specific implementing document and the plan must place special emphasis on “WHAT” elements must be included that accurately reflect the work activity to be performed as described in Appendix A, EM

385-1-1, “WHO” specifically is responsible for each element, “HOW” the element will be specifically addressed to mitigate any known or potential hazards, and “WHEN” each of the applicable requirements will be performed. If contractor deems an AAP is not required; they can submit a variance/waiver to the Safety Office per the EM 385-1-1 Appendix D. The variance/waiver shall be submitted to the Government by cover letter from the Contractor.

1.5.6 Activity Hazard Analyses. If applicable, the Contractor shall submit an Activity Hazard

Analysis before beginning each work activity, Activity Hazard Analyses (AHAs) shall be prepared by the contractors performing the work activity. AHAs shall define the (1) sequence of work; (2) specific hazards known or anticipated; (3) and the control measures to mitigate the identified hazard(s). Figure 1-1, EM 385-1-1, is an analysis outline that can be used in meeting the AHA contract requirement. Work will not begin until the AHA has been reviewed and accepted by the

U.S. Army Engineering and Support Center, Huntsville (USAESCH) Safety Office. The AHA may be submitted with the Accident Prevention Plan or as a separate submittal but shall be submitted for review and acceptance at least fourteen (10) government business days before any work activity begins. In no case shall a specific work activity be started until an AHA for that specific activity has been reviewed and accepted. Specific hazards such as struck by moving vehicle, burns, slip, trips and falls, asphyxiation, back injury, electrical shock, heat exhaustion, head, foot, or eye injury, etc.

shall be listed in a manner which is easily understood by general workers with the controls identified to mitigate the hazard or exposure. The accepted AHA shall be discussed with all contractor personnel and all subcontractors engaged in the activity prior to commencement of work.

NOTE: If Contractor deems an APP is not required; they can submit a variance/waiver to the Safety

Office per EM 385-1-1 Appendix D. The variance/waiver shall be submitted to the Government by cover letter form the Contractor.

1.5.7 Site and Safety Health Officer (SSHO). The Site Safety and Health Officer (SSHO) shall be a full-time responsibility, dedicated, an employee other than the supervisor, report to a senior project (or corporate) official, and possess training in compliance with this section. NOTE: SSHO may be dual hatted if identified in the contract. The SSHO shall meet the minimum training requirements stated in EM 385-1-1; 01A.17.b. If contractor deems a SSHO is not required; they can submit a variance/waiver to the Safety Office per the EM 385-1-1 Appendix D. The variance/waiver shall be submitted to the Government by cover letter from the Contractor.

1.5.8 Mishap Reporting. Man-hours and Lost Workday Reporting. The Contractor shall submit project work hours to the Contracting Officer's Representative (COR) monthly in the format provided by the COR. Work hours include all hours on the project where an employee is in an on-duty pay status. The Contractor shall complete a report of exposure hours. The report shall be on the electronic data collection tool provided by the COR described as total hours associated where workers are exposed to the activity hazards and forwarded to the Contracting Officer no later than close of business (COB) the 10th day of the following month." The Government Designated

Authority will be identified in the individual delivery/task orders. The PM or COR will copy furnished the report to the U.S. Army Engineering and Support Center, Huntsville (USAESCH), ATTN: CEHNC-CT (Chad Green). The data must be submitted to arrive at the USAESCH not later than 10 calendar days after the end of each month. The information cut-off date will be the last day of each month. The monthly submission must include the title of the report, i.e., Accident Exposure

Data Report, contract number, task order number, project site, month and year for which the report is made, a point of contact listing both email address and telephone number, and number of lost workday accidents to include total days lost. If no hours are worked on the project/task, a report showing "zero (0)" is required.

1.6 RECOGNIZED FEDERAL HOLIDAYS

Recognized holidays for employees:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.7 HOURS OF OPERATION/PLACE OF PERFORMANCE

The Contractor is responsible for performing the services required under this contract during the operational hours and location as specified in the individual task orders. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.7.1 Work in excess of scope. Should requests be received for work that may be beyond the scope of a task order, the Contractor will immediately contact the Contracting Officer. Should an expanded or decreased SOW result from this or any other condition following notice to precede, the Contracting

Officer will provide written direction to the Contractor and an equitable contract adjustment will be made.

1.8 CONTRACTOR PERFORMANCE, GOVERNMENTAL FUNCTIONS and PERSONAL

SERVICES

The activities performed by the Contractor’s employees shall be limited to those authorized in this

PWS. Contractor employees must not perform functions or tasks that are considered inherently

Governmental as defined in the Federal Acquisition Regulation (FAR) Part 7.5, or perform functions or tasks that are “closely associated with inherently Governmental functions,” unless authorized in this PWS. Furthermore, as proscribed by FAR Part 37.104, the Contractor’s employees must not perform functions or tasks that are personal services, or perform authorized functions or tasks in a manner that would be construed to be performance of personal services. Specifically, the

Contractor’s employees must not perform functions or tasks that require relatively continuous supervision, direction and control of a Government officer thereby creating the appearance of an employer-employee relationship.

1.9 FILES

The Contractor shall maintain complete and accurate files of documentation, records, copies of original results and reports, verified original data, corrected data, and corrected supporting final report required under the terms of the contract. The Contractor shall not allow access to the files by any Government agency, non-Government agency, or individual unless specifically authorized by the Contracting

Officer or designated representative. Files shall be made available to the Contracting Officer or designated representative upon request. All files will become the property of the Government and shall be turned over to the Contracting Officer or designated representative at the completion or termination of this contract. All briefings, reports, and other files produced by the Contractor for the Government under the terms of this contract shall be property of the Government.

1.9.1 Records. The Contractor must be responsible for creating, maintaining, and disposing of only those Government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in section 7, Publications. If requested by the Government, the

Contractor must provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

1.10 ANTI-TERRORISM OPERATIONS SECURITY (AT OPSEC) REQUIREMENTS

1.10.1 All Contractor and all associated Subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security

Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractors security matters or processes.

1.10.2 iWATCH and/or CorpsWatch Training. The Contractor and all associated Subcontractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Contracting Officer Representative. This training shall be completed within thirty calendar days of contract award and within thirty calendar days of new employees commencing performance with the results reported to the COR no later than five calendar days after contract award.

1.10.3 Contractors will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. The Contractor will coordinate with the Contracting

Officer Representative and/or the facility security office for access when required (use when security clearances are not required, i.e. facility repair or construction). Proposed language: “All contract employees, including Subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas."

1.10.4 Pre-screen candidates using E-Verify Program. The Contractor must pre-screen candidates using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the

E-verify system. An initial list of verified/eligible candidates must be provided to the Contracting

Officer Representative no later than three business days after the initial contract award.

2.1 DEFINITIONS

2.2 Contracting Officer (KO). The only Government employee authorized to make changes in the contract, verify payments and direct the Contractor.

2.3 Contracting Officer Representative (COR). The COR is the Government employee tasked with the day-to-day operation of the contract but who is not authorized to make changes, issue funds or direct the Contractor.

3.0 GOVERNMENT PROPERTY AND SERVICES

There will be no Government Property provided for this service contract, if property is to be provided in the future it will be addressed and justified at the Task Order level.

3.1 GOVERNMENT WORKPLACE

If extended presence at the Government installation is required by the task order, Government workspace and other office support (to include phones, computers, office furniture, office supplies and utilities) will be furnished by the Government at no cost to the contractor unless otherwise http://www.dhs.gov/E-Verify indicated in the task order scope of work. Contractor employees will be badged by the installation and shall wear badges at all times when on the Government Installation. The Government reserves the right to remove from the job site any Contractor employee whose continued employment is inconsistent with the interest of military security or who is otherwise impaired or incompetent.

Normal duty schedules shall be forty (40) hours per week, Monday through Friday. Other schedules may vary depending on the needs of the client. Contractor employees shall conform to all

Government laws, regulations and policies in effect at the installation where they are performing contracted services. The Government anticipates work to be performed at various DoD medical facilities in the United States (U.S.), to include Alaska, Hawaii, and other U.S. territories, in support of U.S. Government medically related activities.

4.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 GENERAL

The Contractor shall furnish all property and services necessary to perform the requirements of this contract (i.e., office equipment such as copiers, computers, fax machines, and furnishings). The

Contractor shall manage the total work effort associated with work under this contract. Included in this function is a full range of management duties including, but not limited to, scheduling, report preparation, establishing and maintaining records, and coordination control. The Contractor shall provide a staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

4.3 SPECIFIC TASKS

The Contractor shall provide services for medically related project and program support services including general project support services, facility operations & maintenance, facility support services, project development services, quantity verification and analysis services, commissioning, occupancy support services, and facilities system support in support of customers. Specific tasks under this contract will be identified within individual task orders.

4.4 CONTRACTOR MANPOWER REPORTING

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report ALL Contractor manpower (including sub-contractor manpower) required for performance of this contract. The

Contractor is required to completely fill in all the information in the format using the following web address https://www.ecmra.mil/Default.aspx. The required information includes: (1) Contracting

Office, KO, COR; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, email address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including

Subcontractors); (6) Estimated direct labor dollars paid this reporting period (including

Subcontractors); (7) Total payments (including Subcontractors); (8) Predominant Federal Service

Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each

Subcontractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring

Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and Subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website). As part of its submission, the Contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period https://www.ecmra.mil/Default.aspx will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and shall be reported by 31 October of each calendar year.

4.5 TASK ORDER DELIVERY SCHDULE

The Contractor is to complete all work and services under this contract within the period of time specified in the individual task orders to be issued, and will deliver the submittals in accordance with the schedule of deliverables in each individual task order.

4.6 DELIVERABLES

4.6.1 Base Contract Deliverables

4.6.1.1 Corporate Accident Prevention Plan (APP). The Contractor shall submit an APP. No work will be permitted on site until the APP has been accepted by the KO.

4.6.1.2 Corporate Quality Control Plan. The Contractor shall submit a Corporate QC Plan. No work will be permitted on site until the QC has been accepted by the KO.

4.7 TASK ORDER SPECIFIC DELIVERABLES

4.7.1 Task Order Specific Accident Prevention Plan (APP)

4.7.2 Task Order Specific QC Plan

4.7.3 Monthly Status Reports: The Contractor shall submit monthly progress reports for each assigned task to the Government representative for that task. The report shall include an executive summary of the work completed during the reporting period, the status of ongoing projects as well as other information deemed appropriate. The report shall also include minutes of all conferences, meetings, and telephone conversations in connection with the task order and distribute copies to all parties. Security, public disclosure, records, correspondence, and monthly reports shall follow the guidelines and requirements provided in the basic contract.

4.7.4 Other deliverables as specified in the task order specific PWS.

DELIVERABLES

Document Due #

Copies

Submit To

Corporate Accident

Prevention Plan

30 calendar days prior to commencing work

1 KO or designated representative

Task Order Specific

Accident Prevention Plan

30 calendar days prior to commencing work

1 KO or designated representative

Corporate Quality Control

Plan

30 days after contract award 1 KO or designated representative

Task Order Specific

Quality Control Plan

Within the time frame outlined in the individual task order(s) for Task order specific QCP.

1 KO or designated representative

Monthly Status Reports 5 business days after the meeting

KO or designated representative

Property Control Plan Prior to contract start date 1 KO

Government Furnished

Property Inventory

Prior to start of a task order TBD KO or designated representative

E-Verify 3 days after contract award KO or designated representative

Training:

iWATCH/Corps Watch

Threat Awareness

Training (TARP)

Suspicious Activity

Reporting

AT Awareness

OPSEC Awareness

30 days after contract award and within the time frame outlined in the individual task order(s) for Task order specific

QCP.

KO or designated representative

Other Files As directed by the KO KO

5.0 TRAVEL

All Government required travel in performance of any approved task order will be included in the task order proposal price based upon the provisions of the FAR and JFTR.

6.0 GOVERNMENT POINT OF CONTRACT

Contractor Firm(s) shall only accept instruction from the KO or the identified duly appointed representative regarding this contract. Coordination of routine technical matters with USACE personnel shall be accomplished through the KO or the duly appointed representative.

7.1 PUBLICATIONS

7.2 APPLICABLE REGULATIONS/DOCUMENTS

The following regulations/documents applicable to this contract are listed below. The documents have been coded as mandatory (M) or advisory (A). The Government will make the initial set of required publications available upon request. The Contractor shall be responsible for updating publications necessary for performing this contract once the Government has provided the initial set of publications. Supplements or amendments to these mandatory publications may be issued during the life of the contract. Supplements and amendments to mandatory publications shall be considered to be in full force and effective immediately upon receipt by the Contractor.

7.3 MANDATORY PUBLICATIONS

The Contractor shall comply with the mandatory publications and the DoD Business Process as amended, supplemented, or superseded.

7.4 ANTI-TERRORISM OPERATIONS SECURITY (AT OPSEC) REQUIREMENTS

7.4.1 Access and General Protection/Security Policy and Procedures. This standard language text is for Contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: “All Contractor and all associated Subcontractors employees shall comply with applicable installation, facility and area Commander Installation/Facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency

Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes."

7.4.2 Local AT/OPSEC training as required by location, per the task order requirements, including iWATCH and/or CorpsWatch Training. This is for Contractor employees with an area of performance within an Army controlled installation, facility or area. The Contractor and all associated subcontractors shall brief all employees on the local iWATCH, Corps Watch, or See

Something, Say Something program (training standards provided by the requiring activity ATO).

This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty calendar days of contract award and within thirty calendar days of new employees commencing performance with the results reported to the COR no later than five calendar days after contract award.

7.4.3 Contractors will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. The Contractor will coordinate with the COR and/or the facility security office for access when required (use when security clearances are not required, i.e. facility repair or construction).