W912DY-16-R-0063_Amendment_01.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

18-JUL-2016

25-JUN-2015

to:

Exhibit/Attachment Table of Contents

18-JUL-2016

25-JUN-2015

The following have been added by full text:

ATTACHMENT 08: PROJNET Q&AS

Double-click on object to open

The following have been modified:

NOTICE TO OFFERORS

The United States Army Engineering and Support Center, Huntsville (CEHNC) intends to issue an award for a task order under the DLA-E Basic Ordering Agreement (BOA) for recurring maintenance and minor/emergency repair services at various CONUS Air Force installations in accordance with the Basic Ordering Agreement (BOA) W912DY-12-R-0052 and this task order.

Offeror’s must comply with the following commercial item terms and conditions:

1. See Addendum to FAR 52.212-1 (provision), Instructions to Offerors – Commercial Items, for instructions and required submissions.

2. See Addendum to FAR 52.212-2, (provision), Evaluation – Commercial Items, for information on how the Offeror’s proposal will be evaluated.

3. FAR 52.212-3, (provision) Offeror Representations and Certifications - Commercial Items, the selected offeror must submit a completed copy of the listed representations and certifications.

4. Wage Determinations for the geographic area where the awarded work is to be performed will be incorporated by reference. See Pricing Section. A copy of the decision/determination is available at www.wdol.gov. The labor rates in effect at the time a task order is awarded will remain in effect through completion of the project, unless modified due to an increase in the Department of Labor wage rates.

5. The contractor shall NOT engage in any form of contact with installation personnel/or Installation Directorate of Public Works (DPW) personnel, nor any Department of Defense (DoD) personnel regarding this requirement prior to submission of proposal and Award. Contact regarding the requirements set forth in this RFP shall only occur with the USACE HNC Contracting Officer. Discussions or information obtained via other sources could make you ineligible for award if deemed a Conflict of Interest or a Violation of Procurement Integrity Act.

6. SCHEMATICS – DO NOT PRICE IN PROPOSAL

Contractor will be required to provide schematics (per PWS 1.10.4) AFTER award. This requirement will be priced and added to contract via modification.

7. Instructions for Technical Inquiries and Questions Technical inquiries and questions relating to this solicitation are to be submitted via Bidder Inquiry in ProjNet at (https://www.projnet.org) No Later Than (NLT) 10:00 AM CST, 26 July 2016. To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment/ question will receive an acknowledgement of their comment/question via email, followed by an answer to the comment/question after it has been processed by our technical team. The Government reserves the right not to answer any questions after cutoff date for question(s) submittal.

IMPORTANT NOTE: Do not upload multiple questions to a single inquiry. Do not attach a document with multiple questions to a single inquiry

All timely questions and approved answers will be made available through ProjNet. Approved answers to all timely questions will also be posted by amendment to the solicitation on FEDBIZOPPS in the form of a report generated from ProjNet as soon as the comment/question entering period is over and all answers are adjudicated.

The Bidder Inquiry Key for solicitation W912DY-16-R-0063 is: ECSN4W-UWT2H7 Specific Instructions for ProjNet Bid Inquiry Access from ProjNet home page:

1. Go to the webpage and select QUICK ADD.

2 Identify the Agency. This should be marked as USACE.

3. Email. Enter the email address you would like to use for communication.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Specific Instructions for Future ProjNet Bid Inquiry Access from ProjNet home page:

1. For future access to ProjNet, you will not be emailed any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. Identify the Agency. This should be marked as USACE.

3. Email. Enter the email address you used to register previously in ProjNet.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Click Continue. A page will then open asking you to enter the answer to your Secret Question.

6. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

LIST OF DOCUMENTS ATTACHED BY IMBEDDED OBJECT:

1) Attachment 01: AF Phase 7 Contract Binder

2) Attachment 02: Air Force Phase 7_QASP

3) Attachment 03: Air Force Ph 7_PPQ

4) Attachment 04: Eng Form 4025-R

5) Attachment 05: Small Business Participation Plan

6) Attachment 06: Pricing Worksheet

7) Attachment 07: Service Order Form

8) Attachment 08: ProjNet Q&As

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Removed.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Removed.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR PROVISION 52.212-1

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

1. Offerors shall submit only one (1) offer in response to this RFP. Therefore, the Offeror’s submission should demonstrate the optimal capability in response to the requirements. Offers for the requirement to be provided shall be submitted by hardcopy, hand-carried or mailed, and received at the following location by 3:00 PM CDT, 19 August 2016:

If mailed via USPS use the below address:

US Army Corps of Engineers

Huntsville Engineering and Support Center

Attn: Megan Carper

4820 University Square

Huntsville, AL 35816

(256) 895-1843

Megan.Carper@usace.army.mil

The physical address specified below should be utilized for delivery in person and mailing by an express mail service such as Fedex and UPS:

US Army Corps of Engineers

Huntsville Engineering and Support Center

Attn: Megan Carper

4820 University Square

Huntsville, AL 35816

(256) 895-1843

Megan.Carper@usace.army.mil

Hand carried submissions shall be dropped off at the US Army Engineering & Support Center, Huntsville at 4820 University Square mailroom. The mailroom entrance is located at the north side of the building and is clearly marked from the outside. The mailroom personnel will receive and date stamp the packages. The mailroom hours for bid package deliveries are 0800-1500, Monday-Friday, excluding holidays. Facsimile or email transmissions will not be accepted.

2. All questions shall be submitted, in writing via PROJNET by 10:00 AM CDT, 26 July 2016. The Government does not anticipate extending the due date for receipt of proposals, therefore, review the RFP and these instructions thoroughly so all of your concerns/questions can be addressed.

3. NOTE: WE ARE USING PROJNET AS THE METHOD FOR RECEIVING AND ADJUDICATING PROPOSER'S SOLICITATION QUESTIONS. PLEASE SEE RFP - NOTICE TO OFFERORS FOR PROJNET INSTRUCTIONS.

4. Offerors shall submit the following with their proposal:

(a) RFP – W912DY-16-R-0063. A completed and signed copy of the solicitation, and all solicitation amendments, indicating agreement to the provisions and clauses therein. Submit the CEHNC RFP SF1449 attached to this request to Contract Specialist’s name under block 7a. Block 17a should be completed with company name, address, POC and email, CAGE Code, DUNS number, TIN number and phone and fax numbers. CLIN schedule Unit and Extended Price shall be filled. Failure to follow directions could cause the offerors quote to be non-responsive. No other form of quotation will be accepted. Submit your RFP response no later than 3:00 PM CDT, 19 August 2016.

(b) Offeror’s Proposal, (Technical and Price) submitted in accordance with Addendum to FAR provision, 52.212-2 EVALUATION, located herein, describing in detail your company's approach and how it satisfies the technical requirements specified in the RFP. Offeror shall submit four (4) hardcopies of the Technical proposal (Factor I), (4) hardcopies of the Past Performance proposal (Factor II), two (2) hardcopies of the Small Business Participation Plan (Factor III), two (2) copies of the Price proposal (Factor IV), and one (1) electronic format copy of the entire proposal (Tech, PP, SBPP and Price) on a CD. Each hardcopy for each Factor shall be submitted in a separate binder (12 binders total).

5. Contactor must provide full performance at one site within 30 days of award and must provide full performance at all sites within 90 days of award.

6. COPIES OF SOLICITATION DOCUMENTS AND AMENDMENTS

Copies of the solicitation are available by INTERNET ACCESS ONLY. All solicitation documents will be posted to the FedBizOpps website. The website address is: www.fbo.gov. All amendments will also be posted to FedBizOpps. It shall be the contractor’s responsibility to check the websites for any amendments. The offeror should submit in the proposal all requested information specified in the Request for Proposal (RFP) solicitation. Failure to submit required information may result in a finding that the offeror’s proposal is ineligible for award.

7. PROPOSAL SUBMISSION

The proposal shall be prepared clearly and concisely to demonstrate that the offeror has a complete understanding of the requirements. Offerors shall prepare proposals on the presumption that the Government has no previous knowledge of the offeror’s capabilities. Proposals will be evaluated only on the information specifically presented in respective submittals, with the exception of the past performance information. See FAR 52.215-1 for rules concerning submission of offers and late proposals. Proposals will not be returned (except for timely withdrawals), but will be retained by the Government for official record purposes. Offerors are requested to cross reference to the solicitation by annotating solicitation reference in parenthesis, (i.e. Sec C, para 4.0).

8. WRITTEN MATERIALS:

Use 8 ½” x 11” format, using 12 point or larger font size, single spaced, in bound volumes, using 3- ring binders. Page Size spreadsheets, table, charts, etc. may be 11” x 17” but will count as two pages. Each hardcopy for each Factor shall be submitted in a separate binder. Files shall be set up using the following page setup parameters:

Margins: Top, Bottom, Left, Right – 1”

Gutter – 0”

From Edge – Header, Footer 0.5” Page Size, Width – 8.5”

Page Size, 8 ½” x 11”

9. PARAGRAPHS

Each paragraph shall be separated by at least one blank line. Arial font is required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape oriented. Offerors are strongly discouraged from using tables, charts, etc. to incorporate extra narrative content. Substantive narrative contained in charts and tables, will be evaluated at the sole discretion of the Government, and could impact the overall page count if the Government chooses to extrapolate the content out at a font size of 12. Pages exceeding the allowable page count will be removed from the proposal volumes and will not be evaluated. Headers and footers may be increased to 14 or reduced to 10 font size. The use of hyperlinks in proposals is prohibited. Double sided printing is preferred. Each bound volume shall include the following:

a. A cover page that includes the volume number, solicitation number, firm name and address, business size, CAGE code, team members and a point of contact for all correspondence related to proposal (include phone number and email address)

b. Table of Contents

c. List of tables/figures

d. Solicitation Number shall appear on each page

e. Volume number and page number shall appear in the bottom right corner of each page.

10. It is the responsibility of the offeror to ensure that the compact disk (CD) and all files contained therein are readable, complete, and accessible without password. The digital files shall be PDF format and MS-Excel Spreadsheet for pricing worksheet. If the electronic copy and hard copy of the proposal should differ, the hard copy will govern. Zip disks are not permitted. Each disc shall be externally labeled with the volume(s) number(s), date, solicitation number and the offeror’s name.

**Please note – Self extracting exe files are not acceptable. **

11. The Proposal Volumes are as follows:

(1) VOLUME I

(1) FACTOR I - TECHNICAL CAPABILITY

(a) Tab (A) –Management Plan

(b) Tab (B) – Initial Project Schedule

(c) Tab (C) – Scheduled Maintenance Plan

(d) Tab (D) – Minor Repair Plan

(e) Tab (E) – Technical Experience (Only for non-BOA Holders)

(2) FACTOR II – PAST PERFORMANCE

(a) Tab (A) – Contractor Performance Assessment Reporting System (CPARS) Report(s) and/or

(b) Tab (B) – Past Performance Questionnaire(s)

(3) FACTOR III – SMALL BUSINESS PARTICIPATION

(a) Tab (A) – Small Business Participation Plan

(b) Tab (B) – Small Business Subcontracting Plan (for large businesses only)

(2) VOLUME II FACTOR IV – PRICE

(a) Tab (A) – SF1449, Solicitation/Contract/Order for Commercial Items

(b) Tab (B) – Pricing Worksheet

1 Prime Contractor Proposal

2 Key Subcontractor(s) Pricing (Pricing should reflect a fully burdened rate and any subcontract handling fee or other prime contractor markup) 3 Other Prime Contractor Pricing (Service Order Pricing Components)

4 Total Price Proposed

(c) Tab (C) – Reps & Certs, Teaming, JV Agreements, etc.

(d) Tab (D) – Narrative plan for how offeror intends to minimize travel and transportation prices for staff, equipment, and materials

12. Offerors must be registered in the System for Award Management (SAM) with their DUNS Number. To complete this registration, go to the SAM website at https://www.sam.gov. If assistance is needed with SAM registration, contact either the SAM Helpdesk (1-888-606-8220) or use website assistance at www.fsd.gov. The System for Award Management (SAM) database consolidates the functionality of the following systems:

(a) Central Contractor Registry (CCR), (b) Federal Agency Registration (Fedreg), (c) Online Representations and Certifications Application and (d) Excluded Parties List System (EPLS).

13. Proposals must set forth full, accurate, and complete information as required by this solicitation (including exhibits and attachments). The penalty for making false statement in proposals is prescribed in 18 U.S.C. 1001.

14. Offerors should submit their best proposals initially. The Government intends to make awards without discussions (except clarifications, as described in FAR 15.306(a)). The Government reserves the right to conduct discussions, should the contracting officer deem it necessary.

15. When proposing as a joint venture, all members of the joint venture shall sign the SF1449 unless a written agreement by the joint venture is furnished with the proposal designating one firm with the authority to bind the other member(s) of the joint venture. In addition, a copy of the joint venture agreement shall be submitted with the proposal in Volume II. Failure to comply with the foregoing requirements may eliminate the proposal from further consideration. The joint venture shall include a copy of its SBA approval of the joint venture arrangement, if applicable. When proposing as part of a Mentor-Protégé Agreement, include a copy of the agreement and a copy of Small Business Administration’s approval of the agreement. This information should be included in Volume II.

16. Offerors are advised that technical and cost/price data submitted to the Government in response to this solicitation may be released to non-government personnel for routine/administrative contracting functions. The non- government personnel will not be serving as evaluators or advisors to the Source Selection Board. If non- government personnel perform these functions a non-disclosure agreement will be signed by Vision Centric Inc. and the employees of each such company which precludes any unauthorized disclosure, reproduction or release in any format of any information submitted in response to this solicitation to other Government employees, non-government personnel or any other sources. Submission of proposal demonstrates consent to these terms.

17. PAGE LIMITATION – Only pages within the respective page limits as follows will be evaluated:

a. Factor I - 20 pages single sided or 10 double sided pages. The initial project schedule and resumes are excluded from the page count.

b. Factor II - No page limitation

c. Factor III - No page limitation. Must use Small Business Participation Worksheet provided at Attachment 5.

d. Factor IV - No page limitation. Must use the pricing worksheet provided at Attachment 6.

18. PAGE LIMITATION NOTES:

a. Proposal Cover; Table of Contents; Title Page; List of Tables/Figures, or Acronyms; Separator Tabs; Cross- Reference to the Solicitation Paragraphs; key-personnel resumes; sample task order schedule; commitment letters; Factor II (past performance questionnaires and supporting past performance documents (to include eSRS reports/SF 294s)), and teaming arrangement documentation are excluded from page count.

b. The price proposal cover sheet should include a recap of your proposal (i.e. overall total proposed, proposed base task FFP, total price for proposed all options to include six month extension FFP). In the event of a discrepancy between your price proposal and coversheet, the price proposal worksheet will govern.

(End of Addendum)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical Approach

2. Past Performance

3. Small Business Participation Plan

4. Price Proposal

5.

(Contracting Officer shall insert the significant evaluation factors, such as (i) technical capability of the item offered to meet the Government requirement; (ii) price; (iii) past performance (see FAR 15.304); and include them in the relative order of importance of the evaluation factors, such as in descending order of importance.)

Technical and past performance, when combined, are significantly more important than cost or price. All non-price factors when combined are significantly more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO FAR PROVISION 52.212-2

EVALUATION FACTORS FOR RFP W912DY-16-R-0025

The Government intends to evaluate proposals in accordance with the criteria described within the solicitation. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. The Government will not award a contract to a firm whose proposal contains a deficiency, as defined in FAR 15.001. If there is a lower priced, conforming offer(s), the Source Selection Authority (SSA) must determine if a higher priced offer’s technical superiority would justify award to that offeror. This order will be awarded to the offeror whose proposal represents the best value to the Government. The following evaluation factors will be used:

1. Technical Approach (to provide scheduled maintenance and minor repairs)

2. Past Performance

3. Small Business Participation Plan

4. Price Proposal

The adjectival rating scale to be applied for Factor 1 is outstanding, good, acceptable, or unacceptable (based on identified strengths, weaknesses, and deficiencies). Factor (2) rating assignments will be as follows: High Confidence, Satisfactory Confidence, Low Confidence or Unknown/Neutral Confidence. Factor (3) will be assigned a rating of Acceptable or Unacceptable. Factor (4) will not be assigned a rating but the Government will evaluate all aspects of the price proposal for fairness, reasonableness, and realism. Offers found to be unreasonably high or unrealistically low may be considered unacceptable and may be rejected on that basis. The proposed prices in Factor 4, Price, will be evaluated to assure that the final agreed to price is fair and reasonable in accordance with FAR 15.404-1(b) and FAR 15.404-1(c). The only basis for evaluation is price reasonableness. In accordance with FAR 15.306, the Government intends to make an award without discussions, however, the Government reserves the right to hold discussions if necessary.

To receive consideration for award, offers must receive (at minimum): a rating of acceptable on Factor 1, Technical Capability; a rating of “Satisfactory Confidence” or “Unknown Confidence” for Factor 2, Past Performance; and a rating of acceptable for Factor 3, Small Business Participation.

NOTE: Factor 1 is considered to be the most important factor. When combined, factors 1 and 2 are significantly more important than price.

NOTE: ALL NON-PRICED FACTORS COMBINED ARE SIGNIFICANTLY MORE IMPORTANT THAN PRICE.

BASIS FOR AWARD

This is a full and open competition that will be awarded based upon the best value tradeoff method to the Government. The government intends to award without discussions, however, it reserves the right to enter into discussions if deemed necessary.

The proposal will include binding labor rates across a series of labor categories. The Offeror will identify and submit the labor mix required to perform tasks under this task order down to the service order level. This factor will not receive an adjectival rating, as with Factors 1, 2, and 3. The Government may reject an offer if evaluation reveals a lack of price reasonableness.

Throughout the solicitation, “key subcontractor” refers to any subcontractor that is expected to perform at least fifty (50) percent of the overall effort awarded to that particular contractor.

EVALUATION APPROACH

All proposals shall be subject to evaluation by the Source Selection Team (SST).

FACTOR I: TECHNICAL APPROACH

1. Technical Approach Narrative.

The technical approach narrative will be evaluated for clarity, technical feasibility, and integration of a holistic systems engineering approach. Sufficient details should be provided to allow the government to assess the nature and quality of services being proposed. Specifically, the technical proposal shall address the following elements:

a) MANAGEMENT PLAN –Description of the offeror’s proposed plan for managing personnel, team members, and subcontractors including:

a) Organizational chart

i) Include all key personnel in org chart

ii) Signify where the dividing line is between corporate level and task order level

iii) Signify on org chart if a person will be shared across multiple projects/task orders or if the person will be strictly supporting this task order with no other duties assigned

b) List of Key personnel and resumes:

i) Project Manager

ii) Quality Control Manager

iii) Safety Manager

iv) Project Engineer

c) Key Subcontractor’s (any subcontractor the contractor plans to utilize for 50% or more of the work load at a single site) to be utilized

i) Location

ii) Capabilities and capacity

iii) Contractor’s management strategy of subcontractor

d) Security Clearance – plan for obtaining security clearances for required personnel (prime contractor and subcontractor)

b) Contractor shall include an initial project schedule which shall incorporate the following:

a) Schedule of submittal items listed in the SOW

b) Initial site visits

c) Initial recurring maintenance schedule

Schedules shall be prepared using Microsoft Project, Oracle Primavera, or equivalent scheduling software. The pages of the proposal containing the project schedule may be 11x17 so long as they are folded properly to be included in the binder. It is understood that the schedule will need to be modified after task order award once contractor has coordinated with installation QAEs. The intent is for the contractor to demonstrate an understanding of scheduling requirements and ability to logically formulate a schedule.

c) Description of the offeror’s proposed plan for performing scheduled maintenance as outlined in the SOW. The contractor shall discuss the following (at minimum):

a) Administration process

b) Intentions for self-performing vs. subcontracting

c) Quality Control

d) Safety compliance

d) Description of the offeror’s proposed plan for performing minor repairs (service orders) as outlined in the SOW. The contractor shall discuss the following (at minimum):

a) Administration process

b) Intentions for self-performing vs. subcontracting

c) Quality Control

d) Safety compliance

e) Describe how contractor will meet response time requirements

e) Tab (E) – Technical Experience (Only for non-BOA Holders) – See BOA RFP – W912DY-12-R-0052 for complete requirements

a) The Offeror shall demonstrate its capability to perform multiple concurrent petroleum facility maintenance projects at multiple sites (at least 15) in multiple states in CONUS or in multiple states within one or more CONUS regions (Southeast, Southwest, Midwest, Northwest, Northeast, etc) in the narrative portion of this element. Address any OCONUS experience in this section as well.

NOTE:

Offerors should NOT price PWS 1.10.4 Site Map and Petroleum System Schematics as part of this proposal. The requirement for priced schematics will be priced and modified into the Task Order after award.

FACTOR II: PAST PERFORMANCE

The Government will evaluate the degree of relevancy of the offeror’s recent performance as it relates to the offeror’s role on this contract.

The Government will evaluate the offeror's likelihood of success in performing the solicitation's requirements and delivering high quality products and services as indicated by that offeror's record of past performance. In this context, “offeror” refers to the proposed prime contractor and its proposed key subcontractors. A letter of commitment must be provided from all key subcontractors. A “contractor team arrangement” is an arrangement in which: (1) two or more companies form a partnership or joint venture to act as a potential prime contractor; or (2) a potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program (see FAR 9.6). In either case the prime contractor and proposed key subcontractors will be assessed individually, and the results will then be assessed in their totality to derive the offeror’s past performance rating. Past performance of prime contractors or key subcontractors whose firms are divided into severable segments (i.e. division, group, unit, etc.) will only be evaluated for those segments of the firm(s) that will actually perform the work. The Government may properly consider past performance of an offeror's affiliated companies where the firm's proposal demonstrates that the resources of the affiliated company will affect the performance of the offeror. For these affiliated companies to be considered in the past performance rating, offeror must include a binding commitment letter. Past Performance references will first be reviewed to determine the relevancy of the past performance information. The Government will evaluate projects that are either currently underway (minimum 75% complete as billed or accomplished) or completed no more than three years preceding the closing date of this solicitation. The evaluation will use four levels of relevancy as shown in the chart below. More relevant past performance will be treated as a stronger predictor of future success and will therefore have more influence on the overall performance confidence assessment than past performance of lesser relevance.

Past Performance Relevancy Ratings

When determining the overall performance confidence assessment for an offeror, the Government may take into consideration the following areas: relevancy; extent to which applicable goals were met for contracts that required submission of a Small Business Participation Plan and/or Subcontracting Plan; demonstrated record of compliance of products, services, documents, and related deliverables to specification requirements and standards of good workmanship; demonstrated effectiveness of project management (to include use and control of small businesses and subcontractors); demonstrated timeliness of performance for services and product deliverables; and demonstrated commitment to customer satisfaction and business-like concern for its customers’ interest. The Government will evaluate performance ratings by the customer (e.g. Past Performance Questionnaires). If no recent/relevant performance record is available or if the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror will be given an “Unknown Confidence” assessment rating.

The offeror is cautioned that in conducting the performance risk assessment, the Government may use data provided in the offeror's proposal in addition to data obtained from other sources. The Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror. Since the Government may not necessarily obtain information on all of the listed contract references and/or may not contact all of the identified POCs provided by the offeror, it is required for the offeror to explain the relevance of the data provided. In the event that adverse past performance information is obtained from other sources, and the agency conducts either discussions or communications with the particular offeror as defined in FAR 15.306, the offeror if otherwise competitive for award will have the opportunity to respond to any adverse information received which it had not had a previous opportunity to comment.

“Contractor team,” as used in this RFP, includes all of the following: two or more companies that form a partnership or joint venture to act as the prime contractor, and a prime contractor and its key subcontractors, henceforth referred to as team members. “Key Subcontractors” are any subcontractor the contractor plans to utilize for 50% or more of the work load at a single site of the proposed contract. If the subcontractor performs a significant part of the maintenance and repair at a site they are considered a key subcontractor. Past performance evaluation will consist of CPAR reviews and/or review of Past Performance Risk Assessment Questionnaires (PPQ) for the Prime Contractor and its team members.

NOTE: A letter of commitment is required for source selection evaluators to consider the past performance of a team member. Offeror should provide for itself and each of its key subcontractor’s or team members’ three (3) most recent CPAR reports or three (3) most recent PPQs or a combination thereof (i.e., 2 CPAR and 1 PPQ or 2 PPQ and 1 CPAR).

Please forward the PPQ (Attachment 03) to your customer POC, as well as the GOV POC, after completing section one (1). Please request that the customer POC email the completed questionnaire directly to the Government POC. Past Performance is limited to projects and/or contracts that are relevant to the type of work being solicited and were performed within the last three (3) years prior to the RFP release date. The prime Contractor and proposed team members will be assessed individually, and the results will then be assessed in their totality to derive the Offeror’s Past Performance rating. Past performance of prime contractors or team members whose firms are divided into severable segments (i.e. division, group, unit, etc.) will only be evaluated as it relates to those segments of the firm(s) that will actually perform the work. After past performance relevancy to current RFP is determined, offeror’s past performance will be evaluated as High Confidence, Satisfactory Confidence, Low Confidence or Unknown/Neutral Confidence.

The Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor II Past Performance. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment 3), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Megan Carper via email at Megan.Carper@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

Provide copies of CPAR reports and/or PPQs into your proposal. Provide correct and current phone numbers and email addresses for the PPQ customer point of contact. The Government will attempt to contact those customers who did not return a completed PPQ. The Government may contact those evaluators that returned a completed PPQ. CPAR reports will be verified by the GOV prior to past performance review.

Offerors may provide information on problems encountered on the contracts identified in past performance submissions and corrective action taken.

NOTE: The technical proposal shall be no longer than ten (10) typewritten pages front and back or twenty (20) pages one sided.

In addition to the above, the Government reserves the right to perform a CPARS search on all Offerors, as well as, using DLA – Fuels personal program knowledge of DLA Fuels task order holders/contract awardee(s) and Key Subcontractors and to consider any other relevant past performance information.

FACTOR III: SMALL BUSINESS PARTICIPATION PLAN

Tab (A) – Small Business Participation Plan. All offerors (both large and small businesses) are required to submit a Small Business Participation Plan (solicitation Attachment 5). This is separate from the “Small Business Subcontracting Plan,” which is only a requirement for large business contractors. Offerors shall propose anticipated Small Business Participation. Propose an overall goal accomplished through collective small business participation from any type of small business or sub-category small business. All Offerors, both large and small businesses, are required to submit a Small Business Participation Plan in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 215.304.

Note: (Large Businesses Only) At time of award, Small Business Subcontracting Plans will be evaluated for large business firms that submit proposals for this acquisition in accordance with AFARS APPENDIX DD -- SUBCONTRACTING PLAN EVALUATION GUIDE. This plan is a separate submittal and shall incorporate the overall RFP objectives as described in this proposal.

Offerors shall complete the worksheet provided as…