Rev01_Dehydrators_SOW.docx

STATEMENT OF WORK

FOOD WASTE DEHYDRATORS

U.S. ARMY CORPS OF ENGINEERS

Revision 1, October 27, 2015

The purpose of Revision 1 is affect the following changes:

a. Performance Work Statement is changed to Scope of Work

b. Section 2.0 is revised to clarify Work Plan requirements.

c. Section 4.5 is revised to clarify onsite dehydrators installation requirements.

d. Section 4.6 dehydrator specifications have been revised with clarifications added.

e. Section 4.7 is revised to clarify dehydrator training and orientation requirements have been added.

f. Section 8.0 adds the testing and acceptance of the food waste dehydrators.

h. Section 9.0 adds the invoicing procedures for payment.

Revision additions are annotated by bold font. Revision deletions are annotated by strikethrough font.

1.0 Objective.

This is a “brand name or equal” procurement for commercial food waste dehydrators that are comparable but not limited to, for example, the ECOVIM 650 (large model) and ECOVIM 250 (small model) dehydrators. The dehydrators will be for the installations and in quantities specified on the pricing spreadsheet and the technical requirements as described in this document.

1.0 Background.

Food waste is a common problem inherently generated by the process of preparing food for consumption, and the need to dispose of any remaining food not consumed. In the Department of Defense (DoD) dining facilities (DFAC) which feed large numbers of troops and DoD employees and contractors generate enormous amounts of food waste. It has been estimated that presently only approximately 3% of the food waste generated is recycled, resulting in an enormous amount of organic waste that must be disposed of, usually in landfills. The reduction of food waste requiring disposal would be greatly beneficial to reducing facility operating expenses and the impact to the environment.

2.0 Work Plan

The Contractor shall prepare and submit for approval a Work Plan (WP) which describes how the Contractor will conduct all aspects of work required to fulfill contract objectives and requirements including (a) coordination with receiving installations and mobilization prior to installation, (b) pre-installation inspections to ensure all installation requirements, i.e., condensate drain, proper electrical receptacle, etc., are present, (c) actual installation procedure(s) of the food waste dehydrators, (d) quality control of the dehydrator installation to insure that they are installed in accordance with the manufacture’s recommendations and that they operate properly, and (e) cleanup of shipping packaging and other wastes generated by the dehydrator installations and at the work sites and demobilization from the work sites. Format shall be of the Contractor’ own format. The WP shall be submitted to the Government within 10 calendar days of contract award. Following the Governments review and comment, the Contractor shall correct all discrepancies and resubmit the WP as required.

3.0 Safety Health Program and Accident Prevention Plan.

The Contractor shall develop, submit for approval, and maintain a written Safety and Health Program (SHP) in compliance with the requirements of the Occupational Safety and Health Administration (OSHA) and the U.S. Army Corps of Engineers safety and health requirements as given by EM 385-1-1. Additionally, the Contractor shall develop and submit for approval an Accident Prevention Plan (APP) which addresses applicable work and work safety requirements contained in EM 385-1-1. Format shall be of the Contractor’ own format. The SHP and APP shall be submitted to the Government within 10 calendar days of contract award. Following the Governments review and comment, the Contractor shall correct all discrepancies and resubmit the SHP and or APP as required.

4.0 Dehydrator Procurement and Installation Requirements.

4.1 The Contractor shall procure and install the following brand name or equal equipment at the indicated installations as described in the “Dehydrator Pricing Spreadsheet”.

4.2 The Contractor shall procure and install the dehydrators so as to provide complete and fully operable equipment. The solid output from the dehydrator unit shall produce a dry solid suitable for landfill or soil amendment while reducing the volume with little or no odor. The addition of water or additives shall not be required. The Contractor shall perform all installations in accordance with the manufacturer’s instructions and recommendations, and in manner which would in no way void the manufacturer’s warranty. Dehydrator installations shall include, and the Contractor shall provide, all transportation and shipping requirements.

4.3 All work performed by the Contractor shall be in full compliance with EM 385-1-1, applicable OSHA requirements, and the Contractor’s approved WP, SHP, and APP.

4.4 The Contractor shall be responsible for obtaining any permits required to complete the dehydrator installations. The installations shall be performed in accordance with all applicable codes.

4.5 The Contractor shall coordinate with the receiving installations to convey and confirm electrical power requirements and the availability of electrical service connections. The Contractor shall also confirm the existence of required floor space and the availability of a floor drain, or equivalent, to receive and dispose of the equipment condensate water. Once onsite, the Contractor shall verify that installation requirements are present prior to installation through a pre-installation inspection. The Contractor shall make all electrical connections during the installation, but shall not be responsible for installation facility electrical modifications or providing installation facility-end terminal connectors necessary to affect the installation.

4.6 Dehydrator specifications follow below. The Contractor shall affirmatively verify all dehydrator specifications, dimensions, and electrical power requirements with the manufacturer prior to procurement and installation.

4.7 The Contractor shall orient and train receiving installation personnel in the proper and optimal operation and maintenance of the installed food waste dehydrators. The Contractor shall explain the any unique or special technical features and capabilities that improve the dehydration process by either lowering the cost of dehydration process, reducing the time of the dehydration process, or other tangible benefits that reduce the total cost of ownership or deliver added benefits to the end user. The Contractor shall describe their experience in installing dehydrators on federal installations.

5.0 Inspection/Acceptance.

The Contractor shall only tender for acceptance those items that conform to the requirements specified herein. The Government reserves the right to inspect or test any equipment or service that has been tendered for acceptance. The Government shall require repair or replacement of nonconforming equipment or re-performance of nonconforming services at no additional cost to the Government.

6.0 Project Management.

6.1 The Contractor shall provide a single point of contact (POC), who is responsible for the entire project and coordination of team activities. The POC shall attend project-planning meetings, as required, for the duration of the project. The POC shall perform project activities necessary to maintain project control, to include, but not be limited to the following:

6.1.1 Schedule. The Contractor shall develop and submit for approval, a comprehensive project schedule for all contract work. The Contractor shall be responsible for coordination of all aspects and scheduling of all activities with project representatives and/or the receiving installations to verify/confirm installation details and avoid conflicts with scheduled activities. The Contractor shall perform preliminary installation assessment surveys, and conduct installation and delivery schedule coordination with the responsible USACE district and the Army Environmental Command (AEC).

6.1.2 The Contractor shall submit Monthly Project Status Reports (with weekly updates while conducting equipment installations) which summarizes work performed for the reporting period and overall contract progress. Format shall be of the Contractor’ own format but shall minimally include project progress, schedule updates, and noteworthy project issues. Monthly Project Status reports shall be due to the Contracting Officer and U.S. Army Corps of Engineers Engineering and Support Center Huntsville (USAESCH) Project Manager (PM) by the 10th of the following month.

6.1.3. Telephone Conversations/Correspondence Records. The Contractor shall keep a record of telephone conversations and written correspondence.

7.0 Project Representatives.

7.1 Contracting Officer:

U.S. Army Corps of Engineers Engineering and Support Center, Huntsville Suzanne Wear, Contracting Officer (CEHNC-CT-B), 256-895-1577 4820 University Square Huntsville, AL 35816-1822 Suzanne.Wear@usace.army.mil

7.2 Project Manager and COR:

U.S. Army Corps of Engineers Engineering and Support Center, Huntsville Lawanda Pollard (CEHNC-OEI), 256-895-1579 4820 University Square Huntsville, AL 35816-1822 Lawanda.J.Pollard@usace.army.mil

8.0 Testing and Acceptance

8.1 The Government shall confirm the functionality and the operability of the dehydrator through a testing process which is referred to as Capability Testing (CT) to ensure compliance with the specifications under paragraph 4.6 of the Statement of Work (SOW).

8.2 Any hardware or software added or substituted to satisfy any test will be subject to all acceptance test criteria (not just the criteria associated with the original test but any additional criteria the Government deems necessary from the augmentation). In such case, the offeror must provide a new bill of materials to the Government which accurately reflects any changes.

8.3 The Government is relieved from all risks of loss or damage to equipment during periods of transportation, installation, and prior to final acceptance when loss or damage is due to the negligence of the contractor.

8.4. The contractor must install and configure all necessary hardware and software to allow accurate/meaningful testing of the food waste dehydrator in accordance with the specifications under paragraph 4.6 of the SOW.

8.5 The contractor must provide the Government with sufficient access to enable and support testing of the food waster dehydrators during the test period.

8.6 The Government will schedule the testing within 3 business days of the delivery and installation of the unit.

8.7 The Government will coordinate testing plan with the contractor, the local Corps of Engineers District Office performing the testing, and the staff of the Dining Facility location to receive the food waste dehydrator.

8.8 The testing period will be up to 15 days.

8.9 Once the Government has successfully completed compliance testing, the Government will prepare and submit a DD Form 250 (Material Inspection and Receiving Report) for acceptance of the dehydrators.

9.0 Invoicing Instructions.

9.1 When submitting a proper request for payment (invoice), the Contractor shall (a) identify the contract line item(s) on the invoice that reasonably reflect contract work performance; and (b) separately identify a payment amount for each contract line item included in the invoice. A proper invoice shall consist of the following:

a. Name and address of the contractor

b. Invoice date and invoice number

c. Contract number

d. Description of services performed

e. Shipping and payment terms

f. Name and address of the contractor official to whom payment is sent

g. Taxpayer identification number

h. Electronic funds transfer (EFT) banking information

i. Any other information or documentation required by the contract

9.2 The Contractor is required to list all costs by cost element for direct labor (labor categories, hours, and hourly rates), other direct costs, travel, and indirect costs. The Contractor is also required to provide a summary sheet for each cost element indicating the details of the cost incurred for that element. These costs must reflect the Contractor’s actual costs incurred during the period covered by the invoice and include the supporting documentation.

9.3 Invoices and all supporting documentation shall be submitted via e-mail to:

CEHNC-CT-E (CEHNC-CT-E@usace.army.mil) with copies to:

COR - Lawanda Pollard, (Lawanda.j.pollard@usace.army.mil);

Contracting Officer – Martin Bushey, martin.bushey@usace.army.mil Program Management Specialist - Mary Blackburn (mary.l.blackburn@usace.army.mil).

9.4 The Contractor shall ensure that all of its subcontractors working under this task order are informed of the requirements of this section.