Amendment_04_-_RFP_Food_Waste_Dehydrators_.docx

Amendment 04 posts the Questions and Replies for review, provides an updated Microsoft Excel spreadsheet file (Revision 02) that includes some minor edits, and revises the submission due date for the quote. The combined synopsis/solicitation for Food Waste Dehydrators and should be read in its entirety as it includes several revisions and format changes to the prior Request for Quotation (RFQ) for food waste dehydrators.

This acquisition is for commercial items and is prepared in accordance with the format in Subpart 12.6, using the Simplified Acquisition Procedure for commercial information found at FAR 13 and supplemented with additional information included in this notice. This is a brand name or equal procurement for commercial food waste dehydrators that are comparable but not limited to, for example, the ECOVIM 650 (large model) and ECOVIM 250 (small model) dehydrators. The dehydrators will be for the installations and in quantities specified on the pricing spreadsheet and as described in the Statement of Work (SOW).

The Request for Quote (RFQ) is a competitive small business set aside acquisition and all interested offerors shall submit written quotes (offers). Oral quotes will not be accepted. This announcement constitutes the only notice; written quotes are being requested but a formal written solicitation will not be issued. This announcement is being issued as a Request for Quote (RFQ), not an invitation for bid (IFB). The North American Industry Classification System (NAICS) code for this project is 335228, Other Major Household Appliance Manufacturing.

The quote must be from an authorized dealer of the specified equipment, must provide warranty documentation, and must explain the maintenance instructions for the equipment provided under this acquisition. This acquisition is for new dehydrators only, and used or remanufactured products will not be accepted. Partial and/or multiple awards may be made under this announcement.

The quote will be evaluated on three factors: Factor 1, Technical; Factor 2, Past Performance; and Factor 3, Price. Quotes shall be evaluated in accordance with FAR 52.212-2 -Evaluation - Commercial Items. The addendum to paragraph (2) is as follows:

Factor1, Technical is the most important factor. Factor 2, Past Performance is the second most important factor. All non-cost factors combined are significantly more important than Factor 3, Price.

It is the intention of the U.S. Army Engineering and Support Center, Huntsville (CEHNC) to award a contract to the most highly qualified and responsible firm or firms whose quote is determined to be the “Best Value” to the Government, considering Factors 1 through 3. Quotes must receive at least a rating of “Acceptable” for Factor 1, Technical Experience; a rating of at least “Satisfactory Confidence” or “Unknown Confidence” for Factor 2, Past Performance; and under Factor 3, the proposed prices must be fair and reasonable. All factors will be considered in the tradeoff to determine Best Value.

Factor 1 requirements and specifications that are described below and in the SOW. In no more than ten pages, each quote shall clearly describe the capability of the dehydrator to meet the Factor 1 requirements and specifications.

For Factor 2, as prescribed in FAR 12.6, a past performance records will be reviewed by the Government in accordance with FAR 13.106-2, Evaluation of quotations or offers. No additional information is needed and the Government will evaluate past performance in accordance with FAR 13.106-2(b).

For Factor 3, the price quote will include all information as prescribed in the attached Dehydrator Pricing Spreadsheet. Shipping is FOB Destination CONUS (Continental U.S.).

Additionally, quotes may include no more than 15 pages of supporting documentation with the quote for manufacturer documentation, model description sheets, promotional materials, manufacturer specifications, pictures, manufacturer contact information, warranty documentation, etc.

Factor 1, Technical Requirements:

1. The quote shall provide that addresses the vendor’s approach to each of the following items: (a) coordination with receiving installations prior to installation and mobilize to the receiving installations, (b) conduct pre-installation inspections to ensure all installation requirements, i.e., floor space, condensate drain, proper electrical receptacle, etc., are present, (c) conduct actual installation(s) of the food waste dehydrators discussing installation procedures, (d) conduct quality control of the dehydrator installations to insure that they are installed in accordance with the manufacture’s recommendations and operate properly, and (e) clean up shipping packaging and other wastes generated by the dehydrator installations and at the work sites and demobilize from the work sites (refer to SOW Section 4.5).

2. The quote shall demonstrate that the food waste dehydrators proposed meet or exceed all technical specifications given by SOW Section 4.6. The offer shall clearly identify proposed food waste dehydrators by manufacture and manufacturer’s model.

3. The quote shall demonstrate that the food waste dehydrators proposed do not require the addition of water or additives (see SOW Section 4.2)

4. The quote shall identify and describe any unique or special technical features and capabilities of the dehydrators, if any, that may improve the dehydration process by either lowering long term operational cost, reduce the dehydration cycle time, or increase dehydration efficiency while meeting or exceeding the technical specifications given by SOW Section 4.6.

5. The quote shall provide a narrative describing how receiving installation personnel will be oriented and trained to properly operate and maintain the installed dehydrators (see SOW Section 4.7).

6. The quote shall provide a narrative describing the safety features and capabilities of the food waste dehydrator (see SOW Section 4.6).

Factor 1, Technical Evaluation:

1. The quote will be evaluated to determine the vendor’s approach to each of the following items: (a) coordination with receiving installations prior to installation and mobilize to the receiving installations, (b) conduct pre-installation inspections to ensure all installation requirements, i.e., floor space, condensate drain, proper electrical receptacle, etc., are present, (c) conduct actual installation(s) of the food waste dehydrators discussing installation procedures, (d) conduct quality control of the dehydrator installations to insure that they are installed in accordance with the manufacture’s recommendations and operate properly, and (e) clean up shipping packaging and other wastes generated by the dehydrator installations and at the work sites and demobilize from the work sites (refer to SOW Section 4.5).

2. The quote will be evaluated to determine whether the proposed food waste dehydrators proposed meet or exceed all technical specifications given by SOW Section 4.6. The quote will be evaluated to determine whether proposed food waste dehydrators are identified by manufacture and manufacturer’s model.

3. The quote will be evaluated to determine to verify that the proposed food waste dehydrators do not require the addition of water or additives (per SOW Section 4.2)

4. The quote will be evaluated to determine if there any identified unique or special technical features and capabilities of the dehydrators that may improve the dehydration process by either lowering long term operational cost, reduce the dehydration cycle time, or increase dehydration efficiency while meeting or exceeding the technical specifications given by SOW Section 4.6.

5. The quote will be evaluated to determine how receiving installation personnel will oriented and trained to properly operate and maintain the installed dehydrators (see SOW Section 4.7).

6. The quote will be evaluated to determine the safety features and capabilities of the food waste dehydrator (see SOW Section 4.6).

The Government reserves the right to evaluate quotes and award a contract without discussions with offerors.

As described in the FAR Clauses (Full Description), the following provisions and clauses are provided with this combined synopsis solicitation, as follows:

(1) FAR 52.212-1, Instructions to Offerors - Commercial Items.

(2) FAR 52.212-2, Evaluation-Commercial Items.

(3) FAR 52.212-3, Offer or Representations and Certifications - Commercial Items.

(4) FAR 52.212-4 - Contract Terms and Conditions - Commercial Items

(5) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items.

The full text of these clauses and provisions may also be accessed electronically at the following website:

http://farsite.hill.af.mil

The aforementioned clauses will be included in the contract.

In order to be awarded the contract, the offer or must be registered in the System for Award Management in accordance with FAR 52.204-7 and is required to complete Offer or Representations and Certifications in accordance with FAR 52.212-3, Offer or Representations and Certifications Commercial Items. Information can be found at http://www.sam.gov or by calling 866-606-8220.

Questions must be received by 20 November 2015, 5:00 PM (noon), Central Time.

Please submit any questions and the quotes and required documentation electronically to the attention of Mr. Martin Bushey, email: martin.bushey@usace.army.mil not later than 5:00 PM Central Time, Wednesday, 02 Dec 2016. All responsible vendors that submit a quote and the supporting documentation shall be evaluated by the agency.