JA-Monaco - Camp Buckner Phase 2.pdf

Control No. NAN-22-005

JUSTIFICATION REVIEW DOCUMENT FOR OTHER THAN FULL AND OPEN COMPETITION

PROJECT/EQUIPMENT: Camp Buckner Phase 2, West Point, NY /Fire Alarm System

AUTHORITY: 10 U.S.C. § 2304(c)(1) AMOUNT: $140,000.00

Prepared By:

NAME/TITLE: Addison Yee, Technical Manager

TELEPHONE: 917-790-8738

DATE:

Contracting Officer

NAME/TITLE: Francis Cashman, Contracting Officer

TELEPHONE: 917-790-8173

Requirements

NAME/TITLE: Silas Bowman, Project Manager

TELEPHONE: 917-790-8249

SIGNATURES ARE REQUIRED BELOW

I have reviewed this J&A and find the justification adequate to support other than full and open competition.

District Small Business Specialist

NAME: Justin Helfman

TELEPHONE: 917-790-8004

SIGNATURE

Project Manager

NAME: Silas Bowman, Project Manager

TELEPHONE: 917-790-8249

Office of Counsel

NAME: Lorraine Lee

TELEPHONE: 917-790-8055

DCC/CCC Contracting Chief

NAME: Francis Cashman

TELEPHONE: 917-790-8173

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

Monaco Fire Alarm and Mass Notification System Camp Buckner Phase 2

West Point, NY

Solicitation No. W912DS22R0002

1. CONTRACTING ACTIVITY:

The U.S. Army Corps of Engineers (USACE), New York District (NAN), Contracting (CT), 26 Federal Plaza, New York, NY 10278.

2. DESCRIPTION OF ACTION:

This Justification and Approval (J&A) supports the use of brand name components in an upcoming construction project. The government will not purchase the components directly, but rather will require that offerors include the Monaco Fire Alarm and Mass Notification System as part of proposals submitted in response to a design-build solicitation that will lead to the award of a new firm-fixed-price (FFP) construction contract. USACE is responsible for the acquisition and administration of the construction of Camp Buckner Phase 2, at West Point, NY, solicitation number W912DS22R0002. Funding for this acquisition will be Sustainment, Restoration, and Modernization (SRM). The FFP construction will be solicited and awarded as a Small Business Set-Aside, Best Value Trade-Off (BVTO) procurement in accordance with FAR Part 15.

3. DESCRIPTION OF SUPPLIES/SERVICES:

The requirement is to provide the Monaco Fire Alarm and Mass Notification System in Camp Buckner Phase 2, The Monaco Analog Addressable Panel (MAAP) Plus Analog Addressable Integrated Radio Transceiver and Fire Alarm Control Panel is capable of point reporting up to 1584 addressable device points via proprietary UHF radio signal to the Monaco D-21 Enhanced Central Radio Control Alarm receiving system at West Point Fire Department Dispatch. New Fire Alarm installations include Mass Notification Systems (MNS) in accordance with DoD Unified Facilities Criteria (UFC) 4-021-01. The existing radio frequency (RF) infrastructure provided by Monaco supports the UFC requirements for primary MNS communications. The Monaco Fire Alarm and integrated MNS system has the capability to remotely activate the in-building MNS messaging system and provide live-voice announcements directly from the D-21 Central Station at West Point Fire Dispatch.

Each Fire Alarm System (FAS) and Mass Notification System (MNS) shall be a complete, supervised, non-coded, analog-addressable system, installed in class A configuration per NFPA 72. The FAS/MNS shall provide point reporting to the Fire Alarm Control Panel (FACP). The FACP shall in turn provide point reporting to the Monaco D- 21 Central Receiving Station at United States Military Academy (USMA) West Point Fire Department Dispatch. Point reporting, also known as point to point reporting, is the capability to relay the status of each addressable device and certain system components such as Signaling Line Circuits (SLC) to the D-21 Central Receiving Station in real time. The FAS/MNS shall be tested and perform as a critical life-safety system. The FAS/MNS shall be compatible with and shall communicate seamlessly with the D-21 Central Receiving Station, without impairing operational function or reliability of any existing FAS or MNS. Use of interfacing relays between the FACP and communications transceiver to provide point or zonal alarm trouble status shall not be permitted. The estimated total cost for the construction portion of this project is $18,102,036. The estimated cost of the requested brand-name requirement for the Monaco Fire Alarm and Mass Notification System in Camp Buckner Phase 2, is estimated at $140,000. The period of performance for the entire project is 400 calendar days.

4. AUTHORITY CITED:

10 U.S.C. § 2304(c)(1), Only One Responsible Source and No Other Supplies or Services Will

Satisfy Agency Requirements, as implemented by FAR 6.302-1(a)(2).

5. REASON FOR AUTHORITY CITED:

A. Background:

Due to post wide compatibility requirements and based on the capabilities described below of a Monaco Fire Alarm system, all new construction and renovation projects at the United States Military Academy (USMA), West Point are now featuring the latest version of the Monaco Fire Alarm Control Panel. The MAAP Plus Analog Addressable Integrated Radio Transceiver and Fire Alarm Control Panel is capable of point reporting up to 1584 addressable device points via proprietary UHF radio signal to the Monaco D-21 Enhanced Central Radio Control Alarm receiving system at West Point Fire Department Dispatch. New Fire Alarm installations include Mass Notification Systems (MNS) in accordance with DoD Unified Facilities Criteria (UFC) 4- 021-01. The existing RF infrastructure provided by Monaco supports the UFC requirements for primary MNS communications. The Monaco Fire Alarm and integrated MNS system has the capability to remotely activate the inbuilding MNS messaging system and provide live-voice announcements directly from the D-21 Central Station at West Point Fire Dispatch.

B. Justification:

To satisfy UFC 4-021-01 requirement of a Mass Notification System, a seamlessly compatible system must be installed in Camp Buckner Phase 2, West Point NY compatible with United States Military Academy (USMA) Fire Department’s need to send out mass notification to the entire base in an efficient manner during emergencies. The Monaco Fire Alarm System is used throughout United States Military Academy (USMA), West Point. Due to compatibility requirements it will not be possible to guarantee delivery of emergency messages to all persons located in Camp Buckner if any other system is installed.

For items as important to life, health, and safety as the Fire Alarm and Mass Notification Systems there is no room for error when these products are called upon to be operational. If the Monaco transceiver is not installed in this facility, the fire station will be unable to receive an alarm or trouble signal due to the activation of a detector or pull station. This would delay the response time of the fire department, which could result in extensive damage to the facility and/or personnel.

C. Alternatives:

No viable alternatives will be acceptable to meet the mission requirements of an integrated Mass Notification System due to compatibility requirements of the Monaco Fire Alarm System with equipment from other manufacturers, any fire alarm system other than a Monaco Fire Alarm System will not be able to guarantee operational effectiveness of the Mass Notification System to Camp Buckner during an emergency.

The only alternative action to ensure compatibility of a different manufacturer’s Fire Alarm and Mass Notification Systems with the systems used throughout United States Military Academy (USMA), West Point would be to remove and replace the Fire Alarm and Mass Notification Systems in every building in United States Military Academy (USMA), West Point with the same system used in Camp Buckner, West Point NY. This would not only be a very cost prohibitive effort but will also drive delays on this project thereby, impacting the mission.

D. Impact:

If the J&A is not approved and a different Fire Alarm System is installed in Camp Buckner Phase 2, the fire alarm system would fail the mission requirement to provide an integrated fire alarm system with a mass notification compatible with West Point Fire Department Dispatch. In an emergency, the system would not function properly.

6. EFFORTS TO OBTAIN COMPETITION:

The brand name product has been published as required by FAR 5.201, a Notice of Intent (NOI) to determine sources for this system was synopsized on 23 November 2021. No responses were received for the Notice of Intent. The brand name justification and approval will be posted with the solicitation. As stated in paragraph 5 above, Monaco Fire Alarm and Mass Notification System is the only brand available to ensure compatibility within the West Point existing system.

Monaco Fire Alarm and Mass Notification System is available on the open market for purchase and installation by all offerors.

7. ACTIONS TO INCREASE COMPETITION:

This J&A supports a discrete requirement that will end when the project is complete. Therefore, there are no planned actions to increase competition for the requirement covered by this J&A.

8. MARKET RESEARCH:

A Notice of Intent (NOI) to determine sources for this system was synopsized on 23 November 2021. The NOI was published for the required 15 days in SAM.gov. There were no responses to the NOI. Additional research was not done besides the NOI.

9. INTERESTED SOURCES:

There were no responses to the NOI posting. The solicitation will be synopsized in accordance with FAR 5.201 and responses will be evaluated per FAR Part 15.

10. OTHER FACTS:

All pertinent facts are included above.

11. TECHNICAL CERTIFICATION:

“I certify that the supporting data under my cognizance which are included in the justification and approval are accurate and complete to the best of my knowledge and belief.”

Name: Addison Yee Date:

Title: Technical Manager

12. REQUIREMENTS CERTIFICATION:

“I certify that the supporting data under my cognizance which are included in the justification and approval are accurate and complete to the best of my knowledge and belief.”

Name: Silas Bowman Date:

Title: Military Programs Branch Project Manager

13. FAIR AND REASONABLE COST DETERMINATION:

“I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. This determination is based on the Independent Government Cost Estimate, the items being procured, and historical data.”

Name: Francis Cashman Date:

Title: Contracting Officer

14. CONTRACTING OFFICER CERTIFICATION:

“I certify that this J&A is accurate and complete to the best of my knowledge and belief.”

Name: Francis Cashman Date:

Title: Contracting Officer

APPROVAL

Based on the foregoing justification, I hereby approve the brand name requirement for Monaco Fire Alarm and Mass Notification System, estimated at $140,000.00 in support of the in Camp Buckner Phase 2 Project as authorized by 10 U.S.C. § 2304(c)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, and as implemented by FAR 6.302- 1(a)(2), subject to availability of funds and provided that the product herein described has otherwise been authorized for this acquisition.

Date: Signature:

Francis Cashman Contracting Officer