DRAFT_RFP_FOR_INFORMATION_ONLY.pdf

REQUEST FOR PROPOSALS

PROTOTYPE FOR URBAN INTERIM HOUSING UNITS

Brooklyn, NY

Issued By:

U.S. ARMY CORPS OF ENGINEERS

In Conjunction with:

NEW YORK CITY OFFICE OF EMERGENCY MANAGEMENT

NEW YORK CITY DEPARTMENT OF DESIGN AND CONSTRUCTION

FEDERAL EMERGENCY MANAGEMENT AGENCY

REGIONAL CATASTROPHIC PREPAREDNESS GRANT PROGRAM

JANUARY 2013 - DRAFT

DRAFT

REQUEST FOR PROPOSALS

PROTOTYPE FOR URBAN INTERIM HOUSING UNITS

PROJECT DESCRIPTION

This Request for Proposals (RFP) solicits a Vendor to provide Design, Build and Testing Services for a prototype of urban post-disaster housing units within New York City for the New York City Office of Emergency Management (OEM) and the New York City Department of Design and Construction (DDC). The prototype will consist of a complex of six (6) or more units of post-disaster housing fabricated from ISO container-based modules or similar system to be installed and operated at the designated site in Brooklyn, NY. The prototype will be evaluated for suitability as post-disaster housing according to design, delivery, and maintenance and occupancy criteria and removed after a period of one year. This project aims to build Federal capability to deliver multi-family, multi-storey housing to urban areas in a post-disaster situation, and so will test and document the full implementation process of a container-type urban post-disaster housing system. The contract for this project is administered by the United States Army Corps of Engineers (USACE).

PROJECT BACKGROUND

OEM and DDC are developing a way to supply post-disaster housing that meets the needs of urban areas through the Urban Interim Housing Pilot Program. Because of the City’s high population density, lack of open space, and a mission to resettle as many residents as possible in their former neighborhoods, the Urban Interim Housing Pilot Program will outline a new paradigm for temporary housing that will provide living spaces for those displaced by disaster at a density level significantly higher than conventionally provided through disaster relief operations. An approach to this problem is the rapid construction of interim housing that is up to four storeys and with multi-family units, and able to be assembled according to urban design principles and site configurations that support the return of community life.

After a disaster, New York City will need vendors who can design, manufacture and implement a system of removable and reusable housing that can be delivered quickly and configured for densely populated urban areas, and has developed the first iteration of a universal performance specification that allows as many manufacturers as possible to deliver housing that meets the standards not only of NYC but urban areas throughout the country. OEM and DDC recognize that this temporary housing may also become permanent, and have developed this urban interim housing performance specification to deliver permanent-quality housing that meets the needs of displaced people as quickly as possible. As container housing systems are not in widespread use in the City, this prototype project tests these systems specifically for their promise in post-disaster use.

SITE DESCRIPTION

The site for the prototype is a parking lot that measures approximately 40’ x 100’, owned by the New York City Department of Parks and Recreation and New York City Department of Transportation and made available to OEM for the duration of the project. It is adjacent to the OEM in Brooklyn, NY.

C ad m an

P la za E as t

Red Cross Place

00 01 10 – Page 1

SECTION 00 01 10

TABLE OF CONTENTS

REQUEST FOR PROPOSAL

PROTOTYPE FOR URBAN INTERIM HOUSING UNITS

DIVISION 00 - PROPOSAL REQUIREMENTS, CONTRACT FORMS AND CONDITIONS

Sections

00 11 00 SF1442/CLIN SCHEDULE

00 21 00 Instructions to Offerors

00 22 11 Proposal Submission Requirements Evaluation Criteria, and Basis of Award

00 45 00 Representations and Certifications

00 72 00 Contract Clauses – Table of Contents

00 73 00 Special Contract Requirements

DIVISION 01 - GENERAL REQUIREMENTS

Sections

01 10 00 Statement of Work

01 31 10.00 18 Project Schedule - Bar Chart

01 33 00 Submittal Procedures

01 35 26 Governmental Safety Requirements

01 45 01.10 Quality Control System (QCS)

01 45 04.00 10 Contractor Quality Control

01 50 02 Temporary Construction Facilities

01 57 20.00 10 Environmental Protection

01 78 02.00 10 Closeout Submittals

Appendices

Appendix A-1 Technical References

Appendix A-2 Project Signs

Appendix A-3 Geotechnical Information

Appendix A-4 Drawing Standards

Appendix A-5 Design Standards and Performance Specification for Interim Housing

Appendix A-6 Electric Service Request and Cost Information

Appendix A-1 Technical References

Appendix B-1 Site Drawings

Appendix C-1 Interim Housing Urban Design Playbook DRAFT

00 01 10 – Page 2

End of Table of Contents

SECTION 00 11 00

Prototype for Urban Interim Housing

Brooklyn, New York

CONTRACT LINE ITEM SCHEDULE

07 January 2013

Item No. Description Quantity Unit Unit Price Line Item Amount

BASE OFFER

0001 All work to provide and install an Interim

Housing Unit (IHU) complex consisting of a minimum of three (3) Single IHU Dwelling Units (1BR) and three (3) Large Dwelling Units (3BR), at least one unit of the complex to reach four (4) storeys, including all associated means of ingress/egress, features and amenities.

One ground-floor unit will be used as public space, the nature of which is to be determined. The complex shall be in place for an occupancy period of 365 calendar days after installation is complete and all units in the complex are accepted and turned over for occupancy.

This includes all required submittals related to the units.

1 LS $ *** $ ____________________

0002 All foundations, site work and utilities, to include all required and related submittals, associated with the Interim Housing Unit complex.

1 LS $ *** $ ____________________

0003 All work associated with the provision of Study Reports, Documentation and Data Collection as described in Section 01 10 00, Paragraph 2.11

1 LS $ *** $ ____________________

0004 All work to de-install and remove the complex and restore the site to original condition following the occupancy period.

Under the base offer, the contractor shall retain ownership of the Interim Housing Units throughout the period of performance and after removal from the project site.

1 LS $ *** $ ____________________

0005 Provide property management services for the occupancy period, to include upkeep and maintenance of the site and all common areas.

1 LS $ *** $ ____________________

OPTIONS

0006 OPTION NO. 1, Transfer Ownership of

IHUs: This Line Item is the additional price for the Government to take ownership of the IHUs (and associated components of the complex) following the occupancy period in lieu of the Contractor retaining ownership as indicated under the Base Offer.

This option may be awarded at the sole discretion of the Government within 180 calendar days from the start date of the occupancy period.

1 LS $ *** $ ____________________

0007 OPTION NO. 2, Relocation: This Line Item is the additional price for the Contractor to relocate and re-install the complex at a site to be identified by NYC OEM following the initial occupancy period. For bidding purposes, assume the relocation site is FEMA’s National Emergency Training Center in Emmittsburg, MD.

This option may be awarded at the sole discretion of the Government within 270 calendar days from the start date of the occupancy period.

1 LS $ *** $ ____________________

0008 OPTION NO. 3, Additional Single IHU Dwelling Unit: This option is the additional cost to increase the size of the complex by an additional Single IHU Dwelling Unit (1BR), to include installation, integration and all necessary connections.

This option may be awarded at the sole discretion of the Government within 30 calendar days from award.

1 LS $ *** $ ____________________

0009 OPTION NO. 4, Additional Large Dwelling Unit: This option is the additional cost to increase the size of the complex by an additional Large Dwelling Unit 3BR) (note that a Large Dwelling Unit includes a Utility Unit and a Bedroom Unit), to include installation, integration and all necessary connections.

This option may be awarded at the sole discretion of the Government within 30 calendar days from award.

0010 OPTION NO. 5, Extend Occupancy Period: This option is the additional cost to Extend the Occupancy Period by an additional 365 calendar days.

This option may be awarded at the sole discretion of the Government within 210 days from the start of the base occupancy period.

0011 OPTION NO. 6, Time Lapse Photography: This option is the additional price to provide time lapse photography in accordance with Section 01 10 00, Paragraph 2.11.1.3 This option may be awarded at the sole discretion of the Government within 30 calendar days from award.

1 LS

OPTION NO. 7, Off-Grid Utilities Systems: This option is to provide and install systems necessary to allow some or all of the units to function independently from conventional utilities the vendor may connect to the site. This option may be awarded at the sole discretion of the Government within 30 calendar days from award.

LS

TOTAL BASE OFFER $ ____________________

TOTAL OPTIONS $ ____________________

TOTAL OFFER (BASE + ALL OPTIONS) $ ____________________

PROPOSED INSTALL LEAD TIME (CALENDAR DAYS

FROM NOTICE TO PROCEED TO READY TO OCCUPY).

The maximum acceptable duration is 120 Calendar Days;

award of any or all options will not increase the duration. _______________Days

Notes to Offeror:

1. DRAFT

00 21 00 – Page 1

SECTION 00 21 00

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

1.0 GENERAL INFORMATION

1.1 GENERAL DESCRIPTION OF WORK

1.2 TARGET CONTRACT COST

1.3 GOVERNMENT SECURITY REQUIREMENTS

1.4 COPIES OF SOLICITATION DOCUMENTS AND AMENDMENTS

1.5 OFFEROR'S QUESTIONS AND COMMENTS

1.6 SMALL BUSINESS SIZE STANDARD/NAICS CODE

1.7 PROPOSAL EXPENSES AND PRE-CONTRACT COSTS

1.8 PRE-PROPOSAL CONFERENCE

1.9 ACCURACY IN PROPOSALS

1.10 PROPOSAL SUBMITTALS

1.11 PROPOSAL FORMAT

1.12 JOINT VENTURE PROPOSAL REQUIREMENTS

1.13 SUBCONTRACTING PLAN/ SUBCONTRACTING GOALS REGARDING THE UTILIZATION OF

SMALL BUSINESS CONCERNS

1.14 SOLICITATION PROVISIONS

00 21 00 – Page 2

1.0 GENERAL INFORMATION

1.1. GENERAL DESCRIPTION OF WORK

This project includes the provision and installation of an Interim Housing Unit (IHU) complex located at Cadman Plaza East and Red Cross Place in Brooklyn, New York, including (but not necessarily limited to) planning, documentation, obtaining permits, site preparation, utility connections, providing and installing the units and appurtenances (e.g. stairs, lighting etc.), property management services during occupancy period (e.g. routine maintenance, upkeep of common areas), and removal and restoration.

1.2. TARGET CONTRACT COST

The contract amount will be subject to the funds available for this project. The target price for the contract award is to not exceed $1,015,000.00. Offerors are notified that they are under no obligation to approach this target. However the Government may not be able make an award if the dollar amount set for this project is exceeded.

1.3. GOVERNMENT SECURITY REQUIREMENTS

The Offeror(s) must ensure that ALL mail sent to the New York District, U.S. Army Corps of Engineers, either pre-contract or post-contract award, has a return mailing address on the outside of the envelope, package, box, etc. ANY MAIL addressed to the U.S. Army Corps of Engineers, including but not limited to bids, modifications to bids, proposals, revised proposals, bonds, correspondence, etc., will be REJECTED by the US Army Corps of Engineers mail room facility located at 26 Federal Plaza if it does not contain a return mailing address. There will be no exceptions.

1.4. COPIES OF SOLICITATION DOCUMENTS AND AMENDMENTS

Copies of the solicitation and amendments are available by INTERNET ACCESS ONLY. All solicitation documents will be posted to the Federal Business Opportunities website at: www.fbo.gov

It shall be the contractor’s responsibility to check the websites for any amendments. The offeror shall submit in the proposal all requested information specified in this solicitation. There will be no public opening of the proposals received as a result of this solicitation.

A list of interested vendors (potential offerors and subcontractors) is available on the federal business opportunities web site (registration required) is available at: http://www.fbo.gov/

1.5. OFFEROR'S QUESTIONS AND COMMENTS

Questions and/or comments relative to these documents should be submitted via e-mail or mailed to:

Contract Specialist – Primary POC U.S. Army Corps of Engineers, New York District

ATTN:

Phone: /Fax:

Email:

Contract Specialist – Support POC U.S. Army Corps of Engineers, New York District

ATTN:

Phone: /Fax:

Email:

00 21 00 – Page 3

Note: All questions and/or comments should reach the above referenced Contracting Office no later than seven (7) calendar days after the pre-proposal conference, in order that they may be given consideration or actions taken prior to receipt of offers.

1.5.1. Bidder Inquiry

1.5.1.1. Technical inquiries and questions relating to proposal procedures or bonds are to be submitted via Bidder Inquiry in ProjNet at http://www.projnet.org/projnet.

1.5.1.1.1. To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into system. To self-register go to web page, click BID tab select Bidder Inquiry, select agency USACE, enter Key for this solicitation listed below, and your e-mail address, click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

1.5.1.1.2. From this page you may view all bidder inquiries or add inquiry.

1.5.1.1.3. Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

1.5.1.1.4. The Solicitation Number is :

1.5.1.1.5. The Bidder Inquiry Key is:

1.5.1.2. The Bidder Inquiry System will be unavailable for new inquires 5 days prior to proposal submission in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

1.5.1.3. Offerors are requested to review the specification in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

1.5.1.4. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

1.5.1.5. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

1.6. SMALL BUSINESS SIZE STANDARD/NAICS CODE

See Section 00 45 00, FAR 52.219-1 for the small business size standard/NAICS Code.

1.7. PROPOSAL EXPENSES AND PRE-CONTRACT COSTS

This Request for Proposal (RFP) does not commit the Government to pay, as a direct charge, any costs incurred in the preparation and submission of a proposal.

1.8. PRE-PROPOSAL CONFERENCE

The Government intends to hold the pre-proposal conference at [TBD] - located at [TBD] Phone: [TBD], on XX-XXX-2013. Specific details will be posted to the Army Single Face to Industry/FedBizOpps websites. The offeror must submit in writing, via fax or e-mail, the firm’s name, address, point of contact, telephone number, and number of personnel planning to attend to the following no later than five (5) working days prior to the conference:

U.S. Army Corps of Engineers, New York District

ATTN:

00 21 00 – Page 4

Phone: /Fax:

Email:

All interested offerors are urged to attend. During this conference, the requirements set forth in the solicitation will be reviewed and discussed, with part of the conference to include a question and answer period.

1.9. ACCURACY IN PROPOSALS

Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments). The penalty for making false statements is prescribed in 18 U.S.C. 1001.

1.10. PROPOSAL SUBMITTALS

Due to heightened security at Government installations, those offerors who have their proposals hand-delivered shall contact [], Contract Specialist , at [] or [], Contract Specialist, at [] or the Contracting Office Main Desk, at [], prior to delivering to the address shown below. On the date specified, and thirty minutes prior to the time specified on Standard Form SF 1442, Page 1, Item 9, a Contracting representative will be in the lobby to accept proposals. At the time specified on Standard Form SF 1442, Page 1, Item 9, it will be announced that receipt of proposals is closed. Official time will be established by the clock located in the area where the proposals are received. Recent terrorist threats have resulted in more time-consuming sign-in and escort procedures and may impact the timely delivery of offers. See FAR 52.215- 1 for rules concerning late proposals.

As stated on Standard Form SF 1442: Proposals will be received until [] Eastern Time on [] at:

U.S. Army Corps of Engineers, New York District

ATTN: []

The Packaging that contains the Proposals shall be marked:

”Proposals for Solicitation Number: [], DO NOT OPEN”

1.11. PROPOSAL FORMAT

(a) Written materials: 8 ½” x 11” format, using 10 point or larger font size, in bound volumes, using 3-ring binders (except that Pro Forma material and price proposal shall be submitted in a closed manila envelope. Each bound volume will contain a Title Sheet on the cover for ready identification of the proposal and a full table of contents, separated by Tabs, as prescribed herein

(i) The prime, consortium, or joint venture’s name, address, a signature of the official that can bind the firm and a telephone number shall appear in the lower left corner of the title page of any document/volume to be evaluated.

(ii) Volume number, section and date submitted shall appear in the bottom right corner of each page (along with the revision number for the amended page, if necessary).

(b) Drawing sheets: Half-size (11 x 17) sheets are acceptable.

(c) Electronic Format: Provide two CDs in read-only format, preferably using .pdf files. All price breakdown information to aide in the price evaluation shall be submitted in Excel format.

(d) Number of copies: Submit one original and five (5) copies of drawings and printed matter (Bound Volumes), as well as one (1) CDs. For Pro Forma information submit the original and one copy and one separate CD.

1.12. JOINT VENTURE PROPOSAL REQUIREMENTS

00 21 00 – Page 5

When proposing as a joint venture, all members of the joint venture shall sign the SF 1442 and the bid bond unless a written agreement by the joint venture is furnished with the proposal designating one firm with the authority to bind the other member(s) of the joint venture. In addition, a copy of the joint venture agreement shall be submitted with the proposal. Failure to comply with the foregoing requirements may eliminate the proposal from further consideration. If this is an 8(a) or HubZone joint venture, the offeror shall ensure that it complies with the applicable requirements of 13 CFR Part 124 and 13 CFR Part 126, respectively

End of Section 00 21 00

Section 00 22 11 – Page 1

SECTION 00 22 11

PROPOSAL SUBMISSION REQUIREMENTS, EVALUATION CRITERIA, AND BASIS OF AWARD

1.0 OVERVIEW

2.0 BASIS OF AWARD

3.0 GENERAL INSTRUCTIONS

4.0 PROPOSAL INFORMATION AND RELATED EVALUATION FACTORS, SUBFACTORS AND

ELEMENTS

4.1. VOLUME 1 – DESIGN-TECHNICAL

4.2. VOLUME 2 – PROPOSED INSTALL LEAD TIME AND PERFORMANCE CAPABILITY

4.3. VOLUME 3 – PRICE AND PRO-FORMA INFORMATION

5.0 VOLUME 1 – FACTOR 1 - DESIGN TECHNICAL

5.1. GENERAL

5.2. TAB A –SUBFACTOR 1 – BUILDING FUNCTIONAL, AESTHETICS AND SPACE

5.3. TAB B –SUBFACTOR 2 – QUALITY OF BUILDING SYSTEMS AND MATERIALS

5.4. TAB C – SUBFACTOR 3 – SUSTAINABILITY

6.0 VOLUME 2 –FACTOR 2 – PROPOSED INSTALL LEAD TIME AND SUMMARY SCHEDULE

6.1. TAB A – PROPOSED INSTALL LEAD TIME AND SUMMARY SCHEDULE

7.0 VOLUME 2 – FACTOR 3 – PERFORMANCE CAPABILITY

7.1. TAB B –SUBFACTOR 1 – ORGANIZATION/TECHNICAL APPROACH

7.2. TAB C –SUBFACTOR 2 – SPECIALIZED EXPERIENCE

7.3. TAB D –SUBFACTOR 3 – PAST PERFORMANCE

8.0 VOLUME 3 – PRICE AND PRO FORMA INFORMATION

8.1. GENERAL

8.2. TAB A – FACTOR 4 – PRICE (STANDARD FORM 1442, PROPOSAL DATA SHEET AND

CONTRACT LINE ITEM SCHEDULE)

8.3. TAB B – BID GUARANTEE

8.4. TAB C– REQUIRED PRE-AWARD INFORMATION

9.0 EVALUATION PROCEDURES

9.1. SOURCE SELECTION EVALUATION BOARD (SSEB)

Section 00 22 11 – Page 2

9.2. EVALUATION

9.3. DEFNITIONS

9.4. EVALUATION RATING SYSTEM

ATTACHMENTS

1 - FORMAT FOR TABLE OF SPACES & FACILITY SIZE

2 - PAST PERFORMANCE QUESTIONNAIRE

3 - LETTER OF COMMITMENT FOR KEY SUBCONTRACTOR

4 - PROPOSAL DATA SHEET

Section 00 22 11 – Page 3

1.0 OVERVIEW

1.1. This is a “Best Value” solicitation for all services related to the provision, assembly, operation, maintenance, evaluation and removal of an Interim Housing Unit (IHU) complex located at Cadman Plaza East and Red Cross Place in Brooklyn, New York, including (but not necessarily limited to) planning, documentation, obtaining permits, testing, site preparation, utility connections, providing and installing the units and appurtenances (e.g. stairs, lighting etc.), property management services during occupancy period (e.g. routine maintenance, upkeep of common areas), and removal and restoration. The Government shall be granted unrestricted use of the units during the occupancy period. The Government will evaluate the proposals in accordance with the criteria described herein, and award a firm fixed price contract to the responsible offeror, whose proposal conforms with all the terms and conditions of the solicitation and whose proposal is determined to represent the overall best value to the Government.

2.0 BASIS OF AWARD

2.1. The intent of this solicitation is to obtain the best proposal within the target price. The Contracting Officer will award a firm fixed-price contract to that responsible Offeror whose proposal the Source Selection Authority has determined conforms to the solicitation, is fair and reasonable, and offers the best overall value to the Government, considering all non-price factors described herein, and price. All evaluation factors, other than price, when combined, are considered significantly more important than the price, however Offerors should note the target price and be aware that an award may not be possible if the target price described in Section 00 21 00 is exceeded for this project. There is no obligation to approach or match the target price in the offer. After the Government individually evaluates and rates each proposal, the Contracting Officer/Source Selection Authority will compare proposals to determine which proposal represents the best value. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. The Government will not award a contract to an Offeror whose proposal contains a deficiency, as defined in FAR 15.001. If there is a lower priced, conforming offer(s), the Contracting Officer/Source Selection Official must determine that the added value of a more expensive proposal would justify award to that offeror.

2.2. As part of the evaluation, the Government will evaluate betterments in proposals relative to the minimum standards in the RFP to determine if they offer additional value to the Government. In addition, innovations in proposals will be evaluated to determine if creative ideas of the Offeror are a better value to the Government compared to the minimum criteria.

3.0 GENERAL INSTRUCTIONS

3.1. Proposals should be submitted initially on the most favorable terms from a price and technical standpoint. Do not assume that offerors will be contacted or afforded an opportunity to clarify, discuss or revise their proposals.

3.2. Contractors that have associated specifically for this project, consortia of firms or any other interested parties may submit proposals. Associations may be as joint ventures or as key team subcontractors. Any legally organized Offeror may submit a proposal, provided that the Offeror or Offeror’s committed team members jointly meet the capabilities required for this project.

3.3. Submit proposals in tabbed, three-ring binders. Note that the Government will not evaluate any material that exceeds the page limits, where indicated below.

4.0 PROPOSAL INFORMATION AND RELATED EVALUATION FACTORS, SUBFACTORS AND

ELEMENTS

4.1. VOLUME 1 – DESIGN-TECHNICAL

Section 00 22 11 – Page 4

Factor/Sub Factor

Location Description Relative Importance

FACTOR 1 DESIGN- TECHNICAL Most Important Factor

Subfactor 1 Vol. 1 TAB A Building Functional, Aesthetics, and Space

All Subfactors within the Design Technical Factor are equally important

Subfactor 2 Vol. 1 TAB B Quality of Building Systems and Materials

All Subfactors within the Design Technical Factor are equally important

Subfactor 3 Vol. 1 TAB C Sustainability and Energy Conservation

All Subfactors within the Design Technical Factor are equally important

4.2. VOLUME 2 – PROPOSED INSTALL LEAD TIME AND PERFORMANCE CAPABILITY

Factor/Sub Factor

Location Description Relative Importance

FACTOR 2 Vol. 2 TAB A

PROPOSED INSTALL LEAD

TIME AND SUMMARY

SCHEDULE

2nd Most Important Factor (less important than Factor 1)

FACTOR 3 PERFORMANCE CAPABILITY

3rd Most Important Factor (less important than Factor 2.

Subfactor 1 Vol. 2 TAB B Organization/Technical Approach Most Important Subfactor

Subfactor 2 Vol. 2 TAB C Specialized Experience 2nd Most Important Subfactor (slightly less important than Subfactor 1)

Subfactor 3 Vol. 2 TAB D Past Performance 3rd Most Important Subfactor (slightly less important than Subfactor 2).

4.3. VOLUME 3 – PRICE AND PRO FORMA INFORMATION

Factor/Sub Factor

Location Description Relative Importance

FACTOR 4 Vol. 3 TAB A PRICE (Standard Form 1442, Proposal Data Sheet And Contract Line Item Schedule)

All evaluation factors, other than price, when combined, are considered significantly more important than the price

N/A Vol. 3 TAB B Bid Guarantee Not rated, but required

N/A Vol. 3 TAB C Required Pre-Award Information Not rated, but required

5.0 VOLUME 1– FACTOR 1 – DESIGN-TECHNICAL

5.1. GENERAL: The Design-Technical Factor consists of conceptual-level presentation drawings, technical approach narratives and information regarding material and system quality. It must clearly define the proposed scope and quality levels that the Offeror’s team is offering to the Government in

Section 00 22 11 – Page 5 enough detail for the Government and the Offeror to mutually understand whether or not the proposal meets or exceeds the minimum Solicitation requirements.

5.1.1. Fully developed drawings, details, or specifications are not required or desired. Unless specifically stated herein, the Government will not be performing a detailed engineering analysis or design review at the proposal stage. The intent during the proposal submission and review process is not to require detailed design effort or to perform a detailed design engineering review but to focus on the conceptual design and quality levels of the proposed materials and systems. If the Government evaluators have actual knowledge or strong suspicion that a proposed product or solution is inappropriately sized, being used in the wrong application or otherwise does not meet the contract requirements, the Government will inform the proposer in the event that discussions are conducted with the firm. The Government is not asking for design analyses in the proposal and is not obligated to perform an engineering design review at this stage. After award, in the event of conflict between the contractor’s accepted proposal and the requirements in the final, amended RFP, the order of precedence is indicated in Special Contract Requirement 1.2, ORDER OF PRECEDENCE.

5.1.2. The Offeror shall identify what it considers to be Betterments in its proposal for Subfactors 1-3 (See Section 00 73 00, SCR “Proposed Betterments“).The final design must comply with the RFP requirements except that accepted Betterments become the new contract minimum requirements.

5.1.3. Note that the Government will not evaluate any material that exceeds the page limits, where indicated below.

5.2. VOLUME 1 - TAB A –SUBFACTOR 1 - BUILDING FUNCTIONAL, AESTHETICS AND SPACE

5.2.1. Submission Requirements:

5.2.1.1. Presentation Drawings:

(a) Exterior Elevation(s) or Renderings of the primary elevation(s) of the IHU complex clearly noting proposed exterior materials. Perspective drawings/renderings are optional; however, they do not replace required elevations. Color renderings and/or elevations are expected.

(b) At least one building section demonstrating typical exterior wall sections, typical exterior construction materials, finished floor elevations, and ceiling heights. Finishes, construction materials, ceiling heights, and floor elevations (level) should be shown and labeled on drawings.

(c) Schematic floor plans for each level of the complex. The Government anticipates that floorplans for units of the same type (e.g. Utility Module type, or Bedroom Module type) are similar if not identical, as reproducibility, reusability and versatility of the units are key concepts within this pilot project. Floorplans for the complex should highlight any differences, and should show the proposed configuration of the modules, access ramps and stairs. Dimensions within units should be indicated, as well as distance to means of egress. Submissions should show proposed furniture layout, and clearly indicate all dimensions and total square footages. Clearances per accessibility requirements should be indicated.

(d) Sketch or plan showing configuration of the complex within the project site, identifying points of access for residents, services, and any proposed site amenities such as fencing, roof decks, temporary landscaping, etc.

5.2.1.2. Technical Approach Narratives

Provide technical approach narratives, both qualitative and quantitative, defining the elements of the proposal. Preface the narratives with a conceptual design narrative, that explains the design rationale for proposed building elements.

(a) Minimum Space and Facility Size. Describe the spaces provided for each unit type and the complex as a whole, in accordance with the “Modular Unit Size” section of the Design Standards and Performance Specification for Interim Housing Units. As a minimum, include a tabulation of the net

Section 00 22 11 – Page 6 square footage for rooms, the total gross square footage for each module type, and the total gross square footage for the complex to clearly demonstrate compliance with the project requirements. See the sample spreadsheet at the end of this section (Attachment 1).

(b) Design Intent and Materials. This narrative shall be no longer than three (3) typewritten pages.

Describe the Design Intent of the units and overall complex demonstrating how the proposal approaches the results desired by the Statement of Work. Narrative should address how the selection of materials and building configuration and massing enhances the exterior and interior aesthetics of the facilities and provides for expedient deployment of residential facilities with neighborhood-sensitive character. This narrative is not intended to be a complete material listing, but to explain/reflect how the selections were made and how they address the requirements.

5.2.2. Evaluation Criteria:

The following three elements are listed in descending order of importance (not rated separately).

5.2.2.1. Space and Facility Size

The proposal must include all the mandatory spaces in response to the requirements set forth in the Design Standards and Performance Specification for Interim Housing Units. Proposals will be evaluated on compliance with these requirements. Proposals shall identify any individual areas which are less than the required areas and describe how such deviation would enhance the building function.

Individual areas may exceed the requirements, so long as building function is not compromised elsewhere and as long as the overall dimensions comply with the stated criteria. Innovative solutions to maximize functional space will receive additional consideration (e.g. pop-out walls that increase floor space while maintaining transportability).

5.2.2.2. Functional Arrangement: This element considers the functional layout (Floor Plan) of each unit type and the massing of the complex as a whole. The spaces should be livable, flexible for customization, utilitarian, and easily constructed.

The following criteria will be considered in the evaluation of the functional arrangement of the facility:

(a) How well the floor plan responds to the feature and space requirements described in the Design Standards and Performance Specification for Interim Housing Units.

(b) How well the floor plan and space arrangement provide for livability, (e.g. are there well-defined spaces for cooking, bathing, living, and sleeping, and are they logically arranged for a residence).

(c) Does the arrangement demonstrate consideration for life safety and fire safety measures?

(d) Does the arrangement of the complex within the site consider trash/recycling, service and visitor access, security and sensitivity to the neighborhood?

5.2.2.3. Building Aesthetics: This element considers the overall appeal of the facility and the desire that both the interior and exterior of the facilities present a user-friendly, neighborhood sensitive appearance. Suggested guidelines are laid out in the Interim Housing Urban Design Playbook, Appendix C-1. The following two areas will be considered under this element and are equal in importance (not rated separately):

(a) Exterior Considerations:

How well does the complex harmonize with its environment, including surrounding facilities and major access points?

Is the complex an architectural asset to the neighborhood?

Are all elements of the building system cohesive (unit modules, ramps, stairs, windows, doors, and mechanical, electrical and plumbing distribution)?

Is the building system adaptable to larger and smaller deployment in various urban neighborhoods?

Does the complex consider resident safety and security both day and night?

Section 00 22 11 – Page 7

(b) Interior Considerations:

Are the proposed colors and material finishes non-toxic, durable and well-suited to the living environment?

Do the unit types and their configuration provide natural and artificial light and fresh air?

Does the arrangement of fenestration and lighting fixtures provide flexibility for furniture arrangement?

Do the proposed ceiling material, wall finish, and flooring provide comfort, durability and proper sound attenuation?

Are the utility connections unobtrusive? Are the various mechanical, electrical and plumbing systems strategically placed to minimize noise, offensive odors and visible machinery, while still being readily accessible for service?

5.3. VOLUME 1- TAB B – SUBFACTOR 2 - QUALITY OF BUILDING SYSTEMS AND MATERIALS

5.3.1. General. As part of this Subfactor, the Government has identified certain items as desirable features. Desirable features are identified below in the evaluation criteria. These items, along with any Offeror-identified betterment, will be given additional consideration during the evaluation process, provided that they are included within the target price identified in the Solicitation.

5.3.2. Submission Requirements:

5.3.2.1. Presentation Drawings

There are no specific drawings requirements for this Subfactor. However, the Offeror has the option of providing concept level drawing information for specific materials and/or systems which the Offeror feels are necessary to describe the proposed systems or materials, and of providing any other architectural drawings such as axonometric, perspective or sectional drawings or computer generated modeling, if they provide a better understanding of the design concept.

5.3.2.2. Technical Approach Narratives:

Provide technical approach narratives, both qualitative and quantitative, defining the elements of the proposal. Discuss how these selections provide value to the project and how they address the minimum requirements of this solicitation. It is acceptable to include all the sub-items shown below into a single combined narrative for the entire facility. It is the responsibility of the Offeror to ensure that all aspects identified in the evaluation criteria below are addressed. Whether individual narratives or a single combined narrative is provided, the maximum total length for narratives shall be ten (10) typewritten pages.

(a) Architectural Finishes: Describe how the materials selected provide for a suitable environment for the expected population of the facility. Narrative should focus on aesthetics, durability and maintenance of the finishes proposed.

(b) Furniture: Describe how the furniture selected provides for flexibility (address which pieces are attached, built-in, or movable) and prove durability and ease of maintenance or replacement.

(c) Mechanical Systems: Describe how the mechanical systems selected create a highly efficient environmental control system that provides occupant comfort, efficiency, and indoor air quality. Narrative should focus on maintenance considerations, limiting energy consumption, and suitability of the proposed systems for the expected usage.

(d) Plumbing Systems: Describe how the plumbing systems selected provide for a highly efficient domestic hot water system and an efficient piping system. Narrative should focus on maintenance considerations, energy consumption, suitability of the proposed systems for the expected usage, and method of interconnection between units.

(e) Electrical Systems: Describe how the electrical power, lighting systems selected provide for a highly efficient electrical system. Narrative should focus on maintenance considerations, energy consumption, Section 00 22 11 – Page 8 suitability of the proposed systems for the expected usage, method of interconnection between units, and placement of service entrance.

(f) Utilities and Site Systems: Describe the capability of the proposed concept with respect to ease of deployment to sites with none or various levels of utility infrastructure. Although functional existing grid exists at this project site, the Offeror should address the ability of the proposed design to connect to temporary utilities and include discussion of required modifications. This narrative should also explain how the transition from temporary to grid infrastructure would be accomplished.

5.3.2.3. Proposed Material Identifications: In order to evaluate and rate the quality of the materials being proposed, major materials should be identified in each of the areas shown below. Provide this information in tabular form supported, if necessary to clearly identify level of proposed quality, by catalog information. Table should include manufacturer’s name, model number or series, length of warranty, size/capacity (where available), efficiency (where applicable), and any other notes or information selected by the offeror. The Government will evaluate and consider materials and equipment proposed by brand name and model series or number as a quality standard. Unless substitution of a manufacturer, brand name or model is otherwise specifically prohibited in the contract, if the successful offeror desires to substitute manufacturers, brand names or models after award, the substituted product must meet the contract requirements and be approved by the designer of record and the Government as equal in function, performance, quality and salient features to that initially proposed. Acceptance of the proposal is not a guaranty that the proposed products meet the contractual requirements. See below under Evaluation Criteria for more explanation.

(a) Architectural Finishes

Interior Walls Floors Ceilings Wall Systems (including insulation, air barriers, waterproofing and sealants) Hardware systems (not individual hardware sets) Door systems/types (not individual doors) Window systems/types (not individual windows) Roofing Systems

(c) Furniture:

Dining Table and Seating Living Room Sofa Bed Beds Wardrobes (if closets not provided)

(d) Mechanical Systems

Heating, Ventilation and Cooling Equipment Energy Recovery and Conservation Features

(e) Plumbing Systems

Plumbing Fixtures Domestic Hot Water Heater

(f) Electrical Systems

Lighting Fixtures Wiring and Panels

(g) Fire Suppression Systems

Sprinkler Systems

Section 00 22 11 – Page 9

5.3.2.4. Provide a list of quality improvements that are above the minimum stated with the performance specifications. Develop the following table, or similar, to identify quality betterments.

Improved Quality Concise description of improved quality

Architectural Finishes

Ex.: Solid Surface Countertops

Solid Surface Countertops will be used because they are more resistant to scratching & dents than stainless steel surfaces.

Etc.

5.3.3. Evaluation Criteria:

5.3.3.1. General: The building systems and materials of the Interim Housing Units complex should provide an appropriate level of quality and durability to ensure the continued use of the facility during and after the initial deployment as well as after subsequent relocation and reuse with minimal turnover maintenance. For this project, one unit on the ground floor will serve as a public gallery space. Develop the project site for efficiency and to convey a sense of unity or connectivity with the neighborhood and align with stated Design Intent. The Government will evaluate the offeror selected systems and components proposed in terms of extended warranties provided, maintenance considerations (frequency, estimated cost, access, equipment locations), operability (ease of use, placement of control features, simplicity), durability (withstand usage, ease of cleaning), sustainability, and energy consumption (HVAC, lighting, power). The minimum acceptable level of quality for finishes and materials for these buildings are those materials suitable for the expected population and usage. Acceptance of the proposal is not a guarantee that the proposed products meet the contractual requirements or that they are the appropriate size or application for the design which will be developed after award. The intent during the proposal submission and review process is not to require detailed design effort or to perform a detailed design engineering review but to focus on the proposed quality levels of materials and systems. If the Government evaluators have actual knowledge or strong suspicion that a proposed product or solution is inappropriately sized, being used in the wrong application or otherwise won’t meet the contract requirements, the Government will inform the proposer in the event that discussions are conducted with the firm. But the Government is not asking for design analyses in the proposal and is not obligated to perform an engineering design review at this stage. After, award, In the event of conflict between the contractor’s accepted proposal and the requirements in the final, amended RFP, the order of precedence is indicated in Special Contract Requirement 1.2, ORDER OF PRECEDENCE.

5.3.3.2. The Government encourages the Offeror to place emphasis on those design features which optimize and emphasize interior/exterior finishes and systems; and life cycle/ energy efficiency. The features that the Government has identified below as desirable features will be given additional consideration in the evaluation. Offeror-identified betterments may also be given additional consideration during the evaluation process, provided that they are included within the target price identified in the solicitation. Desirable features and Offeror identified betterments that are evaluated as true betterments and that are acceptable to the Government are all considered “betterments”, if they are included within the target price. The Government will identify those Offeror identified betterments that are not desired or are otherwise objectionable or unacceptable, if discussions are conducted with that Offeror. Unsubstantiated claims or narrative information will not be given evaluation credit during the evaluations. Proposals will receive additional consideration for materials offered that include extended warranties, longer life expectancies, sustainability, durability (stand up to usage), have low maintenance requirements, and enhance the overall life cycle cost efficiency of the facility. The following elements (not rated separately) will be considered in the evaluation of the building systems and materials of the various facilities:

Section 00 22 11 – Page 10

(a) Architectural Finishes, Components and Systems:

Satisfactory proposals include finishes which provide usable spaces for the intended purposes in compliance with the Design Standards and Performance Specification for Interim Housing Units.

Proposals should not include melamine, particle board or other materials that are easily chipped or susceptible to damage.

Specific examples of desirable features: solid wood cabinetry; solid surface counter tops; high efficiency windows and doors; Pre-Finished Engineered Wood Flooring with Easy Board Replacement (e.g.

Floating, Click-type install); Solid Surface or Stone Countertops.

(b) Furniture Systems: Solid wood or metal furniture.

(c) Mechanical Components and Systems:

Acceptable proposals include components and systems that provide the basic environmental control function necessary and allow easy maintenance access and optimal equipment placement.

(d) Plumbing Components and Systems:

Acceptable proposals include components and systems that provide the basic function necessary.

Specific examples of desirable features: lifetime domestic hot water storage tank warranty; high efficiency equipment; easy/local availability of replacement/repair parts; zoned/valved sub-systems to allow repair without building shutdown.

(e) Electrical Components and Systems:

Acceptable proposals include components and systems that provide the basic function necessary.

(e) Utilities Components and Site Systems:

Acceptable proposals include components and systems that permit connection to either permanent or temporary utilities, depending on availability at the site. Proposals will receive additional consideration for components and systems offered that provide ease of changeover from temporary to permanent, capability for dual use, redundancy, and supplemental or alternative provisions (e.g. rainwater collection, solar water heating, photovoltaic/wind generation, or other element that lowers energy demand).

5.4. VOLUME 1 - TAB C – SUBFACTOR 3 – SUSTAINABILITY

5.4.1. Submission Requirements:

The Offeror shall acknowledge that it understands the contract requirements for compliance with the New York City Energy Conservation Code (NYCECC) and New York State Energy Conservation Construction Code (NYSECCC), and criteria for Energy Star heating and cooling systems and appliances. For this subfactor, the Offeror should identify any aspects of its proposal that exceed those requirements, such as improved efficiencies, alternative energy solutions or other aspects that equip the IHU to function during a post disaster situation where infrastructure is likely limited or not available. In addition, the IHU should minimally affect the site so that site redevelopment is as facile as possible after removal.

5.4.2. Evaluation Criteria:

Acceptable proposals are those that acknowledge the contract requirements. The Government will provide additional evaluation consideration for proposals that include additional sustainable design features above the minimum criteria.

Section 00 22 11 – Page 11

6.0 VOLUME 2 – TAB A – FACTOR 2 – PROPOSED INSTALL LEAD TIME AND SUMMARY

SCHEDULE

6.1. Submission Requirements:

6.1.1. Proposed Install Lead Time: The Offeror shall propose the duration from receipt of Notice to Proceed (NTP) to the Ready to Occupy Milestone (this duration is referred to as the “Install Lead Time”) in the appropriate Contract Line Item Number in the CLIN Schedule, not to exceed the maximum duration of 120 calendar days. This period includes the time for all pre-installation submittals, reviews, permits, site work and installation required to bring the units to a complete and usable, “ready to occupy” state.

6.1.2. Summary Schedule: Submit a summary schedule for pre-installation activities, installation, occupancy period, and removal & site restoration. Schedules or diagrams may be provided separately in a size that is easily read, but shall be bound and clearly labeled as Tab A. This summary schedule will, after contract award, be replaced with a project schedule as required by Section 01 32 01.00 10: Project Schedule. The schedule should be task oriented, indicating the number of calendar days, after notice to proceed, by which milestones are to be achieved. Offeror may use a critical path or other method of his choice; however, schedules shall be graphically represented. The proposed project schedule shall reflect the proposed “Install Lead Time”. Give attention to the following features:

(a) Design Development – For Individual Units, the Complex, Foundations, and Utilities

(b) Manufacturing/Factory fit-out of Units

(c) Transportation and delivery, particularly for long-lead items

(d) Mobilization and start of on-site work

(e) Show turnover of the facility. Identify any proposed phased turnovers. The time to complete the facility and turnover to the Government must consider the requirement for the Contractor’s CQC completion inspection and the subsequent joint Contractor-Government turnover inspection. Show the “Ready to Occupy” Milestone occurring after the joint Contractor-Government turnover inspection has occurred, any issues are resolved and all units of the complex are ready to be occupied.

(f) Show as-built submissions (See section 01 78 02.00 10: Project Closeout).

(g) Show occupancy period.

(h) Show duration for removal and site restoration.

6.2. Evaluation Criteria:

6.2.1. Proposed Install Lead Time: This duration will become the contractually binding completion period for the units to be ready to be occupied.