Instructions to Offerors_05.Sep.2025.pdf

INSTRUCTIONS TO OFFEROR

GENERAL INFORMATION: This Solicitation is 100% Small Business (SB) set-aside.

POINT OF CONTACTS FOR THIS SOLICITATION:

Contract Specialist: Samuel Vido Email: samuel.p.vido@usace.army.mil

Contracting Officer: Nicole Brookes Email: nicole.c.brookes@usace.army.mil

The following documentation must be submitted with your offer for evaluation:

a. SF 1449, Solicitation, Contract for Commercial Products and Commercial Services

b. Price Schedule

c. Representations and Certifications

d. Standard Form LLL

e. Certificate of Corporate Authority

f. All amendments (if any) must be acknowledged

Note:

a. On the SF 1449 be sure to include, company name, address, tax identification number, UEI number, and Cage Code. Please submit your price schedule with sufficient backup documentation to enable us to do a thorough analysis of the proposed offer (price). Ex: If the offer includes materials, the supporting documentation will include vendor quotes. Also, if travel is necessary, the travel costs should be documented in compliance with the Joint Travel Regulation (JTR).

b. Pricing shall be provided on a firm-fixed price basis according to the contract line item numbers (CLIN).

c. Price proposal shall be valid for 90 days.

d. Your proposal shall acknowledge all amendments

A. SUBMISSION OF OFFERS: All proposals shall be submitted electronically through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil/. Proposals submitted by mail or hand-carried will not be evaluated.

Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved. It is the responsibility of the Offeror to confirm receipt of proposals.

All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR). For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf

Any portion of the proposal that is changed (because of negotiations or proposal revisions) should be annotated and dated. Each volume shall be clearly labeled with its title, a cover sheet to include the Offeror’s CAGE Code, address, NAICS and business size in accordance with the

System for Award Management (SAM) and Point of Contact Information, such as email and phone number, and page numbers (e.g., page 1 of 23).

Pricing Backup The offeror shall submit certified cost or pricing data, data other than certified cost or pricing data, and supporting attachments in the following format: A price breakdown (labor, subcontract costs, equipment and material) as backup to the total pricing provided in the CLIN Schedule.

The price breakdown shall set forth a summary of the total estimate costs by cost element and major subcontractor for the proposal cost of each CLIN separately. The breakdown shall include all direct, indirect charges, profit and overhead of the prime contractor and subcontractors.

The price breakdown shall be submitted electronically in PDF and Excel format marked “Price Breakdown Information (W912DR25RA051). The price breakdown is required to be submitted with the proposal.

B. RECEIPT OF SUBMISSION: For the purposes of establishing whether a proposal is considered timely, the Government considers the date and time the submission is completely uploaded into the PIEE website. The Government will consider the date and time the last submission completely uploaded into the PIEE website. Do not assume that electronic communication is instantaneous. It can take several minutes or even hours in some cases. The Government will not be responsible for submissions delivered to any location or to anyone other than those designated to receive proposals. Offerors are responsible for ensuring that proposals are submitted so as to reach the designated recipient. Offerors are responsible for allowing sufficient time for the proposal to be received in accordance with the instructions provided.

All proposals shall be submitted no later than the time and date specified on the SF 1449, block

8. Offeror’s proposal received after the required time and date deadline will not be evaluated.

Offerors should not assume that they will have an opportunity to clarify or correct anything in their proposals after submitting it in response to the original Solicitation, and so any submissions should be submitted on the best terms possible and free of errors.

C. PROPOSAL FILES:

a. Format. The submission shall be clearly indexed and logically assembled. Page limit for all evaluation factors is 10-25 pages. All pages of each shall be appropriately numbered and identified by the complete company name, date, and Solicitation number in the header and/or footer. An additional page must include Point of Contact Information, such as email and phone number, company address, CAGE Code, and the NAICS and business size in accordance with the System for Award Management. Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

b. File Packaging. If you have a large number of files, it is recommended that you combined or compress (zipped) using WinZip version 6.2 or later before uploading to the PIEE- Solicitation site. Files shall be legible and searchable Adobe PDF format. Include a “File

Description” for each file(s) you upload. The “File Description” will be included in the email notice to the recipient you choose to have access your file(s). Note: Do NOT enter Privacy Act Data (Personal Identification Information (PII) in the File Description).

**Please note – Self extracting exe files are not acceptable**

c. Content Requirement. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion.

The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked.

D. REQUIRED SYSTEM FOR AWARD MANAGEMENT REGISTRATION: By submission of an offer, the Offeror acknowledges the requirement that prospective awardee must be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract resulting from this proposal. Lack of registration in the SAM database will make an Offeror unawardable. Offeror may obtain information on registration and annual confirmation requirement by calling 1-888-227- 2423, or at: http://www.sam.gov.

E. BASIS FOR AWARD

The award will be made based on the best overall (i.e., best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the five (5) evaluation factors: FCL (Top Secret Facility Clearance Level), Past Performance (Relevancy and Confidence), Organization and Management Plan, Technical Approach for Delivery of Seed Task Order and Price. To receive consideration for award, a rating of no less than “Acceptable” must be achieved for all non-price factors. Offerors are cautioned that the award may not necessarily be made to the lowest price offered.